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Plumbing contractors

Plumber tool of trade & van inventory tracking Know which van has the press gun, and when it's coming back

Track tools, specialist equipment and vans across plumbing jobs and depots. Pre-starts, compliance and maintenance in one platform, so you know who has what, what's due and what's job-ready.

From $1 a tool and $12 a machine a month, AUD ex GST. Unlimited users.

600,000+ assets tracked since 2012 · Unlimited users, per-asset pricing · Offline-ready, works on the job

An excavator on a drainage job, with MapTrack open on a laptop and a phone beside it.
Excavator pre-start
MapTrack pre-start check on a phone: Hydraulic hoses and fittings marked Fail.
QR labelExample: scan to open its record
Bluetooth tagExample: seen by a nearby gateway
Excavator pre-start
MapTrack pre-start check on a phone: Hydraulic hoses and fittings marked Fail.
QR labelExample: scan to open its record
Bluetooth tagExample: seen by a nearby gateway
Excavator pre-start
MapTrack pre-start check on a phone: Hydraulic hoses and fittings marked Fail.
QR labelExample: scan to open its record
Bluetooth tagExample: seen by a nearby gateway

Published customer results

Estimated 40-50%

Unnecessary tool purchases dropped by an estimated 40-50% in the first year as crews gained visibility over what was already available and where it was located.

Specialised Plumbing and Drainage, Plumbing
Read the Specialised Plumbing and Drainage story

In seconds

Test and tag records, inspection certificates and equipment compliance documentation can now be retrieved in seconds, replacing a process that previously took hours of manual searching.

Specialised Plumbing and Drainage, Plumbing
Read the Specialised Plumbing and Drainage story

Near-universal

Digital pre-start inspections for vehicles and equipment went from inconsistent paper-based compliance to near-universal daily completion across all crews.

Specialised Plumbing and Drainage, Plumbing
Read the Specialised Plumbing and Drainage story

Asset tracking software for plumbing helps licensed plumbers and gasfitters track pressure testers, gas detectors, backflow devices and power tools across vans from one register. MapTrack combines QR check-in and check-out with offline mobile access for basements, ceiling cavities and below-ground sites, mandatory calibration certificates and next-due dates, and AS/NZS 3760 test-and-tag records. Plumbing contractors use it to stop tools going missing between vans and sites, keep calibration and test evidence retrievable on demand, and hold AS/NZS 3500 and AS/NZS 5601 chain-of-responsibility for every certified job.

Key takeaways

  • Victoria’s Crime Statistics Agency recorded A$40.8 million of hand and power tools stolen from vehicles and properties in the year to June 2025, 36,708 tools and up 7.5% on the year before.
  • AS/NZS 3500 plumbing and AS/NZS 5601 gas standards set the compliance baseline; licensed plumbers carry chain-of-responsibility for every certified job.
  • Pressure testers, gas detectors and backflow devices have mandatory calibration intervals; certificates and next-due dates belong on the asset record.
  • Untracked tools go missing between the van, the job and the store, and the cost shows up as replacement purchases and lost hours; van-level QR scanning is the first lever to close that gap.
  • AS/NZS 3760 test and tag records for portable power tools must be retrievable on demand; keeping them on the asset record means they are there when an auditor asks.
  • Offline mobile access is essential for plumbing work in basements, ceiling cavities and below-ground sites where mobile signal is unreliable.

Pricing

One price per machine, with the hardware included: software and a QR tag from $12 a machine a month, GPS tracking from $27 and AI cameras from $72. Tools and equipment start at $1/asset/month. Every plan includes unlimited users. Prices are AUD ex GST, and machine prices are for annual billing.

View pricingGet a tailored quote

Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Published 15 February 2026Updated 26 October 2026

Tool tracking app for plumbers

MapTrack is an installable web app, so your plumbers use it on the phones they already carry, Android or iPhone. Point the camera at a QR label and the tool's record opens. Scan the press gun, drain camera or jetter out to a plumber or a van with a due-back date, and back in when it returns; shared gear can be booked for the job and the days you need it. Specialised Plumbing and Drainage cut unnecessary tool purchases by an estimated 40 to 50% in its first year, once crews could see what was already on hand.

