Maintenance templates
Free PDF-ready maintenance forms, checklists and schedules. Work orders, preventive maintenance, service reports, equipment logs and SOPs. Download and use straight away, or digitise in MapTrack.
58 templates
- Compliance
Calibration record template (AU/NZ)
PDF-ready calibration record for measuring and test instruments. Covers instrument details, reference standards, as-found/as-left results, outcome and signatures. Free to download.
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Work order / job card template
PDF-ready work order and job card form. Covers job details, priority, asset info, fault description, parts used, labour time and sign-off. Free to download.
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Preventive maintenance checklist
PDF-ready preventive maintenance (PM) service form. Covers filters, fluids, lubrication, belts, hoses, electrical, safety and sign-off for plant and equipment. Free to download.
Get template → - HVAC
HVAC maintenance checklist
PDF-ready HVAC service and inspection form. Covers filters, evaporator and condenser coils, refrigerant, electrical, drainage, heating section and performance readings. Free to download.
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Tool repair / service request form
PDF-ready tool repair and service request form. Covers fault description, urgency, photos, parts needed and repair outcome. Free to download.
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LOTO / isolation checklist
PDF-ready lockout/tagout and isolation checklist. Covers energy sources, isolation points, lock placement, try-start verification and de-isolation. Free to download.
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Vehicle annual service record
PDF-ready vehicle annual service record. Covers engine oil, filters, coolant, brakes, steering, suspension, electrical and road test. Free to download.
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Service interval checklist (10k / 20k km)
PDF-ready vehicle service interval checklist for 10,000 km and 20,000 km scheduled services. Covers engine oil, filters, fluids, brakes, tyres, steering, belts and battery. Free to download.
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Tyre & rim inspection form
PDF-ready tyre and rim inspection form. Covers tread depth, wear pattern, sidewall condition, inflation pressure, rim damage and valve condition for all wheel positions. Free to download.
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Battery test & replacement record
PDF-ready battery test and replacement register. Covers CCA test, voltage readings, load test result, replacement details and warranty information. Free to download.
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Air compressor inspection checklist
PDF-ready air compressor inspection checklist. Covers tank, pressure gauge, safety valve, drain, belts, hoses, air filter, oil level, electrical, guards and wheels/frame. Free to download.
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Tag-out / out-of-service notice
PDF-ready tag-out and out-of-service notice template. Covers reason for tag-out, hazard description, tagged by, date/time, expected repair date and authorised return to service. Free to download.
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Torque wrench calibration log
PDF-ready torque wrench calibration log. Covers instrument details, test points at 25%/50%/75%, as-found and as-left readings, calibration history register and technician sign-off. Free to download.
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Roller door / industrial door inspection checklist
PDF-ready roller door and industrial door inspection checklist. Covers panels, tracks, springs, cables, seals, motor, safety photocells, safety edge, manual release and locks. Free to download.
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Equipment maintenance log
PDF-ready equipment maintenance log. Record service date, work performed, parts replaced, technician, cost and next service due for each asset. Free to download.
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Vehicle maintenance log
PDF-ready vehicle maintenance log. Track every service event, repair, parts replacement and cost per vehicle in one register. Free to download.
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Building maintenance checklist
PDF-ready building maintenance checklist. Covers structure, roof, plumbing, electrical, HVAC, fire safety, grounds and common areas. Free to download.
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Facility maintenance checklist
PDF-ready facility maintenance checklist. Covers mechanical systems, electrical, plumbing, HVAC, lighting, safety equipment and exterior maintenance. Free to download.
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Preventive maintenance schedule
PDF-ready preventive maintenance schedule template. Plan weekly, monthly, quarterly and annual PM tasks across all equipment and assets. Free to download.
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Maintenance SOP template
PDF-ready maintenance standard operating procedure (SOP) template. Document step-by-step procedures, safety requirements, tools needed and sign-off. Free to download.
Get template → - Asset Management
Asset register template
PDF-ready asset register template. Record asset details, location, purchase date, value, condition, assigned user and depreciation for your full inventory. Free to download.
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Field service report
PDF-ready field service report template. Covers site details, work performed, parts used, time on site, customer sign-off and follow-up actions. Free to download.
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Heavy equipment maintenance checklist
PDF-ready heavy equipment maintenance checklist. Covers engine, hydraulics, undercarriage, tracks, electrical, filters, fluids and structural components. Free to download.
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Excavator 250-hour service procedure
PDF-ready excavator 250-hour (minor) service procedure. Step-by-step service actions for engine oil, filters, grease points, hydraulics and track tension. Free to download.
