9 best asset tracking software 2026
Comparing the best asset tracking software for tools, equipment, plant and fleet? We evaluated 10 leading platforms across tracking methods, reservations, maintenance, compliance, mobile/offline support and pricing so you can shortlist and verify with vendors. We don't claim a single "#1". The best fit depends on your asset mix, workflows and budget.
The best asset tracking software for tools, equipment, plant and fleet depends on whether you need QR codes, GPS, barcodes or OEM telematics, and whether reservations, maintenance and compliance live in the same system. For Australian field-heavy teams managing a mix of tools and heavy plant, MapTrack uses per-asset pricing with unlimited users and works offline; Fleetio is strongest for vehicle-only fleets; MaintainX leads on per-user CMMS workflows; Mitti (formerly SafetyCulture) is a frontline forms platform with limited asset depth.
Key takeaways
- Most teams mix tracking methods by asset value: QR for hand tools and audits, GPS for high-value plant and vehicles, BLE for tool cribs, and OEM telematics for meter-based maintenance.
- Pricing models vary widely: per-asset (MapTrack, unlimited users), per-user (MaintainX from ~$20/mo), per-vehicle (Fleetio from ~$4/mo) and tiered or custom-quote (Asset Panda, Tenna).
- Offline mode is critical for remote, underground or low-coverage sites. MapTrack, MaintainX, Tenna and Mitti (formerly SafetyCulture) sync offline; Asset Panda added mobile offline on its Pro platform (Sept 2025), available to all customers, so verify offline depth.
- IT teams tracking laptops, AV gear, mobile devices and network kit can use MapTrack, Asset Panda or EZOfficeInventory; for software licences, CMDB or agent-based discovery use ServiceNow ITAM, Lansweeper or ManageEngine instead.
- Shortlist two or three platforms and run a 15-30 minute demo with your real workflows (assign, audit, inspect, maintain) before committing.
TL;DR
Top 3 picks at a glance
MapTrackA unified platform combining asset tracking (QR labels, Bluetooth tags, GPS trackers and AI dash cams on one record), reservations, compliance (pre-starts that work without signal) and maintenance for tools, equipment, plant and fleet.
Jump to review ↓
MaintainXTop-rated CMMS with strong work orders and mobile UX, but no asset reservations or per-asset pricing..
Jump to review ↓
Mitti (formerly SafetyCulture)Inspection and audit powerhouse with 10,000+ templates and a free tier, but no asset reservations and per-seat pricing..
Jump to review ↓Trusted by construction, mining and field service teams
Quick verdict: best asset tracking software by category
Our top picks by use case. Click any card to jump to the full review.
MapTrack
Best for unified mobile asset operations: tools, plant, trailers and vehicles in one platform
MaintainX
Best for maintenance-first teams
Mitti (formerly SafetyCulture)
Best for inspections and safety compliance
Tenna
Best for construction equipment tracking
Asset Panda
Best for customisable asset workflows
Fleetio
Best for fleet and vehicle management
Hilti ON!Track
Best for Hilti-centric tool fleets
Milwaukee ONE-KEY
Best free option (Milwaukee tools)
ToolSense
Best for facilities management at scale
Which asset tracking platform fits your operation?
Different teams have different priorities. Use these profiles to narrow your shortlist.
The Multi-Site Operations Manager
I manage thousands of assets across multiple locations. How do I get a single source of truth without per-user fees eating my budget?
You need a platform with multi-site views, QR/GPS tracking and per-asset pricing. MapTrack and Asset Panda both handle large, distributed registers. MapTrack includes unlimited users at published per-asset prices; Asset Panda also markets unlimited users, with quote-based accounts sized by asset count. Book demos with both to compare.
Learn more →The Maintenance-First Team
Work orders and preventive maintenance are our top priority. Do I need a CMMS or an asset tracker?
MaintainX is the top-rated CMMS for work orders and procedures. MapTrack combines tracking with maintenance (meter triggers from 150+ telematics, fleet and fuel-card data sources) plus compliance and reservations. If you only need CMMS, MaintainX. If you also need tracking and scheduling, MapTrack covers both.
Learn more →The Compliance-Driven Safety Manager
Pre-starts and inspections are non-negotiable. Which platform ties compliance evidence directly to each asset?
