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Civil contractors

Civil plant & site asset tracking software Pre-starts on every machine, services on the hours

Track plant, machinery, fleet and attachments across earthmoving and civil projects. Pre-starts, compliance registers and meter-based maintenance in one platform, so you know who has what, what's due and what's job-ready.

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From $1 a tool and $12 a machine a month, AUD ex GST. Unlimited users.

G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
All MapTrack reviews

600,000+ assets tracked since 2012 · Unlimited users, per-asset pricing · Offline-ready, works on remote sites

A tracked excavator on a civil earthworks site, with MapTrack open on a laptop and a phone beside it.
Excavator pre-start
MapTrack pre-start check on a phone: Hydraulic hoses and fittings marked Fail.
GPS trackerExample: MapTrack Telematics
QR labelExample: scan to open its record
Excavator pre-start
MapTrack pre-start check on a phone: Hydraulic hoses and fittings marked Fail.
GPS trackerExample: MapTrack Telematics
QR labelExample: scan to open its record
Excavator pre-start
MapTrack pre-start check on a phone: Hydraulic hoses and fittings marked Fail.
GPS trackerExample: MapTrack Telematics
QR labelExample: scan to open its record

Published customer results

Estimated 25–35%

Better visibility of owned assets across all projects reduced unnecessary equipment hire by an estimated 25–35%

Hacer Group, Construction
Read the Hacer Group story

Roughly 80%

Overdue service items dropped by roughly 80% within the first six months as automated scheduling and alerts replaced manual spreadsheet tracking.

RIX Specialist Contracting, Construction
Read the RIX Specialist Contracting story

Instantly

Safety audit documentation that previously took 2–3 days to compile can now be retrieved instantly from the platform on any device.

RIX Specialist Contracting, Construction
Read the RIX Specialist Contracting story

Asset tracking software for civil construction helps earthmoving and infrastructure crews track excavators, graders, dump trucks, tippers, water carts and attachments across sites and depots from one register. MapTrack combines QR scanning, GPS and OEM telematics with offline mobile pre-starts, meter-based work orders and separate QR records for buckets and hitches. Civil teams use it to cut unplanned breakdowns, keep NHVR chain-of-responsibility and AS 2550 lifting evidence against each machine, and produce RMS pre-mobilisation records with photos and operator signatures on demand.

Key takeaways

  • FMI and PlanGrid’s Construction Disconnected study found construction professionals lose more than 14 hours a week to non-productive work, 5.5 of them chasing project information.
  • AS 2550 governs mobile crane and lifting compliance; AS/NZS 1170 sets structural loads for cranes, formwork and temporary works on civil sites.
  • NHVR chain-of-responsibility obligations on tippers and water carts require road registration, mass and fatigue evidence held against each vehicle.
  • Excavators, graders and ADTs wear by engine hours; meter-based work orders schedule service from the meter reading.
  • RMS and state-roads pre-mobilisation checks need attached pre-start records, photos and operator signatures - paper forms get lost between depots.
  • Attachments (buckets, rippers, tilt hitches) deserve their own QR records; tracked separately they stop disappearing into the parent plant fleet.

Pricing

One price per machine, with the hardware included: software and a QR tag from $12 a machine a month, GPS tracking from $27 and AI cameras from $72. Tools and equipment start at $1/asset/month. Every plan includes unlimited users. Prices are AUD ex GST, and machine prices are for annual billing.

View pricingGet a tailored quote

Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Published 15 February 2026Updated 26 October 2026

Asset and equipment tracking software for civil contractors

A civil contractor with 50 or 60 pieces of plant needs four things on each machine's record: where it is, its pre starts, its servicing and its run-time hours. In MapTrack operators scan the machine and do the pre start on their phone, with or without reception, and record the hour meter on it. Run-time hours can also be estimated from a GPS tracker, and Cat, Komatsu, JCB or Volvo machines can feed engine hours and location in, set up by our team. Services fall due on the hours. Saunders International cut the time spent finding generators and plant from about one to two days a week to under two hours.

Civil

MapTrack at a glance

Built for
Civil contractors running excavators, rollers, tippers and small plant across several jobs.
Tracks
Excavators, loaders and skid steers, rollers, graders and dozers, buckets, hammers and trench shields, tippers and floats, trailers, utes, generators, lighting towers and compressors.
Tracked with
QR labels, battery GPS trackers, hardwired GPS trackers or AI dashcams with built-in GPS.
Works offline
Pre starts, inspections and other forms save with no reception and sync when the phone is back in range. A work order already loaded on the phone can be worked through with no reception too.
Phones and computers
In the browser on a computer, and Android, iPhone and iPad access through the mobile browser or the installable web app.
Connects to
Telematics and accounting integrations, a public API, and an MCP server for AI tools such as Claude. Cat, Komatsu, JCB and Volvo machines' own telematics can feed engine hours, location, fault codes and fuel used into MapTrack, set up by our team under Connections.
Sign-in
Sign in with Microsoft, or SAML 2.0 single sign-on set up by our team (Enterprise, or a Pro add-on).
Set-up and support
24/7 support. Our team sets up single sign-on and OEM telematics feeds, and helps connect trackers you already run.
Track record
600,000+ assets tracked since 2012.

