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When Equipment Checkout Isn't Enough. Asset-First Tracking.
MapTrack is the best Cheqroom alternative for teams who need native GPS, telematics-driven maintenance and AS/NZS pre-start inspections alongside asset booking and custody.
Teams switch from Cheqroom when heavy-industry depth matters. MapTrack combines native GPS, telematics ingestion, meter-based maintenance, AS/NZS-aware pre-start inspections and offline-first mobile in one platform, with per-asset pricing and unlimited users.
MapTrack is the best Cheqroom alternative for heavy-industry teams. Native GPS, telematics ingestion, meter-based maintenance, AS/NZS pre-starts and per-asset pricing with unlimited users go deeper than checkout-led equipment management. MapTrack is one platform for every asset a field business runs: tools, plant, trailers and vehicles tracked with QR, barcode and Data Matrix labels, Bluetooth tags, GPS trackers and AI dash cams, with bookings, inspections, maintenance and parts on one record.
MapTrack publishes this page and is one of the alternatives discussed. Based on Cheqroom’s public documentation, pricing pages and named third-party reviews as of Oct 2026; confirm current features and pricing with each vendor and in a pilot. Where a capability is not confirmed in public sources we mark it as not publicly confirmed, not absent. Spotted something out of date? Email corrections@maptrack.com.
Trusted by construction, mining and field service teams
TL;DR - Cheqroom vs MapTrack
- •Cheqroom is an equipment management platform with QR/barcode scanning, calendar reservations, kit management, custody tracking, work order management, preventive maintenance and pass/fail inspections. Per-admin pricing with unlimited regular users (~$184-$367/admin/month). Rooted in media, AV and events; now also markets to industrial and construction.
- •MapTrack is built for mobile assets across sites (construction, civil, mining, facilities) with native GPS, 150+ telematics, fleet and fuel-card data sources, meter-based maintenance, AS/NZS-aware pre-start inspections and per-asset pricing with unlimited users.
- •Choose MapTrack if you need native GPS, telematics ingestion, meter-based maintenance or AS/NZS pre-starts alongside asset booking. Choose Cheqroom if equipment checkout, kit management and calendar booking are your primary needs, with calendar-based maintenance and inspections.
What MapTrack covers in one platform
- Every asset, one record
- Tools on QR or barcode labels and Bluetooth tags, plant on GPS trackers, vehicles with GPS and AI dash cams, sites with boundaries: custody, inspections, maintenance and costs on the same record.
- Maintenance that runs on real usage
- Run hours and kilometres from trackers, dash cams or manual readings feed tiered service plans and next-service forecasts, every asset gets a 0 to 100 maintenance health score, and one work order can cover many assets, each with its own pass or fail.
- Easy for crews
- Pre-starts and inspections work without signal, on any phone, with shared-device PINs, single sign-on and AI help to build forms and add assets from a photo. Capterra Best Ease of Use 2026.
- Hardware and software from one vendor
- GPS trackers, AI dash cams with built-in GPS, Bluetooth tags and labels at published prices, managed in the same app, plus LightMetrics dash cam accounts and 150+ telematics, fleet and fuel-card data sources.
- Simple to buy and run
- Per-asset pricing with unlimited users, 24/7 support and month-to-month plans. Capterra Best Value 2026.
