Free workplace cleaning checklist

• The MapTrack workplace cleaning checklist contains 27 checks across 5 sections. Sections covered: Office Areas, Amenities & Kitchen, Bathrooms, Common Areas, Outdoor / External.
• Details: date, site/building, floor/zone, cleaned by, inspected by, frequency (daily, weekly, monthly).
• Office areas: desks and workstations, floors, bins, windows and glass, light switches and door handles, air vents.
• Amenities and kitchen: benchtops and sink, fridge, microwave/oven, dishwasher, floors, rubbish and recycling.

Learn more about maintenance and work orders in MapTrack.

• Consistent standards: every area is cleaned to the same standard every time, regardless of who performs the work.
• Accountability: signed checklists record who cleaned what and when, creating clear responsibility.
• WHS compliance: documented cleaning records demonstrate the PCBU is meeting their duty of care for a safe and healthy workplace.
• Contractor management: use the checklist to verify that external cleaning contractors are meeting their service level agreements.
• Issue identification: regular inspections catch maintenance issues (leaking taps, broken lights, damaged flooring) early.
• Audit evidence: completed checklists provide records for quality audits, tenancy inspections and insurance purposes.

• Details: date, site/building, floor/zone, cleaned by, inspected by, frequency (daily, weekly, monthly).
• Office areas: desks and workstations, floors, bins, windows and glass, light switches and door handles, air vents.
• Amenities and kitchen: benchtops and sink, fridge, microwave/oven, dishwasher, floors, rubbish and recycling.
• Bathrooms: toilets/urinals, basins and mirrors, soap/paper/sanitiser restocking, floors, bins, drains.
• Common areas: reception/lobby, meeting rooms, stairwells, lift interior, signage.
• Outdoor/external: entrance, car park, smoking area, exterior lights and signage.
• Overall rating: satisfactory, requires attention, or unsatisfactory.
• Declaration and signatures: cleaner and inspector sign-off.

1. Complete the details section - date, site, floor/zone, who is cleaning and the cleaning frequency.

   Record the date, site or building name, specific floor or zone being cleaned, the name of the person performing the cleaning, and the cleaning frequency (daily, weekly or monthly). This header information links the checklist to the correct schedule and location.

2. Work through each zone in order. For each task, mark whether it has been completed to standard.

   Move systematically through offices, amenities, kitchens, bathrooms, common areas and outdoor spaces. For each listed task, mark it as completed, not applicable, or requiring attention. Do not skip zones even if they appear clean.

3. Record any additional notes - maintenance issues spotted, supplies that need restocking, areas requiring attention.

   Note any non-cleaning maintenance issues discovered during the rounds such as dripping taps, flickering lights, cracked tiles or damaged flooring. Record any consumable items that need restocking such as soap, paper towels and hand sanitiser.

4. Select the overall rating: satisfactory, requires attention or unsatisfactory.

   Assess the overall cleanliness standard across all zones. Satisfactory means all tasks completed to standard. Requires attention means some tasks were incomplete or below standard. Unsatisfactory means significant areas were missed or not cleaned adequately.

5. The cleaner signs the declaration. The inspector or facility manager verifies and countersigns.

   The cleaner signature confirms the work was performed as documented. The inspector or facility manager walks the area, verifies the standard, and countersigns to confirm the inspection. Any discrepancies should be noted before signing.

6. File the completed checklist for audit records. Follow up on any items marked as requiring attention.

   Store the completed checklist in the facility management system or file for audit purposes. Raise a maintenance request for any non-cleaning issues identified. Follow up on any cleaning tasks marked as requiring attention and set a deadline for completion.

Practical answers about the form, record keeping and using MapTrack.

This form is a starting point. Check the current requirements that apply to your equipment, work and location. The form alone does not establish compliance.

• WHS Act 2011 - General Duty of Care (PCBU obligation to provide and maintain a workplace that is safe and free from health risks)
• WHS Regulations 2011, Chapter 2, Part 2.3 - General Workplace Management (duties relating to cleanliness, sanitary facilities and drinking water)
• AS 3733 - Textile Floor Coverings, Maintenance of Commercial Carpet (standards for commercial carpet cleaning methods)

• Model WHS Regulations (Safe Work Australia)
• Model Work Health and Safety Act (Safe Work Australia)

MapTrack publishes this template. The linked authorities publish their own guidance; they haven't endorsed this form.

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