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Free workplace cleaning checklist
Free workplace cleaning checklist (PDF-ready). Covers offices, amenities, kitchens, bathrooms, common areas and outdoor spaces. Download free.
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27 checks · 5 sections · Sign-off
27 checks
The fields in the printable form, in a view that fits your screen.
- Date
- Site / Building
- Floor / Zone
- Cleaned by
- Inspected by
- Frequency
Office Areas
Amenities & Kitchen
Bathrooms
Common Areas
Outdoor / External
Declaration
I declare that I have completed the cleaning tasks listed above to the required standard. Any issues or areas requiring attention have been noted. I understand that maintaining workplace cleanliness is essential for health, safety and compliance.
Cleaner Sign-off
Signature · Print name · Date & time
Inspector Sign-off
Signature · Print name · Date
The MapTrack workplace cleaning checklist contains 27 checks across 5 sections.
General guidance only. Check the form against your equipment manual, site procedures and local requirements before using it.
Short answer
A workplace cleaning checklist breaks a site into zones such as offices, kitchens, bathrooms and common areas, lists each cleaning task and its frequency, and records who cleaned and who checked it. Facility managers and cleaning contractors use it daily and weekly. Regulation 41 of the model WHS Regulations requires toilets, drinking water, and washing and eating facilities to be kept clean, safe and in good working order.
Checked against Model WHS Regulations as at 5 December 2025 (cited within as the Work Health and Safety Regulations 2011) on by the MapTrack templates team. How we check templates
Key takeaways
- The MapTrack workplace cleaning checklist contains 27 checks across 5 sections. Sections covered: Office Areas, Amenities & Kitchen, Bathrooms, Common Areas, Outdoor / External.
- Regulation 41 requires facilities such as toilets, drinking water, and washing and eating facilities to be kept clean, safe and in good working order.
- Regulation 40 covers safe layout, floors, lighting, ventilation and safe entry and exit, so log wet floors and blocked exits as faults.
- The cleaning frequencies on this page are common practice; adjust them for foot traffic and any lease or industry rules.
- Record who cleaned each zone, the date and who checked the work, so contractor service levels can be measured.
- AS/NZS 3733:2018 covers cleaning maintenance of residential and commercial carpet.
What is a workplace cleaning checklist?
A workplace cleaning checklist is a structured form used to ensure that all areas of a workplace are cleaned to a consistent standard. It breaks the facility into zones (offices, amenities, kitchens, bathrooms, common areas, outdoor spaces) and lists specific tasks for each. The checklist records who performed the cleaning, the date and frequency, and provides space for an inspector to verify the work. It is used by facility managers, cleaning contractors and safety officers to maintain hygiene standards and demonstrate compliance with workplace health and safety obligations.
In Australia, the WHS Act places a primary duty on the PCBU to ensure health and safety so far as is reasonably practicable, and the WHS Regulations require workplace facilities to be kept clean, safe and accessible (regulation 41). A documented cleaning checklist transforms this obligation from an abstract duty into a verifiable, auditable process. It also provides the evidence needed to hold external cleaning contractors accountable to their service level agreements and to identify maintenance issues such as leaking taps, broken lights and damaged flooring before they become safety hazards.
Beyond basic hygiene, workplace cleaning directly affects occupant health, safety and productivity. Accumulated dust in HVAC systems degrades indoor air quality, wet floors create slip hazards and cluttered work areas obstruct emergency exits. In Australia, the WHS Regulations 2011 require a PCBU, so far as is reasonably practicable, to maintain the workplace in a condition that is safe and without risks to health.
Learn more about maintenance and work orders in MapTrack.
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Benefits of using this workplace cleaning checklist
- Consistent standards: every area is cleaned to the same standard every time, regardless of who performs the work.
- Accountability: signed checklists record who cleaned what and when, creating clear responsibility.
- WHS compliance: documented cleaning records demonstrate the PCBU is meeting their duty of care for a safe and healthy workplace.
- Contractor management: use the checklist to verify that external cleaning contractors are meeting their service level agreements.
- Issue identification: regular inspections catch maintenance issues (leaking taps, broken lights, damaged flooring) early.
- Audit evidence: completed checklists provide records for quality audits, tenancy inspections and insurance purposes.
What to include in a workplace cleaning checklist
- Details: date, site/building, floor/zone, cleaned by, inspected by, frequency (daily, weekly, monthly).
- Office areas: desks and workstations, floors, bins, windows and glass, light switches and door handles, air vents.
- Amenities and kitchen: benchtops and sink, fridge, microwave/oven, dishwasher, floors, rubbish and recycling.
- Bathrooms: toilets/urinals, basins and mirrors, soap/paper/sanitiser restocking, floors, bins, drains.
- Common areas: reception/lobby, meeting rooms, stairwells, lift interior, signage.
- Outdoor/external: entrance, car park, smoking area, exterior lights and signage.
- Overall rating: satisfactory, requires attention, or unsatisfactory.
- Declaration and signatures: cleaner and inspector sign-off.
How to use this workplace cleaning checklist
Complete the details section - date, site, floor/zone, who is cleaning and the cleaning frequency.
