Free template · PDF
Free dump truck preventive maintenance checklist
Free dump truck preventive maintenance checklist (PDF-ready). Scheduled PM for rigid and articulated haul trucks: engine, driveline, brakes, tyres.
Loading PDF page...
Read the form fields
26 checks · 5 sections · Sign-off
26 checks
The fields in the printable form, in a view that fits your screen.
- Site / project
- Truck ID / fleet no.
- Make & model
- Engine hours / odometer
- Service interval (250 / 500 / 1000 / 2000 hr)
- Fitter / mechanic
- Date
- Oil samples taken (Y/N)
- Machine returned to service (Y/N)
- Next service due (hours / date)
ENGINE & COOLING
DRIVELINE & STEERING
BRAKES & TYRES
HYDRAULICS & BODY
ELECTRICAL & SAFETY
Declaration & Sign-Off
I confirm that all items have been inspected/completed as indicated above. Any defects or concerns have been noted and reported.
Completed By
Printed name · Signature · Date
Reviewed / Approved By
Printed name · Signature · Date
The MapTrack dump truck preventive maintenance checklist contains 26 checks across 5 sections.
Co-Founder & Commercial Director
Make this form your own
Add your fields and logo. Give your team a form they can use on site.
Free 30-day trial. No credit card. Work email needed.
Upload & use this form now for free
“MapTrack beat them all in every aspect.”
Vincent Stone · HSEQ Advisor, Concept TanksAfter signup: upload this PDF, check the form MapTrack drafts, then save and publish it for your team.
General guidance only. Check the form against your equipment manual, site procedures and local requirements before using it.
Key takeaways
- The MapTrack dump truck preventive maintenance checklist contains 26 checks across 5 sections. Sections covered: ENGINE & COOLING, DRIVELINE & STEERING, BRAKES & TYRES, HYDRAULICS & BODY, ELECTRICAL & SAFETY.
- Truck ID or fleet number, make, model and current engine hours or odometer reading
- Service interval reached: 250, 500, 1000 or 2000 hours, or the OEM schedule number
- Engine checks: oil and filter, coolant, air filter, belts, hoses and leaks
What is a dump truck preventive maintenance checklist?
A dump truck preventive maintenance checklist is a scheduled service sheet that guides a fitter through every system on a rigid or articulated haul truck at a set service interval, usually tied to engine hours or a distance reading. It covers the engine and cooling system, the driveline and final drives, the steering and suspension, the service and park brakes, the hydraulics that raise and lower the body or tray, the tyres and rims, the electrical and lighting, and the operator safety systems. Unlike a daily pre-start, which the operator runs to confirm the truck is safe to drive that shift, this checklist is the deeper, planned service a qualified fitter completes to keep the machine reliable between failures.
Haul trucks are among the most expensive plant on any mine or civil site to own and to have sitting idle, so an unplanned failure at the bottom of a pit or halfway through a haul cycle is costly in both repair and lost production. A consistent preventive maintenance checklist turns servicing into a measurable routine, catches wear before it becomes a breakdown, and builds the service history each machine needs for warranty, resale and repair versus replace decisions. It also supports the duty to maintain plant under the model Work Health and Safety (WHS) Regulations (mirrored in each state and territory except Victoria, which uses the Occupational Health and Safety Regulations 2017 (Vic)) and the asset management discipline of ISO 55001:2024, so the record is auditable long after the service is signed off.
Learn more about maintenance and work orders in MapTrack.
Choose the format that fits your team
Download the PDF
Use the original printable form for a paper workflow. Check it against your equipment and site procedure before the job.
Keep completed copies in your own record system and arrange any follow-up through your normal process.
Download free PDFCustomise a form in MapTrack
Start a free trial, upload this PDF and MapTrack drafts the form. Adjust it to your workflow, then save and publish it for your team to use.
Sample answers on this page and completed PDF records aren't imported automatically.
Upload & use this form now for freeFree 30-day trial. No credit card. Work email needed.
Benefits of using this dump truck preventive maintenance checklist
- Less unplanned downtime: catching worn brakes, hoses and driveline wear at a scheduled service stops failures mid haul cycle.
- Lower cost per hour: planned servicing on OEM intervals is far cheaper than reactive repairs and the production lost to a breakdown.
- Complete service history: every signed checklist adds to the machine record that warranty claims, resale and replacement decisions depend on.
- Safer operation: brakes, steering, tyres and the tray or body hold up system are checked before they can fail on a loaded truck.
- Accountability: a named fitter and date against each service means every interval has an owner and a clear paper trail.
- Better parts planning: recording wear items and fluid consumption per service lets you forecast filters, tyres and consumables ahead of need.
