8 best maintenance planning software 2026
Comparing maintenance planning software for scheduling preventive maintenance, managing work orders and reducing equipment downtime? We evaluated 8 leading platforms across maintenance features, work orders, mobile support, compliance and pricing so you can shortlist and verify with vendors. We don't claim a single "#1". The best fit depends on your asset types, maintenance complexity and team size.
TL;DR
Top 3 picks at a glance
MapTrackA unified platform combining preventive maintenance scheduling, asset tracking, compliance and reservations.
Jump to review ↓
MaintainXTop-rated CMMS with strong work orders, preventive maintenance and built-in messaging.
Jump to review ↓Mobile-first CMMS with strong work orders, parts inventory and reporting.
Jump to review ↓Trusted by construction, mining and field service teams
32+ verified reviews on G2 & Capterra
Quick verdict: best maintenance planning software by category
Our top picks by use case. Click any card to jump to the full review.
MapTrack
Best for combined asset tracking + maintenance planning
MaintainX
Best for mobile-first work orders and team messaging
UpKeep
Best for mobile CMMS with parts inventory
Fiix (Rockwell Automation)
Best for enterprise CMMS with AI insights
Limble CMMS
Best for easy-to-use CMMS with drag-and-drop scheduling
eMaint (Fluke Reliability)
Best for configurable CMMS with strong reporting
Hippo CMMS
Best for simple CMMS for facilities and property
MPulse
Best for enterprise CMMS/EAM with 30+ year track record
Which maintenance planning platform fits your operation?
Different teams have different maintenance priorities. Use these profiles to narrow your shortlist.
The Maintenance Planner
I schedule preventive maintenance for hundreds of assets across multiple sites. How do I get one system that handles time, meter and condition-based triggers?
MapTrack supports time, meter and inspection-triggered maintenance with 150+ OEM integrations for automated meter readings. MaintainX and UpKeep also support multiple trigger types. If you also need asset tracking and reservations, MapTrack covers those in the same platform. If CMMS-only is the priority, MaintainX is strong.
Learn more →The Facilities Manager
I manage buildings and facilities. I need work orders, PM scheduling and a portal for tenants to submit requests. Which platform is simplest to set up?
Hippo CMMS is purpose-built for facilities with a tenant request portal, calendar-based scheduling and simple onboarding. Limble CMMS is also easy to use with drag-and-drop scheduling. For facilities teams that also manage mobile assets or equipment, MapTrack combines both in one system.
Learn more →The Operations Director
I need maintenance, asset tracking, compliance and scheduling in one system. Do I really need separate tools?
MapTrack combines maintenance, asset tracking, compliance (pre-starts, inspections) and scheduling in a single platform with per-asset pricing and unlimited users. This avoids running separate CMMS, tracking and compliance tools. If your needs are maintenance-only, a dedicated CMMS like MaintainX or Limble may be sufficient.
Learn more →The Enterprise Asset Manager
We manage thousands of assets across multiple sites and need capital planning, lifecycle management and ERP integration. Which platform handles EAM?
Fiix (Rockwell Automation) and MPulse both offer EAM capabilities with asset lifecycle management, capital planning and ERP integration. Fiix adds AI-driven insights. eMaint offers configurable CMMS with Fluke Reliability integration. These platforms use custom pricing and typically require implementation support.
Learn more →In this guide
How we evaluated these platforms
We assessed each platform across six criteria: preventive maintenance scheduling (time, meter and condition triggers), work order management, parts inventory, mobile and offline support, compliance and audit trails, and pricing model. Where we could not confirm a capability from public sources, we note "verify with vendor" rather than guess.
- G2 CMMS software reviews
- Capterra maintenance management software reviews
- Vendor websites and public documentation
- MapTrack customer interviews and case studies
This guide is published by MapTrack (rated 4.8/5 on G2 and 4.9/5 on Capterra). We include ourselves alongside other options and do not claim to be the single best fit for every use case. We encourage you to shortlist two or three options and run a demo with your real maintenance workflows before deciding.
