Solutions

QR code asset tracking software

Label every asset with a QR code, scan it with any phone, and see its location, custody, inspections and service history in one register. Built for tools, equipment, plant and facilities teams that work in the field.

Book a demo Start free

Any phoneno scanners required

Offline-readyworks on any site

Unlimited usersper-asset pricing

Lachlan McRitchie

GM of Operations

|Reviewed by Jarrod Milford

Updated 12 July 2026

Trusted by construction, mining and field service teams

32+ verified reviews on G2 & Capterra

Capterra Best Value 2026 badge for Fixed Asset Management

Capterra Best Ease of Use 2026 badge for Fixed Asset Management

What we track

Assets teams track with QR codes

QR labels suit any asset that moves through human hands. Combine them with GPS and OEM telematics in MapTrack for powered plant and vehicles.

Power tools & hand tools
Test & measurement equipment
Ladders, scaffolding & access gear
Lifting gear, slings & rigging
Safety equipment (harnesses, PPE)
IT & AV equipment
Pumps, compressors & small plant
Kits, cases & consumable stock
Fixtures, furniture & facilities assets
Fire equipment & first-aid stations
Attachments & machine buckets
Vehicles & trailers (with GPS)

The challenge

Why spreadsheet and paper registers fail in the field

Asset registers kept in spreadsheets and on paper decay the moment gear starts moving. Nobody updates a spreadsheet from a trench, so the register drifts from reality until audits, compliance checks and replacement decisions are running on fiction.

The register is always out of date

Spreadsheets rely on someone in the office typing in what happened in the field. Updates lag by days or never arrive, so the register reflects last month, not today. A QR scan updates the record at the moment the asset moves.

No custody trail when assets go missing

When a tool disappears, a spreadsheet cannot tell you who had it last, where it was scanned, or when it was seen. Scan-based check-in and check-out builds the chain of custody automatically.

Audits and stocktakes take days

Counting assets against a printout is slow and error-prone, so audits happen rarely and losses compound between them. Bulk QR scanning verifies a van, storeroom or site in one pass.

Compliance evidence lives everywhere except the asset

Test-and-tag records, inspection reports and certificates sit in filing cabinets and inboxes. With QR tracking, scanning the asset shows its compliance state and history on the spot.

You buy gear you already own

When nobody can find an asset, the fastest fix is buying another one. Live location and custody data ends duplicate purchases and surfaces the assets sitting idle in utes and storerooms.

One platform

Label it, scan it, and everything lives on the asset

MapTrack connects QR scanning to the workflows that actually run your operation - custody, inspections, maintenance and audits - so a scan is never just a location update.

Scan with any phone

QR and barcode labels scanned by any standard phone camera. Check assets in and out, assign them to people, crews or jobs, and bulk-scan for audits. No dedicated scanner hardware, no per-seat licences slowing adoption.

Explore scan with any phone

The full story on every asset

Every scan, inspection, defect, document and service record accumulates on the asset. Compliance certificates and test-and-tag records are attached where crews can see them - at the asset, in the field.

Explore the full story on every asset

QR, GPS and OEM data in one register

QR labels for hand-carried assets, GPS trackers and OEM telematics for plant and vehicles. One register, one search, one source of truth - from a $50 grinder to a $500,000 excavator.

Explore qr, gps and oem data in one register

Scan & assign

Check-in, check-out and audits from any phone

Scan a QR label to open the asset record, check it out to a person, crew or job, and check it back in when it returns. Bulk scanning turns site audits and stocktakes from a day with a clipboard into minutes with a phone.

Scan with any standard phone camera - no scanner hardware
Check-in and check-out with timestamps and custody history
Assign assets to people, crews, projects or locations
Bulk scanning for fast audits and stocktakes
Works offline and syncs when coverage returns

QR & barcode tracking

Inspections

Pre-starts and inspections attached to the scan

A QR scan is the natural moment to inspect. Crews scan the asset and complete the pre-start or inspection form on the same screen, with photos, signatures and timestamps. Failed items raise defects and work orders automatically.

Mobile pre-start and inspection forms on scan
Photos, signatures and timestamps for evidence
Failed items trigger work orders automatically
Test-and-tag and calibration records on the asset
Compliance state visible to anyone who scans

Pre-starts & inspections

Maintenance

Service history that builds itself

Every work order, service and repair lands on the asset record the QR code points to. Schedule maintenance by time, usage or inspection results, and give technicians the full history at the point of work with one scan.

Work orders raised, assigned and closed on mobile
Service schedules by time, meters or inspection results
Full parts and cost history on each asset
Overdue maintenance alerts before assets fail
Scan at the machine to see its full service story

Maintenance & work orders

Labels included

Industrial QR labels and a free label designer

Software is half the answer - labels that survive Australian site conditions are the other half. MapTrack supplies industrial-grade QR labels in polyester, laminate and metal, sized for everything from hand tools to heavy plant.

Prefer to print your own? The free label designer generates print-ready QR labels in standard sizes. Order a sample pack to test materials on your gear before a full rollout.

Shop QR labels Free label designer Label sample pack

Polyester & metal

Materials for site conditions

Any size

Hand tools to heavy plant

Pre-linked

Labels arrive ready to scan

Sample pack

Test before you roll out

Put a QR code on it and stop guessing

Label your assets, scan with any phone, and run custody, inspections and maintenance from one register. Built for Australian field teams.

