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Transport & Logistics

Fleet, trailer & NHVR compliance tracking software

Track trucks, trailers, dollies, swap bodies and depot tools across every yard and corridor. NHVR-aligned pre-starts, Chain of Responsibility evidence and meter-based servicing in one platform built for Australian 3PLs and freight operators.

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From $1 a tool and $12 a machine a month, AUD ex GST. Unlimited users.

G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
All MapTrack reviews

600,000+ assets tracked since 2012 · Unlimited users, every driver, every depot · Offline-ready, works in regional corridors

A prime mover in a depot yard, ringed, with its AI dashcam marked and its MapTrack service, due on the km, laid beside it.
Service due on the km
MapTrack service board: a Vehicle Service due at 77,100 km, 300 km overdue.
AI dashcam with built-in GPSExample: AI dashcam, no separate tracker
Service due on the km
MapTrack service board: a Vehicle Service due at 77,100 km, 300 km overdue.
AI dashcam with built-in GPSExample: AI dashcam, no separate tracker
AI dashcam with built-in GPSExample: AI dashcam, no separate tracker

Published customer results

Near-universal

Digital pre-start inspections for vehicles and equipment went from inconsistent paper-based compliance to near-universal daily completion across all crews.

Specialised Plumbing and Drainage, Plumbing
Read the Specialised Plumbing and Drainage story

Roughly 80%

Overdue service items dropped by roughly 80% within the first six months as automated scheduling and alerts replaced manual spreadsheet tracking.

RIX Specialist Contracting, Construction
Read the RIX Specialist Contracting story

$142,000 AUD

$142,000 AUD of test equipment recovered in full within 48 hours

Mega Electrics, Electrical
Read the Mega Electrics story

Asset tracking software for transport and logistics helps line-haul and distribution operators manage prime movers, trailers and forklifts with compliance in one register. MapTrack combines GPS and OEM telematics with QR driver pre-trips and walk-arounds, kilometre and engine-hour service triggers, forklift operator licence records and offline mobile capture for regional corridors. Transport teams use it to meet NHVR chain-of-responsibility duties that extend beyond drivers, prevent the brake and lighting defects that fail a roadworthiness inspection, and keep prime movers on the road.

Key takeaways

  • The NHVR’s National Roadworthiness Survey 2024 found 33% of heavy vehicle units inspected had at least one non-conformity, and a Category 1 primary-duty breach can cost a corporation up to A$4,230,550.
  • NHVR Chain of Responsibility under the Heavy Vehicle National Law extends duty to prime contractors, schedulers, loaders and consignors, not just drivers.
  • Driver pre-trips, daily walk-arounds and trailer checks need timestamped digital evidence that can be produced at a roadside inspection.
  • Forklift operators need a WHS high risk work licence; AS 2359.2:2026 covers pre-operating inspection, servicing and records. Keep pre-start and service records on the asset, not the office.
  • Prime movers are serviced against kilometres and engine hours, so the service trigger reflects how the vehicle has actually been used.
  • Offline mobile scanning is essential for line-haul drivers and remote depots where regional corridors lose cellular coverage for hours at a time.

Pricing

One price per machine, with the hardware included: software and a QR tag from $12 a machine a month, GPS tracking from $27 and AI cameras from $72. Tools and equipment start at $1/asset/month. Every plan includes unlimited users. Prices are AUD ex GST, and machine prices are for annual billing.

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Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Published 26 October 2026

Asset tracking for transport depots: trucks, trailers and depot equipment

A transport depot runs on more than the trucks: trailers, dollies, forklifts, bins and workshop tooling all need someone responsible and a service date. In MapTrack each truck's record carries its rego and rego expiry, VIN and service schedule, with its trailer or dolly as a sub-asset. Drivers scan the QR label and do the daily check on their phone, and a failed check can raise the repair job for the workshop. Trucks and trailers are serviced on km and hours, and the bins at each client site can be counted by scan.

Transport & Logistics

MapTrack at a glance

Built for
Transport operators running trucks, trailers, forklifts and depot equipment.
Tracks
Prime movers and tippers, trailers and dollies, buses and bus charging equipment, light vehicles, forklifts, bins and containers at client sites, workshop tooling.
Tracked with
QR labels, battery GPS trackers, hardwired GPS trackers or AI dashcams with built-in GPS.
Works offline
Pre starts, inspections and other forms save with no reception and sync when the phone is back in range. A work order already loaded on the phone can be worked through with no reception too.
Phones and computers
In the browser on a computer, and Android, iPhone and iPad access through the mobile browser or the installable web app.
Connects to
Telematics and accounting integrations, a public API, and an MCP server for AI tools such as Claude.
Sign-in
Sign in with Microsoft, or SAML 2.0 single sign-on set up by our team (Enterprise, or a Pro add-on).
Set-up and support
24/7 support. Our team sets up single sign-on and OEM telematics feeds, and helps connect trackers you already run.
Track record
600,000+ assets tracked since 2012.