Maintenance planning software comparison table
Side-by-side overview of 8 platforms. Verify current features and pricing with each vendor.
| Software | Best for | Tracking | Reservations | Maintenance | Compliance | Offline | Pricing |
|---|---|---|---|---|---|---|---|
| MapTrack | Tracking + maintenance planning | QR, barcode, GPS, BLE, OEM | ✓ | ✓ | ✓ | ✓ | Per asset; unlimited users |
| MaintainX | Mobile work orders + messaging | QR, barcode | ✗ | ✓ | ✓ | ✓ | Per user; from ~$20/mo |
| UpKeep | Mobile CMMS + parts | QR, barcode | ✗ | ✓ | ✓ | ✓ | Per user; contact vendor |
| Fiix (Rockwell Automation) | Enterprise CMMS + AI | QR, barcode | ? | ✓ | ✓ | ? | Custom quote (enterprise) |
 Limble CMMS | Easy drag-and-drop scheduling | QR, barcode | ? | ✓ | ✓ | ? | Per user; mid-market tiers |
| eMaint (Fluke Reliability) | Configurable CMMS + reporting | QR, barcode | ? | ✓ | ✓ | ? | Per user; three tiers |
| Hippo CMMS | Simple facilities CMMS | Manual entry, barcode | ✗ | ✓ | ✓ | ? | Straightforward pricing |
| MPulse | Enterprise CMMS/EAM | Barcode, manual entry | ? | ✓ | ✓ | ? | Custom quote (enterprise) |
✓ Confirmed✗ Not available? Verify with vendor
Maintenance planning software reviews
Detailed review of each platform including features, pricing and best fit.
MapTrack
Best for combined asset tracking + maintenance planningA unified platform combining preventive maintenance scheduling, asset tracking, compliance and reservations. Per-asset pricing with unlimited users suits field-heavy operations.
Pricing: Per asset; unlimited users · Trial: 30-day free trial
MapTrack combines preventive maintenance scheduling with asset tracking, compliance and a planning view in a single platform. Work orders are triggered by meter readings (via 150+ OEM and telematics integrations), inspection results or time-based schedules. Service history, costs and compliance records are tied to each asset across its full lifecycle.
AI-assisted setup accelerates deployment: create assets from a photo, generate inspection forms from a PDF, and import existing data with smart column matching. Per-asset pricing with unlimited users means every technician, operator, planner and manager gets access without per-seat cost. Full offline mobile support for work orders and inspections in areas with poor connectivity. Regional hosting in AU, EU and US.
Key features
- ✓Preventive maintenance scheduling (time, meter, inspection triggers)
- ✓Work orders with full lifecycle tracking
- ✓150+ OEM and telematics integrations for automated meters
- ✓Pre-start inspections and custom compliance forms
- ✓Asset register with full service history per asset
- ✓Planning view and reservations across sites
- ✓Cost tracking and asset depreciation
- ✓Full mobile and offline support (iOS, Android)
- ✓AI-assisted setup: assets, forms and data import
- ✓Per-asset pricing with unlimited users
- ✓SSO, RBAC, API, regional hosting (AU, EU, US)
MaintainX
Best for mobile-first work orders and team messagingTop-rated CMMS with strong work orders, preventive maintenance and built-in messaging. Per-user pricing from approximately $20 per user per month.
Pricing: Per user; from ~$20/mo · Trial: Free Basic tier
MaintainX is a mobile-first CMMS for work orders, preventive and predictive maintenance, parts inventory, procedures and team messaging. Rated highly on G2 for ease of use, it suits frontline maintenance teams in manufacturing, facilities and fleet. A free Basic tier with unlimited requester accounts drives adoption.
Built-in messaging keeps technicians, planners and managers aligned within the context of work orders. Integrations with Samsara, Titan GPS and other telematics providers feed meter data for usage-triggered maintenance. Parts inventory with purchase orders helps manage spare parts. Per-user pricing from approximately $20 per user per month can scale up for larger teams. No asset reservations or planning view.
Key features
- ✓Work orders with preventive and meter-based triggers
- ✓Predictive maintenance capabilities
- ✓Built-in messaging and team chat
- ✓Parts inventory and purchase orders
- ✓Checklists, procedures and corrective actions
- ✓Mobile-first with full offline support
- ✓Free Basic tier; unlimited requester accounts
- ✓Integrations: Samsara, Titan GPS and more
UpKeep
Best for mobile CMMS with parts inventoryMobile-first CMMS with strong work orders, parts inventory and reporting. Per-user pricing. Well-suited to mid-market maintenance teams.