The full capability list (35)
- One register for tools, plant, equipment and vehicles
- Custody: who has what, and where
- Site boundaries on the map
- Live tracking and alerts in MapTrack Telematics
- Rate cards (Pro and Enterprise add-on)
- Finance dashboards (Pro and Enterprise add-on)
- Divisions (Pro and Enterprise add-on)
- Run hours and km from trackers, cameras, feeds or readings
- Work orders raised from meters, run hours and data feeds
- Tiered service plans
- Next-service forecasts from usage
- Stale-reading flags
- Maintenance health score
- Service board and due-soon emails
- One work order across many assets
- Batch work orders and bulk scan logging
- Labour, parts and external costs on every service
- Failed checks raise work orders by rule
- Parts and inventory by location and bin
- Offline pre-starts and inspections
- Mobile web app (Android, iPhone, iPad)
- Shared-device PINs
- SAML 2.0 single sign-on (SSO)
- AI form builder
- AI asset creation from a photo
- Equipment bookings (Requests)
- GPS trackers managed in the app
- AI dash cam video in the app
- AI dash cams with built-in GPS
- LightMetrics dash cam connection
- Bluetooth tags
- QR, barcode and Data Matrix scanning
- OEM feeds under Connections
- 150+ data sources
- Engine hours from 68 integrations
See who has each tool and when it is due back
Every sign-out in one list. Four assignments are back and marked Complete; four are still out as Active, each with the person and the due-back date. The plate compactor with James Ward was due back on 23 September, so it is flagged Overdue.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured in a demonstration workspace on the All assignments view with the Person, Status and Due Back Date columns. The app shortens long asset and category names.
What is Cheqroom?
Cheqroom is a cloud-based equipment management platform built around checkout/check-in workflows, booking and reservations, and custody management. It uses QR code and barcode scanning for quick check-out and check-in, with calendar-based availability views and kit management for bundling items together. It now also offers work order management, preventive and calibration scheduling, service history, and pass/fail inspections with certificates through a Work Orders add-on that is paid on every plan (60-day free trial).
Cheqroom has roots in media production, AV equipment, photography studios, events and education, and now also markets to industrial, construction, manufacturing, energy, government and facilities teams. Pricing is per administrator with unlimited regular users, from around $184 per admin/month (Core) to $367 (Enterprise) on annual billing. For location it offers scan-based tracking on an item map (last scan or manual entry) and live tracking through partners such as Tive; native real-time GPS hardware and OEM telematics machine-data ingestion are not publicly documented.
Why teams look for a Cheqroom alternative
Cheqroom is strong for equipment checkout and booking workflows. Teams typically look for alternatives when their needs go beyond custody tracking:
Native GPS and real-time location
Cheqroom shows last-scan or manual location on an item map, with live tracking through partners such as Tive; native GPS hardware is not publicly documented. MapTrack integrates native GPS trackers for continuous real-time location, trip history and geofence-based alerts across job sites.
Telematics-driven, meter-based maintenance
Cheqroom now offers work orders (a paid add-on) and calendar-based preventive maintenance, and turns flagged items into maintenance work orders. MapTrack adds telematics-driven, meter-based triggers from live engine hours, odometer and fault codes, plus failed inspections that escalate automatically to work orders.
AS/NZS-aware pre-start inspections
Cheqroom now offers pass/fail inspections and certificates, and can trigger work orders in connected service tools such as ServiceNow or Jira when a routine check finds a problem. MapTrack adds AS/NZS-aware pre-start templates you adapt to your standard, attached to each asset, with auto-triggered work orders on failures.
Per-asset vs per-admin pricing
Both platforms include unlimited regular users, but Cheqroom also bills work-order operators inside its Work Orders add-on. Cheqroom prices per admin (~$184-$367/admin/month); MapTrack prices per asset. Model per-asset against your asset count and per-admin against the admins and operators you need.
Telematics and machine-data breadth
MapTrack integrates 150+ telematics, fleet and fuel-card data sources to automate maintenance triggers from live engine data. Cheqroom does not ingest OEM telematics machine data; it connects third-party GPS for location only.
Heavy-industry depth across the lifecycle
Cheqroom covers checkout, kit management and now maintenance and inspections. MapTrack goes deeper for heavy industry: native GPS plus telematics, meter-based PM, AS/NZS pre-starts, cost tracking and offline-first mobile across the full lifecycle.
