Free grader monthly inspection checklist
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Free motor grader monthly inspection checklist. Moldboard circle wear, articulation joint, AWD propshaft, brake disc, ROPS, blade function test.
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Updated 25 May 2026
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What is a grader monthly inspection checklist?
A grader monthly inspection is a structured form used by maintenance supervisors and competent persons to confirm that a motor grader is mechanically sound, structurally intact and safe to continue working between OEM services. The motor grader is one of the most articulated and pin-heavy machines on a typical road, mining or quarry fleet, with a moldboard, circle, drawbar, articulation joint, scarifier, optional side wing and front and rear axle assemblies that all rely on pivot pins and bushes operating within tolerance. A monthly inspection on a CAT 14, 16, 24, Komatsu GD-series, John Deere or equivalent grader typically takes two to three hours and is completed by a heavy-duty fitter, mechanical supervisor or other nominated competent person while the machine is parked, isolated and partly cold. The output is a documented record of every pin play measurement, weld observation, hose condition, brake disc reading and function-test result captured during the inspection.
Motor grader monthly inspection compliance documentation feeds into the site mechanical integrity plan, OEM warranty record and any insurance audit that follows. Items such as moldboard pin and bush wear, circle gear tooth condition, articulation joint pivot play, drawbar and yoke pivot wear, all-wheel-drive propshaft and universal joint condition, brake disc thickness (oil-cooled or service brake), and ROPS sticker integrity are all evidence-heavy checks that a daily pre-start cannot reasonably cover. The monthly cadence also gives the planner a chance to function-test the full blade range, including lift, tilt, side-shift, articulation and circle rotation, against the loaded behaviour the operator reports day to day. A disciplined monthly inspection programme supports the requirements of AS 4024.2601 and the WHS Regulations 2011 (Chapter 5, Division 5) and protects the largest single capital asset in many civil and mining fleets.
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Benefits of using this grader monthly inspection checklist
- Protect the moldboard and circle: Pin, bush and circle gear wear is the single most common cause of grader downtime, and a monthly measurement programme catches play before it eats into the circle support structure.
- Verify articulation joint health: The articulation pivot carries every twist load the grader sees, and any sloppy bushes or weld fretting at that joint are caught and recorded under controlled conditions.
- Catch drawbar and yoke wear: The drawbar and yoke pivot points are inspected for play and weld condition so the circle remains correctly tracked relative to the chassis.
- Measure brake disc wear: Service-brake or oil-cooled brake disc thickness is measured against the OEM minimum so the planner can stage brake-pack replacement during a planned outage.
- Confirm AWD and final drive integrity: All-wheel-drive propshafts, universal joints and tandem walking-beam pivots are inspected for play and leaks that would otherwise only show under load.
- Function test the full blade range: A formal function test through lift, tilt, side-shift, circle rotation and articulation under hydraulic load surfaces hose, valve and cylinder issues that no pre-start can find.
- Hold fine-grade accuracy: Tracking moldboard, circle and drawbar play monthly keeps the blade holding a true cutting edge, so the grader still trims to a tight finish-trim tolerance instead of leaving the rework that loose pins create.
Benefits of digitising forms in MapTrack
When you digitise grader checklists in MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Trigger work orders automatically when a fault is logged during an inspection.
- Track service intervals by hours, kilometres or calendar date in one place.
- Attach supplier invoices and parts receipts to each maintenance record.
Book a demo to see how MapTrack handles grader checklists.
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What to include in a grader monthly inspection checklist
This grader monthly inspection checklist covers 14 key areas:
- Moldboard cutting edge wear and end-bit condition
- Moldboard pin, ball-socket and circle wear measurement
- Articulation joint pivot pin play and weld visual
- Drawbar and yoke pivot pin and bush check
- Scarifier carriage (if fitted) pin retention and tooth wear
- Side wing mounting and hydraulic supply (if equipped)
- All-wheel drive (AWD) propshaft and universal joint condition
- Brake disc thickness measurement (oil-cooled or service brake)
- Tandem walking-beam pivot and final drive leak check
- ROPS and FOPS certification sticker and cab-mount integrity
- Hydraulic hose chafing under deck and around articulation
- Defect log review against last month plus open work orders
- Function test of full blade range (lift, tilt, side-shift, circle rotation, articulation)
- Operator-station check (seat belt, isolators, fire suppression service tag)
How to use this grader monthly inspection checklist
- Plan and isolate.: Pull the grader out of the schedule, park it level with the blade lowered and articulation centred, complete lockout-tagout on the master isolator and battery, and let hot panels cool. Review the hour meter, last service interval and any open defects in the maintenance system so the inspection is informed by known issues rather than starting blind.
