Transport & Logistics

Fleet, trailer & NHVR compliance tracking software

Track trucks, trailers, dollies, swap bodies and depot tools across every yard and corridor. NHVR-aligned pre-starts, Chain of Responsibility evidence and meter-based servicing in one platform built for Australian 3PLs and freight operators.

32+ verified reviews

Book a demo Start free trial

Unlimited usersevery driver, every depot

Offline-readyworks in regional corridors

Transport and logistics asset tracking - MapTrack manages trucks, trailers and depot equipment across Australian 3PL operations

Key takeaways

NHVR Chain of Responsibility under the Heavy Vehicle National Law extends duty to prime contractors, schedulers, loaders and consignors, not just drivers.
Driver pre-trips, daily walk-arounds and trailer checks need timestamped digital evidence; 40% of NHVR roadside defects relate to brakes, lights or tyres.
Forklift and industrial truck compliance falls under AS 2359; pre-start records, operator licences and service history belong on the asset, not the office.
An off-road prime mover costs an Australian line-haul operator $1,200 or more per day; meter-based servicing on kilometres and engine hours prevents the outage.
Offline mobile scanning is essential for line-haul drivers and remote depots where regional corridors lose cellular coverage for hours at a time.

Jarrod Milford

Commercial Director

|Reviewed by Lachlan McRitchie

Published 2 May 2026

Trusted by construction, mining and field service teams

32+ verified reviews on G2 & Capterra

Capterra Best Value 2026 badge for Fixed Asset Management

Capterra Best Ease of Use 2026 badge for Fixed Asset Management

The challenge

The real costs of poorly managed transport assets

Transport assets do not sit still. Trucks roll over thousands of kilometres each week, trailers get swapped between depots, sub-contractors rotate through, and every kilometre is a Chain of Responsibility exposure if your records do not stack up.

Chain of Responsibility exposure when records have gaps

Prime contractors, schedulers, loaders and consignors all carry CoR duties under the Heavy Vehicle National Law. Missing pre-starts, undated defect notes and lost driver logbooks turn a routine NHVR audit into a serious finding. Spreadsheets and paper folders cannot prove due diligence.

Pre-start failures slip through to the road

When pre-trip inspections live on paper, a missed brake fault or oil leak does not surface until the truck is already out on a run. Failed items get logged and forgotten with no work order ever raised. Then the same defect causes a roadside inspection failure or worse.

Servicing runs on calendars, not kilometres or hours

Prime movers, trailers, forklifts and yard hostlers wear based on kilometres and engine hours, not arbitrary monthly reminders. Missing service intervals causes unplanned breakdowns, expensive emergency repairs and trucks sitting idle when they should be on a customer run.

Depot visibility fragmented across yards and contracts

Trailers, dollies, cages and swap bodies move between depots, customers and sub-contractors with no single view. Each depot supervisor runs their own spreadsheet. By the time leadership notices a missing trailer, it has been gone for a week.

Equipment loss and depot theft eat the margin

Pallet jacks, dock equipment, scanners, hand tools and PPE walk out of depots every quarter. Without a clear chain of custody or end-of-shift audit, the loss is written off and re-purchased. This pattern repeats every cycle and quietly compounds across a national network.

By the numbers

The real cost of poor asset management in transport

Transport and logistics runs on tight margins, demanding compliance and 24/7 vehicle availability. Equipment failures and audit gaps carry an outsized financial and regulatory cost. The numbers make a clear case for digital asset management.

$1,200+

estimated daily cost of an off-road prime mover for an Australian line-haul operator, including hire of a replacement truck

ATA operating cost benchmarks

40%

of NHVR roadside inspection defects relate to brakes, lights, tyres or load restraint that should have been caught at pre-start

NHVR roadworthiness data

8 hrs

per week per fleet controller spent reconciling driver logs, pre-start sheets and defect notes across depots

AU 3PL operations research

40%

reduction in equipment-related compliance findings reported by transport operators using digital pre-starts and asset tracking

MapTrack customer data

One platform

Tracking, compliance and maintenance in one system

Stop juggling fleet spreadsheets, paper logbooks and standalone pre-start apps. MapTrack connects asset tracking, NHVR-aligned pre-starts and meter-based maintenance into a single platform built for drivers, depot supervisors and workshop teams.

Accountability & tracking

Assign trucks, trailers and depot tools to drivers, sub-contractors or customer contracts. Bulk QR and GPS scans for end-of-shift yard audits. Know what is at which depot, what is in transit and who had it last.

Explore accountability & tracking

Pre-starts & CoR evidence

Driver pre-trips, daily walk-arounds and trailer checks completed on mobile. Failed items auto-raise work orders. Every inspection, defect and repair attached to the asset as audit-ready Chain of Responsibility evidence.

Explore pre-starts & cor evidence

Maintenance by kilometres & hours

Service triggers from odometer, engine hours and runtime, not arbitrary monthly reminders. Geotab, Teletrac Navman and OEM telematics feed in automatically where fitted. Trucks serviced when they need it, not when they fail.