Start free trial

Used across Australia & New Zealand
Per-asset pricing
Unlimited users

Get started

How teams roll out QR asset tracking

Most teams are scanning within one to two weeks. Start small, get the habit built, then expand.

Week 1

Import your asset register

Upload your existing spreadsheet or add assets as you scan them in. MapTrack creates a digital record for each asset with serial numbers, purchase details, documents and current assignment.

Week 1-2

Label your assets

Order industrial QR labels from the MapTrack store or print your own with the free label designer. Tag assets as you encounter them - vans, storerooms and sites - so the rollout never blocks the work.

Week 2

Turn on your first workflow

Start with the workflow that hurts most: check-in and check-out for the tool crib, pre-starts for plant, or bulk-scan audits for site stocktakes. Onboarding support is included.

Week 3+

Roll out to the whole team

Unlimited users means everyone scans - crews, apprentices, subcontractors and supervisors. The register stays live because updating it is a two-second scan, not a data-entry job.

Key features for QR code asset tracking

Everything you need to run QR-based tracking across tools, equipment, plant and facilities.

QR & barcode scanning Asset register & tracking Barcode compatibility Pre-starts & inspections Compliance & certificates Maintenance & work orders Audits & stocktakes Asset transfers Service history GPS tracking QR label store Label designer

Field-proven

The register only works if the field updates it

QR tracking wins because updating the record takes two seconds with the phone already in your pocket. MapTrack makes the scan the front door to custody, inspections and maintenance.

Book a demo Calculate your ROI

Frequently asked questions

Common questions about QR code asset tracking from operations and field teams.

QR code asset tracking is a method of managing physical assets by attaching a unique QR code label to each item and scanning it with a phone to view or update its record. The QR code does not store the asset data itself - it links to the asset record in your tracking software. Scanning opens that record, where you can see location, custody, inspection history, maintenance status and documents, and take actions like checking the asset out, completing a pre-start or raising a defect. It replaces spreadsheets and paper registers with a system your whole team can update from the field.

Each asset gets a QR code label linked to its record in MapTrack. Anyone on your team scans the label with their phone camera - no dedicated scanner hardware is needed. The scan opens the asset record, where crew can check the asset in or out, complete inspections, log defects or view documents. Every scan is timestamped and attributed, building a full custody and activity history. Supervisors can bulk-scan a van, storeroom or site to run an audit in minutes.

Both attach a scannable identifier to an asset. Barcodes hold a short identifier read by a laser or camera scanner, and they are cheap and proven. QR codes hold more data, scan from any angle with a standard phone camera, and keep working with minor damage thanks to built-in error correction. In practice, QR codes are the better default for field teams because every worker already carries a scanner in their pocket. MapTrack supports both, so you can keep existing barcodes and add QR labels as you go.

Use QR codes for assets you handle - tools, test equipment, ladders, kits, fixtures and anything that moves between people and places through human hands. Use GPS trackers for high-value powered plant and vehicles where you need live location without anyone scanning. Most operations need both: QR labels on the hundreds of smaller assets, GPS or OEM telematics on the excavators, trucks and generators. MapTrack runs both in the same register, so every asset lives in one system regardless of how it is tracked.

Label choice depends on the surface and the environment. Durable polyester or laminated labels suit hand and power tools, anodised aluminium or steel tags suit plant and harsh conditions, and larger-format labels help for assets scanned at a distance. MapTrack sells industrial-grade QR labels designed for Australian site conditions, or you can design and print your own with the free label designer. A sample pack is available if you want to test materials before rolling out.

Yes. MapTrack is built for field use with offline support. Crews can scan assets, complete pre-start forms, update work orders and record inspections in basements, tunnels and remote sites with no coverage. Data syncs automatically when the device is back online, so nothing is lost and the register stays accurate.

Most teams are live within one to two weeks. The typical rollout: import your existing asset list from a spreadsheet, print or order QR labels, tag assets as you go, and set up your first workflow such as check-in and check-out or pre-start inspections. You do not need to label everything on day one - start with one crew, van or asset class and expand. MapTrack onboarding support is included.

MapTrack uses per-asset pricing with unlimited users included, rather than per-seat licensing. That matters for QR tracking because scanning only works if everyone can scan - charging per user punishes adoption. With unlimited users, every crew member, apprentice and subcontractor can scan, complete forms and update records without your costs growing as the team does. See the pricing page for current per-asset rates.

Yes. Upload your existing spreadsheet register and MapTrack creates the digital asset records, then you attach QR labels and the register maintains itself from that point - every scan, inspection and service updates the record automatically. Teams usually find the migration exposes how far the spreadsheet had drifted from reality, which is exactly the problem QR tracking fixes.

QR asset tracking resources

Guides, tools and templates for planning and rolling out QR code asset tracking.

Every asset, one scan away

Join Australian field teams using MapTrack to run QR code asset tracking with custody, inspections and maintenance in one platform. Unlimited users, per-asset pricing.

Book a demo View pricing

QR tracking · QR labels · Asset tracking · Equipment checkout · vs Spreadsheets

Start free trial Book a demo

QR code asset tracking software

Assets teams track with QR codes