Pricing: Per user; contact vendor · Trial: Free tier available
UpKeep is a mobile-first CMMS for work orders, preventive maintenance, parts inventory and asset management. It targets maintenance teams in manufacturing, facilities, property management and field services. Strong mobile UX and a free tier for small teams make it accessible.
Work orders can be triggered by time, meter readings or manual requests. Parts inventory tracks stock levels, costs and vendor information with low-stock alerts. Reporting dashboards show maintenance costs, MTBF, MTTR and work order completion rates. Integrations include ERP systems, IoT sensors and building management platforms. Per-user pricing can scale up for larger teams. Contact vendor for current tier pricing.
Key features
- ✓Work orders with time and meter-based triggers
- ✓Parts inventory with low-stock alerts
- ✓Preventive maintenance scheduling
- ✓Reporting: costs, MTBF, MTTR, completion rates
- ✓Mobile-first with offline capabilities
- ✓Asset management with QR and barcode scanning
- ✓IoT sensor integration for condition monitoring
- ✓Free tier for small teams
Fiix (Rockwell Automation)
Best for enterprise CMMS with AI insightsCloud CMMS with AI-driven maintenance insights, backed by Rockwell Automation. Enterprise-focused with strong reporting. Custom pricing.
Pricing: Custom quote (enterprise) · Trial: Free tier available
Fiix is a cloud-based CMMS now part of Rockwell Automation. It covers work orders, preventive maintenance, asset management, parts inventory and purchasing. AI-powered insights analyse maintenance data to identify trends, predict failures and recommend optimisations. Used by manufacturers, utilities and large facility operators.
AI capabilities (Fiix Foresight) analyse work order history, asset performance and failure patterns to surface recommendations. Integration with Rockwell Automation and broader industrial systems suits manufacturing environments. Multi-site and multi-language support for global operations. Enterprise pricing via custom quotes. Best suited to larger organisations with complex maintenance operations and the data volume to benefit from AI insights.
Key features
- ✓Work orders with preventive and condition-based triggers
- ✓AI-powered maintenance insights (Fiix Foresight)
- ✓Parts inventory and purchasing management
- ✓Asset lifecycle and depreciation tracking
- ✓Multi-site and multi-language support
- ✓Integration with Rockwell Automation ecosystem
- ✓Reporting dashboards with KPIs and analytics
- ✓Mobile app for technicians
Limble CMMS
Best for easy-to-use CMMS with drag-and-drop schedulingUser-friendly CMMS with drag-and-drop scheduling and strong ease of use. Mid-market pricing. Well-suited to teams new to CMMS.
Pricing: Per user; mid-market tiers · Trial: Free tier available
Limble CMMS is known for ease of use, with drag-and-drop PM scheduling, simple work order management and a clean interface that reduces training time. It targets mid-market maintenance teams in manufacturing, facilities, property management and healthcare.
Drag-and-drop scheduling makes it straightforward to plan preventive maintenance across assets and teams. Work orders can be created via QR code scanning, email or manual entry. Parts inventory, vendor management and reporting dashboards are included. Mobile app supports field work. Per-user pricing with multiple tiers. A free tier for small operations helps teams evaluate before committing. Less depth in OEM/telematics integration and advanced analytics compared to enterprise platforms.
Key features
- ✓Drag-and-drop preventive maintenance scheduling
- ✓Work orders via QR scan, email or manual entry
- ✓Parts inventory and vendor management
- ✓Reporting dashboards with maintenance KPIs
- ✓Mobile app for technicians
- ✓Asset management with QR scanning
- ✓Customisable workflows and request portals
- ✓Free tier for small teams
eMaint (Fluke Reliability)
Best for configurable CMMS with strong reportingHighly configurable CMMS with strong reporting and analytics. Part of Fluke Reliability. Suited to mid-market and enterprise maintenance teams.
