When Equipment Checkout Isn't Enough. Asset-First Tracking.

MapTrack is the best Cheqroom alternative for teams who need native GPS, telematics-driven maintenance and AS/NZS pre-start inspections alongside asset booking and custody.

Teams switch from Cheqroom when heavy-industry depth matters. MapTrack combines native GPS, telematics ingestion, meter-based maintenance, AS/NZS-aware pre-start inspections and offline-first mobile in one platform, with per-asset pricing and unlimited users.

Lachlan McRitchie

GM of Operations

|Reviewed by Jarrod Milford

Published 4 May 2026Updated 4 June 2026

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MapTrack is the best Cheqroom alternative for heavy-industry teams. Native GPS, telematics ingestion, meter-based maintenance, AS/NZS pre-starts and per-asset pricing with unlimited users go deeper than checkout-led equipment management.

MapTrack publishes this page and is one of the alternatives discussed. Based on Cheqroom’s public documentation, pricing pages and named third-party reviews as of 4 Jun 2026; confirm current features and pricing with each vendor and in a pilot. Where a capability is not confirmed in public sources we mark it as not publicly confirmed, not absent. Spotted something out of date? Email corrections@maptrack.com.

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TL;DR - Cheqroom vs MapTrack

•Cheqroom is an equipment management platform with QR/barcode scanning, calendar reservations, kit management, custody tracking, work order management, preventive maintenance and pass/fail inspections. Per-admin pricing with unlimited regular users (~$184-$367/admin/month). Rooted in media, AV and events; now also markets to industrial and construction.
•MapTrack is built for mobile assets across sites (construction, civil, mining, facilities) with native GPS, 150+ telematics, fleet and fuel-card data sources, meter-based maintenance, AS/NZS-aware pre-start inspections and per-asset pricing with unlimited users.
•Choose MapTrack if you need native GPS, telematics ingestion, meter-based maintenance or AS/NZS pre-starts alongside asset booking. Choose Cheqroom if equipment checkout, kit management and calendar booking are your primary needs, with calendar-based maintenance and inspections.

What is Cheqroom?

Cheqroom is a cloud-based equipment management platform built around checkout/check-in workflows, booking and reservations, and custody management. It uses QR code and barcode scanning for quick check-out and check-in, with calendar-based availability views and kit management for bundling items together. It now also includes work order management, preventive and calibration scheduling, service history, and pass/fail inspections with certificates.

Cheqroom has roots in media production, AV equipment, photography studios, events and education, and now also markets to industrial, construction, manufacturing, energy, government and facilities teams. Pricing is per administrator with unlimited regular users, from around $184 per admin/month (Core) to $367 (Enterprise) on annual billing. For location it offers scan-based tracking, a live map and third-party GPS (via Tive), but no native real-time GPS hardware and no OEM telematics machine-data ingestion.

Why teams look for a Cheqroom alternative

Cheqroom is strong for equipment checkout and booking workflows. Teams typically look for alternatives when their needs go beyond custody tracking:

Native GPS and real-time location

Cheqroom shows scan-based location and a live map, with third-party GPS via Tive, but no native GPS hardware. MapTrack integrates native GPS trackers for continuous real-time location, trip history and geofence-based alerts across job sites.

Telematics-driven, meter-based maintenance

Cheqroom now offers work orders and calendar-based preventive maintenance. MapTrack adds telematics-driven, meter-based triggers from live engine hours, odometer and fault codes, plus failed inspections that escalate automatically to work orders.

AS/NZS-aware pre-start inspections

Cheqroom now offers pass/fail inspections and certificates. MapTrack adds AS/NZS-aware pre-start templates you adapt to your standard, attached to each asset, with auto-triggered work orders on failures.

Per-asset vs per-admin pricing

Both platforms include unlimited regular users. Cheqroom prices per admin (~$184-$367/admin/month); MapTrack prices per asset. Model per-asset against your asset count and per-admin against the admins you need.