How to choose equipment tracking software for civil contractors

Look for:

  1. Pre starts on every machine, with or without reception
  2. Services that fall due on run hours and km, read off the meter, estimated from a GPS tracker or fed in by the machine's own telematics
  3. Which job every machine is on, on the same record as its pre starts and services
  4. A failed check that can raise the workshop job through a rule you set
  5. Operator tickets and VOCs on each person's record

Where MapTrack fits

Next to telematics

A telematics platform tracks where vehicles and machines go. Cat, Komatsu, JCB and Volvo machines can feed engine hours and location into MapTrack, set up by our team, beside each machine's pre starts and services. Utes, tippers and trailers can carry a GPS tracker or AI dashcam instead, and MapTrack Telematics adds GPS tracking with trips, history and geofences.

Next to an EAM or ERP

If fixed plant, work planning and finance sit in an EAM or ERP, MapTrack can run beside it for the tools, equipment and vehicles that move between sites and crews. Its public API passes records between the two.

Next to job management software

Job management software runs the quotes, schedules and invoices. MapTrack keeps the gear those jobs use on one register: who's got it, where it was last checked out or returned, and when it's due for a service, test or calibration.

See what MapTrack costs for your civil assets

Per-asset pricing tailored to your civil asset mix and a rollout plan, within one business day.

Get my Civil pricingSee all plans

Trusted by civil and infrastructure teams, including Saunders International and Genus

Saunders InternationalGenusRIXBrown Plumbing & CivilMetro TunnelMineral Resources
G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
15 reviews on G2 · the same 17 reviews on Capterra, GetApp and Software AdviceCapterra Best Value 2026 badgeCapterra Best Ease of Use 2026 badgeAll MapTrack reviews

Connect the site allocation with the machine’s service plan

A machine can be available on the planning view and still need a service decision. Keep the requested job, actual handover and service record visible together.

  1. 1. Check the next service

    Review the current meter reading and named next service before the next allocation.

  2. 2. Record what the site received

    Fulfil the Request with the actual equipment, record any replacement reason and review the resulting assignment.

What we track

Every asset type on your civil project

MapTrack is built for the full mix of assets that move across your depots, job sites and projects, from attachments and traffic gear through to excavators and dump trucks.

  • Excavators, loaders & graders
  • Rollers & compactors
  • Dump trucks & tippers
  • Water carts & water trucks
  • Bulldozers & dozer blades
  • Articulated dump trucks (ADTs)
  • Skid steers & small plant
  • Attachments (buckets, rippers, blades)
  • Light fleet & site vehicles
  • Generators & site power
  • Traffic management equipment
  • Survey & positioning equipment
  • Drill & piling rigs
  • Concrete pumps
  • On-hire plant

What you run, and how MapTrack tracks it

Excavators, loaders and skid steers
QR label and hardwired GPS tracker
Rollers, graders and dozers
QR label and hardwired GPS tracker
Buckets, hammers and trench shields
QR label
Tippers, prime movers and floats
Hardwired GPS tracker or AI dashcam
Trailers and dollies
Battery GPS tracker
Utes
Hardwired GPS tracker or AI dashcam
Generators, lighting towers, pumps and compressors
QR label and battery GPS tracker
Compactors, demo saws and small plant
QR label

Running a mix like this? See how MapTrack handles it in a demo built around civil teams.

Book a demo

30 minutes on Microsoft Teams

The challenge

The costs of poorly managed civil plant and equipment

Civil plant doesn't sit still. It moves between depots and job sites, wears out based on hours not dates, requires documented pre-starts and compliance, and its downtime can stall entire earthworks programmes and blow project deadlines.

MapTrack work order WO-00034 on a desktop, Pre-start fault - CAT 320 Excavator: To Do, High priority, Reactive, raised by a failed check on the excavator pre-start, triggered by nine checks with Hydraulic hoses and fittings: Fail and the other eight Pass; Ready to start, assigned to Dave Harris, High priority.

The job a failed pre-start raised, on a desktop

One failed check on the excavator pre-start, the hydraulic hoses, raised this work order through the rule set on that form: named for the machine, High priority, assigned, with the answers that triggered it.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 1440 x 900 desktop viewport at 2x in a demonstration workspace, cropped right of the sidebar. The rule was set up on the pre-start form and tested that day with one submission.

Plant moves between depots and job sites with no visibility

Excavators, loaders and rollers get mobilised to a new project, borrowed by another crew or left at the wrong depot. Without a clear location and assignment record you waste hours chasing plant across multiple sites.

Attachments aren't tracked separately from parent plant

Buckets, rippers, blades and tilt hitches get swapped between machines and left at job sites. Without individual tracking they disappear into the fleet - costing thousands in replacements and project delays when the right attachment can't be found.