Pricing: Per user; three tiers · Trial: Contact vendor for demo
eMaint is a cloud-based CMMS from Fluke Reliability offering configurable work orders, preventive maintenance, asset management, parts inventory and reporting. Its flexibility makes it suitable for a wide range of industries including manufacturing, facilities, healthcare and government.
Highly configurable workflows, forms and dashboards adapt to different maintenance processes. Reporting and analytics provide insights into maintenance costs, equipment reliability and technician productivity. Integration with condition monitoring tools from the Fluke Reliability ecosystem (vibration analysis, thermal imaging) supports predictive maintenance strategies. Per-user pricing across three tiers. Implementation support available for complex deployments.
Key features
- ✓Configurable work orders and PM scheduling
- ✓Asset management with hierarchy and BOM
- ✓Parts inventory with min/max levels
- ✓Reporting and analytics dashboards
- ✓Integration with Fluke condition monitoring tools
- ✓Mobile app for field technicians
- ✓Multi-site support with role-based access
- ✓Customisable forms and workflows
Hippo CMMS
Best for simple CMMS for facilities and propertyStraightforward CMMS for facilities and property management teams. Simple pricing and onboarding. Less depth for heavy equipment or complex asset operations.
Pricing: Straightforward pricing · Trial: Contact vendor for demo
Hippo CMMS is a cloud-based CMMS targeting facilities management, property management and building maintenance teams. It offers work orders, preventive maintenance scheduling, asset tracking, parts inventory and a tenant or occupant request portal. Simple setup and pricing make it accessible for teams new to CMMS.
The request portal allows tenants, staff or occupants to submit maintenance requests that become work orders. Calendar-based PM scheduling with automated reminders keeps servicing on track. Floor plan integration helps locate assets within buildings. Straightforward pricing and short onboarding times suit small to mid-size facilities teams. Less depth in meter-based triggers, mobile/offline support and heavy equipment maintenance compared to platforms like MapTrack, MaintainX or Fiix.
Key features
- ✓Work orders and preventive maintenance scheduling
- ✓Tenant and occupant request portal
- ✓Asset tracking with floor plan integration
- ✓Parts inventory with vendor management
- ✓Calendar-based scheduling with reminders
- ✓Reporting dashboards
- ✓Simple setup and onboarding
MPulse
Best for enterprise CMMS/EAM with 30+ year track recordEstablished enterprise CMMS/EAM platform with 30+ years in the market. Complex deployments suited to large organisations with extensive asset bases.
Pricing: Custom quote (enterprise) · Trial: Contact vendor for demo
MPulse is an enterprise CMMS/EAM platform with over 30 years in the maintenance management market. It covers work orders, preventive maintenance, asset lifecycle management, parts inventory, purchasing and capital planning. Used by large organisations in government, healthcare, education and facilities.
Comprehensive asset lifecycle management from acquisition through disposal, including depreciation and capital planning. Robust reporting with pre-built and custom reports for maintenance KPIs, costs and compliance. Integration with ERP, financial and building management systems. Complex deployments typically require implementation services. Custom pricing based on asset count, modules and deployment complexity. Best suited to organisations with large, diverse asset portfolios requiring full EAM capabilities.
Key features
- ✓Work orders and preventive maintenance scheduling
- ✓Asset lifecycle management and capital planning
- ✓Parts inventory and purchasing
- ✓Comprehensive reporting and KPI dashboards
- ✓Multi-site and multi-department support
- ✓ERP and financial system integrations
- ✓Mobile access for technicians
- ✓30+ year track record with ongoing development
Also worth considering
These platforms did not make our top 8 but may suit specific use cases:
- •Fracttal: Cloud-based CMMS for Latin American and global markets. Strong asset management, IoT integration and mobile support. Worth evaluating if you operate across Latin America or need multi-language support.
- •MaintiMizer: CMMS platform focused on K-12 education and government facilities. Simple work order and PM management for campus and facility operations. Worth evaluating if you manage school or government buildings.
What teams report after switching to MapTrack
Outcomes from businesses managing maintenance and assets with MapTrack.
70%
Reduction in asset loss and shrinkage
Customer-reported outcomes
1-2 days/week
Time saved on weekly equipment tracking
Saunders International
$142,000+
Stolen equipment recovered
Mega Electrics, under 48 hours
Days to weeks
Time to full platform rollout
AI-assisted setup
Not sure which platform fits? Try MapTrack free
Compare features hands-on with a 30-day trial. No credit card required. Per-asset pricing with unlimited users and maintenance included.