Mitti (formerly SafetyCulture) leads on inspection templates and training. MapTrack ties pre-starts and inspections directly to asset records with failed-check work order triggers. Both work offline. Choose based on whether you also need tracking, reservations and maintenance alongside compliance.
Learn more →The Fleet-Heavy Logistics Team
We mostly manage vehicles and need telematics integration. Is a fleet tool or a general asset tracker the better fit?
Fleetio is purpose-built for fleet with 40+ telematics integrations. MapTrack handles fleet alongside tools, plant and equipment in one register. If vehicles are 80%+ of your assets, start with Fleetio. If you have a mixed fleet, MapTrack avoids running two systems.
Learn more →In this guide
How we evaluated these platforms
We assessed each platform across six criteria: asset register and identification (QR, barcode, GPS, BLE), multi-site and location tracking, maintenance and CMMS capabilities, compliance and inspection workflows, mobile and offline support, and pricing model. Where we could not confirm a capability from public sources or vendor documentation, we note "verify with vendor" rather than guess.
- G2 asset tracking software reviews
- Capterra asset tracking software reviews
- Vendor websites and public documentation
- MapTrack customer interviews and case studies
This guide is published by MapTrack (rated 4.9/5 on G2 and 5.0/5 on Capterra, GetApp and Software Advice). We include ourselves alongside other options and do not claim to be the single best fit for every use case. We encourage you to shortlist two or three options and run a demo with your real workflows before deciding.
Spotted something out of date or incorrect? Email corrections@maptrack.com and we will review and update this page.
Asset tracking software comparison table
Side-by-side overview of 10 platforms plus spreadsheets. Verify current features and pricing with each vendor.
| Software | Best for | Tracking | Reservations | Maintenance | Compliance | Offline | Pricing |
|---|---|---|---|---|---|---|---|
| MapTrack | Mobile assets across sites, one platform | QR, barcode, GPS, BLE, OEM | Yes | Yes | Yes | Yes | Per asset; unlimited users |
| MaintainX | Maintenance-first (CMMS) | QR, barcode | Not available per vendor sources | Yes | Yes | Yes | Per user; from ~$20/mo |
| Mitti (formerly SafetyCulture) | Inspections and safety | QR, barcode, GPS | Not available per vendor sources | Yes | Yes | Yes | Per seat; from ~$24/mo |
 Tenna | Construction equipment | GPS, BLE, QR, OEM | Yes | Yes | Yes | Yes | Custom quote |
 Asset Panda | Customisable workflows | Barcode, QR | Yes | Yes | Yes | Yes | Quote-based; verify in a pilot |
 Fleetio | Fleet and vehicles | QR, barcode, NFC, OEM | ? | Yes | Yes | Yes | Per vehicle; from ~$4/mo |
 Hilti ON!Track | Hilti tool fleets | Barcode, BLE tags, NFC, GPS (AI T400 Geo) | ? | Yes | Yes | ? | Quote only |
 Milwaukee ONE-KEY | Free (Milwaukee tools) | Bluetooth, QR | Not available per vendor sources | Not available per vendor sources | Not available per vendor sources | ? | Free |
 ToolSense | Facilities at scale | QR, IoT/GPS | Yes | Yes | Yes | Yes | Modular by Hub; custom quote |
 Spreadsheets | Manual tracking | Manual list | Not available per vendor sources | Not available per vendor sources | Not available per vendor sources | Not available per vendor sources | Free / included |
Yes ConfirmedNot available per vendor sources Not available? Verify with vendorNot publicly confirmed Not publicly confirmed
Asset tracking software reviews
Detailed review of each platform including features, pricing and best fit.
MapTrack
Best for unified mobile asset operations: tools, plant, trailers and vehicles in one platformA unified platform combining asset tracking (QR labels, Bluetooth tags, GPS trackers and AI dash cams on one record), reservations, compliance (pre-starts that work without signal) and maintenance for tools, equipment, plant and fleet. Per-asset pricing with unlimited users suits field-heavy teams. One platform for every asset, and Capterra Best Ease of Use 2026.
Pricing: Per asset; unlimited users · Trial: Free trial, no credit card
What you get in one platform
- Every asset, one record
- Tools on QR or barcode labels and Bluetooth tags, plant on GPS trackers, vehicles with GPS and AI dash cams, sites with boundaries: custody, inspections, maintenance and costs on the same record.