Record the date, site or building name, specific floor or zone being cleaned, the name of the person performing the cleaning, and the cleaning frequency (daily, weekly or monthly). This header information links the checklist to the correct schedule and location.
Work through each zone in order. For each task, mark whether it has been completed to standard.
Move systematically through offices, amenities, kitchens, bathrooms, common areas and outdoor spaces. For each listed task, mark it as completed, not applicable, or requiring attention. Do not skip zones even if they appear clean.
Record any additional notes - maintenance issues spotted, supplies that need restocking, areas requiring attention.
Note any non-cleaning maintenance issues discovered during the rounds such as dripping taps, flickering lights, cracked tiles or damaged flooring. Record any consumable items that need restocking such as soap, paper towels and hand sanitiser.
Select the overall rating: satisfactory, requires attention or unsatisfactory.
Assess the overall cleanliness standard across all zones. Satisfactory means all tasks completed to standard. Requires attention means some tasks were incomplete or below standard. Unsatisfactory means significant areas were missed or not cleaned adequately.
The cleaner signs the declaration. The inspector or facility manager verifies and countersigns.
The cleaner signature confirms the work was performed as documented. The inspector or facility manager walks the area, verifies the standard, and countersigns to confirm the inspection. Any discrepancies should be noted before signing.
File the completed checklist for audit records. Follow up on any items marked as requiring attention.
Store the completed checklist in the facility management system or file for audit purposes. Raise a maintenance request for any non-cleaning issues identified. Follow up on any cleaning tasks marked as requiring attention and set a deadline for completion.
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How often should you complete this checklist?
Daily: bathrooms, kitchens, high-touch surfaces (door handles, light switches, lift buttons), bins, reception and lobby areas. Weekly: fridge clean-out, detailed floor mopping, meeting room deep clean, stairwell sweep, window and glass cleaning. Monthly: air vent dusting, exterior window washing, car park sweeping, deep carpet cleaning, light fixture cleaning. Quarterly: deep kitchen clean including behind appliances, air conditioning filter clean, external building wash. Adjust frequencies based on foot traffic, industry type, seasonal needs and any specific requirements from your lease agreement or industry regulations. For high-traffic commercial premises, daily inspections of all areas are recommended. The key is consistency. A scheduled cleaning routine with documented checklists prevents standards from slipping and provides the evidence needed for compliance audits.
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Frequently asked questions
Practical answers about the form, record keeping and using MapTrack.
A workplace cleaning checklist should cover every zone in the facility: office areas (desks, floors, bins, windows, light switches, air vents), amenities and kitchens (benchtops, sinks, fridge, microwave, dishwasher, floors, rubbish and recycling), bathrooms (toilets, basins, mirrors, soap and paper restocking, floors, drains), common areas (reception, meeting rooms, stairwells, lifts, signage), and outdoor or external areas (entrance, car park, smoking area, exterior lights). The checklist should also include the cleaning frequency (daily, weekly or monthly), who performed the cleaning, and who inspected the result.
Link to this answerCleaning frequency depends on the area and the level of foot traffic. High-traffic areas such as bathrooms, kitchens and reception should be cleaned and inspected daily. Offices and meeting rooms are typically cleaned daily but may only need a formal inspection weekly. Deep cleaning tasks (fridge clean-out, air vent dusting, exterior window washing) are usually done weekly or monthly. The checklist should clearly indicate the required frequency for each task so nothing is missed.
Link to this answerUnder Australian Work Health and Safety (WHS) legislation, the PCBU (person conducting a business or undertaking) has a primary duty of care to ensure health and safety so far as is reasonably practicable, which includes keeping workplace facilities clean, safe and accessible (regulation 41). This includes maintaining sanitary facilities, providing clean drinking water, and ensuring work areas are free from hazards caused by poor housekeeping. While cleaning may be performed by in-house staff or external contractors, the PCBU retains the legal responsibility. A cleaning checklist provides documented evidence that the duty is being met.
Link to this answerCompleted cleaning checklists should be stored in a facility management system or structured filing system where they can be retrieved for WHS audits, tenancy inspections and insurance reviews. Digital storage in a platform like MapTrack allows keyword search, date filtering and automatic backup. Retain completed checklists for a minimum of two years, or longer if required by your lease agreement, industry regulations or insurance policy. The records demonstrate that the PCBU met their duty of care for a clean and safe workplace during the relevant period.
Link to this answerYes. This workplace cleaning checklist is completely free to download and use. It downloads as a ready-to-print PDF. No account or sign-up is required. If you want to digitise inspections with automatic scheduling, photo capture and compliance dashboards, MapTrack can help. Book a free demo to see how it works for your operation.