Plumbing

MapTrack at a glance

Built for
Plumbing and drainage businesses with press tools, drain cameras and gas gear in every van.
Tracks
Press tools and crimp guns, drain cameras and jetters, gas meters and backflow test kits, pipe lasers and locators, confined-space kits, welders, small excavators and compactors, vans and utes.
Tracked with
QR labels, Bluetooth tags, hardwired GPS trackers or AI dashcams with built-in GPS.
Works offline
Pre starts, inspections and other forms save with no reception and sync when the phone is back in range. A work order already loaded on the phone can be worked through with no reception too.
Phones and computers
In the browser on a computer, and Android, iPhone and iPad access through the mobile browser or the installable web app.
Connects to
Telematics and accounting integrations, a public API, and an MCP server for AI tools such as Claude.
Sign-in
Sign in with Microsoft, or SAML 2.0 single sign-on set up by our team (Enterprise, or a Pro add-on).
Set-up and support
24/7 support. Our team sets up single sign-on and OEM telematics feeds, and helps connect trackers you already run.
Track record
600,000+ assets tracked since 2012.

How to choose a tool tracking app for plumbers

Look for:

  1. Runs on the phones your plumbers already carry, Android or iPhone
  2. Shared gear, like the press gun or drain camera, booked for the job and the days you need it
  3. Gas meters and backflow test kits with their calibration due on the record
  4. Kits that come back with all their parts, or a reason why not
  5. Vans serviced on the km, with what lives on each van on its record

Where MapTrack fits

Next to job management software

Job management software runs the quotes, schedules and invoices. MapTrack keeps the gear those jobs use on one register: who's got it, where it was last checked out or returned, and when it's due for a service, test or calibration.

Next to telematics

A telematics platform tracks where vehicles go. MapTrack puts each vehicle and machine on the same register as the tools, with its pre starts and services. A GPS tracker or AI dashcam puts its latest position on the record, with estimated km and hours feeding its services, and MapTrack Telematics adds GPS tracking with trips, history and geofences.

See what MapTrack costs for your plumbing assets

Per-asset pricing tailored to your plumbing asset mix and a rollout plan, within one business day.

Trusted by plumbing and drainage businesses, including Specialised Plumbing & Drainage

Specialised Plumbing & DrainageBrown Plumbing & CivilDraintechSaunders InternationalMineral ResourcesSupagas
G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
15 reviews on G2 · the same 17 reviews on Capterra, GetApp and Software AdviceCapterra Best Value 2026 badgeCapterra Best Ease of Use 2026 badgeAll MapTrack reviews

What we track

Every tool and asset in your plumbing operation

MapTrack is built for the full mix of assets that plumbing contractors manage, from hand tools and power tools in vans to specialist drain equipment and fleet vehicles across depots and job sites.

  • Sewer jetters & drain cleaners
  • B-press kits & crimpers
  • Power tools (drills, saws, grinders)
  • Ladders & access equipment
  • Vans & light fleet
  • Excavators & trenching equipment
  • Pipe cutters, threaders & benders
  • Pressure testers & leak detection
  • Camera & inspection equipment
  • Generators & site power
  • Hand tools & tool kits
  • Chemicals & inventory
  • Confined-space kits
  • Pipe & cable locators

What you run, and how MapTrack tracks it

Press tools and crimp guns, with heads and jaws
QR label
Drain cameras and jetters
QR label and Bluetooth tag
Welders and jackhammers
QR label
Gas meters and backflow test kits
QR label
Pipe lasers and laser levels
QR label and Bluetooth tag
Ladders and hand tools
QR label
Small excavators and compactors
QR label and hardwired GPS tracker
Vans and utes
Hardwired GPS tracker or AI dashcam
Confined-space kits
QR label
Pipe and cable locators
QR label

Running a mix like this? See how MapTrack handles it in a demo built around plumbing teams.

Book a demo

30 minutes on Microsoft Teams

The challenge

The costs of poorly managed plumbing tools and equipment

Plumbing contractors move tools and specialist equipment across multiple jobs every day. Gear rides in vans, gets left on sites, shared between technicians and borrowed without being returned. Without a system, the costs add up fast.

The Assets tab of the Service Ute (mobile storage) location listing Pressure Test Pump TP-01 and Press Tool Kit PK-01, both Available, with their tags and makes.

The tools that live on the ute

The tools that live on the ute are listed against it, so you can see what is on board.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration location for a service ute holding two tools.

Tools move with technicians and go missing between jobs

Plumbing technicians carry tools across multiple jobs each day. Without a clear check-in/check-out process, tools end up in the wrong van, left on a job site or simply unaccounted for. You only find out when someone else needs them.

High-value specialist equipment not tracked

Sewer jetters, CCTV cameras, pipe locators and pressure testers are expensive to replace. Without tracking, you don't know who has them, where they are or when they were last serviced - until they're needed urgently and can't be found.