- Maintenance that runs on real usage
- Run hours and kilometres from trackers, dash cams or manual readings feed tiered service plans and next-service forecasts, every asset gets a 0 to 100 maintenance health score, and one work order can cover many assets, each with its own pass or fail.
- Easy for crews
- Pre-starts and inspections work without signal, on any phone, with shared-device PINs, single sign-on and AI help to build forms and add assets from a photo. Capterra Best Ease of Use 2026.
- Hardware and software from one vendor
- GPS trackers, AI dash cams with built-in GPS, Bluetooth tags and labels at published prices, managed in the same app, plus LightMetrics dash cam accounts and 150+ telematics, fleet and fuel-card data sources.
- Simple to buy and run
- Per-asset pricing with unlimited users, 24/7 support and month-to-month plans. Capterra Best Value 2026.
The full capability list (35)
- One register for tools, plant, equipment and vehicles
- Custody: who has what, and where
- Site boundaries on the map
- Live tracking and alerts in MapTrack Telematics
- Rate cards (Pro and Enterprise add-on)
- Finance dashboards (Pro and Enterprise add-on)
- Divisions (Pro and Enterprise add-on)
- Run hours and km from trackers, cameras, feeds or readings
- Work orders raised from meters, run hours and data feeds
- Tiered service plans
- Next-service forecasts from usage
- Stale-reading flags
- Maintenance health score
- Service board and due-soon emails
- One work order across many assets
- Batch work orders and bulk scan logging
- Labour, parts and external costs on every service
- Failed checks raise work orders by rule
- Parts and inventory by location and bin
- Offline pre-starts and inspections
- Mobile web app (Android, iPhone, iPad)
- Shared-device PINs
- SAML 2.0 single sign-on (SSO)
- AI form builder
- AI asset creation from a photo
- Equipment bookings (Requests)
- GPS trackers managed in the app
- AI dash cam video in the app
- AI dash cams with built-in GPS
- LightMetrics dash cam connection
- Bluetooth tags
- QR, barcode and Data Matrix scanning
- OEM feeds under Connections
- 150+ data sources
- Engine hours from 68 integrations
See who has each tool and when it is due back
Every sign-out in one list. Four assignments are back and marked Complete; four are still out as Active, each with the person and the due-back date. The plate compactor with James Ward was due back on 23 September, so it is flagged Overdue.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured in a demonstration workspace on the All assignments view with the Person, Status and Due Back Date columns. The app shortens long asset and category names.
MapTrack is a unified platform for tracking mobile assets - tools, equipment, plant and fleet - across sites. It combines a single register with reservations and a planning view, compliance (pre-starts, inspections, custom forms) and maintenance (work orders raised from meter readings, inspections and schedules, with due-soon reminders) so you have one system for accountability, audits and servicing. MapTrack is one platform for every asset a field business runs: tools, plant, trailers and vehicles, tracked, inspected, booked and maintained on one record, from any phone.
Identification options include QR, barcode, GPS, BLE beacons and 150+ telematics, fleet and fuel-card data sources in MapTrack’s integration directory (Caterpillar, John Deere, Komatsu, Geotab, Samsara and more; engine hours from 68 integrations) for meter-driven work orders and utilisation reporting. AI dash cams add live view and event clips in the same app. AI-assisted asset creation (snap a photo), form creation (upload a PDF or describe) and smart data import accelerate setup. Per-asset pricing with unlimited users lets you roll out to the whole field team without per-seat cost.
Key features
- ✓One platform for tools, plant, trailers and vehicles
- ✓Single register; full lifecycle history
- ✓Reservations and planning view; avoid double-booking
- ✓Pre-starts, inspections and custom forms (AI-assisted)
- ✓Work orders; meter, inspection and schedule triggers; due-soon reminders
- ✓QR, barcode, GPS, BLE beacons, 150+ telematics/fleet/fuel-card data sources
- ✓Mobile and offline; iOS, Android, tablet, desktop
- ✓Bulk scanning for audits and stocktakes
- ✓Geofences, time-onsite and utilisation reporting
- ✓AI setup: assets from photo, forms from PDF, smart import
- ✓Heavy-duty QR labels for harsh environments
- ✓Cost tracking and asset depreciation
- ✓RBAC and API on all plans; SSO on Enterprise; primary database and application hosting in Sydney
- ✓GPS trackers managed in the app: battery, signal and estimated run hours
- ✓AI dash cams with live video and event clips in the app
- ✓QR, barcode and Data Matrix scanning by phone camera or handheld scanner
- ✓Tiered service plans on run hours and km
- ✓Parts and stock by location and bin
- ✓AI form builder for pre-starts and inspections
- ✓Rate cards: daily, weekly and monthly hire rates (dry, wet or standby) by category or asset; Pro and Enterprise add-on
- ✓Finance: cost ledger, budget vs actual, depreciation and repair-or-replace; Pro and Enterprise add-on
- ✓Divisions: each division’s own assets and team access; Pro and Enterprise add-on
MaintainX
Best for maintenance-first teamsTop-rated CMMS with strong work orders and mobile UX, but no asset reservations or per-asset pricing.