Telematics and machine-data breadth

MapTrack integrates 150+ telematics, fleet and fuel-card data sources to automate maintenance triggers from live engine data. Cheqroom does not ingest OEM telematics machine data; it connects third-party GPS for location only.

Heavy-industry depth across the lifecycle

Cheqroom covers checkout, kit management and now maintenance and inspections. MapTrack goes deeper for heavy industry: native GPS plus telematics, meter-based PM, AS/NZS pre-starts, cost tracking and offline-first mobile across the full lifecycle.

MapTrack vs Cheqroom: detailed comparison

Side-by-side across 12 criteria. Verify current features and pricing with each vendor.

Criteria	MapTrack	Cheqroom
Best for	Mobile assets across sites, construction, civil, mining, facilities	Equipment management across industrial, construction, media, events, education(per Cheqroom industrial solutions, Jun 2026)
Pricing model	YesPer asset; unlimited users included	Per admin; unlimited regular users; ~$184-$367/admin/mo(per Cheqroom pricing, Jun 2026)
GPS & real-time location	Yes150+ telematics/fleet/fuel sources; native GPS trackers incl. long-life battery; geofences	?Scan-based + live map; third-party GPS (Tive); no native real-time GPS hardware(per Cheqroom industrial solutions, Jun 2026)
OEM telematics	Yes150+ data sources; engine hours, ODO, fault codes; automated triggers	?No OEM telematics ingestion (engine hours, fault codes); third-party GPS only(per Cheqroom industrial solutions, Jun 2026)
Work orders / maintenance	YesTelematics-driven, meter-based PM; work orders; inspection escalation	YesWork orders, preventive + calibration scheduling, service history(per Cheqroom maintenance management, Jun 2026)
Pre-starts / inspections	YesAS/NZS-aware pre-start templates you adapt; AI form builder; failed items escalate	?Pass/fail inspections with photo and evidence capture(per Cheqroom maintenance management, Jun 2026)
Compliance & audit trails	YesCompliance evidence attached to assets; certificates; audit trails	?Certificates, compliance and audit trails(per Cheqroom maintenance management, Jun 2026)
Booking / reservations	YesBuilt-in reservations and planning view (all plans)	YesCalendar-based booking, availability views, kit management
QR / barcode scanning	YesQR and barcode scanning; offline capable	YesQR and barcode scanning for check-in/check-out
Mobile & offline	YesFull mobile capability; offline standard on all plans	YesMobile app with scanning and checkout
SSO / RBAC	YesRBAC and API on all plans; SSO on Enterprise (Pro add-on)	?API available; SSO on higher tiers, verify with vendor
Trial / free tier	Yes30-day free trial	YesFree trial available

Asset tracking beyond checkout and booking

Native GPS, 150+ telematics, fleet and fuel-card data sources, telematics-driven maintenance, AS/NZS pre-start inspections and reservations, all with per-asset pricing and unlimited users.

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How MapTrack compares to Cheqroom

Which has GPS tracking?

MapTrack ships native GPS trackers for continuous real-time location. Cheqroom has scan-based location plus third-party GPS (Tive), no native hardware.

MapTrack integrates native GPS trackers, including ultra long-life battery units, for continuous real-time asset location on a map, trip history and geofence-based entry/exit alerts. BLE beacons add proximity detection in sheds and laydown areas. Cheqroom shows scan-based location on a live map and can connect third-party GPS through a Tive integration, but it does not ship its own native real-time GPS hardware. For teams needing continuous, hardware-level location across job sites rather than last-scan position, MapTrack's native GPS and BLE ecosystem is a significant advantage.

Which has maintenance and CMMS?

Both include work orders and preventive maintenance. MapTrack adds telematics-driven, meter-based triggers; Cheqroom schedules on calendar dates.

MapTrack includes built-in work orders, preventive maintenance scheduling and automated triggers driven by telematics data (engine hours, odometer, fault codes). Inspections that fail auto-escalate to work orders. Cheqroom now markets work order management, preventive and calibration scheduling, and service history, so the CMMS basics are covered on both sides. The difference is the trigger: MapTrack drives preventive maintenance from live machine data and condition, not just calendar dates. If your servicing is meter-based or condition-based, MapTrack handles this natively; if calendar-based scheduling meets your needs, Cheqroom now covers that too.