Link to this answerApplicable regulatory standards
This form is a starting point. Check the current requirements that apply to your equipment, work and location. The form alone does not establish compliance.
| Standard | Edition | Clauses this template relies on | Source |
|---|---|---|---|
| Model Work Health and Safety RegulationsFacilities kept clean, safe and in good working order, and safe layout, floors and entry and exit. | Model WHS Regulations as at 5 December 2025 (cited within as the Work Health and Safety Regulations 2011) |
| Safe Work Australia (drafted by the Parliamentary Counsel's Committee) |
| Model Code of Practice: Managing the work environment and facilitiesGuidance on providing and maintaining the work environment and workplace facilities. | December 2025 version | Whole instrument | Safe Work Australia |
| Model Work Health and Safety Act (Model Work Health and Safety Bill)The PCBU's primary duty of care, so far as reasonably practicable, which a cleaning program supports. | Model WHS Bill as at 5 December 2025 (includes the Model WHS Legislation Amendment (Incident Notification) 2025) |
| Safe Work Australia (drafted by the Parliamentary Counsel's Committee) |
| Textile floor coverings - Cleaning maintenance of residential and commercial carpetingCleaning maintenance methods for residential and commercial carpet, 2018 edition. | AS/NZS 3733:2018 | Whole instrument | Standards Australia and Standards New ZealandSold by the publisher |
Model Work Health and Safety Regulations
Edition: Model WHS Regulations as at 5 December 2025 (cited within as the Work Health and Safety Regulations 2011)
Facilities kept clean, safe and in good working order, and safe layout, floors and entry and exit.
- reg 41: Adequate, accessible facilities such as toilets, drinking water, washing and eating facilities, kept clean, safe and in good working order.
- reg 40: General workplace facilities: safe layout, space, floors, lighting, ventilation, access, and safe entry and exit.
- Part 3.2: General workplace management: training, facilities, first aid, emergency plans, PPE, remote work, airborne contaminants and other general hazards.
Safe Work Australia (drafted by the Parliamentary Counsel's Committee)
Model Code of Practice: Managing the work environment and facilities
Edition: December 2025 version
Guidance on providing and maintaining the work environment and workplace facilities.
Model Work Health and Safety Act (Model Work Health and Safety Bill)
Edition: Model WHS Bill as at 5 December 2025 (includes the Model WHS Legislation Amendment (Incident Notification) 2025)
The PCBU's primary duty of care, so far as reasonably practicable, which a cleaning program supports.
- s 19: Primary duty of care: a PCBU must ensure, so far as is reasonably practicable, the health and safety of workers and others, including safe plant, systems, training and supervision.
Safe Work Australia (drafted by the Parliamentary Counsel's Committee)
Textile floor coverings - Cleaning maintenance of residential and commercial carpeting
Edition: AS/NZS 3733:2018
Cleaning maintenance methods for residential and commercial carpet, 2018 edition.
Standards Australia and Standards New ZealandSold by the publisher
Each source was read at its publisher and the page checked on 26 October 2026. The publisher's current text is the authority.
MapTrack publishes this template. The linked authorities publish their own guidance; they haven't endorsed this form.
The numbers behind this workplace cleaning checklist
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The MapTrack workplace cleaning checklist contains 27 checks across 5 sections.
- Short attribution
- MapTrack Workplace cleaning checklist, https://www.maptrack.com/templates/workplace-cleaning-checklist
- Reference list
- MapTrack. (2026). Workplace cleaning checklist [Checklist template]. Retrieved from https://www.maptrack.com/templates/workplace-cleaning-checklist
Free to reuse with credit under a Creative Commons Attribution 4.0 licence. If you’d rather link straight to it, the page is https://www.maptrack.com/templates/workplace-cleaning-checklist.
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<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Workplace cleaning checklist</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Details: date, site/building, floor/zone, cleaned by, inspected by, frequency (daily, weekly, monthly).</li>
<li style="margin:4px 0;">Office areas: desks and workstations, floors, bins, windows and glass, light switches and door handles, air vents.</li>
<li style="margin:4px 0;">Amenities and kitchen: benchtops and sink, fridge, microwave/oven, dishwasher, floors, rubbish and recycling.</li>
<li style="margin:4px 0;">Bathrooms: toilets/urinals, basins and mirrors, soap/paper/sanitiser restocking, floors, bins, drains.</li>
<li style="margin:4px 0;">Common areas: reception/lobby, meeting rooms, stairwells, lift interior, signage.</li>
<li style="margin:4px 0;">Outdoor/external: entrance, car park, smoking area, exterior lights and signage.</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/workplace-cleaning-checklist" style="color:#071D49;font-weight:600;text-decoration:none;">Workplace cleaning checklist</a> by MapTrack</p>
</div>Free to reuse, including commercially. This template is published under a Creative Commons Attribution 4.0 licence. Copy it, adapt it, put it on your own site or in your own docs. All we ask is that you credit MapTrack with a link back to this page. The snippet above already includes that credit, so if you use it as-is you’re covered.
About the author
Co-Founder & Commercial Director
Jarrod has spent over a decade in technology consulting and asset management, including roles at Accenture (mining and heavy industry) and CGI as an Asset Management Consultant. He co-founded MapTrack and built and scaled its original platform, then rebuilt it with Lachlan and Alex from thousands of customer conversations and 300+ user research sessions with field teams. His consulting background gives him deep insight into the operational and compliance challenges facing asset-intensive Australian businesses.
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