Explore maintenance by kilometres & hours

Pre-starts

Mobile pre-trips for every driver, every shift

Driver pre-trips, daily inspections and trailer walk-arounds completed in the MapTrack app on any phone. Failed items automatically raise a work order with a photo, location and the driver name attached. Compliance evidence is captured at the point of work, not back-filled the following week.

NHVR-aligned heavy vehicle and trailer checklists
Failed items automatically trigger work orders to the workshop
Photos, GPS location and timestamps captured on every check
Works offline in regional corridors and syncs when back on signal
Build forms with AI or upload your existing pre-start templates

Pre-start inspections

Accountability

Scan, assign and audit from the depot

QR code every trailer, dolly, swap body and depot tool. GPS or telematics for prime movers and yard hostlers. Bulk scan trailers at end of shift, assign assets to drivers or sub-contractors, and run audits against expected on-site lists in minutes, not hours.

Check-in and check-out trailers and dollies on mobile
Bulk scanning for end-of-shift yard audits and stocktakes
Assign assets to drivers, sub-contractors or customer contracts
GPS location for trucks and yard hostlers where fitted
Geofence alerts when trailers leave depot or cross a boundary

Asset tracking

Maintenance

Service trucks when kilometres and hours say so

Trigger work orders from odometer, engine hours and runtime, not arbitrary monthly reminders. Geotab, Teletrac Navman and OEM telematics data feeds in automatically where integrated. Every service record lives alongside the asset tracking and compliance history, ready for the next NHVR audit or customer review.

Meter-based triggers: kilometres, engine hours, runtime
OEM and telematics data feeds in automatically where fitted
Work orders dispatched to workshop techs on mobile
Complete parts, labour and cost tracking by asset
Overdue alerts to prevent unplanned road failures

Maintenance & work orders

"We used to chase paper pre-starts at the end of every week and still find gaps when an NHVR auditor turned up. With MapTrack the inspections happen in the app, the failed items raise work orders straight away, and the evidence is sitting against each truck the moment we need it."
Fleet Compliance Manager
Australian 3PL operator

300+

vehicles and trailers tracked

NHVR-ready

evidence across the fleet

3 systems

replaced with one platform

Integrations

Telematics and OEM data, in one place

MapTrack integrates with the telematics platforms and OEM systems Australian transport operators already run, so kilometres, engine hours and GPS location drive maintenance and utilisation automatically without manual data entry.

Odometer and engine hour tracking for timely preventive maintenance
Live GPS location and geofence alerts for trucks, trailers and yard hostlers
Fault and diagnostic data where supported by your integration
Geofence-based time-on-site for customer billing and depot KPIs

See all integrations

Field-ready

Built for drivers, depots and the workshop

Transport operations happen in cabs and yards, not the office. MapTrack runs on any phone or tablet with no specialist hardware required. Drivers complete pre-trips, raise defects and update meter readings directly from the cab.

Offline mode means line-haul drivers can keep working in regional corridors with no signal, and data syncs automatically when back on coverage. Unlimited users means every driver, sub-contractor, depot supervisor and workshop tech has access without per-seat fees.

Mobile app Pre-starts & forms Work orders

Offline sync

Works in regional corridors

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Asset visibility across every depot and corridor

Track trucks, trailers and depot tools across 3PL and freight operations. NHVR-aligned pre-starts, defect tracking and meter-based servicing built for Australian transport teams.

Start free trial

Used across Australia & New Zealand
Per-asset pricing
Unlimited users

Get started

How transport teams get started

Most 3PL and freight operators have their fleet imported, tagged and pre-starting in MapTrack within days. Start with prime movers and trailers, then expand to dollies, depot tools and yard equipment.

Step 1

Import your fleet and trailer register

Upload your existing fleet list or start with a single sub-fleet. Connect Geotab, Teletrac Navman or your OEM telematics so kilometres and engine hours feed in automatically.

Step 2

Tag depot equipment and assign by yard

Print durable QR labels for trailers, dollies, swap bodies, cages and depot tools. Organise by depot, region or customer contract so each supervisor sees only what they are responsible for.

Step 3

Roll out pre-trips, schedule services, prove compliance

Drivers complete pre-trip inspections on mobile from day one. Set kilometre and engine hour triggers for servicing. Compliance evidence captured automatically against each vehicle and trailer for CoR, NHVR and customer audits.

Compliance gaps and unplanned downtime are the two biggest controllable costs in transport asset management

MapTrack gives your team the visibility, accountability and maintenance triggers to cut both without adding headcount or replacing your existing telematics.

Asset tracking & QR scanning QR & barcode labels GPS & telematics integrations Pre-starts & inspections Compliance & certificates Maintenance & work orders Meter-based servicing Scheduling & reservations Audits & stocktakes Service history Cost tracking Fleet pre-start inspections

Stop the leak

Compliance gaps and unplanned downtime are the two biggest controllable costs in transport asset management

MapTrack gives your team the visibility, accountability and maintenance triggers to cut both without adding headcount or replacing your existing telematics.