Pre-starts and compliance not attached to vans or equipment

Vehicle pre-starts, test and tag records and equipment inspections sit in paper folders or scattered spreadsheets. When an auditor or client asks for proof, finding the right record for the right asset takes hours. If it exists at all.

No visibility on what's in each van or at the depot

Without a real-time view of tool and equipment locations, dispatchers can't tell which van has the right gear for the next job. Technicians drive back to the depot unnecessarily, or jobs get delayed waiting for specialist equipment.

Service due dates missed on specialist gear

Jetters, cameras, pressure testers and other specialist equipment need regular servicing and calibration. Calendar reminders get ignored, and service intervals slip until equipment breaks down on a job - costing time, money and reputation.

From MapTrack's own data

What we see across MapTrack customer accounts

These figures come from MapTrack's own product data, de-identified and aggregated. Accounts aren't grouped by industry, so each figure covers every qualifying customer account, not one industry alone. Every figure counts at least 20 accounts, and each one says how it was measured.

37%

Check-outs that come back late

Across 37 MapTrack customer accounts over the 12 months to October 2026, 37% of check-outs with a due-back date came back late or were still out past it. One in five (21%) was more than a day late.

Method: MapTrack's own product data: 37 customer accounts, 6,794 check-outs with a due-back date (2,507 late), 12 months to 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Late means back more than an hour after the due-back time, or still out past it. Return times for a straight return are approximate. One account holds 54% of these check-outs; without it the late share is higher (45%).

73%

Gear that has been out for months

Across 63 MapTrack customer accounts, 73% of the items checked out on 26 October 2026 had been out for more than 90 days, and 16% for more than a year.

Method: MapTrack's own product data: 63 customer accounts, 19,211 items checked out, snapshot at 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Includes deliberate long-term allocations, such as a van given to a driver or a laptop given to a staff member, so this is time out, not proof that items are lost.

49%

Tools moving job to job, not back to the store

Across 56 MapTrack customer accounts over the 12 months to October 2026, about half of all check-outs (49%) ended with the item going straight to the next person or site rather than back to the store.

Method: MapTrack's own product data: 56 customer accounts, 21,008 completed check-outs, 12 months to 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Counts check-outs that ended because the item was checked out again to someone or somewhere else. The median account sits at 45%.

29%

How long a check-out lasts

Across 56 MapTrack customer accounts over the 12 months to October 2026, a typical check-out lasted about 3 days, but 29% stayed out for more than a month.

Method: MapTrack's own product data: 56 customer accounts, 21,008 completed check-outs, 12 months to 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Typical means the median across all check-outs: 3.4 days. 23% came back the same day. Return times for a straight return are approximate.

Want to know what these costs look like on your own sites? Talk it through with us.

Book a demo

30 minutes on Microsoft Teams

Use cases

How plumbing and drainage businesses use MapTrack

Book the press gun, the camera or the gas meter

Book shared gear for the job and the days you need it. Scan it to fulfil the request and it goes out to the plumber with a due-back date.

Scheduling
MapTrack Request #E5BB, Scheduled, Medium, for Alex Morgan at North Site: fulfilment 0 of 2 items, needed from 20 Sep 2026 until 26 Sep 2026, and two unfulfilled items, Cordless Drill 02 in Small Plant & Tools and a Topcon Laser Level in Survey & Testing, each with Substitute and Fulfil.

Book named items for set dates

A scheduled request books a drill and a laser level for one person at one site over set dates, and each item can be fulfilled or substituted.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a desktop viewport, on the request, cropped to its summary and items.

Vans serviced on the km

Each van's odometer reading sets its next service, and the work order comes up when it's due. Rego papers and service history stay on the van's record.

Maintenance
MapTrack work order WO-00031, Vehicle Service, on a phone: In Progress with a running timer, Pause and Stop & Log, assigned to Mike Chen, raised per asset every 10,000 km with the odometer at 77,400 against 77,100, and the next asset to work on.

Start a work order on a phone

Starting the work order set it In Progress and started its timer. It shows the schedule that raised it, the odometer reading that made it due and the next asset to work through.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace, with a connection, and shown in a phone frame.

Gas meters and test kits calibrated on time

Put gas meters, detectors and backflow kits on a calibration schedule, with the cal cert on each one. Out-of-cal kit is flagged when someone books it out.

Compliance
MapTrack Gas Monitor Calibration schedule with 3 enrolled 4-gas monitors, GM-01, GM-02 and GM-03, all On Track, each calibrated every 6 months, last calibrated 24 June, 8 July and 22 July 2026 and next due 24 December 2026, 8 January and 22 January 2027.