Maintenance is driven by hours. Not the calendar

Excavators, graders and dump trucks need servicing based on engine hours and runtime. Not arbitrary monthly reminders. Missing service intervals leads to unplanned breakdowns that halt earthworks and blow project timelines.

Pre-starts and compliance for registered plant

Daily pre-start checks on mobile plant and road-registered vehicles must be completed, recorded and producible for audits. Paper forms get lost in site offices, spreadsheets don't attach photographic evidence, and non-compliance creates safety risk and liability.

Project-based allocation and double-booking

Plant gets promised to two projects at once. Without a centralised view of what's allocated where, project managers double-book critical machines - leaving one job short and scrambling to hire replacement gear at a premium.

From MapTrack's own data

What we see across MapTrack customer accounts

These figures come from MapTrack's own product data, de-identified and aggregated. Accounts aren't grouped by industry, so each figure covers every qualifying customer account, not one industry alone. Every figure counts at least 20 accounts, and each one says how it was measured.

15%

Scheduled services past their due date

Across 32 MapTrack customer accounts with service schedules, 15% of scheduled services were past their due date on 26 October 2026. More than three quarters of those (78%) were over 30 days past due.

Method: MapTrack's own product data: 32 customer accounts with service schedules, 5,855 scheduled services (884 past due), snapshot at 26 October 2026. Demo, test and trial-build accounts are left out. Includes schedules MapTrack set up during onboarding; the servicing itself is the customer's. One account holds 53% of the past-due services; without it the share is 16%. Some past-due items may be assets no longer in use that were never archived.

51%

Services driven by hours and kilometres

Across 39 MapTrack customer accounts with service schedules, half of all service triggers (51%) run off engine hours or kilometres rather than the calendar.

Method: MapTrack's own product data: 39 customer accounts with service schedules, 289 service triggers (148 meter based: 118 hours, 30 km), schedules live on 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Counts trigger rules on live schedules, not services carried out, so the record count is small.

37%

Check-outs that come back late

Across 37 MapTrack customer accounts over the 12 months to October 2026, 37% of check-outs with a due-back date came back late or were still out past it. One in five (21%) was more than a day late.

Method: MapTrack's own product data: 37 customer accounts, 6,794 check-outs with a due-back date (2,507 late), 12 months to 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Late means back more than an hour after the due-back time, or still out past it. Return times for a straight return are approximate. One account holds 54% of these check-outs; without it the late share is higher (45%).

49%

Tools moving job to job, not back to the store

Across 56 MapTrack customer accounts over the 12 months to October 2026, about half of all check-outs (49%) ended with the item going straight to the next person or site rather than back to the store.

Method: MapTrack's own product data: 56 customer accounts, 21,008 completed check-outs, 12 months to 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Counts check-outs that ended because the item was checked out again to someone or somewhere else. The median account sits at 45%.

Want to know what these costs look like on your own sites? Talk it through with us.

Book a demo

30 minutes on Microsoft Teams

Use cases

How civil contractors use MapTrack

Pre-starts on every machine, every morning

Operators scan the machine and do the pre-start on their phone. A fail opens the fault note and photo, and a failed check can raise a work order for the workshop.

Pre-start inspections
MapTrack Excavator Pre-Start Check on a phone: Fail selected for hydraulic hoses and fittings, the fault description and photo fields open below it, Pass selected on the next check, and the Submit button.

Tap Pass, Fail or N/A on a phone

A Pass, Fail or N/A question shows as large coloured buttons. Choosing Fail on the hydraulic hoses opens the fault description and photo fields.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame. Questions render as buttons when their choices are a Pass/Fail-style set.

Services on the hours and km, not the whiteboard

Each machine's meter reading sets its next service, 250, 500 or 1,000 hours, and the service board shows what's over. Open work orders sit right beside each one.

Meter-based maintenance
MapTrack Service Board sorted by next service, showing 3 overdue, 17 due soon, 6 open work orders and 20 on track: a Mitsubishi Triton 300 km overdue, a lighting tower 10 hours overdue and a CAT 140 grader 30 hours overdue, each with open work orders, then three fire extinguishers due in 5 days.

See the next service beside the current reading

Sorted by next service, the three overdue schedules come first: a ute 300 km past its service, then a lighting tower and a grader past their hour services. Each shows its open work orders. Extinguisher checks due in five days follow. Hours, kilometres and calendar checks share one board.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace with 40 schedule enrolments. Columns were chosen and resized in the board’s own display settings. Requires enrolled assets, configured schedules and an internet connection.

Reading in, next service out

A runtime-hours reading typed into Record service on a CAT roller, and the next 250 hour service MapTrack calculates from it.

MapTrack app · Demonstration data · Recorded

Which job every machine is on

See whether each excavator, roller and ute is on a job, in the yard or in the workshop, and who's got it. Buckets, hammers and other attachments get their own QR label.