Which has better compliance?

Both offer inspections and certificates. MapTrack adds AS/NZS-aware pre-start templates and auto-escalation to work orders.

MapTrack keeps compliance evidence attached to each asset: AS/NZS-aware pre-start templates you adapt to your standard, inspections, certificates and audit trails. Failed inspection items auto-trigger work orders. The AI form builder lets you create inspection forms by uploading a PDF or describing what you need. Cheqroom now offers pass/fail inspections, certificate management and compliance and audit trails, so inspections and certificates exist on both sides. MapTrack provides the templates and evidence trail but does not certify conformance to any standard. For teams that need pre-starts mapped to AS/NZS expectations and feeding directly into maintenance, MapTrack's asset-linked workflows are the differentiator.

Which has better reservations?

Both offer reservations. Cheqroom is checkout-focused; MapTrack is job-site focused.

Both platforms offer booking and reservation capabilities, but they serve different use cases. Cheqroom has a calendar-based booking system with availability views and kit management designed for equipment checkout workflows in media, AV and events. MapTrack includes built-in reservations and a planning view on all plans, designed for reserving heavy equipment and fleet assets by job across construction, mining and field operations sites. Both handle scheduling well; the fit depends on your industry and asset type.

Which is more cost-effective at scale?

Both include unlimited regular users. MapTrack prices per asset; Cheqroom prices per admin.

Both platforms include unlimited regular users, so headcount alone will not decide it. MapTrack prices per asset: operators, supervisors, subcontractors and managers all get access at no per-seat cost. Cheqroom prices per administrator with unlimited regular users, from around $184 per admin/month (Core) up to $367 (Enterprise) on annual billing, subject to admin minimums. The decision comes down to per-asset versus per-admin: model MapTrack against your asset count and Cheqroom against the number of admins you need, then compare total cost.

Which ingests OEM telematics machine data?

MapTrack ingests machine data from 150+ telematics, fleet and fuel-card sources. Cheqroom connects third-party GPS for location only.

MapTrack integrates 150+ telematics, fleet and fuel-card data sources, including Caterpillar, John Deere, Komatsu, Geotab, Samsara and Verizon Connect, to ingest engine hours, odometer, fuel consumption, fault codes and DTC alerts. This machine data powers automated maintenance triggers and geofence-based utilisation reporting. Cheqroom can connect third-party GPS (for example via Tive) for location, but it does not ingest OEM telematics machine data such as engine hours or fault codes. If your maintenance and utilisation reporting depend on live machine data, MapTrack's telematics depth is the differentiator.

Which goes deeper on the heavy-industry lifecycle?

Both cover checkout, maintenance and inspections. MapTrack adds native GPS, telematics-driven PM, AS/NZS pre-starts and offline-first depth.

MapTrack manages the heavy-industry asset lifecycle: native GPS and BLE location, maintenance (work orders, preventive scheduling, telematics-driven meter-based triggers), compliance (AS/NZS-aware pre-starts, inspections, certificates), cost tracking and reporting, all offline-first. Cheqroom covers checkout, reservations, custody, kit management and now work orders, preventive maintenance and inspections. If your assets primarily need to be booked out, maintained on a calendar and returned, Cheqroom covers that well. If you need native GPS plus telematics, meter-based maintenance, AS/NZS pre-starts and offline-first mobile across remote sites, MapTrack covers the deeper scope.

Where Cheqroom wins

Cheqroom is a strong platform with genuine advantages in several areas. A balanced comparison should acknowledge where the competitor excels:

Purpose-built checkout and booking

Cheqroom is designed specifically for equipment checkout/check-in workflows with calendar-based booking, availability views and kit management. Well-suited for tracking who has what and when it is due back.