Gas monitors on a calibration schedule

Each gas monitor on a six-monthly calibration schedule, with when it was last calibrated and when the next is due.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 x 900 desktop viewport, on the schedule’s Overview tab, cropped right of the navigation sidebar to a 16:10 frame.

Excavator pre-starts, and the fix on record

The operator does the pre-start on a phone, and a failed check keeps its defect note beside the repair. Services run off the hour meter.

Pre-start inspections
Saved MapTrack plant inspection on a phone showing eight of eight answered, one flagged check, a red Fail, green Pass and Satisfactory, blue Repaired, purple Replaced and amber Monitor.

Read the completed inspection on your phone

The saved inspection has all eight answers. This phone view shows the original failed check and the recorded repair outcomes. The full result also records the action taken and recheck notes.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration submission reopened online in a 430 × 932 browser viewport and fitted proportionally inside an iPhone 15 Pro Max frame. This is a scrolled phone view, not a physical-device or offline test.

Pre-start, fault on the spot

A daily pre-start on a phone: two checks pass, the hydraulic hoses fail and the operator notes the fault.

MapTrack app · Demonstration data · Recorded

Not sure which of these to start with? We'll walk you through it in a demo.

Book a demo

30 minutes on Microsoft Teams

Every kit back with all its parts

Press tool heads, crimper jaws, batteries and chargers go on as accessories, confirmed going out and coming back. Anything short needs a reason.

Tool tracking
MapTrack Return Assets dialog for Cordless Drill 01 with 2 accessories: two 18V 5.0Ah batteries marked Returned, 2 of 2, and two fast chargers marked Not returned, with the reasons Not in storage, Damaged / out of service, Already at site (selected), Not required for this job, Lost and Other, and a prompt to give a reason for any missing or short accessories.

Accessories back, or a reason why not

Returning a drill kit: both batteries are confirmed back, the chargers are marked not returned with a reason, and anything short asks for one.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a desktop viewport, in the Return Assets dialog, cropped to the dialog.

Press Tool Kit PK-01 on a phone, scrolled to Accessories with a count of 5: 15mm press jaw, 20mm press jaw, 25mm press jaw, Battery charger and Carry case, above the Assign and Request buttons.

A press tool kit with its jaws, charger and case

The press tool carries its jaws, charger and case as accessories, so the whole kit goes out and comes back together.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration press tool kit; accessories recorded on the asset.

Drain cameras, jetters and locators on one register

Drain cameras, jetters, pipe locators and press tools sit on the same register as the vans, each with who's got it and what's due.

Asset register
MapTrack Assets register filtered to the three Drainage & Plumbing categories, showing 5 assets: a pipe and cable locator available at Dandenong Workshop, a pressure test pump and a press tool kit available in the service ute, and a drain jetter and a drain camera deployed at Werribee Drainage, the camera with Jack Roberts, each with its QR tag and make.

Drainage and plumbing kit on the register

Drain cameras, jetters, locators and press tools on one register, each with its status, who has it, where it is and its QR tag.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 x 900 desktop viewport, the register filtered to its three Drainage & Plumbing categories, cropped right of the navigation sidebar to a 16:10 frame.

What lives on each van

Set each van or ute up as a location, and the tools and stock on it show there, with stock flagged when it runs below the minimum.

Inventory
A location called Service Ute (mobile storage) on its Parts/Inventory tab: Cutting Disc 125mm with 8 on hand against a minimum of 10, marked Urgent, total value $24.00.

A ute set up as a location, with its stock

Set a ute up as its own location and its stock levels show up there, flagged when they run below the minimum.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration location for a service ute holding stock.

The Assets tab of the Service Ute (mobile storage) location listing Pressure Test Pump TP-01 and Press Tool Kit PK-01, both Available, with their tags and makes.

The tools that live on the ute

The tools that live on the ute are listed against it, so you can see what is on board.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration location for a service ute holding two tools.

Seen one that fits how your team works? We'll show it to you in a demo.

Book a demo

30 minutes on Microsoft Teams

Customer proof

What plumbing customers say

“MapTrack has completely transformed how we manage our tools, equipment and fleet.”

Scott Bradley, Managing Director, Specialised Plumbing and DrainageReview on Capterra
  • From the published story: Unnecessary tool purchases dropped by an estimated 40-50% in the first year as crews gained visibility over what was already available and where it was located.
Read the Specialised Plumbing and Drainage story

“And now with MapTrack we know where everything is. We know when people swap tools between one another. Everything gets moved digitally.”

Specialised Plumbing and Drainage, from their customer video
Read the Specialised Plumbing and Drainage story

“Before using it, we struggled with misplaced or unaccounted-for equipment across multiple sites. Now we track the location and status of every bit of gear.”