- No credit card required
- Unlimited users
- Cancel anytime
What our customers say
“We used to spend 1-2 days a week tracking equipment. MapTrack gave us full visibility across every site.”
Steve McAllister
Site Manager, Saunders International
“GPS tracking and QR labels on every piece of plant gave our auditors exactly what they needed. No more chasing paper.”
Plant Manager
Plant Operations, Genus
“The per-asset pricing meant we could roll out to 50 field staff without worrying about licence fees. Everyone has access.”
Operations Manager
Operations, Supagas
What is maintenance planning software?
Maintenance planning software helps teams schedule, assign and track all maintenance activities for equipment, vehicles and facilities. At its core, it replaces calendar reminders, spreadsheets and paper-based systems with a centralised platform where every service, repair and inspection is planned, assigned and recorded against the asset.
The best platforms support multiple preventive maintenance trigger types: time-based (every 90 days), meter-based (every 500 hours) and condition-based (triggered by an inspection failure or sensor reading). Work orders capture who did the work, what parts were used, how long it took and the cost. This gives planners and managers visibility into service history, upcoming maintenance and total cost of ownership for every asset.
CMMS vs EAM vs maintenance planning: what is the difference?
These terms are often used interchangeably, but they describe different levels of scope and complexity.
CMMS
Computerised Maintenance Management System. Focuses on work orders, preventive maintenance schedules, parts inventory and service history. The operational core of maintenance management. Examples: MaintainX, UpKeep, Limble CMMS.
EAM
Enterprise Asset Management. Extends CMMS with asset lifecycle management, capital planning, procurement and financial reporting across an entire organisation. Examples: Fiix, MPulse, SAP PM.
Maintenance planning
Broader category. Includes CMMS and EAM platforms plus tools that combine maintenance with asset tracking, compliance and scheduling. Examples: MapTrack (tracking + maintenance + compliance), eMaint (configurable CMMS).
For most teams, a CMMS or combined platform covers what they need. EAM is typically relevant for large organisations managing thousands of assets across multiple sites with capital planning requirements.
Key features for scheduling and compliance
- •Preventive maintenance scheduling: Schedule servicing by time (every 90 days), meter (every 500 hours) or condition (triggered by inspection failure). Automated reminders ensure nothing is missed.
- •Work order management: Create, assign, track and close work orders. Capture labour, parts, costs and completion notes. Prioritise by urgency and asset criticality.
- •Meter-based triggers: Automate meter readings via OEM or telematics integrations (e.g. Caterpillar, Geotab, Samsara) so work orders are triggered by actual usage, not estimates.
- •Parts inventory: Track spare parts stock levels, costs and vendors. Low-stock alerts and purchase orders keep the workshop stocked without over-ordering.
- •Service history: Full service record per asset with dates, work performed, parts used and costs. Essential for compliance audits, resale value and lifecycle decisions.
- •Mobile and offline support: Technicians complete work orders and inspections on mobile devices, including in areas with no connectivity. Data syncs when back online.
- •Reporting and KPIs: Track maintenance costs, MTBF, MTTR, work order completion rates and asset reliability to identify trends and justify investment.
How to choose the right maintenance planning platform
1. Define your maintenance triggers. Do you need time-based only, or also meter-based and condition-based? If your equipment has hour meters or odometers, look for platforms with meter-based triggers and OEM/telematics integration to automate readings.
2. Decide what goes in one system. Do you need maintenance only, or maintenance plus asset tracking, compliance and scheduling? Unified platforms like MapTrack reduce the number of tools you manage and keep everything tied to each asset. If you only need CMMS, a dedicated platform like MaintainX or Limble may be a better fit.
3. Evaluate parts inventory needs. If you manage a workshop with spare parts, choose a platform with inventory management, low-stock alerts and purchase orders. Not all platforms include this.
4. Check mobile and offline support. If technicians work on remote sites or in areas with poor connectivity, offline mode is essential. Verify before committing.
