Free dump truck preventive maintenance checklist
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Free dump truck preventive maintenance checklist (PDF-ready). Scheduled PM for rigid and articulated haul trucks: engine, driveline, brakes, tyres.
Commercial Director
Updated 5 July 2026
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What is a dump truck preventive maintenance checklist?
A dump truck preventive maintenance checklist is a scheduled service sheet that guides a fitter through every system on a rigid or articulated haul truck at a set service interval, usually tied to engine hours or a distance reading. It covers the engine and cooling system, the driveline and final drives, the steering and suspension, the service and park brakes, the hydraulics that raise and lower the body or tray, the tyres and rims, the electrical and lighting, and the operator safety systems. Unlike a daily pre-start, which the operator runs to confirm the truck is safe to drive that shift, this checklist is the deeper, planned service a qualified fitter completes to keep the machine reliable between failures.
Haul trucks are among the most expensive plant on any mine or civil site to own and to have sitting idle, so an unplanned failure at the bottom of a pit or halfway through a haul cycle is costly in both repair and lost production. A consistent preventive maintenance checklist turns servicing into a measurable routine, catches wear before it becomes a breakdown, and builds the service history each machine needs for warranty, resale and repair versus replace decisions. It also supports the duty to maintain plant under the model Work Health and Safety (WHS) Regulations (mirrored in each state and territory except Victoria, which uses the Occupational Health and Safety Regulations 2017 (Vic)) and the asset management discipline of ISO 55001:2024, so the record is auditable long after the service is signed off.
Learn more about maintenance and work orders in MapTrack.
Benefits of using this dump truck preventive maintenance checklist
- Less unplanned downtime: catching worn brakes, hoses and driveline wear at a scheduled service stops failures mid haul cycle.
- Lower cost per hour: planned servicing on OEM intervals is far cheaper than reactive repairs and the production lost to a breakdown.
- Complete service history: every signed checklist adds to the machine record that warranty claims, resale and replacement decisions depend on.
- Safer operation: brakes, steering, tyres and the tray or body hold up system are checked before they can fail on a loaded truck.
- Accountability: a named fitter and date against each service means every interval has an owner and a clear paper trail.
- Better parts planning: recording wear items and fluid consumption per service lets you forecast filters, tyres and consumables ahead of need.
Benefits of digitising forms in MapTrack
When you move from paper or static PDFs to digital forms in MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Trigger work orders automatically when a fault is logged during an inspection.
- Track service intervals by hours, kilometres or calendar date in one place.
- Attach supplier invoices and parts receipts to each maintenance record.
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What to include in a dump truck preventive maintenance checklist
This dump truck preventive maintenance checklist covers 10 key areas:
- Truck ID or fleet number, make, model and current engine hours or odometer reading
- Service interval reached: 250, 500, 1000 or 2000 hours, or the OEM schedule number
- Engine checks: oil and filter, coolant, air filter, belts, hoses and leaks
- Driveline: transmission, differentials, final drives, wheel motors and universal joints
- Steering and suspension: rams, struts, kingpins, articulation joint and hoses
- Brakes: service, park and secondary brakes, retarder and brake fluid or accumulator
- Hydraulics: hoist rams, pumps, tray or body pivot pins, hoses and fluid level
- Tyres and rims: tread, pressure, cuts, rim condition and torque of wheel nuts
- Electrical and safety: lights, horn, reversing alarm, camera, isolator and seatbelt
- Fluids and samples taken, parts fitted, defects found and next service due
How to use this dump truck preventive maintenance checklist
- Isolate and prepare the machine: Park the truck on level ground, lower or prop the body safely, apply the park brake, chock the wheels, isolate the battery and follow lockout and tagout so the machine cannot be started while the fitter is underneath or in the tray.
- Confirm the service interval and gather parts: Read the engine hours or odometer, match them to the OEM service schedule, and lay out the correct filters, fluids and wear parts before you start so the truck is not held up part way through waiting on a component.
- Work through the checklist by system: Move methodically through engine, driveline, brakes, hydraulics, tyres and electrical, marking each item pass, fail or not applicable. Take oil samples where the schedule calls for them and record readings rather than ticking from memory.
- Record defects and raise follow up work: Note every fault found with enough detail for the next person, and raise a separate work order for anything that cannot be fixed during the service so it is tracked to completion instead of being forgotten between intervals.
- Sign off and set the next service: Confirm all fluids are topped, guards refitted and the isolation removed, then have the fitter sign the service off and record the hours or date at which the next preventive service falls due against the machine.
In MapTrack, you can schedule and track maintenance digitally. Each submission is stored as a timestamped PDF against the asset record.
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Service intervals follow the manufacturer schedule, most commonly at 250, 500, 1000 and 2000 engine hours, with a deeper service and component checks at the longer intervals. Harsh duty, high ambient temperatures, dusty pits and steep haul roads all shorten the effective interval, so adjust against operating conditions rather than the hour meter alone.
This planned checklist sits above the operator's daily pre-start, not instead of it. The pre-start confirms the truck is safe to run each shift, while the preventive service is the scheduled fitter task that keeps it reliable between failures. Track completed services against each machine and watch the ratio of planned to breakdown work, which is the clearest signal of whether your maintenance is getting ahead of failures or chasing them.
Frequently asked questions
Applicable regulatory standards
This template aligns with the following regulations and standards:
- Model Work Health and Safety (WHS) Act and Regulations, as enacted in each state and territory (in Victoria, the Occupational Health and Safety Act 2004 (Vic) and OHS Regulations 2017 (Vic))
- Model WHS Regulations, regulation 213 (maintenance of plant so it stays safe and without risk to health)
- AS/NZS 4024 Safety of machinery series (guarding, interlocks and emergency stops), incl. AS/NZS 4024.1603:2014 (control of hazardous energy, lockout and tagout)
- ISO 55001:2024 Asset management - Asset management systems - Requirements (controlled maintenance records and asset history)
- Manufacturer (OEM) service schedule for the specific truck model
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<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#0E7490;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Dump Truck Preventive Maintenance Checklist</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Truck ID or fleet number, make, model and current engine hours or odometer reading</li>
<li style="margin:4px 0;">Service interval reached: 250, 500, 1000 or 2000 hours, or the OEM schedule number</li>
<li style="margin:4px 0;">Engine checks: oil and filter, coolant, air filter, belts, hoses and leaks</li>
<li style="margin:4px 0;">Driveline: transmission, differentials, final drives, wheel motors and universal joints</li>
<li style="margin:4px 0;">Steering and suspension: rams, struts, kingpins, articulation joint and hoses</li>
<li style="margin:4px 0;">Brakes: service, park and secondary brakes, retarder and brake fluid or accumulator</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/dump-truck-preventive-maintenance-checklist" style="color:#071D49;font-weight:600;text-decoration:none;">Dump Truck Preventive Maintenance Checklist</a> by MapTrack</p>
</div>Please keep the “by MapTrack” attribution link in the snippet.
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