MapTrack vs Cheqroom: detailed comparison
Side-by-side across 12 criteria. Verify current features and pricing with each vendor.
| Criteria |  MapTrack |  Cheqroom |
|---|---|---|
| Best for | Mobile assets across sites, construction, civil, mining, facilities | Equipment management across industrial, construction, media, events, education(per Cheqroom industrial solutions, Jun 2026) |
| Pricing model | YesPer asset; unlimited users included | Per admin; unlimited regular users; ~$184-$367/admin/mo(per Cheqroom pricing, Jun 2026) |
| GPS & real-time location | Yes150+ telematics/fleet/fuel sources; native GPS trackers incl. long-life battery; geofences | ?Last-scan or manual location on an item map; live tracking via partners such as Tive; native real-time GPS hardware not publicly documented(per Cheqroom industrial solutions, Oct 2026) |
| OEM telematics | Yes150+ data sources; engine hours, ODO, fault codes; automated triggers | ?No OEM telematics ingestion (engine hours, fault codes); third-party GPS only(per Cheqroom industrial solutions, Jun 2026) |
| Work orders / maintenance | YesTelematics-driven, meter-based PM; work orders; inspection escalation; one work order across many assets, each with its own pass or fail; batch work orders and bulk scan logging; labour, parts and external costs on every service | YesWork orders (paid add-on on every plan; 60-day free trial), preventive + calibration scheduling, service history(per Cheqroom maintenance management, Oct 2026) |
| Pre-starts / inspections | YesAS/NZS-aware pre-start templates you adapt; AI form builder; failed items escalate | ?Pass/fail inspections with photo and evidence capture(per Cheqroom maintenance management, Jun 2026) |
| Compliance & audit trails | YesCompliance evidence attached to assets; certificates; audit trails | ?Certificates, compliance and audit trails(per Cheqroom maintenance management, Jun 2026) |
| Booking / reservations | YesBuilt-in reservations and planning view (all plans) | YesCalendar-based booking, availability views, kit management |
| QR / barcode scanning | YesQR and barcode scanning; offline capable | YesQR and barcode scanning for check-in/check-out; UHF and HF RFID bulk scanning (add-on on Core and Business, included on Enterprise) |
| Mobile & offline | YesFull mobile capability; offline standard on all plans (pre-starts, inspections, forms and loaded work-order results) | YesMobile app with scanning and checkout |
| SSO / RBAC | YesRBAC and API on all plans; SSO on Enterprise (Pro add-on) | YesAPI access, webhooks and SSO (Okta, Azure AD, Google, SAML 2.0) on every plan |
| Trial / free tier | YesFree trial, no credit card | YesFree trial available |
Asset tracking beyond checkout and booking
Native GPS, 150+ telematics, fleet and fuel-card data sources, telematics-driven maintenance, AS/NZS pre-start inspections and reservations, all with per-asset pricing and unlimited users.
- No credit card required
- Unlimited users
How MapTrack compares to Cheqroom
Which has GPS tracking?
MapTrack ships native GPS trackers for continuous real-time location. Cheqroom has scan-based location plus third-party GPS (Tive), no native hardware.
MapTrack integrates native GPS trackers, including ultra long-life battery units, for continuous real-time asset location on a map, trip history and geofence-based entry/exit alerts. BLE beacons add proximity detection in sheds and laydown areas. Cheqroom shows an item’s location on a map from its last mobile scan or a manual entry and supports live tracking through partners such as Tive, but native real-time GPS hardware is not publicly documented. For teams needing continuous, hardware-level location across job sites rather than last-scan position, MapTrack's native GPS and BLE ecosystem is a significant advantage.
Which has maintenance and CMMS?
Both offer work orders and preventive maintenance (on Cheqroom, work orders are a paid add-on). MapTrack adds telematics-driven, meter-based triggers; Cheqroom schedules on calendar dates.
MapTrack includes built-in work orders, preventive maintenance scheduling and automated triggers driven by telematics data (engine hours, odometer, fault codes). Inspections that fail auto-escalate to work orders. Cheqroom now markets work order management, preventive and calibration scheduling, and service history, so the CMMS basics are covered on both sides. The difference is the trigger: MapTrack drives preventive maintenance from live machine data and condition, not just calendar dates. If your servicing is meter-based or condition-based, MapTrack handles this natively; if calendar-based scheduling meets your needs, Cheqroom now covers that too.
Which has better compliance?