Pricing: Per user; from ~$20/mo · Trial: Free Basic tier
MaintainX is an AI-powered CMMS for work orders, preventive and predictive maintenance, parts inventory and checklists. Rated #1 CMMS on G2 (Winter 2026) with strong mobile and offline support, it is popular with frontline maintenance teams in manufacturing, facilities and fleet.
A free Basic tier with unlimited requester accounts drives adoption. Best fit for maintenance-heavy operations where work orders and procedures are the priority. Less suited for teams needing asset reservations, a planning view or per-asset pricing with unlimited users.
Key features
- ✓Work orders with preventive and meter-based triggers
- ✓Checklists, procedures and corrective actions
- ✓Parts inventory and purchase orders
- ✓Mobile-first with full offline support
- ✓Free Basic tier; unlimited requester accounts
- ✓Integrations: Samsara, Titan GPS and more
Mitti (formerly SafetyCulture)
Best for inspections and safety complianceInspection and audit powerhouse with 10,000+ templates and a free tier, but no asset reservations and per-seat pricing.
Pricing: Per seat; from ~$24/mo · Trial: Free tier (10 users)
Mitti (formerly SafetyCulture and iAuditor) is a mobile-first operations platform for inspections, audits, checklists and training. Used by 80,000 organisations with over 1 billion checks completed. The Assets module (launched 2023) adds asset management, pre-starts and work orders.
Strong for teams where inspections, safety and training are the priority. The free tier (up to 10 users) lowers the barrier to entry. Per-seat pricing from $24/mo and no asset reservations or planning view may limit fit for teams managing mobile assets across sites.
Key features
- ✓Inspections, audits and checklists with 10,000+ templates
- ✓Asset management with pre-starts and work orders
- ✓Training (SC Training LMS) built in
- ✓AI template builder for custom forms
- ✓Free tier (up to 10 users, 5 templates)
- ✓Full offline support; iOS and Android
Tenna
Best for construction equipment trackingPurpose-built for construction with strong hardware and OEM depth, but custom-quote pricing and US/Canada focus.
Pricing: Custom quote · Trial: Contact vendor
Tenna targets construction and civil with mixed-fleet tracking (heavy equipment, fleet, tools, attachments) via GPS, BLE and QR. Real-time tracking, maintenance, scheduling and safety compliance in a unified construction stack. 750+ construction businesses; recently acquired by John Deere.
Own hardware ecosystem (TennaMINI, TennaINTEL and TennaFLEET GPS units, TennaBLE beacons and TennaQR tags) plus OEM integrations (Volvo, Komatsu, John Deere, Caterpillar via AEMP). Strong for construction-specific workflows including DVIR, OSHA compliance and Procore/Viewpoint integration. Custom-quote pricing and US/Canada/Mexico focus.
Key features
- ✓GPS, BLE and QR tracking with own hardware
- ✓Equipment scheduling and reservation
- ✓Work orders; meter and inspection triggers
- ✓Custom inspections, DVIR, OSHA compliance
- ✓OEM integrations (Volvo, Komatsu, John Deere, CAT)
- ✓Procore and Viewpoint integration
Asset Panda
Best for customisable asset workflowsHighly configurable asset management with Gantt-style reservations and GPS at scan only. Asset Panda Pro added offline in Sept 2025; pricing is quote-based (as of Jun 2026).
Pricing: Quote-based; verify in a pilot · Trial: Free 7-day trial
Asset Panda offers configurable asset and inventory tracking with barcode/QR scanning, customisable workflows and reservations with Gantt views. Serving 10,000+ organisations since 2012 across 60+ countries, including Amazon, in many industries.