5. Compare pricing models. Per-asset with unlimited users suits operations with many technicians, operators and managers. Per-user pricing suits small teams. Enterprise platforms use custom quotes. Compare total cost for your asset count and expected user count.
Conclusion: choose the right fit for your maintenance planning
The best maintenance planning software depends on your asset types, maintenance complexity, team size and whether you need maintenance only or maintenance combined with tracking, compliance and scheduling. This guide compared 8 platforms across preventive maintenance features, work orders, mobile support, compliance and pricing. MapTrack combines maintenance with asset tracking, compliance and scheduling in one platform. If that fits your needs, a demo can show how it works for your team.
Frequently asked questions
- What is maintenance planning software?
- Maintenance planning software helps teams schedule, assign and track maintenance activities for equipment, vehicles and facilities. It centralises preventive maintenance schedules, work orders, service history and parts inventory so you can plan servicing based on time, usage or condition rather than reacting to breakdowns.
- What is the difference between CMMS, EAM and maintenance planning software?
- A CMMS (Computerised Maintenance Management System) focuses on work orders, preventive maintenance and parts inventory. EAM (Enterprise Asset Management) extends CMMS with asset lifecycle management, capital planning and procurement across an entire organisation. Maintenance planning software is a broader category that includes both CMMS and EAM platforms, plus lighter tools focused primarily on scheduling and work order management. The right fit depends on your scale and complexity.
- How much does maintenance planning software cost?
- Pricing models vary. Per-user platforms like MaintainX start from approximately $20 per user per month. Per-user platforms like UpKeep and Limble CMMS also use per-seat pricing. Per-asset platforms like MapTrack price by asset count with unlimited users included. Enterprise platforms like Fiix and MPulse use custom quotes. Most vendors offer free trials or demos. Compare total cost for your asset count and user count before deciding.
- When should I switch from spreadsheets to maintenance planning software?
- Spreadsheets work for a small number of assets with one or two people managing maintenance. Switch when you find yourself missing scheduled services, losing track of work order status, struggling to prove compliance to auditors, or spending too much time updating and sharing spreadsheets across teams. If you have more than 50 assets or more than a few people involved in maintenance, a dedicated platform will save time and reduce missed services.
- Do I need meter-based maintenance triggers?
- If your equipment has hour meters or odometers, meter-based triggers schedule maintenance based on actual usage rather than calendar estimates. This avoids over-servicing low-use assets and under-servicing high-use ones. MapTrack integrates with 150+ OEM and telematics data feeds to automate meter readings. Other platforms support manual meter entry. For calendar-only scheduling, meter triggers are not required.
- Can maintenance planning software help with compliance?
- Yes. Most platforms track service history per asset, send automated reminders for upcoming maintenance and create audit trails showing what was done, when and by whom. Platforms like MapTrack and SafetyCulture also tie inspections to assets, so compliance evidence and maintenance records are in one system. This is valuable for industries with regulatory requirements.
- What should I look for in maintenance planning software?
- Start with your core workflow: preventive maintenance scheduling (by time, meters or condition), work order management and service history. Then evaluate parts inventory, mobile and offline support, reporting and integrations with your existing systems. Check the pricing model suits your team size. Per-asset pricing with unlimited users avoids per-seat scaling costs. Run a demo with your real assets and workflows before deciding.
- Why does MapTrack publish this comparison guide?
- We include MapTrack as one option among others and are transparent about authorship. We do not claim to be the single best solution for every team. Fit depends on your asset types, maintenance complexity and budget. Publishing this guide lets maintenance teams compare platforms in one place rather than visiting multiple vendor websites. Book a demo to see if MapTrack suits your needs.
About the author
GM of Operations
Lachlan leads operations and go-to-market at MapTrack, focusing on SEO, product-led acquisition and helping heavy-industry teams discover better ways to manage their assets. He brings experience across digital strategy, content marketing and B2B SaaS growth in the Australian market. Lachlan works closely with customers across construction, mining and logistics to translate operational pain points into platform improvements.
View LinkedIn profile →
Reviewed by Jarrod Milford
Commercial Director
Start planning maintenance in days, not months
Schedule preventive maintenance, manage work orders and track service history for every asset. Per-asset pricing with unlimited users. 30-day free trial.
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