Both offer inspections and certificates. MapTrack adds AS/NZS-aware pre-start templates and auto-escalation to work orders.
MapTrack keeps compliance evidence attached to each asset: AS/NZS-aware pre-start templates you adapt to your standard, inspections, certificates and audit trails. Failed inspection items auto-trigger work orders. The AI form builder lets you create inspection forms by uploading a PDF or describing what you need. Cheqroom now offers pass/fail inspections, certificate management and compliance and audit trails, so inspections and certificates exist on both sides. MapTrack provides the templates and evidence trail but does not certify conformance to any standard. For teams that need pre-starts mapped to AS/NZS expectations and feeding directly into maintenance, MapTrack's asset-linked workflows are the differentiator.
Which has better reservations?
Both offer reservations. Cheqroom is checkout-focused; MapTrack is job-site focused.
Both platforms offer booking and reservation capabilities, but they serve different use cases. Cheqroom has a calendar-based booking system with availability views and kit management designed for equipment checkout workflows in media, AV and events. MapTrack includes built-in reservations and a planning view on all plans, designed for reserving heavy equipment and fleet assets by job across construction, mining and field operations sites. Both handle scheduling well; the fit depends on your industry and asset type.
Which is more cost-effective at scale?
Both include unlimited regular users. MapTrack prices per asset; Cheqroom prices per admin, plus operator seats for work orders.
Both platforms include unlimited regular users, but on Cheqroom technicians assigned to work orders are paid operator seats, so headcount still counts once maintenance runs there. MapTrack prices per asset: operators, supervisors, subcontractors and managers all get access at no per-seat cost. Cheqroom prices per administrator with unlimited regular users, from around $184 per admin/month (Core) up to $367 (Enterprise) on annual billing, subject to admin minimums. The decision comes down to per-asset versus per-admin plus operator seats: model MapTrack against your asset count and Cheqroom against the admins and work-order operators you need, then compare total cost.
Which ingests OEM telematics machine data?
MapTrack ingests machine data from 150+ telematics, fleet and fuel-card sources. Cheqroom connects third-party GPS for location only.
MapTrack integrates 150+ telematics, fleet and fuel-card data sources, including Caterpillar, John Deere, Komatsu, Geotab, Samsara and Verizon Connect, to ingest engine hours, odometer, fuel consumption, fault codes and DTC alerts. This machine data powers automated maintenance triggers and geofence-based utilisation reporting. Cheqroom can connect third-party GPS (for example via Tive) for location, but it does not ingest OEM telematics machine data such as engine hours or fault codes. If your maintenance and utilisation reporting depend on live machine data, MapTrack's telematics depth is the differentiator.
Which goes deeper on the heavy-industry lifecycle?
Both cover checkout, maintenance and inspections. MapTrack adds native GPS, telematics-driven PM, AS/NZS pre-starts and offline-first depth.
MapTrack manages the heavy-industry asset lifecycle: native GPS and BLE location, maintenance (work orders, preventive scheduling, telematics-driven meter-based triggers), compliance (AS/NZS-aware pre-starts, inspections, certificates), cost tracking and reporting, all offline-first. Cheqroom covers checkout, reservations, custody, kit management and now work orders, preventive maintenance and inspections. If your assets primarily need to be booked out, maintained on a calendar and returned, Cheqroom covers that well. If you need native GPS plus telematics, meter-based maintenance, AS/NZS pre-starts and offline-first mobile across remote sites, MapTrack covers the deeper scope.
Where Cheqroom wins
Cheqroom is a strong platform with genuine advantages in several areas. A balanced comparison should acknowledge where the competitor excels:
Purpose-built checkout and booking
Cheqroom is designed specifically for equipment checkout/check-in workflows with calendar-based booking, availability views and kit management. Well-suited for tracking who has what and when it is due back.
Kit management
Group multiple items into kits (e.g. a camera kit with body, lens, tripod and battery) and check them out as a single unit. Useful for media production, AV and event teams managing equipment bundles.
