Plan Equipment Maintenance Scheduling
Use time or meter triggers to calculate due work, choose a work-order generation mode and keep servicing with the same asset workspace.
Co-Founder & GM of Operations
Build a plan with separate service levels
The plan runs a 250-hour service, a 500-hour service that covers it, and a 1,000-hour service that covers both. The sequence preview shows the whole 1,000-hour cycle and where it starts again.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration plan. Each level carries its own triggers, procedure, parts and work-order defaults. Follow your equipment manufacturer’s service intervals.
Trusted by construction, mining and field service teams
Plan the next job from the service that is due
A machine can need several different services over its life. An ordered service plan helps a planner see which level is due next without maintaining a separate disconnected schedule for every level.
1. Check next and last service together
Use the Service Board to compare the current reading, next service, last recorded service and open work orders before allocating workshop time.
2. Test the plan on one asset
Review the sequence and starting readings before enrolling a larger group. Check the generated or manually raised job and reopen the saved result after completion.
Setup and limits
- Maintenance setup and the Service Board require a connection. An already-open lower-level job is not automatically merged into a later higher-level job.
The problem
Equipment maintenance is often reactive or calendar-based. Not tied to real usage. When work orders live in a separate system from the asset register, you lose context (who has it, where it is, last inspection). Servicing gets missed or duplicated, and downtime spikes.
How MapTrack addresses it
MapTrack brings maintenance into the same workspace as asset records. Configure time or meter-based schedules, enrol the right assets and choose manual, per-asset automatic or batch automatic work-order generation. Inspection follow-up uses a separate manual or configured automation path. Once a work order is loaded on the device, technicians can record its procedures and per-asset results offline, then complete it once they reconnect.
How it works
- 1
Work orders on the asset
Work orders are tied to each asset. See service history and open tasks in one place alongside compliance and assignments.
- 2
Meter-based triggers
Set an interval or threshold against a meter. When an enrolled asset becomes due, the schedule follows its configured work-order generation mode.
- 3
Inspection follow-up
Create a linked work order manually, or configure and test a form-submission automation for selected inspection results.
- 4
Offline field results
Load the work order before reception drops, then record its procedures and per-asset outcomes offline. Add costs and complete it once you reconnect.
Every type of equipment servicing, one system
Planned servicing, breakdowns, inspections, calibration and electrical test and tag all run against the same asset register, so nothing lives in a side spreadsheet.
The work order a reading raised
The Plant Service Plan raised this 250 hour service work order for the CAT 320 on its own (Auto, per asset) at a meter reading of 4146. With the job started, its timer runs, and the page shows the assignee, due date, estimate, time logged and total cost so far.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration workspace at a 1280 px desktop viewport. The schedule raised the work order when a reading was entered by hand; the due date, logged time and costs were then added in the app. Requires an asset enrolled in a meter-based schedule.
Preventive servicing and work orders
Schedule services by time or meter. Choose manual, per-asset automatic or batch automatic work-order generation for each schedule.
Preventive maintenance scheduling
Reading in, next service out
A runtime-hours reading typed into Record service on a CAT roller, and the next 250 hour service MapTrack calculates from it.
MapTrack app · Demonstration data · Recorded
Meter-based servicing
Record meter readings manually, or use an integration where it is configured and verified. The schedule evaluates the reading against its interval or threshold.
Meter-based maintenance
The job a failed pre-start raised, on a desktop
One failed check on the excavator pre-start, the hydraulic hoses, raised this work order through the rule set on that form: named for the machine, High priority, assigned, with the answers that triggered it.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 1440 x 900 desktop viewport at 2x in a demonstration workspace, cropped right of the sidebar. The rule was set up on the pre-start form and tested that day with one submission.
Inspection follow-up
A configured form-submission automation can create a task or work order from selected results. Manual linked work remains available.
Pre-start inspections
Service work order, on site
A 250 hour service work order on a phone, its timer running, then the plan card with the meter reading that raised it.
MapTrack app · Demonstration data · Recorded
Mobile work orders for field crews
Once a work order is loaded on the device, crews can work through its procedures and checklists and record per-asset pass or fail outcomes without reception; those sync when the device reconnects. Adding costs and moving the work order to Completed need a connection, so close the job once the device is back online. Creating or loading a new work order, initial setup, imports, exports and server-side automations also need a connection.
Mobile appWhy operations teams run maintenance in MapTrack
Loaded work orders, results recorded offline
Once a work order is loaded on the device, crews can work through its procedures and checklists and record per-asset pass or fail outcomes without reception; those sync when the device reconnects. Adding costs and moving the work order to Completed need a connection, so close the job once the device is back online. Creating or loading a new work order, initial setup, imports, exports and server-side automations also need a connection.
Triggers that scale across the fleet
Use time or meter triggers across enrolled assets, then select manual, per-asset automatic or batch automatic work-order generation.
Every servicing type in one register
Planned services, breakdowns, calibration due dates, electrical test and tag and inspections all sit on the same asset record, alongside tracking, custody and compliance.
Field-simple, independently rated
Built for crews first, admins second. Rated 4.9/5 on G2 and 5.0/5 on Capterra, GetApp and Software Advice by operators across construction, mining and field services.
Adjacent workflows teams run in MapTrack
Proactive maintenance in one system
Full access to every feature. No credit card required. Per-asset pricing so you scale as your fleet grows.
- No credit card required
Frequently asked questions
Explore
- Pricing
- Book a demo
- MapTrack vs Asset Panda
- Alternative to Asset Panda
- Alternative to spreadsheets
- Commercial GPS tracking
- Construction equipment GPS tracking
- Construction
- Vehicle pre-start checklist
- Hardware store
Related use cases
- Tool theft prevention
- Tool tracking for construction
- Equipment utilisation tracking
- Plant and machinery compliance
- Fleet pre-start inspections
- Asset audits and stocktakes
- Equipment hire and rental tracking
- Fire extinguisher inspections
- Test and tag tracking
- Shutdown and turnaround management
- Multi-site equipment management
- GPS geofence time onsite
- Calibration tracking
- Bulk inspections and testing
- Lifting gear and crane inspections
- SWMS and plant risk assessments
- Asset documents and certificates
- Equipment custody and handover
- Offline inspections
- One system for fleet, plant and tools
- Plant hire chargeout and job costing
- Forklift inspections
- EWP inspections
- Harness and ladder inspections
- Crane inspections
- PPE register
- Scaffold tagging
- First aid and AED inspections
Schedule maintenance that sticks
Join construction, mining and field service teams across Australia.
4.9 on G2 · 5.0 on Capterra, GetApp & Software Advice
- No credit card required
Maintenance & CMMS software · Create and complete a work order · Equipment maintenance solution · Asset tracking · Best CMMS for equipment · Pricing