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Excavator 500-hour service procedure
PDF-ready excavator 500-hour (intermediate) service procedure. Includes all 250-hour tasks plus hydraulic filter, fuel filter, undercarriage measurement and valve clearance. Free to download.
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Excavator 1000-hour service procedure
PDF-ready excavator 1000-hour (major) service procedure. Includes all 500-hour tasks plus hydraulic oil change, coolant flush, final drive oil, injectors and turbo inspection. Free to download.
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Wheel loader 250-hour service procedure
PDF-ready wheel loader 250-hour (minor) service procedure. Covers engine oil, filters, hydraulic oil level, tyre pressure, grease points, coolant and axle oil. Free to download.
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Wheel loader 500-hour service procedure
PDF-ready wheel loader 500-hour (intermediate) service procedure. Includes all 250-hour tasks plus hydraulic filter, fuel filter, transmission oil, brakes and steering. Free to download.
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Skid steer 250-hour service procedure
PDF-ready skid steer / bobcat 250-hour (minor) service procedure. Covers engine oil, filters, hydraulic oil level, drive chain tension, grease points and coolant. Free to download.
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Skid steer 500-hour service procedure
PDF-ready skid steer / bobcat 500-hour (intermediate) service procedure. Includes all 250-hour tasks plus hydraulic filter, fuel filter, drive motor oil, battery and ROPS bolts. Free to download.
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Forklift 250-hour service procedure
PDF-ready forklift 250-hour (minor) service procedure. Covers engine oil, filters, hydraulic oil level, mast chain lubrication, tyres, brakes and LPG system check. Free to download.
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Forklift 500-hour service procedure
PDF-ready forklift 500-hour (intermediate) service procedure. Includes all 250-hour tasks plus hydraulic filter, transmission oil, mast rollers, spark plugs and brake adjustment. Free to download.
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Forklift 1000-hour service procedure
PDF-ready forklift 1000-hour (major) service procedure. Includes all 500-hour tasks plus hydraulic oil change, transmission oil change, brake overhaul and full fork inspection. Free to download.
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Generator 250-hour service procedure
PDF-ready generator 250-hour (minor) service procedure. Covers engine oil, filters, coolant level, fuel/water separator, battery, load bank test and belt tension. Free to download.
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Generator 500-hour service procedure
PDF-ready generator 500-hour (intermediate) service procedure. Includes all 250-hour tasks plus fuel filter, air filter replace, coolant test, fan belt and transfer switch test. Free to download.
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Generator 1000-hour / annual service procedure
PDF-ready generator 1000-hour (annual/major) service procedure. Includes all 500-hour tasks plus coolant flush, injector service, valve clearance, turbo and full electrical test. Free to download.
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Light vehicle / van 10,000 km service procedure
PDF-ready light vehicle and van 10,000 km (minor) service procedure. Covers engine oil, filter, tyre rotation, fluid top-ups, brakes, battery and lights. Free to download.
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Light vehicle / van 100,000 km service procedure
PDF-ready light vehicle and van 100,000 km (major) service procedure. Covers timing belt, spark plugs, transmission, differential, coolant flush, suspension and steering. Free to download.
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Air compressor 250-hour service procedure
PDF-ready portable air compressor 250-hour (minor) service procedure. Covers engine oil, filters, receiver tank, safety valve, belt tension, hoses and gauges. Free to download.
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Air compressor 500-hour / annual service procedure
PDF-ready portable air compressor 500-hour (annual) service procedure. Includes all 250-hour tasks plus separator element, safety valve pop test, receiver tank inspection and regulator adjustment. Free to download.
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Water cart 250-hour service procedure
PDF-ready water cart 250-hour (minor) service procedure. Covers engine oil, filters, spray bars, water pump, tank inspection, hydraulics, grease points and brakes. Free to download.
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Water cart 500-hour service procedure
PDF-ready water cart 500-hour (intermediate) service procedure. Includes all 250-hour tasks plus hydraulic filter, transmission oil, water pump seals, tank baffles and full brake inspection. Free to download.
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Lighting tower 250-hour service procedure
PDF-ready lighting tower 250-hour (minor) service procedure. Covers engine oil, filters, mast mechanism, light heads, auto-start test, trailer frame and earthing. Free to download.
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Lighting tower 500-hour / annual service procedure
PDF-ready lighting tower 500-hour (annual) service procedure. Includes all 250-hour tasks plus mast winch service, lamp replacement, full electrical test and trailer brake check. Free to download.