Kit management

Group multiple items into kits (e.g. a camera kit with body, lens, tripod and battery) and check them out as a single unit. Useful for media production, AV and event teams managing equipment bundles.

Calendar-based availability

Visual calendar views show equipment availability, upcoming bookings and reservation conflicts. Helps teams in media, education and events plan equipment allocation across projects.

QR/barcode scanning for custody

Quick check-in and check-out via QR code or barcode scanning. Straightforward custody tracking with clear audit trails of who had what and when.

Strong fit for AV, media and events

Cheqroom has deep roots in media production, photography studios, AV equipment, event companies and educational institutions, where booking and tracking equipment custody is the primary need. It now also markets to industrial and construction teams.

Clean, checkout-led interface

A streamlined interface built around checkout and booking workflows, with work orders, preventive maintenance and inspections available alongside. Straightforward for teams whose primary need is equipment booking and custody.

Should you choose MapTrack or Cheqroom?

Choose MapTrack if you…

Need native GPS hardware to locate assets continuously across job sites
Require telematics-driven, meter-based maintenance from live machine data
Want AS/NZS-aware pre-start templates and compliance workflows on each asset
Connect 150+ telematics, fleet and fuel-card data sources to drive maintenance triggers
Want per-asset pricing with unlimited users for large field teams
Operate in construction, civil, mining, facilities or field services
Need offline-first mobile for remote sites without connectivity

Consider Cheqroom if you…

•Primary need is equipment checkout, booking and custody tracking
•Manage AV equipment, media gear, photography or event kit
•Want calendar-based booking with availability views and kit management
•Are satisfied with calendar-based preventive maintenance and pass/fail inspections
•Prefer per-admin pricing with unlimited regular users and a moderate admin count
•Don't need native GPS hardware, telematics ingestion or AS/NZS pre-starts

Pricing: MapTrack vs Cheqroom

MapTrack

Priced per asset with unlimited users, files, scans, documents, forms, alerts and automations included. No per-seat fees. No lock-in contracts. 30-day free trial with guided onboarding. Monthly or annual billing.

Get pricing for your asset count →

Cheqroom

Core: ~$184 per admin/month
Business: ~$275 per admin/month
Enterprise: ~$367 per admin/month

Pricing is per administrator with unlimited regular users (annual billing; admin minimums apply). Check Cheqroom pricing for current rates and plan details.

Both platforms include unlimited regular users, so this is per-asset versus per-admin. Model MapTrack against your asset count and Cheqroom against the number of admins you need, then compare total cost.

How to switch from Cheqroom to MapTrack

MapTrack supports CSV and spreadsheet imports with AI-assisted field mapping. Most teams are operational within a week.

Export your data

Export your asset register and booking history from Cheqroom as CSV.

Import & map fields

Upload into MapTrack. AI-assisted import auto-matches columns. Our team maps your sites, categories and custom fields.

Go live

Roll out to your crew with guided training. Apply QR labels where needed. Operational within a week.

What to verify in a demo

Before committing, run a short pilot with your own asset mix and workflows:

&check;MapTrack: Confirm native GPS tracking coverage for your sites; verify your telematics provider is among the 150+ supported data sources; test AS/NZS-aware pre-start templates and meter-based maintenance triggers; check offline-first on your field sites.
&check;Cheqroom: Confirm whether Cheqroom's checkout, kit management, work order and inspection modules cover your workflows; check its GPS and reporting options against your needs; calculate total cost at your admin count under per-admin pricing.

Other Cheqroom alternatives to consider

Depending on your use case, these platforms may also fit:

Asset Panda

Configurable cloud-based asset tracking with Gantt reservations and ITSM integrations. Per-tier pricing from ~$3K/yr. No live GPS or offline.

Hilti ON!Track

Tool tracking for construction with Bluetooth tags and a managed service model. Strong for Hilti tool fleets. Limited to Hilti hardware ecosystem.

SafetyCulture

Inspections and audit powerhouse with 10,000+ templates and a free tier. Best for safety and compliance-first teams. Per-seat pricing from ~$24/mo.