Calendar-based availability
Booking-first calendar views of availability, upcoming bookings and conflicts, refined for media, education and events teams planning equipment across projects.
QR/barcode scanning for custody
Quick check-in and check-out via QR code or barcode scanning. Straightforward custody tracking with clear audit trails of who had what and when.
Strong fit for AV, media and events
Cheqroom has deep roots in media production, photography studios, AV equipment, event companies and educational institutions, where booking and tracking equipment custody is the primary need. It now also markets to industrial and construction teams.
Clean, checkout-led interface
A streamlined interface built around checkout and booking workflows, with work orders (a paid add-on), preventive maintenance and inspections available alongside. Straightforward for teams whose primary need is equipment booking and custody.
How Cheqroom compares: independent ratings and verified pricing
All figures below are sourced from public review platforms, vendor pricing pages and customer reviews. We recheck every field on a quarterly cadence.
Pricing
Pay-per-admin model with unlimited assets and unlimited end-users: Core from USD $184/admin/month, Business from $275/admin/month, Enterprise from $367/admin/month, ELA quoted on request. Billed annually; every plan starts at 3 admins, and work-order operators are paid seats in the Work Orders add-on.
Source: Vendor pricing page · View source
Feature parity: MapTrack vs Cheqroom
| Capability | MapTrack | Cheqroom |
|---|---|---|
| Asset register with custom fields and categorisationCheqroom is equipment-checkout-first; the asset model supports custom fields, kits and categories. | ||
| Offline-first mobile (full record editing while disconnected)Offline use in the Cheqroom mobile app is not publicly documented; its app page says every action syncs to the web app in real time. MapTrack’s pre-starts and inspections, and a loaded work order’s procedures and per-asset results, complete without signal and sync on reconnect; check-outs, returns, audits and Requests need a connection. | ||
| Native barcode and QR scanning on iOS and AndroidCheqroom is built around QR-driven checkout; scanning is a first-class workflow. | ||
| Native GPS asset trackingCheqroom is checkout/booking-first; it records an item’s geo-position from the last mobile scan or a manual entry and shows it on an item map, and live tracking is offered through partners such as Tive; native GPS tracker hardware is not publicly documented. | ||
| Multi-tenant data isolation for partners and sub-contractorsCheqroom gives each customer a dedicated database and supports user groups, locations and workspaces (up to 3 on Enterprise, unlimited on E.L.A.); partner or sub-contractor isolation inside one customer is not publicly documented. | ||
| Built-in maintenance and work-order schedulingCheqroom flags equipment problems and can turn them into maintenance work orders; its paid Work Orders add-on covers maintenance and repair, preventive maintenance and calibration schedules, and inspection and procurement work orders. | ||
| Per-asset pricing (vs per-admin or per-user)Cheqroom is per-admin; unlimited assets and regular users, but cost scales with admin and work-order operator seats, not asset count. | ||
| Australian-hosted data residencyVerify in a pilot. Cheqroom is headquartered in Ghent, Belgium, and Tampa, Florida, and says its services and data are hosted on AWS in the USA; an Australian hosting region is not publicly documented. |
Last verified 2026-06-05. Cheqroom is not affiliated with MapTrack; trade marks belong to their respective owners.
Should you choose MapTrack or Cheqroom?