Asset register
MapTrack Assets table filtered to heavy plant and vehicles, showing 17 assets. Each row has a photo, the category path, a status of Available, Repair or Deployed, the person or location the asset is with, its QR tag ID and its make.

See every asset, its status and who or where it is with

The register filtered to heavy plant and vehicles. Each row shows the photo and category, whether the asset is available, deployed or in for repair, the person or site it is with, and its QR tag ID. Two utes are with named crew members; the rest are at the yard, the workshop or a project site.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured in a demonstration workspace. The All assets view is filtered to the Heavy Plant and Vehicles categories and shows the Status, Person, Location, Tag and Make columns.

MapTrack asset record for a CAT 320 Excavator: QR code, category Heavy Plant then Excavators, tag DC-00001 and Deployed status; tabs including Maintenance (1), Forms (7) and Files (6); a Details card with make Caterpillar, model 320, year 2021, serial and fleet number EX-01; a Plant Service Plan flagged Overdue; the asset photo; an active 250 hour service work order, WO-00033; four sub-assets: Batter Bucket 1800mm, GP Bucket 1200mm, Tilt Hitch and Trenching Bucket 600mm; and the Runtime Hours meter.

One excavator’s record, attachments included

CAT 320 EX-01’s record: its QR tag, details and photo, the overdue Plant Service Plan with its open 250 hour service work order, the runtime hours meter, and its buckets and tilt hitch as sub-assets on the same record.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 px desktop viewport on the asset’s Overview tab, cropped right of the navigation sidebar. Notes, parts, vendors and activity continue further down the page.

Run the workshop off the machine's record

Each service closes out on a work order with the hours, costs and parts, and the plan rolls on to the next service. The history stays with the machine.

Service history
A saved MapTrack service record for a Takeuchi TB250-2 excavator: 250-hour service passed on 27 September at 1,452 hours, $590, linked to work order WO-00028, with the plan showing the 500-hour service next.

Open the saved service record on the asset

The 250-hour service was completed on work order WO-00028 at 1,452 hours, 20 hours past its service point, with $590 in logged costs. After completion the plan moved on: the 500-hour service is next, 230 hours away.

MapTrack app · Demonstration data · Captured

About this screenshot

The work order was started, time and costs were logged and it was completed in a demonstration workspace, then the record was reopened from the asset’s Maintenance tab.

MapTrack work order costs assigned, $479: Engine Oil Filter - CAT 320 $68, Fuel Filter - CAT 320 $74, Engine Oil 15W-40 20L $112, Grease Cartridge 450g $18, Oil sample analysis (lab) $42 and Labour (1h 30m) $165.

Parts, outside work and labour on the job

Part costs, an outside lab fee and logged labour add up on the work order: $479 for this 250 hour service at the time of capture. The part lines were entered as costs; this capture doesn’t show stock being drawn from the parts store.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1024 px desktop viewport, cropped to the work order’s cost summary. Costs were added with Add Cost, and labour with Log Time at $110 an hour.

Not sure which of these to start with? We'll walk you through it in a demo.

Book a demo

30 minutes on Microsoft Teams

Days out on the job, and what to charge for it

Utilisation shows how many days each item was out on a job. Rate cards add day, week and month hire rates and record the charge when it comes back (Pro and Enterprise add-on).

Cost tracking
Asset Performance set to Day from 25 September to 7 October 2026, with utilisation and requested-ahead summaries, a category breakdown and Small Plant and Tools asset rows.

Compare recorded equipment use over a chosen period

Set the date range before comparing the summary and category breakdown. Recorded allocations drive utilisation; future requests appear separately. The selected group contains nine assets in this example.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration assignments and requests, viewed on 30 September. These percentages describe recorded allocations, not measured engine hours or productive work.

A failed check raises the workshop job

When a check on the pre start fails, a rule you set raises the job for the workshop, named for the machine, with the answers that triggered it. Nobody has to ring the fault through.

Pre-start inspections
MapTrack work order WO-00034 on a phone, Pre-start fault - CAT 320 Excavator: To Do, High priority, Reactive, raised by a failed check on the excavator pre-start, listing Hydraulic hoses and fittings: Fail among the answers that triggered it; assigned to Dave Harris, with a Form submission card and Start Task.

A failed pre-start check raises the job

One failed check on the excavator pre-start, the hydraulic hoses, raised this work order through the rule set on that form: named for the machine, High priority, assigned, with the answers that triggered it.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame. The rule was set up on the pre-start form and tested that day with one submission.

Operator tickets and VOCs on their record

Keep each operator's licence, white card and VOC expiry dates on their own record, next to the gear they hold.

Compliance
Person record for Jamie Webb on a phone showing Drivers Licence Expiry 14 Mar 2029, White Card Number CI-0582-4417 and Medical / VOC Expiry 30 Nov 2026, with White Card Expiry, Licences & Certificates and Certificate Expiry fields below.