Spreadsheets

No software cost but no single source of truth, no mobile workflows and no compliance or maintenance tied to assets. Where most teams start.

See our full 10 best asset tracking software 2026 guide for a detailed comparison across all platforms.

Frequently asked questions: Cheqroom vs MapTrack

MapTrack is an all-in-one platform combining asset tracking, native GPS location, telematics-driven maintenance, compliance and AS/NZS-aware pre-start inspections in a single system. Cheqroom covers equipment checkout/check-in with booking, reservations, custody management, work orders, preventive maintenance and inspections. MapTrack differentiates with native GPS, telematics ingestion, meter-based maintenance and AS/NZS pre-start templates rather than on the absence of maintenance.

MapTrack prices per asset with unlimited users. Cheqroom prices per administrator with unlimited regular users, from around $184 per admin/month (Core) up to $367 (Enterprise) on annual billing, subject to admin minimums. Both include unlimited end-users, so the decision is per-asset versus per-admin: model both against your asset count and the number of admins you need.

Cheqroom offers scan-based location with a live map and supports third-party GPS through a Tive integration, but it does not ship its own native real-time GPS hardware. MapTrack integrates native GPS trackers, including ultra long-life battery units, for continuous real-time location, trip history and geofence-based alerts across job sites.

Yes. Cheqroom now includes work order management, preventive and calibration scheduling, and service history. MapTrack covers the same basics and adds telematics-driven, meter-based triggers that automate service from live engine hours, odometer or fault codes, plus failed inspections that escalate automatically to work orders. If your maintenance is driven by machine data rather than calendar dates, MapTrack goes further.

Both platforms now target industrial and construction, so the question is depth. MapTrack is built around heavy equipment across job sites: native GPS plus telematics (150+ data sources), AS/NZS-aware pre-start inspections, meter-based maintenance and offline-first mobile. Cheqroom now markets to industrial and construction teams alongside media and events. MapTrack goes deeper on plant and fleet registers, machine-data ingestion and AS/NZS workflows.

Yes. Cheqroom now offers pass/fail inspections, certificate management and compliance and audit trails. MapTrack covers inspections and certificates too, and adds AS/NZS-aware pre-start templates you adapt to your own standard, with failed items auto-triggering work orders. AI-assisted form creation lets you build custom forms by uploading a PDF or describing what you need. MapTrack provides the templates and evidence trail but does not certify conformance to any standard.

Both platforms offer booking and reservation capabilities. Cheqroom has a calendar-based booking system with availability views and kit management designed for equipment checkout workflows. MapTrack includes built-in reservations and a planning view on all plans, letting teams reserve assets by job, see fleet availability and avoid double-booking across job sites.

Yes. MapTrack supports QR code and barcode scanning on all plans via the mobile app, including offline scanning. Cheqroom also supports QR code and barcode scanning for check-in/check-out workflows. Both platforms handle scan-based identification well.

Export your asset data from Cheqroom as CSV, upload into MapTrack, and our onboarding team maps your fields, sites and categories. AI-assisted import auto-matches column headings. Guided setup and crew training are included. Most teams are operational within a week.

Yes. MapTrack tracks asset assignments (who has what, where it is, when it is due back) and includes reservations, planning views and audit trails. Cheqroom is strong on checkout and kit management workflows; MapTrack handles custody and assignment tracking alongside native GPS location, telematics-driven maintenance and AS/NZS compliance for field operations teams.

Explore

Direct comparison and category guides

MapTrack vs Cheqroom

About the author

Lachlan McRitchie

GM of Operations

Lachlan leads operations at MapTrack, bringing 10+ years of enterprise technology experience across mining, construction and heavy industry. Before MapTrack, he held senior roles at Workato (integration and automation) and AppDynamics/Cisco (application performance), working directly with ASX-listed organisations to modernise their technology stacks. His deep understanding of field operations and blue-collar workflows shapes how MapTrack solves real problems for asset-intensive teams.

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Reviewed by Jarrod Milford

Commercial Director