How to choose asset tracking software for a transport depot

Look for:

  1. Rego and rego expiry, VIN and the trailer on the truck's record
  2. Daily checks by scan on the driver's phone, with faults to the workshop and no double handling
  3. Trucks and trailers serviced on km and hours
  4. An odometer that stops updating, flagged
  5. The bins at each client site counted by scan

Where MapTrack fits

Next to telematics

A telematics platform tracks where the trucks go. MapTrack puts each truck, trailer and forklift on one register with its daily checks and services. An AI dashcam or GPS tracker puts its latest position on the record, with estimated km and hours feeding its services, and MapTrack Telematics adds GPS tracking with trips, history and geofences.

Next to an EAM or ERP

If fixed plant, work planning and finance sit in an EAM or ERP, MapTrack can run beside it for the tools, equipment and vehicles that move between sites and crews. Its public API passes records between the two.

See what MapTrack costs for your transport & logistics assets

Per-asset pricing tailored to your transport & logistics asset mix and a rollout plan, within one business day.

Get my Transport & Logistics pricingSee all plans

Trusted by fleet and field teams, including Supagas and Specialised Plumbing & Drainage

SupagasSpecialised Plumbing & DrainageSaunders InternationalMineral ResourcesHacer GroupMetro Tunnel
G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
15 reviews on G2 · the same 17 reviews on Capterra, GetApp and Software AdviceCapterra Best Value 2026 badgeCapterra Best Ease of Use 2026 badgeAll MapTrack reviews

What we track

What you run, and how MapTrack tracks it

Bins and containers at client sites
QR label or battery GPS tracker
Prime movers and tippers
QR label and AI dashcam
Trailers and dollies
QR label and battery GPS tracker
Buses
QR label and AI dashcam
Bus charging equipment
QR label
Light vehicles
QR label and hardwired GPS tracker
Forklifts
QR label and hardwired GPS tracker
Workshop tooling
QR label

Running a mix like this? See how MapTrack handles it in a demo built around transport & logistics teams.

Book a demo

30 minutes on Microsoft Teams

The challenge

The real costs of poorly managed transport assets

Transport assets do not sit still. Trucks roll over thousands of kilometres each week, trailers get swapped between depots, sub-contractors rotate through, and every kilometre is a Chain of Responsibility exposure if your records do not stack up.

Chain of Responsibility exposure when records have gaps

Prime contractors, schedulers, loaders and consignors all carry CoR duties under the Heavy Vehicle National Law. Missing pre-starts, undated defect notes and lost driver logbooks turn a routine NHVR audit into a serious finding. Spreadsheets and paper folders cannot prove due diligence.

Pre-start failures slip through to the road

When pre-trip inspections live on paper, a missed brake fault or oil leak does not surface until the truck is already out on a run. Failed items get logged and forgotten with no work order ever raised. Then the same defect causes a roadside inspection failure or worse.

Servicing runs on calendars, not kilometres or hours

Prime movers, trailers, forklifts and yard hostlers wear based on kilometres and engine hours, not arbitrary monthly reminders. Missing service intervals causes unplanned breakdowns, expensive emergency repairs and trucks sitting idle when they should be on a customer run.

Depot visibility fragmented across yards and contracts

Trailers, dollies, cages and swap bodies move between depots, customers and sub-contractors with no single view. Each depot supervisor runs their own spreadsheet. By the time leadership notices a missing trailer, it has been gone for a week.

Equipment loss and depot theft eat the margin

Pallet jacks, dock equipment, scanners, hand tools and PPE walk out of depots every quarter. Without a clear chain of custody or end-of-shift audit, the loss is written off and re-purchased. This pattern repeats every cycle and quietly compounds across a national network.

From MapTrack's own data

What we see across MapTrack customer accounts

These figures come from MapTrack's own product data, de-identified and aggregated. Accounts aren't grouped by industry, so each figure covers every qualifying customer account, not one industry alone. Every figure counts at least 20 accounts, and each one says how it was measured.

15%

Scheduled services past their due date

Across 32 MapTrack customer accounts with service schedules, 15% of scheduled services were past their due date on 26 October 2026. More than three quarters of those (78%) were over 30 days past due.

Method: MapTrack's own product data: 32 customer accounts with service schedules, 5,855 scheduled services (884 past due), snapshot at 26 October 2026. Demo, test and trial-build accounts are left out. Includes schedules MapTrack set up during onboarding; the servicing itself is the customer's. One account holds 53% of the past-due services; without it the share is 16%. Some past-due items may be assets no longer in use that were never archived.

More than 80 days

How late a missed service runs

Across 32 MapTrack customer accounts, a service that was past due on 26 October 2026 was typically more than 80 days overdue.

Method: MapTrack's own product data: 32 customer accounts, 884 past-due services, snapshot at 26 October 2026. Demo, test and trial-build accounts are left out. Includes schedules MapTrack set up during onboarding; the servicing itself is the customer's. Typical means the median: 105 days across all past-due services and 82 days with the largest account left out, so the lower figure is used.

51%

Services driven by hours and kilometres

Across 39 MapTrack customer accounts with service schedules, half of all service triggers (51%) run off engine hours or kilometres rather than the calendar.