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EWP / boom lift quarterly service procedure
PDF-ready EWP and boom lift quarterly (3-monthly) service procedure. Covers hydraulics, platform and ground controls, emergency descent, turntable, outriggers, tyres and safety devices. Free to download.
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EWP / boom lift annual service procedure
PDF-ready EWP and boom lift annual service procedure. Includes all quarterly tasks plus structural inspection, NDT (if due), load moment recalibration, overload test and compliance certification. Free to download.
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Trailer annual service procedure
PDF-ready trailer annual service procedure for flat top, drop deck and general purpose trailers. Covers coupling, brakes, bearings, tyres, suspension, chassis, lights and load restraint. Free to download.
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Truck / heavy vehicle 15,000 km service procedure
PDF-ready truck and heavy vehicle 15,000 km (minor) service procedure. Covers engine oil, filters, grease driveline, brakes, tyres, battery, lights, exhaust/DPF and AdBlue. Free to download.
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Truck / heavy vehicle 100,000 km service procedure
PDF-ready truck and heavy vehicle 100,000 km (major) service procedure. Includes all 15,000 km tasks plus coolant flush, transmission, diff oil, full brake reline, wheel bearings and injectors. Free to download.
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Conveyor belt 250-hour service procedure
PDF-ready conveyor belt 250-hour (minor) service procedure. Covers belt tension, tracking, rollers, pulleys, scrapers, motor/gearbox, guards, emergency stops and bearing greasing. Free to download.
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Conveyor belt 1000-hour / annual service procedure
PDF-ready conveyor belt 1000-hour (annual) service procedure. Includes all 250-hour tasks plus gearbox oil change, motor service, roller replacement, electrical switchgear and full guarding audit. Free to download.
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Scissor lift quarterly service procedure
PDF-ready scissor lift quarterly (3-monthly) service procedure. Covers battery, hydraulics, platform and ground controls, emergency descent, scissor pins, pothole protection and tilt alarm. Free to download.
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Scissor lift annual service procedure
PDF-ready scissor lift annual service procedure. Includes all quarterly tasks plus structural inspection, pin wear measurement, overload recalibration, full electrical test and compliance certification. Free to download.
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Telehandler 250-hour service procedure
PDF-ready telehandler 250-hour (minor) service procedure. Covers engine oil, filters, hydraulics, boom slides, grease points, tyres, outriggers, load chart and safety devices. Free to download.
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Telehandler 500-hour service procedure
PDF-ready telehandler 500-hour (intermediate) service procedure. Includes all 250-hour tasks plus hydraulic filter, transmission oil, full brake inspection, axle oil and steering linkage. Free to download.
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Roller / compactor 250-hour service procedure
PDF-ready roller and compactor 250-hour (minor) service procedure. Covers engine oil, filters, hydraulics, drum condition, vibration system, scraper bars, grease points and water spray. Free to download.
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Roller / compactor 500-hour service procedure
PDF-ready roller and compactor 500-hour (intermediate) service procedure. Includes all 250-hour tasks plus hydraulic filter, vibration bearing check, drum seals, propel motor and brake inspection. Free to download.
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Concrete pump 250-hour service procedure
PDF-ready concrete pump 250-hour (minor) service procedure. Covers engine oil, hydraulic filter, boom inspection, pipework, hopper, outriggers, piston wear, remote control and safety interlocks. Free to download.
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Frequently asked questions
- Are these maintenance templates free?
- Yes. Every template is free to download. Enter your email on the template page, open the file in your browser and use Print then Save as PDF. No MapTrack account is required.
- What is the difference between a work order and a maintenance log?
- A work order is a single job request that documents one maintenance task from start to finish, including fault description, parts used, labour time and sign-off. A maintenance log is an ongoing register that records every service event for an asset over time, building a complete maintenance history.
- How do I create a preventive maintenance schedule?
- Start by listing all assets and their manufacturer-recommended service intervals. Group tasks by frequency (daily, weekly, monthly, quarterly, annual). Use our free preventive maintenance schedule template to map out tasks across the calendar year, or set up automated scheduling in MapTrack.
- Can I digitise these maintenance forms in MapTrack?
- Yes. Create digital versions of any template using the drag-and-drop form builder. Assign forms to assets, complete them on mobile, attach photos and get automatic alerts when maintenance is due. Every submission is linked to the asset record.
Ready to go digital?
Digitise your paper checklists in MapTrack. Complete forms on mobile, attach photos and link every record to the asset. 30-day free trial, no credit card required.