Choose MapTrack if you…
- Need native GPS hardware to locate assets continuously across job sites
- Require telematics-driven, meter-based maintenance from live machine data
- Want AS/NZS-aware pre-start templates and compliance workflows on each asset
- Connect 150+ telematics, fleet and fuel-card data sources to drive maintenance triggers
- Want per-asset pricing with unlimited users for large field teams
- Operate in construction, civil, mining, facilities or field services
- Need offline-first mobile for remote sites without connectivity
- Want AI dash cams with live video and event clips in the same app as your assets
- Use barcode or Data Matrix labels as well as QR, scanned with the phone camera or a handheld scanner
- Want tiered service plans on run hours, with work orders raised from meter readings
- Need parts and stock by location and bin, issued against work orders
- Hire out equipment and need rate cards with daily, weekly and monthly rates (a Pro and Enterprise add-on)
- Want a cost ledger, budget vs actual and repair-or-replace for every asset (a Pro and Enterprise add-on)
- Run several divisions that each need their own assets and team access (a Pro and Enterprise add-on)
Consider Cheqroom if you…
- •Primary need is equipment checkout, booking and custody tracking
- •Manage AV equipment, media gear, photography or event kit
- •Want kit management inside a booking-first calendar workflow
- •Are satisfied with calendar-based preventive maintenance and pass/fail inspections
- •Prefer per-admin pricing with unlimited regular users and a moderate count of admins and work-order operators
- •Don't need native GPS hardware, telematics ingestion or AS/NZS pre-starts
Pricing: MapTrack vs Cheqroom
MapTrack
Priced per asset with unlimited users, files, scans, documents, forms, alerts and automations included. No per-seat fees. No lock-in contracts. Free trial with no credit card and guided onboarding. Monthly or annual billing.
Get pricing for your asset count →Cheqroom
- Core: ~$184 per admin/month
- Business: ~$275 per admin/month
- Enterprise: ~$367 per admin/month
Pricing is per administrator with unlimited regular users (annual billing; admin minimums apply). Check Cheqroom pricing for current rates and plan details.
Both platforms include unlimited regular users, so this is per-asset versus per-admin plus work-order operator seats, which Cheqroom bills inside its Work Orders add-on. Model MapTrack against your asset count and Cheqroom against the admins and operators you need, then compare total cost.
How to switch from Cheqroom to MapTrack
MapTrack supports CSV and spreadsheet imports with AI-assisted field mapping. Most teams are operational within a week.
Export your data
Export your asset register and booking history from Cheqroom as CSV.
Import & map fields
Upload into MapTrack. AI-assisted import auto-matches columns. Our team maps your sites, categories and custom fields.
Go live
Roll out to your crew with guided training. Apply QR labels where needed. Operational within a week.
What to verify in a demo
Before committing, run a short pilot with your own asset mix and workflows:
- ✓MapTrack: Confirm native GPS tracking coverage for your sites; verify your telematics provider is among the 150+ telematics, fleet and fuel-card data sources in MapTrack's integration directory; test AS/NZS-aware pre-start templates and meter-based maintenance triggers; check offline-first on your field sites.
- ✓Cheqroom: Confirm whether Cheqroom's checkout, kit management, work order and inspection modules cover your workflows; check its GPS and reporting options against your needs; calculate total cost at your admin count under per-admin pricing.
Other Cheqroom alternatives to consider
Depending on your use case, these platforms may also fit:
Asset Panda
Configurable cloud-based asset tracking with Gantt reservations and ITSM integrations. Quote-based pricing with unlimited users. An offline mode in its mobile app since Asset Panda Pro (Sept 2025); GPS is a location pin captured at each phone scan.
Hilti ON!Track
Tool tracking for construction with Bluetooth tags and a managed service model. Strong for Hilti tool fleets. Limited to Hilti hardware ecosystem.
SafetyCulture
Inspections and audit powerhouse with 10,000+ templates and a free tier. Best for safety and compliance-first teams. Per-seat pricing from ~$24/mo.
Spreadsheets
No software cost but no single source of truth, no mobile workflows and no compliance or maintenance tied to assets. Where most teams start.
See our full 10 best asset tracking software 2026 guide for a detailed comparison across all platforms.
Frequently asked questions: Cheqroom vs MapTrack
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About the author
Co-Founder & GM of Operations
Lachlan leads operations at MapTrack, bringing 10+ years of enterprise technology experience across mining, construction and heavy industry. Before MapTrack, he held senior roles at Workato (integration and automation) and AppDynamics/Cisco (application performance), working directly with ASX-listed organisations to modernise their technology stacks. His deep understanding of field operations and blue-collar workflows shapes how MapTrack solves real problems for asset-intensive teams.
View LinkedIn profile →When equipment checkout isn't enough
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MapTrack vs Cheqroom · Best asset tracking software · Best equipment management software