What to include in a dump truck preventive maintenance checklist
- Truck ID or fleet number, make, model and current engine hours or odometer reading
- Service interval reached: 250, 500, 1000 or 2000 hours, or the OEM schedule number
- Engine checks: oil and filter, coolant, air filter, belts, hoses and leaks
- Driveline: transmission, differentials, final drives, wheel motors and universal joints
- Steering and suspension: rams, struts, kingpins, articulation joint and hoses
- Brakes: service, park and secondary brakes, retarder and brake fluid or accumulator
- Hydraulics: hoist rams, pumps, tray or body pivot pins, hoses and fluid level
- Tyres and rims: tread, pressure, cuts, rim condition and torque of wheel nuts
- Electrical and safety: lights, horn, reversing alarm, camera, isolator and seatbelt
- Fluids and samples taken, parts fitted, defects found and next service due
How to use this dump truck preventive maintenance checklist
Isolate and prepare the machine
Park the truck on level ground, lower or prop the body safely, apply the park brake, chock the wheels, isolate the battery and follow lockout and tagout so the machine cannot be started while the fitter is underneath or in the tray.
Confirm the service interval and gather parts
Read the engine hours or odometer, match them to the OEM service schedule, and lay out the correct filters, fluids and wear parts before you start so the truck is not held up part way through waiting on a component.
Work through the checklist by system
Move methodically through engine, driveline, brakes, hydraulics, tyres and electrical, marking each item pass, fail or not applicable. Take oil samples where the schedule calls for them and record readings rather than ticking from memory.
Record defects and raise follow up work
Note every fault found with enough detail for the next person, and raise a separate work order for anything that cannot be fixed during the service so it is tracked to completion instead of being forgotten between intervals.
Sign off and set the next service
Confirm all fluids are topped, guards refitted and the isolation removed, then have the fitter sign the service off and record the hours or date at which the next preventive service falls due against the machine.
How often should you complete this form?
Service intervals follow the manufacturer schedule, most commonly at 250, 500, 1000 and 2000 engine hours, with a deeper service and component checks at the longer intervals. Harsh duty, high ambient temperatures, dusty pits and steep haul roads all shorten the effective interval, so adjust against operating conditions rather than the hour meter alone.
This planned checklist sits above the operator's daily pre-start, not instead of it. The pre-start confirms the truck is safe to run each shift, while the preventive service is the scheduled fitter task that keeps it reliable between failures. Track completed services against each machine and watch the ratio of planned to breakdown work, which is the clearest signal of whether your maintenance is getting ahead of failures or chasing them.
Make this form your own
From your template to your team.
Upload this PDF and MapTrack drafts the form. Adjust it for your equipment and site, then save and publish the digital form for your team.
- 01
Start your free trial
Use your work email to create your MapTrack account.
- 02
Customise, save and publish
Adjust the template fields and branding for your site.
- 03
Complete it on the job
Record checks, add photos and export a branded PDF.
Keep working offline
Load the form before you lose reception. Complete it offline and sync when you're back online.
Scan the asset. Open its form.
Use an asset's QR code to find and complete the forms that belong to it.
Show what you found
Capture photos and attach files so the next person has the details they need.
Take a branded PDF with you
Download completed forms as PDF reports with your company logo.
Completed paper records aren't imported automatically.
Frequently asked questions
Practical answers about the form, record keeping and using MapTrack.
Under the model Work Health and Safety (WHS) Regulations (regulation 213, maintenance of plant, as enacted in each state and territory except Victoria, which has the OHS Regulations 2017 (Vic)) the person conducting the business or undertaking must ensure plant is maintained, inspected and, where needed, tested so it stays safe to use, and that only competent people carry out that work. For a haul truck that means servicing brakes, steering, the tray hold up system and safety devices on a schedule, keeping the service records, and taking a machine out of service when a defect makes it unsafe. A consistent preventive maintenance checklist, signed and dated, is strong evidence that those duties are being met.
Link to this answerA pre-start is a quick check the operator runs before each shift to confirm the truck is safe to drive that day, covering fluids, tyres, lights, brakes and obvious damage. A preventive maintenance checklist is the deeper scheduled service a qualified fitter completes at set engine hours, replacing filters and fluids, inspecting the driveline and brakes in detail, and taking oil samples. You need both: the pre-start catches day to day issues, the PM keeps the machine reliable between failures.
Link to this answerFollow the manufacturer schedule, which for most haul trucks sets services at 250, 500, 1000 and 2000 engine hours with progressively deeper checks. Shorten the effective interval for harsh duty such as dusty pits, steep haul roads, high ambient heat or heavy continuous loading. Tracking hours against the last service and setting the next due date on completion stops intervals quietly slipping, which is where preventable failures start.