Method: MapTrack's own product data: 39 customer accounts with service schedules, 289 service triggers (148 meter based: 118 hours, 30 km), schedules live on 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Counts trigger rules on live schedules, not services carried out, so the record count is small.

About 8

Inspection and check volume

Across 38 MapTrack customer accounts over the 12 months to October 2026, a typical account logged about 8 inspections, pre starts or checks in each month it was active.

Method: MapTrack's own product data: 38 customer accounts, 48,502 form submissions, 12 months to 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Covers every custom form (asset, person, location and work-order forms), not just pre starts. One account holds 44% of submissions.

Want to know what these costs look like on your own sites? Talk it through with us.

Book a demo

30 minutes on Microsoft Teams

Use cases

How transport operators use MapTrack

Count the bins at every client site

Run an audit for each client site and scan the bins and containers there. You see what's been scanned and what turned up that wasn't on the list, then choose whether the rest is marked missing.

Audits
MapTrack audit Workshop tool stocktake - September, assigned to Mike Chen and marked Complete. Tabs show 1 unscanned, 10 scanned, 1 discovered, 0 missing and 0 skipped; the scanned list starts with an extension reel, a fire extinguisher, a hydraulic road breaker and a cordless drill; the progress bar reads 11 of 12 assets.

See what a stocktake scanned, discovered and missed

A completed workshop stocktake. Ten listed assets were scanned and one asset that was not on the list was discovered, so progress reads 11 of 12. One asset is still unscanned and none are marked missing.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured in a demonstration workspace on the audit’s Overview tab with the Scanned tab open; its activity log continues below the crop.

Rego, VIN and the trailer on one record

Each truck's record carries its rego and rego expiry, VIN and service schedule, with its trailer or dolly as a sub-asset. Scan the QR label and the record opens on the phone.

Asset register
MapTrack asset record for a MAN TGS Tipper TT-01: QR code, category Vehicles then Tipper Trucks, tag DC-00015 and Deployed status; tabs including Maintenance (1) and Files (2); a Details card with make MAN, model TGS 35.400 8x4, year 2020, rego 1DC 7TT, rego expiry 11 Feb 2027 and the VIN; the Vehicle Service schedule On Track; the truck’s photo; Dog Trailer DT-01 as a sub-asset under Trailers then Plant Trailers; and the odometer at 118,531 kilometres with no reading in 28 days, marked OVERDUE.

One truck’s record, its dog trailer included

Tipper TT-01’s record: its QR tag, rego and rego expiry, photo, Vehicle Service schedule and odometer, with its dog trailer, DT-01, as a sub-asset on the same record.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 px desktop viewport on the truck’s Overview tab, cropped right of the navigation sidebar. Accessories, parts, vendors, notes and activity continue further down the page. The dog trailer was added in the app that day.

Trucks and trailers serviced on km and hours

Log the odometer or hour meter on a phone. On an automatic schedule, a reading past the service point raises the job, showing the reading that made it due.

Meter-based maintenance
MapTrack work order WO-00031, Vehicle Service, on a phone: In Progress with a running timer, Pause and Stop & Log, assigned to Mike Chen, raised per asset every 10,000 km with the odometer at 77,400 against 77,100, and the next asset to work on.

Start a work order on a phone

Starting the work order set it In Progress and started its timer. It shows the schedule that raised it, the odometer reading that made it due and the next asset to work through.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace, with a connection, and shown in a phone frame.

Service Board filtered to two vehicle categories: Hino 500 and MAN TGS tippers and five Toyota HiLux and Mitsubishi Triton utes, each with its current odometer, the km of its next Vehicle Service and a progress bar, the MAN 300 km from due.

Utes and trucks by their next service

Every ute and truck on one board, ordered by the next service, with the km left on each.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration service board filtered to the Light Vehicles / Utes and Tipper Trucks categories. The four totals at the top count the whole board, not just vehicles.

Drivers report faults by scanning the truck

Drivers scan the QR label on the truck or trailer and do the daily check on their phone. Fault Present asks for a note and a photo before the check can be submitted, and it saves with no signal and syncs later.

Pre-start inspections
MapTrack Truck & Trailer Daily Prestart on a phone: Fault Present selected for tyres and wheel nuts, with the required Describe fault box reading "Front left tyre worn." and the required Photo of fault field with Browse Files and Take Photos, and the Submit button.

Fault Present on a truck pre start

Choosing Fault Present on tyres and wheel nuts opens a fault note and a photo, both required before the pre start can be submitted.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace. The pre start was filled in for this screen and not submitted.

Not sure which of these to start with? We'll walk you through it in a demo.

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30 minutes on Microsoft Teams

Faults to the workshop, no double handling

A failed check stays on the truck's record beside the fix and the recheck. Set a form rule and a failed check raises the repair job for the workshop, so nobody re-keys it.

Alerts and automations
Saved vehicle pre-start on a phone showing eight of eight answered, one flagged check, the red failed indicator check, two green Pass answers, a purple Replaced outcome and a green Satisfactory recheck.