Carl, Director (plumbing business), Construction, 51-200 employeesVerified review on Capterra, May 2025. Invited by MapTrack

“I've been using Maptrack for 1.5 years to track my tools, equipment and some light vehicles, and I couldn't be happier ... Helps us get control of our tools, small plant & light vehicles. Helps us reduce asset spend & time wasted looking for our gear.”

David, Director & Owner, Construction, Mid-Market (51-1000 emp.)Verified review on G2, December 2024

Want to hear how other plumbing teams set MapTrack up? Ask us in a demo.

Book a demo

30 minutes on Microsoft Teams

By the numbers

The real cost of tool loss for plumbing contractors

Plumbing businesses face recurring losses from missing tools, compliance failures, and time wasted searching for equipment across jobs. The numbers make a clear case for digital tracking.

A$40.8M

of hand and power tools stolen from Victorian vehicles and properties in 2024-25, across 36,708 tools, up 7.5% on the year before

Crime Statistics Agency Victoria, year to 30 June 2025

~5%

of the more than 25,000 tools reported stolen in Queensland in 2024-25 were returned to their owners

Queensland Police Service, 2024-25

80%

of fleet professionals now rely on GPS fleet tracking, up 11 percentage points in a year

Verizon Connect, Fleet Technology Trends Report 2026

Want to see how these fit together on your own sites? We'll show you in a demo.

Book a demo

30 minutes on Microsoft Teams

Compliance

Pre-starts and compliance, done in the field on mobile

Build and run pre-start checklists for vans, vehicles and equipment directly on mobile. Technicians scan a QR code, complete the form on the job or at the depot with photos - and results attach to the asset record with a timestamp.

  • Works offline and syncs when back on signal
  • Failed items automatically trigger work orders
  • Full compliance history attached to each asset
  • Test and tag records stored against the tool
  • Build forms with AI or upload your existing forms
MapTrack work order WO-00034 on a desktop, Pre-start fault - CAT 320 Excavator: To Do, High priority, Reactive, raised by a failed check on the excavator pre-start, triggered by nine checks with Hydraulic hoses and fittings: Fail and the other eight Pass; Ready to start, assigned to Dave Harris, High priority.

The job a failed pre-start raised, on a desktop

One failed check on the excavator pre-start, the hydraulic hoses, raised this work order through the rule set on that form: named for the machine, High priority, assigned, with the answers that triggered it.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 1440 x 900 desktop viewport at 2x in a demonstration workspace, cropped right of the sidebar. The rule was set up on the pre-start form and tested that day with one submission.

Accountability

Scan, assign and track from the van

QR code every tool and piece of equipment. Assign assets to technicians, vans or jobs (as job sites). Know who has the jetter, which van has the B-press kit and when the camera was last checked out - with a clear chain of custody on every item.

  • Check-in and check-out on mobile or tablet
  • Bulk scanning for van audits and depot stocktakes
  • Assign to technicians or apprentices with scoped access
  • GPS location for vans and high-value equipment where fitted
  • Geofence alerts when assets leave a site or depot boundary
MapTrack New Request item picker opened at Survey & Testing, with a cart holding drill DR-01 flagged as assigned to Jack Roberts until 9 October, angle grinder AG-02 flagged with test and tag due on 3 October, and one survey instrument shown as 1 of 1 currently fillable.

Ask for a named item or any item from a category

The picker drills down from All categories to Survey & Testing, so stores can fill a line with any suitable instrument later. Before the request is created, the cart flags the requested drill’s existing assignment and the grinder’s test and tag date.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured while creating a request in a demonstration workspace. Warnings describe availability; adding an item to a request does not mean it can be issued.

See these on a phone and a desktop in a live demo.

Book a demo

30 minutes on Microsoft Teams

Maintenance

Service specialist gear when it needs it. Not on a guess

Schedule servicing for jetters, cameras, pressure testers, vans and power tools based on time or usage. Work orders go to the right person on mobile. Every service record lives alongside the asset's tracking and compliance history - so nothing falls through the cracks.

  • Time-based and usage-based service triggers
  • Calibration tracking for pressure testers and detectors
  • Work orders assigned to technicians on mobile
  • Complete parts history and cost tracking
  • Overdue alerts so servicing never slips

Integrations

Fleet data straight from the telematics

If your vans and vehicles have GPS tracking, MapTrack can pull in location, odometer and trip data from your existing fleet telematics provider, giving you van locations, geofence alerts and usage data alongside your tool and equipment tracking.