Book a demo Calculate your ROI

Frequently asked questions

Transport and logistics asset tracking software is a platform for 3PLs, freight carriers and distribution operators to manage every vehicle, trailer, dolly, container, cage, pallet jack and depot tool in one place. It replaces spreadsheets, paper logbooks and disconnected fleet tools with a single source of truth for where each asset is, who is using it, what its compliance status is and when it is next due for service. MapTrack combines QR and GPS asset tracking, mobile pre-start inspections, defect reporting, maintenance scheduling and audit-ready compliance evidence so depot supervisors, fleet controllers and drivers all work from the same data.

Yes. MapTrack runs the daily and pre-trip inspections that NHVR Heavy Vehicle National Law expects, including driver pre-starts, daily walk-arounds, trailer checks and dangerous goods vehicle inspections. Failed items automatically generate work orders so defects move from identification to rectification with timestamps, photos and a clear paper trail. Every inspection, defect, repair and assignment lives against the asset record, which is exactly the kind of due-diligence evidence Chain of Responsibility expects from prime contractors, schedulers, loaders and consignors.

Yes. MapTrack handles the full mix of assets that move through a depot in a single platform. Use GPS tracking or OEM telematics for prime movers, rigid trucks, vans and yard hostlers. Use QR or barcode labels for trailers, dollies, swap bodies, cages, dock equipment, pallet jacks, forklifts, tools and PPE. All asset types live alongside their compliance registers, maintenance history and assignments, so a fleet controller and a depot supervisor can both find what they need without switching systems.

Assets are organised by depot, region, customer contract or sub-fleet, with role-based access so each depot supervisor only sees the assets they are responsible for. Bulk scanning lets you run weekly or end-of-shift audits at each depot to confirm what is on site, what is in transit and what is unaccounted for. Leadership can pull a single network view across every depot for total fleet status, compliance posture and utilisation, without manually consolidating spreadsheets from each site.

Yes. MapTrack is built for field use with full offline support. Drivers and yard staff can scan assets, complete pre-trip inspections, raise defects and update meter readings in regional corridors and remote yards with no signal. Data syncs automatically when the device comes back online. This is critical for line-haul, remote distribution and rural 3PL work where coverage is patchy.

Yes. Maintenance triggers in MapTrack run on odometer, engine hours and runtime as well as the calendar. OEM and telematics integrations (Geotab, Teletrac Navman, Caterpillar, Komatsu, John Deere and others) feed meter data automatically where they are fitted, so prime movers, trailers, forklifts and yard hostlers are serviced based on real usage. Manual meter readings are also supported where telematics is not in place.

Every pre-trip and daily inspection is completed in the MapTrack mobile app, attached to the specific vehicle or trailer with timestamps, photos and the driver name. Failed items automatically raise a work order so the workshop knows the defect exists before the truck arrives back at depot. Defect history, repair evidence and out-of-service decisions are all stored against the asset, ready to produce for an NHVR auditor, an internal compliance review or a customer audit.

No. MapTrack sits alongside your existing telematics, not on top of it. Where you already run Geotab, Teletrac Navman or an OEM platform, we pull location, odometer and engine hours through the integration so maintenance and utilisation are driven by real telematics data. MapTrack adds the asset register, compliance evidence, mobile pre-starts, work orders and depot tooling that pure telematics platforms do not handle well, without forcing you to rip and replace anything that already works.

MapTrack uses per-asset pricing with unlimited users included. There is no per-seat licensing, so every driver, sub-contractor, yard hand, workshop tech, scheduler and depot supervisor can have an account without your costs growing as the team does. This matters in transport where headcount fluctuates with seasonal volume, sub-contractors rotate through, and you need every driver completing pre-starts on the mobile app from day one.

Yes. MapTrack supports DOT pre-trip checklists, FMCSA commercial vehicle inspection reports, DOT trailer inspections, DOT hazmat inspections and DVIRs as well as the Australian NHVR equivalents. Forms are configurable so a single platform handles AU, US and Canadian fleets with the right inspection format for each jurisdiction. Regional hosting on AWS (Australia, Europe, US) is available where data residency matters.

Use the MapTrack mobile app to bulk-scan trailers, dollies, swap bodies, cages and tooling at the end of a shift or before a depot closes for the night. Each scan is timestamped and tied to the person scanning. Compare the scan results to the expected on-site list and the system immediately shows what is missing, what is in transit and what is unaccounted for. This is the same workflow used to support customer audits, insurance claims and end-of-month stocktakes.

The best asset tracking solution for transport and logistics combines GPS and QR tracking with NHVR-aligned pre-starts, defect management and meter-based maintenance in a single mobile-first platform. It needs to work offline for drivers in regional corridors, handle vehicles and depot assets in the same system, integrate with existing telematics rather than replacing it, and produce audit-ready evidence for Chain of Responsibility and customer compliance reviews. MapTrack is purpose-built for these requirements with per-asset pricing, unlimited driver and depot logins, and Australian-built support.

Resources for transport and logistics teams

Guides, calculators and templates relevant to 3PL, freight and distribution asset and compliance management.

Total fleet and depot visibility, in one platform

Join Australian 3PL and freight teams using MapTrack to track vehicles and depot assets, run digital pre-starts, and keep trucks moving with audit-ready evidence on tap.