See the completed pre-start on a phone

All eight answers are saved. This phone view shows the original failed check and the replacement and recheck outcomes. The desktop result also shows the action taken and recheck notes.

MapTrack app · Demonstration data · Captured

About this screenshot

Saved demonstration pre-start, reopened in an online phone browser.

MapTrack work order WO-00034 on a desktop, Pre-start fault - CAT 320 Excavator: To Do, High priority, Reactive, raised by a failed check on the excavator pre-start, triggered by nine checks with Hydraulic hoses and fittings: Fail and the other eight Pass; Ready to start, assigned to Dave Harris, High priority.

The job a failed pre-start raised, on a desktop

One failed check on the excavator pre-start, the hydraulic hoses, raised this work order through the rule set on that form: named for the machine, High priority, assigned, with the answers that triggered it.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 1440 x 900 desktop viewport at 2x in a demonstration workspace, cropped right of the sidebar. The rule was set up on the pre-start form and tested that day with one submission.

An odometer that stops updating is flagged

When a truck's odometer hasn't had a reading in 28 days, MapTrack marks the meter overdue for a reading, so a service doesn't slip because the km stopped coming in.

Meter-based maintenance
MapTrack Meter Readings card for a tipper truck: a red dot on the Odometer tab, a current reading of 118,531 kilometres, 0 readings in the last 28 days, no change from the previous period, a flat 28-day chart from 22 September to 16 October, and "Last recorded 28d ago" marked OVERDUE, with a Record reading button.

A truck odometer that has stopped updating, flagged

Tipper TT-01’s odometer: no reading in the last 28 days, so MapTrack marks the meter overdue for a reading and shows the gap on its 28-day chart.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 px desktop viewport on the truck’s Overview tab, cropped to its Meter Readings card.

Fatigue and distraction on the truck's record

Prime movers and buses with an AI dashcam save distraction, fatigue and phone-use events as clips on the vehicle, with a map of where the week's events happened. Driver monitoring needs the driver-facing camera on the Advanced plan.

GPS tracking
Distracted driving at 10:41 AM on Saturday 17 October in MapTrack, shown as event 2 of 23, with the trip it belongs to, 10:36 AM to 10:53 AM over 16 minutes and 4.9 km, a video player set to the Driver view with Both and Road also offered and the driver’s face blurred, and a speed of 43 km/h. The location and driver name are masked.

Distracted driving, on the camera facing the driver

A distracted driving alert from the camera that faces the driver, shown on the Driver view with the trip it happened on and the speed at the time. Driver monitoring, which covers distraction, fatigue and phone use, needs the DualSight’s driver-facing camera and the Advanced plan. The face is blurred in this screenshot, and the driver name and street address are masked.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration account at a 1440 px desktop viewport. The event drawer is cropped from the device page. The driver’s face is pixelated and blurred, and the driver name, the street address and the clip’s burnt-in position overlay are masked.

Map view in MapTrack for a dash cam showing the week’s safety events grouped into clusters of 30, 8 and 2 across greater Brisbane and Moreton Bay, with a note that numbers group nearby events.

Where the week’s events happened

The week’s events on a map, grouped where they cluster together. This is the view as it opens; zooming in separates the clusters into individual events.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration account at a 1440 px desktop viewport, Map view on the device page at its opening zoom.

Seen one that fits how your team works? We'll show it to you in a demo.

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30 minutes on Microsoft Teams

Customer proof

What customers say

We haven't published a transport customer story. The cards are customers doing the same work in other industries, and the first review below is from Warehousing. Each is labelled with its own industry.

Gas distributor

“MapTrack's a great platform - intuitive for the guys out in the field and also has fantastic support.”

Matthew Anderson, Maintenance Planning Supervisor, SupagasReview on Capterra
Read the reviews on Capterra

Plumbing contractor, 100+ vehicles

“Through the forms feature, we've been using daily safety truck checks. So our mechanic here completes that every day, as well as the truck drivers.”

Specialised Plumbing and Drainage, from their customer video
  • From the published story: Digital pre-start inspections for vehicles and equipment went from inconsistent paper-based compliance to near-universal daily completion across all crews.
Read the Specialised Plumbing and Drainage story

“saved time by being able to copy over our existing hard copy forms Great for our equipment pre-starts”

Andrew, Manager, Warehousing, 11-50 employeesVerified review on Capterra, April 2025

“Bulk scanning makes assigning multiple assets simple ... We get alerts when staff members have expired tickets/licenses, when plant needs maintenance, we can audit all assets comprehensively giving confidence in the accuracy of all asset information/locations.”

Taylor, Contracts Administrator, Construction, 51-200 employeesVerified review on Capterra, August 2025

Want to hear how other transport & logistics teams set MapTrack up? Ask us in a demo.

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30 minutes on Microsoft Teams

By the numbers

The real cost of poor asset management in transport

Transport and logistics runs on tight margins, demanding compliance and 24/7 vehicle availability. Equipment failures and audit gaps carry an outsized financial and regulatory cost. The numbers make a clear case for digital asset management.