Licence, white card and VOC dates on the person’s record

Licence, white card and medical or VOC dates live on the person's record, next to the gear they hold.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration person with three values entered on 23 Oct 2026; the fields are custom person fields set up in this workspace.

Seen one that fits how your team works? We'll show it to you in a demo.

Book a demo

30 minutes on Microsoft Teams

Customer proof

What civil customers say

“Bloody amazing! We used to spend 1-2 days a week tracking and managing our generators alone.”

Steve McAllister, Asset Coordinator, Saunders InternationalReview on G2
  • From the published story: Time spent locating generators and plant dropped from approximately 1–2 days per week to under 2 hours, freeing the asset coordination team to focus on higher-value work.
Read the Saunders International story

Major projects

“MapTrack easily shows us where our equipment is, what project it's on & who it is assigned to. Support is super helpful.”

Sharyn Edwards, Fleet Coordinator (Major Projects), Genus
Read the Genus story

“Easy to set up as an Administrator & easy for the crew to use on site”

Mike, Business Analyst, Civil Engineering, 11-50 employeesVerified review on Capterra, April 2025

“MapTrack improves the visibility of asset availability and utilisation. MapTrack makes it easier to manage reservations , servicing and compliance requirements. It reduces the manual administration and is improving our record accuracy.”

Amberley, Plant and logistics Administrator, Civil Engineering, Mid-Market (51-1000 emp.)Verified review on G2, July 2026

Want to hear how other civil teams set MapTrack up? Ask us in a demo.

Book a demo

30 minutes on Microsoft Teams

By the numbers

The real cost of poor asset control on civil projects

Equipment downtime, idle plant and missed maintenance intervals are among the biggest controllable costs on civil projects. The numbers make a clear case for digital tracking.

14+ hrs

a week construction professionals lose to non-productive work, including 5.5 hours chasing project information

FMI and PlanGrid, Construction Disconnected (2018)

~90%

less time spent tracking assets at Saunders International, a civil and infrastructure contractor of 500-plus staff

MapTrack case study: Saunders International

48%

of rework in US construction is caused by poor data and miscommunication, costing US$31.3 billion a year

FMI and PlanGrid, Construction Disconnected (2018)

One platform

Tracking, compliance and maintenance in one system

Stop juggling whiteboards, paper pre-starts and spreadsheets. MapTrack connects asset tracking, pre-starts and inspections, and usage-based maintenance into a single platform built for field use on civil job sites.

Accountability & tracking

Assign plant, fleet and attachments to projects (as project sites), depots or crews (through a crew member or crew vehicle). Run bulk QR/barcode scans and audits from mobile. Know what's on which job site, what's in the yard and who had it last without whiteboards or spreadsheets.

Explore accountability & tracking

Pre-starts & compliance

Pre-start forms and inspections completed in the field on mobile, attached to each asset with timestamps and photos. Failed items trigger work orders automatically. One place for all compliance evidence across your fleet.

Explore pre-starts & compliance

Maintenance by usage

Meter-based triggers (engine hours, runtime, ODO) drive work orders. OEM and telematics data feeds in automatically where integrated. Service plant when it actually needs it. Not on a guess or a calendar reminder.

Explore maintenance by usage

Want to see how these fit together on your own sites? We'll show you in a demo.

Book a demo

30 minutes on Microsoft Teams

Compliance

Pre-starts and compliance - done in the field on mobile

Build and run pre-start forms for any plant or vehicle directly on mobile. Operators scan a QR code on the machine, complete the form at the job site or depot with photos - and results attach to the asset record with a timestamp.

  • Works offline and syncs when back on signal
  • Failed items automatically trigger work orders
  • Full compliance history attached to each asset
  • Meets WHS pre-start obligations for registered plant
  • Build forms with AI or upload your existing forms
Pre-start inspections

Accountability

Scan, assign and track from the job site

QR code any attachment or small plant, attach a GPS device to heavy machinery, or pull in OEM telematics data. Assign assets to projects, depots or crews. Know who has what, where it is and when it's due back with a clear chain of custody.

  • Check-in and check-out on mobile or tablet
  • Bulk scanning for project audits and stocktakes
  • Assign to projects (as project sites), depots or crews (through a crew member) with scoped access
  • GPS location for plant and fleet where fitted
  • Geofence alerts when plant leaves a job site boundary
Asset tracking
Satellite map of a civil site in Clyde North, Victoria, in MapTrack: a boundary named Site boundary, a custom area drawn as an orange dashed outline around a cleared lot, with a marker for the 17 assets assigned to the site at its centre, zoom controls, map layer buttons and an Add button for another boundary.

A site’s boundary on its map

A site’s boundary in Clyde North, drawn on its map in MapTrack, with a marker for the 17 assets assigned to the site. None of them has a tracker, so they show at the site rather than at a live position.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 px desktop viewport on the location’s Overview tab. The map was dragged to centre the site and zoomed in one step; the map card is cropped from the page.

See these on a phone and a desktop in a live demo.