Strong customisation options for multi-team operations, IT/education/healthcare asset checkout and request-fulfilment workflows. Asset Panda Pro (Sept 2025) added full mobile offline for all customers; verify offline depth in a pilot. GPS at scan only (not live tracking) may limit fit for field-heavy teams. Pricing is quote-based (not publicly listed as of Jun 2026; verify in a pilot).
Key features
- ✓Configurable workflows and custom fields
- ✓Barcode/QR scanning with audit trails
- ✓Reservations with Gantt view and approvals
- ✓Work orders and preventive maintenance
- ✓Custom forms and document storage
- ✓Integrations: Zendesk, JIRA, Slack and more
Fleetio
Best for fleet and vehicle managementStrong fleet management with per-vehicle pricing and unlimited users - vehicle-first focus means less depth for non-vehicle assets.
Pricing: Per vehicle; from ~$4/mo · Trial: 14-day free trial
Fleetio is fleet management software for vehicle and equipment operations: inventory, driver assignment, mobile inspections, preventive maintenance, work orders, cost and fuel tracking. Over 1 million vehicles tracked across 100+ countries.
Deep telematics integrations (Geotab, Samsara, Motive, Verizon Connect, Ford Pro, John Deere) make it strong for fleet-first operations. Vehicle inspections trigger work orders. Per-vehicle pricing with unlimited users on all tiers. Less depth for non-vehicle asset tracking, reservations and job/project costing.
Key features
- ✓Vehicle and equipment inventory
- ✓Preventive maintenance; meter and time triggers
- ✓Mobile inspections (Fleetio Go); failed items create Issues
- ✓Fuel tracking and cost management
- ✓Per-vehicle pricing; unlimited users
- ✓40+ telematics integrations
Hilti ON!Track
Best for Hilti-centric tool fleetsSolid construction tool tracking if your fleet is Hilti-heavy - Hilti-supplied tracking hardware can limit mixed-brand teams.
Pricing: Quote only · Trial: Free consultation
Hilti ON!Track is a cloud-based asset and inventory management platform for construction. Tracks tools, equipment, supplies and consumables (any brand) via barcode, Bluetooth tags and Hilti gateways. Job costing integration with Trimble Viewpoint.
Small-tool BLE tracking uses Hilti’s own tags and gateways for warehouse, vehicle and jobsite “last-seen” visibility, and Hilti also ships the AI T400 Geo GPS tag with vehicle and heavy-equipment gateways for machinery and vehicle location. Quote-only pricing and hardware costs (tags, gateways) add complexity. Free productivity analysis and on-site implementation support included.
Key features
- ✓Barcode, BLE tag and AI T400 Geo GPS tracking (Hilti hardware)
- ✓Van, warehouse and jobsite gateways
- ✓Maintenance scheduling and service history
- ✓Safety certifications and training records
- ✓Job costing via Trimble Viewpoint
- ✓On-site implementation and tagging support
Milwaukee ONE-KEY
Best free option (Milwaukee tools)Free app with built-in Bluetooth on 120+ Milwaukee tools and tags or barcodes for other brands; a full CMMS, inspection workflows and reservations are not publicly documented.
Pricing: Free · Trial: N/A (free)
Milwaukee ONE-KEY is a free connectivity platform for tool and equipment inventory and Bluetooth tracking. 120+ ONE-KEY-enabled tools have built-in tracking; add Bluetooth tags (TICK) for non-Milwaukee items. Community BLE network for crowd-sourced location.
Smart-tool customisation (torque, speed, ramp-up) is unique to Milwaukee ONE-KEY-enabled tools. Procore and Autodesk integrations for project management. No full CMMS, no compliance/inspection workflows, no reservations - best for contractors with primarily Milwaukee fleets who want free basic accountability.
Key features
- ✓Free app; no subscription required
- ✓Built-in Bluetooth on 120+ Milwaukee tools
- ✓Community BLE network for crowd-sourced location
- ✓Smart-tool customisation (torque, speed)
- ✓Procore and Autodesk PM integrations
- ✓Service reminders (date-based)
ToolSense
Best for facilities management at scaleEnterprise-grade asset operations with IoT depth and 100+ language support - niched into facilities with custom-quote pricing.