Teletrac Navman
Geotab
  • Odometer and trip data for van servicing triggers
  • Live GPS location and geofence alerts for your fleet
  • Time-on-site reporting for job costing and billing
  • Works alongside QR tracking for tools and equipment in each van

See all integrations

What we track

Built for plumbing teams, mobile and offline

MapTrack is built for the full mix of assets that plumbing contractors manage, from hand tools and power tools in vans to specialist drain equipment and fleet vehicles across depots and job sites.

Build and run pre-start checklists for vans, vehicles and equipment directly on mobile. Technicians scan a QR code, complete the form on the job or at the depot with photos - and results attach to the asset record with a timestamp.

iOS & Android

No specialist hardware required

Offline sync

Works in basements & cavities

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Know where every tool and van is, every day

Track tools, specialist gear and vehicles across jobs and depots. Compliance and maintenance scheduling without the spreadsheets.

  • Used across Australia & New Zealand
  • Per-asset pricing
  • Unlimited users

Get started

How plumbing contractors get started

Most plumbing businesses are tracking tools and test equipment within days. Start with your van registers and build accountability from the first job.

MapTrack Assets table filtered to Small Plant & Tools, showing 9 tools, angle grinders, a hydraulic road breaker, cordless drills, a concrete cut-off saw, an inverter welder and plate compactors, each with its category, a Deployed or Available status, the person or site it is with, its QR tag ID and its make.

Keep small tools in the same register as plant

The same register filtered to small plant and tools. Each tool carries its own QR tag and shows whether it is out with someone or sitting at the workshop or on site.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured in a demonstration workspace. The All assets view is filtered to the Small Plant & Tools category and shows the Status, Person, Location, Tag and Make columns.

Step 1

Register your tools and test equipment

Import your existing tool list or start from scratch. Add pipe threaders, drain cameras, pressure gauges, test kits, and service vehicles.

MapTrack Print Tags dialog: all 52 QR tags laid out on Avery L7160 A4 label sheets of 64 x 38 mm, 21 per page, each label showing the QR code, tag ID and asset name, with a Download PDF button for 3 pages.

Print QR labels for every asset

Print Tags lays QR labels out on standard label stock. Here all 52 tags fill three A4 sheets of 64 x 38 mm labels, each with the QR code beside the tag ID and asset name, ready to download as a PDF and print.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured in a demonstration workspace with the Avery L7160 sheet and the QR + tag ID + name layout chosen. Each QR code holds the tag ID printed beside it.

Step 2

Label assets and assign to plumbers or vans

Print QR labels and link tools to individual plumbers or service vehicles. Every item has a clear owner and location.

MapTrack Maintenance Schedules table listing Extinguisher Check, Lifting Gear Inspection, Plant Service Plan, Site Plant Service, Survey Calibration, Test and Tag and Vehicle Service, each with its asset count, a compliance percentage, its interval, when it is next due and who it is assigned to. The two plant schedules are overdue and show in red.

See compliance for every inspection and service schedule

Every maintenance schedule in one table. Extinguisher checks, lifting gear inspections, test and tag and survey calibration sit beside plant and vehicle servicing, each with a compliance percentage, interval, next due date and assignee. The plant service plan and site plant service are overdue, so they show in red; schedules with assets due soon show in orange.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured in a demonstration workspace on the Maintenance Schedules tab. The app shortens long interval labels, as in the vehicle service row.

Step 3

Track test compliance, schedule calibration, reduce losses

Log gauge calibration dates, set reminders for test equipment certification, and run quick stocktakes at end of shift.

Gas detectors, confined spaces and the records behind them

Plumbing and drainage crews work to AS/NZS 3500, AS/NZS 5601 and AS/NZS 3760, covered earlier on this page. Drain and sewer entry adds confined-space rules, in Australia and the United States, and those lean on calibrated gas detectors. In the United Kingdom, the Confined Spaces Regulations and HSE's PAT guidance cover the same ground.

Australia

WHS Regulation ss 67 and 77, AS/NZS 3760

Prices on our pricing page are in Australian dollars, ex GST.

  • Australia, in Queensland's text of the model WHS Regulations (each state and territory enacts its own version)

    Work Health and Safety Regulation 2011, sections 67 and 77, confined space entry permits and records

    What it asks for

    No worker is directed into a confined space without a written entry permit, completed by a competent person, that names the space, the people allowed in, the work period and the risk controls. A copy of the risk assessment is kept until at least 28 days after the work is finished and the permit until the work is finished, or both for at least 2 years if a notifiable incident occurs.