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Maintenance

Service plant when the hours say so. Not the calendar

Trigger work orders from engine hours, runtime or odometer - not arbitrary calendar reminders. OEM and telematics data feeds in automatically where integrated. Every service record lives alongside the asset's tracking and compliance history.

  • Meter-based triggers: hours, ODO, runtime
  • OEM telematics data feeds in automatically
  • Work orders assigned to mechanics on mobile
  • Complete parts history and cost tracking
  • Overdue alerts to keep maintenance current
Maintenance & work orders

Integrations

Plant data straight from the machine

MapTrack integrates with OEM telematics platforms across the major earthmoving equipment brands, so engine hours, odometer and GPS location drive maintenance and utilisation automatically, without manual data entry.

Caterpillar
John Deere
Komatsu
Hitachi
JCB
Bobcat
Teletrac Navman
Geotab
  • Engine hour and ODO tracking for timely preventive maintenance
  • Live GPS location and geofence alerts for plant across your projects
  • Fault and diagnostic data where supported by your integration
  • Geofence-based utilisation and time-on-site for project job costing

See all integrations

Field-ready

Built for civil sites, mobile and offline

Civil work happens in the field, not the office. MapTrack runs on any phone or tablet. No specialist hardware required. Scan assets, complete pre-starts, update work orders and record meter readings directly on site.

Offline mode means crews can keep working on remote road corridors, pipeline trenches and rural earthmoving sites with no signal. Data syncs automatically when back online. Unlimited users means everyone on the project has access - operators, supervisors, mechanics and project managers.

Mobile appPre-starts & formsWork orders

iOS & Android

No specialist hardware required

Offline sync

Works on remote sites

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Full plant and equipment visibility across every project

Know where your machinery is, who has it and when it's due for service. Built for civil contractors managing assets across multiple sites.

Book a demoStart free trial
  • Used across Australia & New Zealand
  • Per-asset pricing
  • Unlimited users

Get started

How civil contractors get started

Most civil contractors are tracking plant and equipment within one to two weeks. Start with your highest-value assets and expand across sites as adoption builds.

Step 1

Register your plant, equipment, and small tools

Import your existing fleet register or build from scratch. Add excavators, compactors, survey equipment, and hand tools.

Step 2

Tag assets and assign to site zones

Print heavy-duty QR labels and assign assets to specific sites, zones, or project managers.

Step 3

Manage schedules and track across sites

Monitor equipment utilisation, schedule preventive maintenance, and move assets between projects (as project sites) with a full audit trail.

Key features for civil contractors

Everything a civil or earthmoving team needs in one platform.

Asset tracking & QR scanningQR & barcode labelsGPS & OEM integrationsPre-starts & inspectionsCompliance & certificatesMaintenance & work ordersMeter-based servicingScheduling & reservationsAudits & stocktakesService historyCost trackingMulti-site management

Plant inspection rules civil contractors keep records for

Australian civil work runs under the WHS Regulations and AS 2550, covered earlier on this page; the plant clause is set out below in Queensland's text. On US projects, two OSHA construction rules set the inspection duty for vehicles and equipment on site. In the United Kingdom, PUWER and LOLER set the inspection and examination records for plant.

Australia

WHS Regulation s 213

Prices on our pricing page are in Australian dollars, ex GST.

  • Australia, in Queensland's text of the model WHS Regulations (each state and territory enacts its own version)

    Work Health and Safety Regulation 2011, section 213, maintenance and inspection of plant

    What it asks for

    The person with management or control of plant at a workplace makes sure its maintenance, inspection and, if needed, testing is done by a competent person, following the manufacturer's recommendations. Where there are none, a competent person's recommendations apply, and where neither is reasonably practicable, the plant is inspected annually.

    How MapTrack keeps the record

    Each machine's services are scheduled at the manufacturer's interval, by service interval or by hours from meter readings, and the person assigned to a schedule gets an email 7 days before a service falls due. Inspections are forms on the machine's record, signed by the person who did them.

    Source: Work Health and Safety Regulation 2011 (Queensland) (Queensland Government (Queensland Legislation), checked 26 Oct 2026)

United States

OSHA 1926.601(b)(14), OSHA 1926.20(b)(2)

Pricing is quoted in your currency, US dollars.

  • United States, vehicles on an off-highway job site

    OSHA 29 CFR 1926.601(b)(14), motor vehicles

    What it asks for

    Every vehicle in use is checked at the beginning of each shift: service and parking brakes, emergency stopping, tyres, horn, steering, coupling devices, seat belts, operating controls and safety devices, plus lights, wipers and similar equipment where they're needed. All defects are corrected before the vehicle goes into service.

    How MapTrack keeps the record

    The start-of-shift check is a pre start on the phone, with or without reception. A failed check saves a note and photo, and can raise the workshop job through a rule you set.

    Source: 29 CFR 1926.601, Motor vehicles (US Occupational Safety and Health Administration, checked 26 Oct 2026)

  • United States, construction

    OSHA 29 CFR 1926.20(b)(2), job site inspections

    What it asks for

    An employer's safety program provides for frequent and regular inspections of the job sites, materials and equipment by competent persons the employer designates.