33%

of units inspected in the National Roadworthiness Survey had at least one non-conformity, led by brakes (14%) and lights and reflectors (10%)

NHVR National Roadworthiness Survey 2024

A$4.23M

maximum penalty for a corporation that commits a Category 1 breach of the Heavy Vehicle National Law primary duty

NHVR, Schedule of Penalties 1 August 2026 to 30 June 2027, s 26F(1)

11–19%

average decrease in fuel, accident, labour and maintenance expenses reported by fleet technology users

Verizon Connect, Fleet Technology Trends Report 2026

One platform

Tracking, compliance and maintenance in one system

Stop juggling fleet spreadsheets, paper logbooks and standalone pre-start apps. MapTrack connects asset tracking, NHVR-aligned pre-starts and meter-based maintenance into a single platform built for drivers, depot supervisors and workshop teams.

Accountability & tracking

Assign trucks, trailers and depot tools to drivers, sub-contractors or customer contracts (as customer sites). Bulk QR and GPS scans for end-of-shift yard audits. Know what is at which depot, what is in transit and who had it last.

Explore accountability & tracking

Pre-starts & CoR evidence

Driver pre-trips, daily walk-arounds and trailer checks completed on mobile. Failed items auto-raise work orders. Every inspection, defect and repair attached to the asset as audit-ready Chain of Responsibility evidence.

Explore pre-starts & cor evidence

Maintenance by kilometres & hours

Service triggers from odometer, engine hours and runtime, not arbitrary monthly reminders. Geotab, Teletrac Navman and OEM telematics feed in automatically where fitted. Trucks serviced when they need it, not when they fail.

Explore maintenance by kilometres & hours

Want to see how these fit together on your own sites? We'll show you in a demo.

Book a demo

30 minutes on Microsoft Teams

Pre-starts

Mobile pre-trips for every driver, every shift

Driver pre-trips, daily inspections and trailer walk-arounds completed in the MapTrack app on any phone. Failed items automatically raise a work order with a photo, location and the driver name attached. Compliance evidence is captured at the point of work, not back-filled the following week.

  • NHVR-aligned heavy vehicle and trailer checklists
  • Failed items automatically trigger work orders to the workshop
  • Photos, GPS location and timestamps captured on every check
  • Works offline in regional corridors and syncs when back on signal
  • Build forms with AI or upload your existing pre-start templates
Pre-start inspections
MapTrack Light Vehicle Daily Prestart on a phone, 5 of 25 answered: Yes selected for fit for work and free of fatigue and for holding the required licence, No Fault selected for tyres and spare from No Fault, Fault Present, Adjustment Carried Out and Not Applicable, the lights and indicators check next, and a Submit button.

Run a vehicle pre-start on a phone

A daily pre-start for a ute, part-way through. Driver checks such as fitness for work and licence take one tap, and each vehicle check records No Fault, Fault Present, Adjustment Carried Out or Not Applicable.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame; the form was closed without submitting.

Accountability

Scan, assign and audit from the depot

QR code every trailer, dolly, swap body and depot tool. GPS or telematics for prime movers and yard hostlers. Bulk scan trailers at end of shift, assign assets to drivers or sub-contractors, and run audits against expected on-site lists in minutes, not hours.

  • Check-in and check-out trailers and dollies on mobile
  • Bulk scanning for end-of-shift yard audits and stocktakes
  • Assign assets to drivers, sub-contractors or customer contracts (as customer sites)
  • GPS location for trucks and yard hostlers where fitted
  • Geofence alerts when trailers leave depot or cross a boundary
Asset tracking
A MapTrack workshop tool stocktake on a phone: 12 assets, with 10 scanned, 1 discovered and 1 still unscanned, a CAT 140 motor grader, and audit progress at 11 of 12 assets, assigned to Mike Chen.

A stocktake on the phone

A stocktake on the phone: what has been scanned, what turned up that was not on the list, and what is still to find.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame.

See these on a phone and a desktop in a live demo.

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30 minutes on Microsoft Teams

Maintenance

Service trucks when kilometres and hours say so

Trigger work orders from odometer, engine hours and runtime, not arbitrary monthly reminders. Geotab, Teletrac Navman and OEM telematics data feeds in automatically where integrated. Every service record lives alongside the asset tracking and compliance history, ready for the next NHVR audit or customer review.

  • Meter-based triggers: kilometres, engine hours, runtime
  • OEM and telematics data feeds in automatically where fitted
  • Work orders dispatched to workshop techs on mobile
  • Complete parts, labour and cost tracking by asset
  • Overdue alerts to prevent unplanned road failures
Maintenance & work orders
Hino 500 Tipper TT-02 Maintenance tab in MapTrack: the Vehicle Service schedule, every 10,000 kilometres, Due Soon, last service Aug 19, 2026, next due 2,230 kilometres left, estimated Nov 1, 2026; a current odometer reading of 120,680 kilometres against a service due at 122,910 kilometres, at about 158 kilometres a day; the schedule’s trigger, every 10,000 kilometres on the odometer; and a MaintScore of 100, Excellent, with the next service on 1 Nov 2026.

