Civil contractor asset management software

By the numbers

The real cost of poor asset control on civil projects

Equipment downtime, idle plant and missed maintenance intervals are among the biggest controllable costs on civil projects. The numbers make a clear case for digital tracking.

One platform

Tracking, compliance and maintenance in one system

Stop juggling whiteboards, paper pre-starts and spreadsheets. MapTrack connects asset tracking, pre-starts and inspections, and usage-based maintenance into a single platform built for field use on civil job sites.

Frequently asked questions

Common questions from civil contractors and earthmoving teams.

What is civil asset management software?

Civil asset management software is a platform that helps civil contractors, earthmoving companies and road builders track, manage and maintain their plant, machinery, fleet and attachments across depots, job sites and projects. It replaces spreadsheets, whiteboards and disconnected tools with a single source of truth for where assets are, who has them, what their compliance status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS and OEM telematics), pre-start and inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Can we track subcontractor plant and hired equipment?

Yes. MapTrack supports mixed ownership models common in civil contracting. You can track your own plant alongside subcontractor-owned equipment and hired assets in the same system. Hired and subcontractor assets can be tagged by ownership type so you know what belongs to your fleet and what doesn't - while still running pre-starts, compliance checks and assignments against everything on site.

How does MapTrack handle mixed asset types - heavy plant through to small tools?

MapTrack supports the full mix of assets that civil contractors manage. Use GPS tracking or OEM telematics data for excavators, loaders, graders and other heavy plant where devices or integrations are in place. Use QR or barcode labels for attachments, traffic management gear, generators, survey equipment and smaller items. All asset types - regardless of how they're tracked. Live in the same system alongside their compliance registers, maintenance history and project assignments.

Does MapTrack work in areas with low or no connectivity?

Yes. MapTrack is built for field use with offline support. Operators and supervisors can scan assets, complete pre-start forms, update work orders and record meter readings in areas with no mobile signal. Data syncs automatically when the device comes back online. This is critical for civil projects on remote roads, pipeline corridors and rural earthmoving sites where cellular coverage is limited or absent.

Can we trigger maintenance from engine hours or odometer?

Yes. Meter-based maintenance triggers (engine hours, odometer, runtime) drive work orders in MapTrack. Where you have OEM or telematics integrations (Caterpillar, Komatsu, John Deere, Hitachi, JCB, Teletrac Navman, Geotab and others), meter data feeds in automatically so you're servicing based on real usage. Not just the calendar. Manual meter readings are also supported where telematics is not fitted.

What compliance requirements does MapTrack help with on civil sites?

MapTrack helps civil contractors meet WHS and site compliance obligations by keeping pre-start records, inspection certificates and maintenance evidence attached to each asset. This includes daily pre-start checks required under WHS Regulations for mobile plant and registered plant, road registration and CTP compliance for fleet and tippers, lifting and rigging certifications where applicable, and site-specific compliance requirements set by the principal contractor or project manager. All evidence is searchable and exportable for audits. Failed pre-start items can automatically trigger work orders so defects are tracked from identification through to rectification.

How do we run site audits across multiple projects?

Use bulk scanning (QR or barcode) to verify what's on a specific project site. MapTrack records each asset scanned, when it was scanned and who scanned it. You can compare scanned results to expected asset lists by project and immediately see what's missing, unscanned or allocated elsewhere. Reports by project, depot or asset class give you audit-ready evidence. Stocktakes that used to take a full day with clipboards now take a fraction of the time on mobile.

Can MapTrack integrate with our existing plant telematics?

Yes. MapTrack integrates with a wide range of OEM platforms and telematics providers used in civil and earthmoving, including Caterpillar, Komatsu, Hitachi, John Deere and JCB, plus telematics platforms including Teletrac Navman, Geotab and others. Integrations bring engine hours, odometer readings, GPS location and fault codes directly into MapTrack, driving maintenance triggers and utilisation visibility without manual data entry. See the integrations page for the full list.

How does MapTrack pricing work for civil contractors?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every operator, supervisor, workshop mechanic, project manager and admin without your costs growing as the team does. This is a significant advantage in civil contracting where crew sizes change between projects, subcontractors need access on site, and you may need dozens of people completing pre-starts and scans every morning. Pricing scales with the number of assets you track, not the size of your team.

How long does it take to get a civil team set up on MapTrack?

Most civil teams are running on MapTrack within one to two weeks. The typical approach is to start with one asset class or one project : import or scan in assets, set up your first workflows (usually pre-starts or plant compliance registers), and roll out to field crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple depots and projects, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and sites.