Link to this answerThe service should be completed and signed by a competent person, typically a qualified diesel fitter or plant mechanic who understands the machine and the OEM schedule. Some operations require a licensed or ticketed tradesperson for specific tasks such as air conditioning or high voltage work on electric drive trucks. Recording the name and the date against each service keeps accountability clear and gives you a traceable record for warranty and audit purposes.
Link to this answerYes, it is completely free. It downloads as a ready-to-print PDF. You do not need a MapTrack account. If you want to move beyond paper, MapTrack schedules preventive services against each machine, tracks engine hours, parts and downtime, and keeps the full maintenance history in one place. Start a free trial or book a demo to see how.
Link to this answerApplicable regulatory standards
This form is a starting point. Check the current requirements that apply to your equipment, work and location. The form alone does not establish compliance.
- Model Work Health and Safety (WHS) Act and Regulations, as enacted in each state and territory (in Victoria, the Occupational Health and Safety Act 2004 (Vic) and OHS Regulations 2017 (Vic))
- Model WHS Regulations, regulation 213 (maintenance of plant so it stays safe and without risk to health)
- AS/NZS 4024 Safety of machinery series (guarding, interlocks and emergency stops), incl. AS/NZS 4024.1603:2014 (control of hazardous energy, lockout and tagout)
- ISO 55001:2024 Asset management - Asset management systems - Requirements (controlled maintenance records and asset history)
- Manufacturer (OEM) service schedule for the specific truck model
- Model WHS Regulations (Safe Work Australia)
- ISO 55001:2024, Asset management system requirements (ISO catalogue)
- AS 4024 series, Safety of machinery (Standards Australia listing)
MapTrack publishes this template. The linked authorities publish their own guidance; they haven't endorsed this form.
The numbers behind this dump truck preventive maintenance checklist
Every figure below is sourced and dated, so you can quote it in a toolbox talk, a budget case or a board paper without having to chase the original report.
Cite this template
Writing about this topic? You’re welcome to quote this checklist. Here’s the wording to use so your readers can find the original.
The MapTrack dump truck preventive maintenance checklist contains 26 checks across 5 sections.
- Short attribution
- MapTrack Dump Truck Preventive Maintenance Checklist, https://www.maptrack.com/templates/dump-truck-preventive-maintenance-checklist
- Reference list
- MapTrack. (2026). Dump Truck Preventive Maintenance Checklist [Checklist template]. Retrieved from https://www.maptrack.com/templates/dump-truck-preventive-maintenance-checklist
Free to reuse with credit under a Creative Commons Attribution 4.0 licence. If you’d rather link straight to it, the page is https://www.maptrack.com/templates/dump-truck-preventive-maintenance-checklist.
Embed this free template on your website
Run an industry blog, trade association site, or training resource? Drop a preview of this free dump truck preventive maintenance checklist straight into your page. The snippet is self-contained, needs no scripts, and links readers back to the full free template.
<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Dump Truck Preventive Maintenance Checklist</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Truck ID or fleet number, make, model and current engine hours or odometer reading</li>
<li style="margin:4px 0;">Service interval reached: 250, 500, 1000 or 2000 hours, or the OEM schedule number</li>
<li style="margin:4px 0;">Engine checks: oil and filter, coolant, air filter, belts, hoses and leaks</li>
<li style="margin:4px 0;">Driveline: transmission, differentials, final drives, wheel motors and universal joints</li>
<li style="margin:4px 0;">Steering and suspension: rams, struts, kingpins, articulation joint and hoses</li>
<li style="margin:4px 0;">Brakes: service, park and secondary brakes, retarder and brake fluid or accumulator</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/dump-truck-preventive-maintenance-checklist" style="color:#071D49;font-weight:600;text-decoration:none;">Dump Truck Preventive Maintenance Checklist</a> by MapTrack</p>
</div>Free to reuse, including commercially. This template is published under a Creative Commons Attribution 4.0 licence. Copy it, adapt it, put it on your own site or in your own docs. All we ask is that you credit MapTrack with a link back to this page. The snippet above already includes that credit, so if you use it as-is you’re covered.
About the author
Co-Founder & Commercial Director
Jarrod has spent over a decade in technology consulting and asset management, including roles at Accenture (mining and heavy industry) and CGI as an Asset Management Consultant. He co-founded MapTrack and built and scaled its original platform, then rebuilt it with Lachlan and Alex from thousands of customer conversations and 300+ user research sessions with field teams. His consulting background gives him deep insight into the operational and compliance challenges facing asset-intensive Australian businesses.
View LinkedIn profile →Ready for your next job?
Keep the PDF handy, or upload it to MapTrack and turn it into a digital form for your team.