    How MapTrack keeps the record

    MapTrack doesn't issue entry permits. It keeps the equipment side of the record: each gas detector's calibration date and certificate, and who had the confined-space kit and when it came back.

    Source: Work Health and Safety Regulation 2011 (Queensland) (Queensland Government (Queensland Legislation), checked 26 Oct 2026)

  • Australia and New Zealand

    AS/NZS 3760:2022, in-service safety inspection and testing of electrical equipment

    What it asks for

    Sets how often electrical equipment is inspected and tested, by the kind of environment it's used in, and what each test record holds. It covers the power tools, leads and chargers on every van.

    How MapTrack keeps the record

    Every power tool and lead on each van carries its tag date and next due date on its record, and a test round runs as one job across the van, with a pass or fail on each item.

    Source: AS/NZS 3760:2022, In-service safety inspection and testing of electrical equipment (Standards Australia, checked 29 Aug 2026)

United States

OSHA 1910.146

Pricing is quoted in your currency, US dollars.

  • United States, general industry

    OSHA 29 CFR 1910.146, permit-required confined spaces

    What it asks for

    Before anyone enters, the atmosphere is tested with a calibrated direct-reading instrument for oxygen, then flammable gases and vapours, then toxic contaminants. In a space that can't be isolated, such as a sewer, testing is done as far as feasible before entry and conditions are monitored continuously while people are working.

    How MapTrack keeps the record

    Each gas detector is on the register with its calibration date, certificate and next due date, and booking one out past its due date is flagged and logged. The confined-space kit goes out as one item, with its parts confirmed coming back.

    Source: 29 CFR 1910.146, Permit-required confined spaces (US Occupational Safety and Health Administration, checked 26 Oct 2026)

United Kingdom

Confined Spaces Regulations reg 5, HSE PAT guidance

Pricing is quoted in your currency, pounds sterling.

  • Great Britain, work in confined spaces

    Confined Spaces Regulations 1997, regulation 5, emergency arrangements

    What it asks for

    No one enters or works in a confined space unless suitable rescue arrangements have been prepared for it. Where someone could need resuscitation, the arrangements include providing and maintaining the equipment to do it, and they're put into operation straight away when needed.

    How MapTrack keeps the record

    MapTrack doesn't write rescue plans. It keeps the equipment side: each gas detector, tripod and harness with its inspection or calibration date and certificate, and who had the confined-space kit and when it came back.

    Source: Confined Spaces Regulations 1997, regulation 5 (legislation.gov.uk (The National Archives), checked 26 Oct 2026)

  • Great Britain, portable electrical equipment

    HSE guidance on portable appliance testing (PAT)

    What it asks for

    HSE says the Electricity at Work Regulations 1989 require electrical equipment that could cause injury to be kept safe, but don't set a test interval: how often depends on the equipment and where it's used, so a power tool on a construction site is checked more often than a lamp in a hotel room. Labels and records aren't a legal requirement, though HSE calls them a useful way to manage the scheme and show it exists.

    How MapTrack keeps the record

    Every power tool and lead on each van carries its test date, result and next due date, and a PAT round runs as one job across the van, with a pass or fail on each item.

    Source: PAT (portable appliance testing): HSE's answers to popular questions (Health and Safety Executive, checked 26 Oct 2026)

PAT testing
Portable appliance testing: the UK name for inspecting and testing portable electrical equipment, the job Australians call test and tag. HSE says how often depends on the equipment and where it's used.

MapTrack keeps the records these rules ask you to keep. It does not do the inspection or testing, certify your work or make you compliant, and the current text of each instrument is the authority.

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Plumbing tool and van terms, defined

Van stock
The tools, fittings and consumables that live on a plumber's van. In MapTrack the van is its own location, so a van audit is a scan of what's there against what should be.
Press tool kit
A press gun with its heads, jaws and rings, usually in one case. The jaws are the pieces that go missing, so they're worth confirming on the way out and back.
Drain camera and jetter
A drain camera inspects pipes from the inside and records the footage; a jetter clears blockages with high-pressure water. Both are high-value shared gear booked between crews.
Backflow test kit
The gauge set used to test backflow prevention devices. Like any test instrument, it's calibrated on a schedule.
Custodian
The person an item is issued to, who answers for it while they have it. In MapTrack a check-out names the person, the location, or both.

Stop the loss

Tool loss and missed servicing are the two biggest controllable costs for plumbing contractors

MapTrack gives your team the visibility, accountability and maintenance triggers to cut both without adding admin overhead or chasing spreadsheets.

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Frequently asked questions

Common questions from plumbing contractors and trade teams.