    How MapTrack keeps the record

    Site and equipment inspections run as forms against the site or the machine, signed by the person who did them, and the history stays on each record.

    Source: 29 CFR 1926.20, General safety and health provisions (US Occupational Safety and Health Administration, checked 26 Oct 2026)

United Kingdom

PUWER regulation 6, LOLER regulation 9

Pricing is quoted in your currency, pounds sterling.

  • Great Britain, work equipment exposed to conditions that cause deterioration

    PUWER 1998, regulation 6, inspection

    What it asks for

    Equipment whose safety depends on how it's installed is inspected after installation and after assembly at a new site. Equipment exposed to conditions that cause deterioration is inspected at suitable intervals and after anything exceptional that could affect its safety. Each result is recorded and kept until the next one, and equipment going to another business carries evidence of its last inspection. Lifting equipment falls under LOLER instead.

    How MapTrack keeps the record

    Each machine and attachment has its own record. Inspections are forms signed by the person who did them, kept on the machine's record, and the next one shows as due soon or overdue.

    Source: Provision and Use of Work Equipment Regulations 1998 (PUWER), regulation 6 (legislation.gov.uk (The National Archives), checked 26 Oct 2026)

  • United Kingdom, lifting equipment and lifting accessories

    LOLER 1998, regulation 9, thorough examination and inspection

    What it asks for

    Lifting equipment exposed to conditions that cause deterioration is thoroughly examined at least every 6 months if it lifts people or is a lifting accessory, and at least every 12 months otherwise, or to an examination scheme, plus after anything exceptional. A competent person inspects it between examinations where that suits, and equipment going to another business carries evidence of its last thorough examination.

    How MapTrack keeps the record

    Excavators used for lifting, chains, slings and lifting accessories carry their thorough examination dates and reports on their records, on a 6 or 12 month schedule.

    Source: Lifting Operations and Lifting Equipment Regulations 1998 (LOLER), regulation 9 (legislation.gov.uk (The National Archives), checked 26 Oct 2026)

PUWER inspection
An inspection of work equipment under PUWER regulation 6, at intervals that suit how quickly it deteriorates, with the result recorded and kept until the next one.
LOLER thorough examination
A detailed examination of lifting equipment by a competent person: at least every 6 months for gear that lifts people and for lifting accessories, at least every 12 months for other lifting equipment, or to an examination scheme.

MapTrack keeps the records these rules ask you to keep. It does not do the inspection or testing, certify your work or make you compliant, and the current text of each instrument is the authority.

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Civil plant terms, defined

Pre start
The operator's check of a machine before the shift, covering fluids, tyres or tracks, lights, brakes and safety gear, recorded so a defect is caught before the machine works.
VOC (verification of competency)
An assessment that an operator can run a particular type of plant safely, signed off and kept on the person's record.
Chain of custody
The unbroken history of who had an item and where, from check-out to return. In MapTrack it's the activity on each asset's record.
Dry hire and wet hire
Dry hire is a machine hired without an operator; wet hire includes the operator. MapTrack's rate cards, an add-on on the Pro and Enterprise plans, hold daily, weekly and monthly dry, wet or standby rates.
Tiered service plan
One schedule holding a machine's services in order, such as 250, 500 and 1,000-hour services, where the bigger service covers the smaller ones that fall due at the same time.
Attachment
A bucket, hammer, ripper or similar tool that moves between machines, and is worth tracking on its own record with its own hours and inspections.

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Customer stories

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Real results from organisations in your industry that replaced spreadsheets and paper with MapTrack.

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Civil & Infrastructure

Tracking time reduced by ~90%

“Bloody amazing! We used to spend 1-2 days a week tracking and managing our generators alone.”

Steve McAllister, Asset Coordinator

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Construction

Single source of truth established

“Finally we’ve got everything in one place - I would recommend this platform to anyone.”

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Frequently asked questions

Common questions from civil contractors and earthmoving teams.

Civil asset management software is a platform that helps civil contractors, earthmoving companies and road builders track, manage and maintain their plant, machinery, fleet and attachments across depots, job sites and projects. It replaces spreadsheets, whiteboards and disconnected tools with a single source of truth for where assets are, who has them, what their compliance status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS and OEM telematics), pre-start and inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Yes. MapTrack supports mixed ownership models common in civil contracting. You can track your own plant alongside subcontractor-owned equipment and hired assets in the same system. Hired and subcontractor assets can be tagged by ownership type so you know what belongs to your fleet and what doesn't - while still running pre-starts, compliance checks and assignments against everything on site.

MapTrack supports the full mix of assets that civil contractors manage. Use GPS tracking or OEM telematics data for excavators, loaders, graders and other heavy plant where devices or integrations are in place. Use QR or barcode labels for attachments, traffic management gear, generators, survey equipment and smaller items. All asset types - regardless of how they're tracked. Live in the same system alongside their compliance registers, maintenance history and project assignments.