A truck’s kilometre service, forecast from its use

Tipper TT-02’s Vehicle Service runs off its odometer: 2,230 kilometres to the 122,910 kilometre service, with the due date estimated from about 158 kilometres a day.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1600 px desktop viewport on the truck’s Maintenance tab, cropped right of the navigation sidebar and above the schedule’s service history. The 10,000 km interval is the demonstration workspace’s own schedule, not the maker’s.

Integrations

Telematics and OEM data, in one place

MapTrack integrates with the telematics platforms and OEM systems Australian transport operators already run, so kilometres, engine hours and GPS location drive maintenance and utilisation automatically without manual data entry.

Teletrac Navman
Geotab
Caterpillar
Komatsu
Hitachi
John Deere
HCSS
  • Odometer and engine hour tracking for timely preventive maintenance
  • Live GPS location and geofence alerts for trucks, trailers and yard hostlers
  • Fault and diagnostic data where supported by your integration
  • Geofence-based time-on-site for customer billing and depot KPIs

See all integrations

Field-ready

Built for drivers, depots and the workshop

Transport operations happen in cabs and yards, not the office. MapTrack runs on any phone or tablet with no specialist hardware required. Drivers complete pre-trips, raise defects and update meter readings directly from the cab.

Offline mode means line-haul drivers can keep working in regional corridors with no signal, and data syncs automatically when back on coverage. Unlimited users means every driver, sub-contractor, depot supervisor and workshop tech has access without per-seat fees.

Mobile appPre-starts & formsWork orders

Offline sync

Works in regional corridors

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Asset visibility across every depot and corridor

Track trucks, trailers and depot tools across 3PL and freight operations. NHVR-aligned pre-starts, defect tracking and meter-based servicing built for Australian transport teams.

Book a demoStart free trial
  • Used across Australia & New Zealand
  • Per-asset pricing
  • Unlimited users

Get started

How transport teams get started

Most 3PL and freight operators have their fleet imported, tagged and pre-starting in MapTrack within days. Start with prime movers and trailers, then expand to dollies, depot tools and yard equipment.

Step 1

Import your fleet and trailer register

Upload your existing fleet list or start with a single sub-fleet. Connect Geotab, Teletrac Navman or your OEM telematics so kilometres and engine hours feed in automatically.

Step 2

Tag depot equipment and assign by yard

Print durable QR labels for trailers, dollies, swap bodies, cages and depot tools. Organise by depot, region or customer contract so each supervisor sees only what they are responsible for.

Step 3

Roll out pre-trips, schedule services, prove compliance

Drivers complete pre-trip inspections on mobile from day one. Set kilometre and engine hour triggers for servicing. Compliance evidence captured automatically against each vehicle and trailer for CoR, NHVR and customer audits.

Key features for transport & logistics

MapTrack gives your team the visibility, accountability and maintenance triggers to cut both without adding headcount or replacing your existing telematics.

Asset tracking & QR scanningQR & barcode labelsGPS & telematics integrationsPre-starts & inspectionsCompliance & certificatesMaintenance & work ordersMeter-based servicingScheduling & reservationsAudits & stocktakesService historyCost trackingFleet pre-start inspections

The truck, trailer and forklift records transport rules ask for

Transport operators in Australia, the United States and the United Kingdom answer to different rules, but the records they ask for look alike: what was checked, when, by whom, and what's due next. Open a market to see its rules, the words buyers there search for, and how pricing is quoted.

Australia

HVNL

Prices on our pricing page are in Australian dollars, ex GST.

  • Australia, heavy vehicles over 4.5 tonnes gross vehicle mass

    Heavy Vehicle National Law (HVNL) and its regulations

    What it asks for

    One set of laws, administered by the National Heavy Vehicle Regulator, for heavy vehicles over 4.5 tonnes gross vehicle mass. It runs in the ACT, New South Wales, Queensland, South Australia, Tasmania and Victoria. It hasn't commenced in Western Australia or the Northern Territory, but applies to their vehicles when they cross into a state where it does. It changed on 1 August 2026, adding a new Heavy Vehicle Accreditation scheme and simpler work diary record-keeping.

    How MapTrack keeps the record

    Each prime mover and trailer's pre starts, defects and services sit on its record, with services due by date, km or engine hours, and a failed pre start can raise the workshop job through a rule you set.

    Source: Heavy Vehicle National Law and Regulations (National Heavy Vehicle Regulator, checked 26 Oct 2026)

United States

49 CFR 396.17, 49 CFR 396.11 (DVIR), OSHA 1910.178(q)(7)

Pricing is quoted in your currency, US dollars.

  • United States, commercial motor vehicles, each vehicle in a combination included

    FMCSA 49 CFR 396.17, periodic inspection

    What it asks for

    A commercial motor vehicle, and each trailer and dolly in a combination, isn't used unless it has passed an inspection of the parts listed in Appendix A to Part 396 within the preceding 12 months, with documentation on the vehicle: the inspection report itself, or a sticker or decal based on it showing the inspection date.