Pricing: Modular by Hub; custom quote · Trial: 30-day free trial
ToolSense is a cloud-based asset operations and CMMS platform with QR and IoT tracking (GPS, runtime, battery, fuel), work orders, inspections, equipment scheduling and lifecycle management. 250+ customers across 30+ countries; facilities group ISS runs 500,000+ machines on the platform.
An in-house IoT hardware range (GPS trackers, BLE sensors, gateways) and direct construction OEM cloud integrations (Caterpillar, Komatsu, Volvo and more). Enterprise stack integrations (SAP, Oracle, Dynamics). 100+ languages; ToolSense relies on inherited AWS/GCP cloud certifications rather than holding its own SOC 2/ISO. Custom-quote pricing by Hub, and an offline mode that ToolSense enables per account.
Key features
- ✓QR and IoT tracking (GPS, runtime, battery, fuel)
- ✓Equipment scheduling and assignment
- ✓Work orders; rules engine; meter-based triggers
- ✓Safety inspections with auto-created documents
- ✓In-house IoT hardware range for real-time data
- ✓SAP, Oracle and Dynamics integrations
Spreadsheets
Status quo for many teamsNo software cost but no single source of truth, no mobile workflows and no compliance or maintenance tied to assets.
Pricing: Free / included · Trial: N/A
Spreadsheets (Excel, Google Sheets) are where most teams start. They work for a small number of assets with few users but break down as you scale - versions drift, there is no audit trail, no mobile field workflows, no reservations and no compliance or maintenance tied to individual assets.
Key features
- ✓No software cost
- ✓Familiar interface
- ✓Flexible for simple lists
Also worth considering
These platforms did not make our top 10 but may suit specific use cases:
- •EZO (formerly EZOfficeInventory): Asset lifecycle management (now EZO EAM) with unlimited users on all tiers (fair use). Strong for IT, education and healthcare check-out workflows. The request portal, fulfilment centre and GPS integrations (Samsara, Trackunit) start at the Premium tier, and offline at Enterprise. Priced in US dollars by item count. Where MapTrack goes further: pre-starts and inspections that work without signal, maintenance on run hours with tiered service plans, and 150+ telematics, fleet and fuel-card data sources.
- •GoCodes: QR tool and equipment tracking for trades and industrial teams; GoCodes also sells its own real-time GPS hardware trackers and Bluetooth beacons. Pricing from US$500/yr for 200 assets and three users (Premium US$1,000 for 500 assets); API, offline and kitting are priced as separate add-ons below the top tiers. iOS and Android apps; user caps per tier. Where MapTrack goes further: pre-starts and inspections that work without signal, maintenance on run hours with tiered service plans, and per-asset pricing with unlimited users.
- •ShareMyToolbox: Simple loan/borrow/transfer for construction tools. 14-day free trial, then from US$100/month for the first admin plus $10 per user. Per-user pricing; US construction focus.
- •Limble CMMS: Maintenance management with asset tracking. Strong CMMS features; per-user pricing. Worth evaluating if maintenance is the primary need.
- •Sortly: Visual, photo-led inventory app for small businesses tracking supplies, tools and equipment, with barcode and QR scanning and offline mobile access on every plan. Free for 100 items and one user; Advanced is US$49 a month on monthly billing for 500 items and two users. Where MapTrack goes further: GPS trackers and Bluetooth tags in the same app, maintenance on run hours with tiered service plans, and per-asset pricing with unlimited users.
- •AssetTiger: Low-cost barcode and QR asset register from the team behind MyAssetTag, used by schools, IT teams and charities, with an iOS and Android app that works offline. A 30-day free trial covers 250 assets; paid plans start at US$20 a month for 500 assets with unlimited users. Where MapTrack goes further: GPS trackers and Bluetooth tags in the same app, and maintenance on run hours with tiered service plans.
- •Snipe-IT: Open-source (AGPL-3.0) IT asset management for teams tracking laptops, software licences and accessories, with check-in, check-out and QR code labels. Self-hosting is free; hosted plans from US$39.99 a month include unlimited users and assets. Where MapTrack goes further: one record per asset across tools, plant, trailers and vehicles, GPS trackers and Bluetooth tags in the same app, and pre-starts and inspections that work without signal.