Yes. MapTrack is built for field use with offline support. Operators and supervisors can scan assets, complete pre-start forms, update work orders and record meter readings in areas with no mobile signal. Data syncs automatically when the device comes back online. This is critical for civil projects on remote roads, pipeline corridors and rural earthmoving sites where cellular coverage is limited or absent.

Yes. Meter-based maintenance triggers (engine hours, odometer, runtime) drive work orders in MapTrack. Where you have OEM or telematics integrations (Caterpillar, Komatsu, John Deere, Hitachi, JCB, Teletrac Navman, Geotab and others), meter data feeds in automatically so you're servicing based on real usage. Not just the calendar. Manual meter readings are also supported where telematics is not fitted.

MapTrack helps civil contractors meet WHS and site compliance obligations by keeping pre-start records, inspection certificates and maintenance evidence attached to each asset. This includes daily pre-start checks required under WHS Regulations for mobile plant and registered plant, road registration and CTP compliance for fleet and tippers, lifting and rigging certifications where applicable, and site-specific compliance requirements set by the principal contractor or project manager. All evidence is searchable and exportable for audits. Failed pre-start items can automatically trigger work orders so defects are tracked from identification through to rectification.

Use bulk scanning (QR or barcode) to verify what's on a specific project site. MapTrack records each asset scanned, when it was scanned and who scanned it. You can compare scanned results to expected asset lists by project and immediately see what's missing, unscanned or allocated elsewhere. Reports by project, depot or asset class give you audit-ready evidence. Stocktakes that used to take a full day with clipboards now take a fraction of the time on mobile.

Yes. MapTrack integrates with a wide range of OEM platforms and telematics providers used in civil and earthmoving, including Caterpillar, Komatsu, Hitachi, John Deere and JCB, plus telematics platforms including Teletrac Navman, Geotab and others. Integrations bring engine hours, odometer readings, GPS location and fault codes directly into MapTrack, driving maintenance triggers and utilisation visibility without manual data entry. See the integrations page for the full list.

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every operator, supervisor, workshop mechanic, project manager and admin without your costs growing as the team does. This is a significant advantage in civil contracting where crew sizes change between projects, subcontractors need access on site, and you may need dozens of people completing pre-starts and scans every morning. Pricing scales with the number of assets you track, not the size of your team.

Most civil teams are running on MapTrack within one to two weeks. The typical approach is to start with one asset class or one project: import or scan in assets, set up your first workflows (usually pre-starts or plant compliance registers), and roll out to field crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple depots and projects, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and sites.

One system that keeps all four on each machine's record, so the pre start, the hour meter and the service plan aren't in three places. In MapTrack operators do the pre start on their phone and record the hour meter on it, services fall due on the hours with tiered 250, 500 and 1,000-hour plans, a failed check can raise a job for the workshop through a rule you set, and GPS trackers or the machines' own telematics show where each one is. To get an alert when a machine leaves site, see time on site.

Start with the register: one record per machine, attachment and tool, with who's got it and which job site it's on. Bring your spreadsheet in once and label each item with a QR code; buckets, hammers and other attachments get their own label. Then switch on pre starts and servicing on the hours against the same records, and add GPS trackers to the plant that moves most. MapTrack is priced per asset with unlimited users, so every operator can scan from day one.

Start with the jobs it has to do every day: pre starts on every machine that work with no reception, services on run hours and km, which job each machine is on, a failed check that reaches the workshop, and operator tickets on each person's record. Then check the practical side: whether every one of your guys can use it on their own phone, how it handles attachments and small tools, what it connects to (trackers, machine telematics, accounting) and what set-up help you get.

Add up more than the subscription: labels or trackers for the gear, any per-user charges as the crew grows, set-up and training time, and what it takes to connect the machines' own telematics. MapTrack is priced per asset with unlimited users, so adding operators and subcontractors doesn't add to the bill. See pricing for your mix of plant and tools.

Yes. Start with the machines that cost most when they're down or overdue for a service: put them on the register, set their service plans on hours, and run pre starts on the phone. Small tools, attachments and trailers can follow once the crew is used to scanning.

Yes, with rate cards, an add-on on the Pro and Enterprise plans. Set daily, weekly and monthly dry, wet or standby rates by category or for one machine, and the hire cost is recorded when the machine comes back. The machine's days on each job sit on its record either way.

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Resources for civil contractors

Guides, calculators and pages relevant to civil and earthmoving asset management.

Multi-site asset management

How civil contractors manage plant and equipment across depots, projects and job sites from one platform.

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ROI calculator

Calculate how much equipment loss, downtime and inefficiency is costing your civil contracting business each year.

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Plant compliance

How to keep registered plant, road vehicles and mobile equipment compliant across active civil sites.

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Pre-start inspections

Build and run mobile pre-start forms, attached to each asset, with work orders for failed items.

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