Maintenance templates

Frequently asked questions

Are these maintenance templates free?

Yes. Every template is free to download. Enter your email on the template page to download it as a free PDF. No MapTrack account is required.

What is the difference between a work order and a maintenance log?

A work order is a single job request that documents one maintenance task from start to finish, including fault description, parts used, labour time and sign-off. A maintenance log is an ongoing register that records every service event for an asset over time, building a complete maintenance history.

How do I create a preventive maintenance schedule?

Start by listing all assets and their manufacturer-recommended service intervals. Group tasks by frequency (daily, weekly, monthly, quarterly, annual). Use our free preventive maintenance schedule template to map out tasks across the calendar year, or set up each service schedule against its asset in MapTrack.

Can I digitise these maintenance forms in MapTrack?

Yes. Create digital versions of any template using the drag-and-drop form builder. Assign forms to assets, complete them on mobile and attach photos, and the person assigned to a service gets an email reminder when it falls due within seven days. Every submission is linked to the asset record.

How do I write a maintenance checklist?

Start with one asset type and its manufacturer's service schedule. List each task as a single check, grouped by system or by how often it is done, and give every task a result and room for notes. Add the asset number, meter or hour reading, date, technician and a sign-off, plus a section for defects and the action taken. The preventive maintenance checklist here has these fields, with done, action required and not applicable columns, so you can adapt it rather than start from a blank page.

Does the law require preventive maintenance in Australia?

Regulation 213 of the model WHS Regulations, which Safe Work Australia says every jurisdiction except Victoria has implemented (some with variations), requires plant at a workplace to be maintained, inspected and, if necessary, tested by a competent person. That work must follow the manufacturer's recommendations, or a competent person's where there are none, and plant must be inspected annually if neither is reasonably practicable. The regulation does not prescribe a form or a schedule layout, so a written schedule is a practical way to show you are following those recommendations.