- •Teletrac Navman: Fleet telematics and video vendor with Australian and New Zealand sites, plus an equipment management platform (TN360 ACM) covering GPS asset tracking with battery trackers for trailers and non-powered assets, pre-use inspections, work orders and jobsite cost reporting. Pricing runs through a quote form. Where MapTrack goes further: tools on QR, barcode and Data Matrix labels with check-out and return beside plant and vehicles, rate cards for dry, wet or standby hire (a Pro and Enterprise add-on), and per-asset pricing with unlimited users.
- •UpKeep: Mobile-first CMMS with work orders, preventive maintenance, checklists, meter readings and parts with QR codes from its Premium tier, priced per licensed user: Essential US$24 and Premium US$55 a month, with Professional and Enterprise by quote and a 7-day free trial. Offline work is on Professional and Enterprise, and asset check-in and check-out on Enterprise. Where MapTrack goes further: GPS trackers and Bluetooth tags in the same app, run hours from trackers feeding tiered service plans, and per-asset pricing with unlimited users.
What teams report after switching to MapTrack
Outcomes from businesses managing assets with MapTrack across industries.
70%
Reduction in asset loss and shrinkage
Customer-reported outcomes
1-2 days/week
Time saved on weekly equipment tracking
Saunders International
$142,000+
Stolen equipment recovered
Mega Electrics, under 48 hours
Days to weeks
Time to full platform rollout
AI-assisted setup
Not sure which platform fits? Try MapTrack free
Compare features hands-on with a free trial. No credit card required. Per-asset pricing so you only pay for what you track.
- No credit card required
- Unlimited users
What our customers say
“We used to spend 1-2 days a week tracking equipment. MapTrack gave us full visibility across every site.”
Steve McAllister
Site Manager, Saunders International
“GPS tracking and QR labels on every piece of plant gave our auditors exactly what they needed. No more chasing paper.”
Plant Manager
Plant Operations, Genus
“The per-asset pricing meant we could roll out to 50 field staff without worrying about licence fees. Everyone has access.”
Operations Manager
Operations, Supagas
What is asset tracking software?
Asset tracking software is a digital system that keeps a central register of your assets (tools, equipment, plant, fleet, inventory) and lets you identify, assign and audit them via QR codes, barcodes, GPS or OEM data feeds. It replaces or reduces reliance on spreadsheets and paper by giving you one place to see what you own, who has it and where it was last recorded.
Many solutions go further: reservations and planning so you can allocate assets to jobs; compliance (pre-starts, inspections) attached to each asset; and maintenance (work orders, meter-based triggers). The right fit depends on whether your assets are fixed or mobile, how many users need access and whether you want tracking only or tracking plus compliance and maintenance in one platform.
What does asset tracking software do?
- •Centralise the register: One list of assets with details, photos, documents and lifecycle history.
- •Identify and assign: Scan QR/barcode or select to assign to person, crew, site or project; check-in/out with accountability.
- •Reservations and planning: Reserve assets by job or period; see availability in a planning view; avoid double-booking.
- •Compliance and inspections: Pre-starts, inspections and evidence attached to each asset. Failed checks can trigger work orders automatically.
- •Maintenance and CMMS: Work orders triggered by meters, inspections or schedules. Service history and parts tied to each asset.
- •Reporting and utilisation: Know what is being used, where, and what is due for servicing, compliance or audit.
How to choose the right asset tracking platform
1. Define your tracking needs. How will you identify assets? QR and barcode work for scan-based accountability and audits. GPS adds live location and geofences where devices are fitted. BLE beacons offer proximity detection. OEM/telematics data feeds provide meter readings for usage-triggered maintenance. Most teams mix methods by asset type and value.
2. Decide what goes in one system. Do you need tracking only, or tracking plus reservations, compliance and maintenance? Unified platforms reduce the number of tools you manage and keep evidence tied to each asset. If you only need CMMS, a maintenance-first platform may be a better fit.
3. Check mobile and offline support. If field teams update from sites, underground or remote areas, offline mode is essential. Not all platforms offer it. Verify before committing.
4. Compare pricing models. Per-asset with unlimited users scales well when you roll out to many field workers. Per-user pricing suits small teams. Per-vehicle pricing fits fleet-first operations. Compare total cost for your asset count and expected user count.