- Inspect the moldboard and circle.: With the blade safely supported, measure cutting edge and end-bit wear, then check moldboard pin and ball-socket play through lift, tilt and side-shift movements. Inspect the circle gear teeth for chipping or excessive wear, the circle support shoes for thickness, and the circle drive pinion engagement. Record measurements against the OEM reject chart.
- Check articulation and drawbar pivots.: Move to the articulation joint and check pivot pin play in both horizontal and vertical planes. Walk the drawbar and yoke pivots, checking pin retention, bush wear and any weld fretting at high-load joints. Sloppy bushes here load up the circle support and the chassis cross-members, so flag any measurable play.
- Inspect scarifier, side wing and ripper attachments.: For graders fitted with a scarifier or rear ripper, check shank pin retention, tooth wear and hydraulic supply hoses. For side-wing graders, inspect the wing mounting bracket, hydraulic supply and any weld additions to the chassis so unauthorised modifications are caught and recorded.
- Check AWD, tandems and final drives.: On AWD-equipped graders, inspect front propshafts and universal joints for play and grease condition. Walk both tandem cases, checking walking-beam pivot play, final-drive leak status and oil level via the sight glass. Note any abnormal noise reported by the operator on uneven ground.
- Measure brakes and confirm steering.: Measure service-brake or oil-cooled brake disc thickness against the OEM minimum and record the reading. Test parking brake hold on a measured grade, brake balance during a controlled stop, and steering response through articulation. Record any pull, drift or delayed response.
- ROPS, FOPS and hydraulic walk.: Confirm ROPS and FOPS certification stickers are present and legible, check cab mounting bolt torque, and verify no unauthorised welding has been done to the cab structure. Walk every hydraulic hose under the deck and around the articulation joint for chafing, oil weep, loose clamps and breather condition.
- Function test the full blade range.: With the grader warmed up on level ground, run the moldboard through full lift, tilt, side-shift, circle rotation and articulation while watching cylinder behaviour and hydraulic pressure. Repeat under a representative cut on a test pad so loaded behaviour is observed, not just no-load function.
- Document, sign and raise work orders.: Photograph every defect, record measurements against the form fields, sign as the competent person and convert each defect into a prioritised work order in the maintenance system. Schedule the next monthly inspection date and confirm no overdue work orders carry past 30 days.
In MapTrack, you can schedule and track maintenance digitally. Each submission is stored as a timestamped PDF against the asset record.
Get the free templateEnter your email above to download the full grader monthly inspection checklist as a PDF.Back to download formHow often should you complete this checklist?
A motor grader monthly inspection is completed every calendar month for any grader in active road, mining or quarry use, alongside the OEM 250, 500 and 1000 hour service intervals. Sites operating graders on highly abrasive material or running multi-shift cycles often shorten the interval to every 200 operating hours because moldboard pin, circle and end-bit wear accelerate well beyond the calendar-based assumption. Escalate to a more detailed quarterly or annual inspection after any rollover, dropped load on the ROPS, articulation joint repair, brake pack replacement or any contact with overhead services. Run an immediate out-of-cycle inspection if the operator reports articulation play, brake imbalance, hydraulic loss, abnormal circle noise or any structural crack. MapTrack schedules each grader monthly inspection per asset, alerts the planner before it falls due, and converts every captured defect into a tracked work order with photo evidence and reject-criteria measurements.
Frequently asked questions
Applicable regulatory standards
This template aligns with the following regulations and standards:
- AS 4024.2601
- AS 2891
- WHS Regulations 2011 Chapter 5 Division 5 Plant Safety
- Safe Work Australia Code of Practice Managing Risks of Plant in the Workplace
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<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#0E7490;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Grader Monthly Inspection Checklist</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Moldboard cutting edge wear and end-bit condition</li>
<li style="margin:4px 0;">Moldboard pin, ball-socket and circle wear measurement</li>
<li style="margin:4px 0;">Articulation joint pivot pin play and weld visual</li>
<li style="margin:4px 0;">Drawbar and yoke pivot pin and bush check</li>
<li style="margin:4px 0;">Scarifier carriage (if fitted) pin retention and tooth wear</li>
<li style="margin:4px 0;">Side wing mounting and hydraulic supply (if equipped)</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/grader-monthly-inspection-checklist" style="color:#071D49;font-weight:600;text-decoration:none;">Grader Monthly Inspection Checklist</a> by MapTrack</p>
</div>Please keep the “by MapTrack” attribution link in the snippet.
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