    How MapTrack keeps the record

    The annual inspection is a service schedule on each truck and trailer, due by date, with the inspection report's PDF on its record and the next due date showing.

    Source: 49 CFR 396.17, Periodic inspection (eCFR) (US Federal Motor Carrier Safety Administration, via the Electronic Code of Federal Regulations, checked 26 Oct 2026)

  • United States, motor carriers

    FMCSA 49 CFR 396.11, driver vehicle inspection reports (DVIR)

    What it asks for

    At the end of each day's work, the driver reports in writing on each vehicle driven, covering brakes, steering, lights, tyres, horn, wipers, mirrors, coupling devices, wheels and emergency equipment, and signs it; no report is needed when no defect is found or reported. Safety defects are repaired before the vehicle runs again, the repair is certified on the report, and reports are kept for three months. Electronic reports are allowed.

    How MapTrack keeps the record

    The end-of-day report is a form on the driver's phone, signed, with a note and photo on any defect. A failed item can raise the workshop job through a rule you set.

    Source: 49 CFR 396.11, Driver vehicle inspection report(s) (eCFR) (US Federal Motor Carrier Safety Administration, via the Electronic Code of Federal Regulations, checked 26 Oct 2026)

  • United States, forklifts and other powered industrial trucks

    OSHA 29 CFR 1910.178(q)(7) and (l), powered industrial trucks

    What it asks for

    Each truck is examined before it's placed in service, at least daily (after each shift where trucks run around the clock), and one with a condition affecting safety stays out of service. Defects are reported and corrected straight away. Each operator's performance is evaluated at least every three years, and the employer certifies training and evaluation with the operator's name and the dates.

    How MapTrack keeps the record

    The daily forklift check is a pre start on the operator's phone, and each operator's training and evaluation is a VOC form signed off on their person record.

    Source: 29 CFR 1910.178, Powered industrial trucks (US Occupational Safety and Health Administration, checked 26 Oct 2026)

DVIR
Driver vehicle inspection report: the written end-of-day report a US driver makes on each vehicle under 49 CFR 396.11 when a defect is found or reported.
Annual DOT inspection
The common name for the periodic inspection in 49 CFR 396.17: each commercial motor vehicle passes it at least once every 12 months, with proof on the vehicle.

United Kingdom

DVSA roadworthiness guide, LOLER regulation 9

Pricing is quoted in your currency, pounds sterling.

  • Great Britain, goods and passenger vehicle operators

    DVSA Guide to maintaining roadworthiness

    What it asks for

    A driver or responsible person does a walkaround check at least once in every 24 hours a vehicle is in service, and any defect is reported in writing. Safety inspections run at the interval the operator declared on its licence, remedial work is recorded, and the vehicle is declared roadworthy before it returns to service. Defect reports and safety inspection records are kept for at least 15 months, and electronic records are acceptable.

    How MapTrack keeps the record

    Walkaround checks are forms on the driver's phone, signed, with a photo of any defect. Safety inspections are scheduled on each vehicle and trailer at the interval you set, and every check and repair stays on its record.

    Source: Guide to maintaining roadworthiness: commercial goods and passenger carrying vehicles (Driver and Vehicle Standards Agency (GOV.UK), checked 26 Oct 2026)

  • United Kingdom, lifting equipment and lifting accessories

    LOLER 1998, regulation 9, thorough examination and inspection

    What it asks for

    Lifting equipment exposed to conditions that cause deterioration is thoroughly examined at least every 6 months if it lifts people or is a lifting accessory, and at least every 12 months otherwise, or to an examination scheme, plus after anything exceptional. A competent person inspects it between examinations where that suits, and equipment going to another business carries evidence of its last thorough examination.

    How MapTrack keeps the record

    Forklifts and other lifting equipment carry their thorough examination dates and reports on their records, on a 6 or 12 month schedule.

    Source: Lifting Operations and Lifting Equipment Regulations 1998 (LOLER), regulation 9 (legislation.gov.uk (The National Archives), checked 26 Oct 2026)

Walkaround check
The UK name for a driver's daily check of a vehicle before it goes on the road, done at least once in every 24 hours it's in service.

MapTrack keeps the records these rules ask you to keep. It does not do the inspection or testing, certify your work or make you compliant, and the current text of each instrument is the authority.

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Frequently asked questions

Transport and logistics asset tracking software is a platform for 3PLs, freight carriers and distribution operators to manage every vehicle, trailer, dolly, container, cage, pallet jack and depot tool in one place. It replaces spreadsheets, paper logbooks and disconnected fleet tools with a single source of truth for where each asset is, who is using it, what its compliance status is and when it is next due for service. MapTrack combines QR and GPS asset tracking, mobile pre-start inspections, defect reporting, maintenance scheduling and audit-ready compliance evidence so depot supervisors, fleet controllers and drivers all work from the same data.