5. Run a demo with your real workflows. Shortlist two or three options, prepare a list of your asset types and typical workflows (assign, audit, inspect, maintain) and see how each platform handles them. A 15–30 minute demo is usually enough to gauge fit.
How much does asset tracking software cost?
Asset tracking software pricing falls into four common models. The right choice depends on your asset count, user count and which features you need.
Per-asset pricing
Price scales with asset count; unlimited users included. Suits field-heavy teams with many workers. Examples: MapTrack, AssetTiger.
Per-user pricing
Price scales with user/seat count. Works for small teams or when user count is predictable. Examples: MaintainX (from ~$20/user/mo), Mitti, formerly SafetyCulture (from ~$24/seat/mo).
Per-vehicle pricing
Priced per vehicle with unlimited users. Suits fleet-first operations. Example: Fleetio (from ~$4/vehicle/mo).
Custom quote / free
Enterprise or hardware-bundled pricing. Contact for a quote. Examples: Tenna, Hilti ON!Track (quote), Milwaukee ONE-KEY (free app).
Most platforms offer a free trial (14–30 days) or a free tier. Factor in hardware costs (GPS devices, BLE tags, labels) if applicable. Get a MapTrack pricing estimate for your asset count.
Asset tracking for IT teams: where it fits, where it does not
IT teams looking for asset tracking software usually need to manage physical hardware: laptops, monitors, AV equipment, network kit, mobile devices, projectors, conference-room gear and on-site spares. That overlaps directly with what asset tracking platforms do best - keep a central register, identify each item with a QR or barcode, track who has it, and capture a full custody and lifecycle history. For physical-hardware tracking, MapTrack, Asset Panda and EZOfficeInventory all suit IT teams managing assets across offices, campuses or branch sites.
Where physical-first tracking fits IT teams: laptop and device assignment with check-in/check-out, AV and conference-room equipment bookings via the reservations module, network and server rack inventory, mobile phone and tablet fleets, on-site spares tracking, multi-office or campus-wide audits, and chain-of-custody for replacements and returns. QR-based scan workflows on a phone are usually faster than agent-based discovery for hardware that walks between desks, meeting rooms and home offices.
Where it does not fit: pure software-licence management (renewals, seat counts, SaaS spend), a full configuration management database (CMDB) with relationship modelling, agent-based endpoint discovery that automatically pulls hardware specs and installed software, or ITIL-aligned service-desk workflows. For those, look at dedicated ITAM platforms such as ServiceNow ITAM, Lansweeper or ManageEngine AssetExplorer. They are built around discovery agents, CMDB relationships and software-licence reconciliation rather than physical custody.
The split-decision framework: choose by the bigger pain point. If your team is chasing missing laptops, AV gear and spares between sites and wants one register with QR-scan accountability, a physical-first platform like MapTrack is the right starting point. If your team is chasing software licences, unmanaged endpoints and SaaS spend, a software-first ITAM tool is the right starting point. Many mid-market IT teams run both - one for physical custody, one for software discovery - and accept the overlap rather than forcing one tool to do both badly.
Why asset tracking matters for your business
Without a single source of truth, assets drift: registers are outdated, accountability is unclear and audits are slow. Good asset tracking software improves accountability, speeds up audits and stocktakes, supports compliance (evidence attached to each asset) and can tie maintenance to real usage rather than guesswork.
For construction, civil, mining and facilities teams, the right platform can reduce loss and shrinkage, support audit readiness, improve uptime through usage-triggered maintenance and give operations one place to look. One MapTrack customer recovered $142,000+ worth of stolen equipment in under 48 hours.
Conclusion: choose the right fit for your assets
The best asset tracking software depends on your asset mix, scale, need for reservations and maintenance, and budget. This guide compared 10 platforms across tracking methods, compliance, mobile/offline support and pricing so you can shortlist with confidence. MapTrack is built for mobile assets with tracking, reservations, compliance and maintenance in one platform; if that fits your needs, a demo can show how it works for your team.
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About the author
Co-Founder & GM of Operations
Lachlan leads operations at MapTrack, bringing 10+ years of enterprise technology experience across mining, construction and heavy industry. Before MapTrack, he held senior roles at Workato (integration and automation) and AppDynamics/Cisco (application performance), working directly with ASX-listed organisations to modernise their technology stacks. His deep understanding of field operations and blue-collar workflows shapes how MapTrack solves real problems for asset-intensive teams.
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