Yes. MapTrack lets you assign assets to individual technicians, vans or jobs (as job sites). You can see exactly what's loaded on each van, what a technician has checked out and what's sitting at the depot. Reports and filters make it easy to answer 'who has the B-press kit?' or 'what tools are on Van 7?' without ringing around the team.

Specialist plumbing equipment - sewer jetters, CCTV drain cameras, pipe locators, pressure testers and can be tracked with QR labels and assigned to technicians or jobs (as job sites) with check-in and check-out on mobile. You get a full chain of custody, service history and compliance records attached to each asset. GPS tracking is also available for high-value items where a device is fitted, so you always know where your most expensive gear is.

Yes. Pre-start forms, inspection checklists and compliance certificates attach directly to each asset record. You can track test and tag dates, RCD testing, fire extinguisher checks and any other compliance requirement. MapTrack stores evidence (photos, documents, signatures) against the asset, so when an auditor asks for proof, you pull it up on the spot. No digging through filing cabinets or spreadsheets.

MapTrack is built for field use with offline support. Technicians can scan QR codes, complete pre-start forms, check tools in and out, and update work orders in basements, ceiling spaces or remote sites with no mobile signal. Data syncs automatically when the device comes back online. This is critical for plumbing work where connectivity is often limited inside buildings or below ground.

Yes. MapTrack supports calibration tracking with due dates and alerts. You can record calibration certificates against each asset, set recurring calibration intervals and receive notifications before equipment falls out of calibration. This is especially important for pressure testing equipment, gas detectors and leak detection gear used in plumbing where out-of-calibration equipment can lead to compliance failures or safety incidents.

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every technician, apprentice, supervisor and admin without your costs growing as the team does. This is a significant advantage for plumbing contractors where you may have dozens of technicians in the field who all need to scan tools, complete pre-starts or log jobs. Pricing scales with the number of assets you track, not the number of people on your team.

Use bulk scanning (QR or barcode) to verify what's loaded on a van or stored at the depot. MapTrack records each asset scanned, when it was scanned and who scanned it. You can compare scanned results to expected tool lists per van and immediately see what's missing, misplaced or overdue for service. Van audits that used to require a clipboard and half a morning now take minutes on a phone.

Yes. You can build and run vehicle pre-start checklists for vans, utes and any other fleet vehicles on mobile. Drivers scan a QR code on the vehicle, complete the checklist with photos where needed, and the record attaches to the vehicle with a timestamp. Failed items can automatically trigger work orders so defects are addressed before the van goes back on the road. All pre-start records are searchable and exportable for compliance audits.

Most plumbing contractors are running on MapTrack within one to two weeks. The typical approach is to start with one asset class, such as specialist equipment or your van fleet: import or scan in assets, set up your first workflows (usually tool tracking or pre-starts), and roll out to technicians. MapTrack's onboarding team supports you through setup and training at no additional cost. You can then expand to more asset types, depots and workflows as adoption builds.

Yes. MapTrack supports inventory and consumable tracking alongside your tools and equipment. You can track stock levels of fittings, chemicals, sealants and other consumables by depot or van. While inventory tracking works differently to fixed asset tracking (quantities rather than individual serial numbers), it all lives in the same platform so your team has one system for everything they need to manage.

One the whole crew will actually use on the job. Look for QR scanning with the phone camera, check-out to a plumber or a van with a due-back date, bookings for shared gear like jetters and drain cameras, calibration dates on gas meters and test kits, and van servicing on the km. MapTrack does all of that in one app, with per-asset pricing and unlimited users. For the vans themselves, see ute and van tracking.

Each tool, van and specialist machine has its own record. Every service closes out on it with the date, the work done, the parts and the cost, and the next one falls due on the km, the hours or a date. Gas meters and test kits carry their calibration certificate and next due date, and the assigned person gets an email a week before each one is due.

Often both, because they do different jobs. Job management software runs the quotes, scheduling and invoices. MapTrack tracks the gear that work uses: which van has the press gun, when the gas meter is due for calibration, and which tools have gone walkabout. The two sit side by side.

Yes. Each backflow test kit and gas meter is its own record, with its calibration date, the certificate attached and the next due date. The person assigned to its calibration schedule gets an email 7 days before it falls due, and booking out one that's overdue is flagged and logged.

Yes. A photo taken on a form, such as a pre start or a damage report, is saved with the submission and printed on its PDF, and files like a repair quote or a calibration certificate can be attached to the tool's own record.

Check the kit out as a kit. The press gun's heads and jaws are listed as its accessories, the plumber taking it confirms each one going out, and anything missing on return needs a reason. The kit's record shows who had it last when a jaw turns up short.

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