Yes. MapTrack runs the daily and pre-trip inspections that NHVR Heavy Vehicle National Law expects, including driver pre-starts, daily walk-arounds, trailer checks and dangerous goods vehicle inspections. Failed items automatically generate work orders so defects move from identification to rectification with timestamps, photos and a clear paper trail. Every inspection, defect, repair and assignment lives against the asset record, which is exactly the kind of due-diligence evidence Chain of Responsibility expects from prime contractors, schedulers, loaders and consignors.

Yes. MapTrack handles the full mix of assets that move through a depot in a single platform. Use GPS tracking or OEM telematics for prime movers, rigid trucks, vans and yard hostlers. Use QR or barcode labels for trailers, dollies, swap bodies, cages, dock equipment, pallet jacks, forklifts, tools and PPE. All asset types live alongside their compliance registers, maintenance history and assignments, so a fleet controller and a depot supervisor can both find what they need without switching systems.

Assets are organised by depot, region, customer contract or sub-fleet, with role-based access so each depot supervisor only sees the assets they are responsible for. Bulk scanning lets you run weekly or end-of-shift audits at each depot to confirm what is on site, what is in transit and what is unaccounted for. Leadership can pull a single network view across every depot for total fleet status, compliance posture and utilisation, without manually consolidating spreadsheets from each site.

Yes. MapTrack is built for field use with full offline support. Drivers and yard staff can scan assets, complete pre-trip inspections, raise defects and update meter readings in regional corridors and remote yards with no signal. Data syncs automatically when the device comes back online. This is critical for line-haul, remote distribution and rural 3PL work where coverage is patchy.

Yes. Maintenance triggers in MapTrack run on odometer, engine hours and runtime as well as the calendar. OEM and telematics integrations (Geotab, Teletrac Navman, Caterpillar, Komatsu, John Deere and others) feed meter data automatically where they are fitted, so prime movers, trailers, forklifts and yard hostlers are serviced based on real usage. Manual meter readings are also supported where telematics is not in place.

Every pre-trip and daily inspection is completed in the MapTrack mobile app, attached to the specific vehicle or trailer with timestamps, photos and the driver name. Failed items automatically raise a work order so the workshop knows the defect exists before the truck arrives back at depot. Defect history, repair evidence and out-of-service decisions are all stored against the asset, ready to produce for an NHVR auditor, an internal compliance review or a customer audit.

No. MapTrack sits alongside your existing telematics, not on top of it. Where you already run Geotab, Teletrac Navman or an OEM platform, we pull location, odometer and engine hours through the integration so maintenance and utilisation are driven by real telematics data. MapTrack adds the asset register, compliance evidence, mobile pre-starts, work orders and depot tooling that pure telematics platforms do not handle well, without forcing you to rip and replace anything that already works.

MapTrack uses per-asset pricing with unlimited users included. There is no per-seat licensing, so every driver, sub-contractor, yard hand, workshop tech, scheduler and depot supervisor can have an account without your costs growing as the team does. This matters in transport where headcount fluctuates with seasonal volume, sub-contractors rotate through, and you need every driver completing pre-starts on the mobile app from day one.

Yes. MapTrack supports DOT pre-trip checklists, FMCSA commercial vehicle inspection reports, DOT trailer inspections, DOT hazmat inspections and DVIRs as well as the Australian NHVR equivalents. Forms are configurable so a single platform handles AU, US and Canadian fleets with the right inspection format for each jurisdiction. MapTrack's primary database and application hosting are in Sydney; confirm the current subprocessor list and data flow against your requirements before rollout.

Use the MapTrack mobile app to bulk-scan trailers, dollies, swap bodies, cages and tooling at the end of a shift or before a depot closes for the night. Each scan is timestamped and tied to the person scanning. Compare the scan results to the expected on-site list and the system immediately shows what is missing, what is in transit and what is unaccounted for. This is the same workflow used to support customer audits, insurance claims and end-of-month stocktakes.

The best asset tracking solution for transport and logistics combines GPS and QR tracking with NHVR-aligned pre-starts, defect management and meter-based maintenance in a single mobile-first platform. It needs to work offline for drivers in regional corridors, handle vehicles and depot assets in the same system, integrate with existing telematics rather than replacing it, and produce audit-ready evidence for Chain of Responsibility and customer compliance reviews. MapTrack is set up for these requirements with per-asset pricing, unlimited driver and depot logins, and Australian-built support.

Give every truck, trailer and forklift a QR label and a record, and set each depot up as a location. Drivers report faults by scanning the vehicle and doing the daily check: a fault needs a note and a photo before the check can be submitted, and a rule you set can raise the repair job. Services fall due on km or hours, and on an automatic schedule a reading past the service point raises the job. For NHVR maintenance obligations, see our Australian fleet guide.

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Resources for transport and logistics teams

Guides, calculators and templates relevant to 3PL, freight and distribution asset and compliance management.

Fleet pre-start inspections

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ROI calculator

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Plant compliance

How to keep heavy vehicles, lifting gear and depot equipment compliant across an active 3PL network.

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Free NHVR heavy vehicle inspection

Download the NHVR heavy vehicle inspection checklist used by Australian transport operators.

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Free Chain of Responsibility checklist

Download the Chain of Responsibility checklist for prime contractors, schedulers and consignors.

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