What is civil asset management software?

Civil asset management software is a platform that helps civil contractors, earthmoving companies and road builders track, manage and maintain their plant, machinery, fleet and attachments across depots, job sites and projects. It replaces spreadsheets, whiteboards and disconnected tools with a single source of truth for where assets are, who has them, what their compliance status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS and OEM telematics), pre-start and inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Can we track subcontractor plant and hired equipment?

Yes. MapTrack supports mixed ownership models common in civil contracting. You can track your own plant alongside subcontractor-owned equipment and hired assets in the same system. Hired and subcontractor assets can be tagged by ownership type so you know what belongs to your fleet and what doesn't - while still running pre-starts, compliance checks and assignments against everything on site.

How does MapTrack handle mixed asset types - heavy plant through to small tools?

MapTrack supports the full mix of assets that civil contractors manage. Use GPS tracking or OEM telematics data for excavators, loaders, graders and other heavy plant where devices or integrations are in place. Use QR or barcode labels for attachments, traffic management gear, generators, survey equipment and smaller items. All asset types - regardless of how they're tracked. Live in the same system alongside their compliance registers, maintenance history and project assignments.

Does MapTrack work in areas with low or no connectivity?

Yes. MapTrack is built for field use with offline support. Operators and supervisors can scan assets, complete pre-start forms, update work orders and record meter readings in areas with no mobile signal. Data syncs automatically when the device comes back online. This is critical for civil projects on remote roads, pipeline corridors and rural earthmoving sites where cellular coverage is limited or absent.

Can we trigger maintenance from engine hours or odometer?

Yes. Meter-based maintenance triggers (engine hours, odometer, runtime) drive work orders in MapTrack. Where you have OEM or telematics integrations (Caterpillar, Komatsu, John Deere, Hitachi, JCB, Teletrac Navman, Geotab and others), meter data feeds in automatically so you're servicing based on real usage. Not just the calendar. Manual meter readings are also supported where telematics is not fitted.

What compliance requirements does MapTrack help with on civil sites?

MapTrack helps civil contractors meet WHS and site compliance obligations by keeping pre-start records, inspection certificates and maintenance evidence attached to each asset. This includes daily pre-start checks required under WHS Regulations for mobile plant and registered plant, road registration and CTP compliance for fleet and tippers, lifting and rigging certifications where applicable, and site-specific compliance requirements set by the principal contractor or project manager. All evidence is searchable and exportable for audits. Failed pre-start items can automatically trigger work orders so defects are tracked from identification through to rectification.

How do we run site audits across multiple projects?

Use bulk scanning (QR or barcode) to verify what's on a specific project site. MapTrack records each asset scanned, when it was scanned and who scanned it. You can compare scanned results to expected asset lists by project and immediately see what's missing, unscanned or allocated elsewhere. Reports by project, depot or asset class give you audit-ready evidence. Stocktakes that used to take a full day with clipboards now take a fraction of the time on mobile.

Can MapTrack integrate with our existing plant telematics?

Yes. MapTrack integrates with a wide range of OEM platforms and telematics providers used in civil and earthmoving, including Caterpillar, Komatsu, Hitachi, John Deere and JCB, plus telematics platforms including Teletrac Navman, Geotab and others. Integrations bring engine hours, odometer readings, GPS location and fault codes directly into MapTrack, driving maintenance triggers and utilisation visibility without manual data entry. See the integrations page for the full list.

How does MapTrack pricing work for civil contractors?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every operator, supervisor, workshop mechanic, project manager and admin without your costs growing as the team does. This is a significant advantage in civil contracting where crew sizes change between projects, subcontractors need access on site, and you may need dozens of people completing pre-starts and scans every morning. Pricing scales with the number of assets you track, not the size of your team.

How long does it take to get a civil team set up on MapTrack?

Most civil teams are running on MapTrack within one to two weeks. The typical approach is to start with one asset class or one project : import or scan in assets, set up your first workflows (usually pre-starts or plant compliance registers), and roll out to field crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple depots and projects, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and sites.

Civil contractors

Civil contractor asset management software

Track plant, machinery, fleet and attachments across earthmoving and civil projects. Pre-starts, compliance registers and meter-based maintenance in one platform, so you know who has what, what's due and what's job-ready.

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4.8★ G2highest-rated in AU

Unlimited usersper-asset pricing

Offline-readyworks on remote sites

Civil earthmoving site with excavators and dump trucks. MapTrack tracks plant, machinery and fleet across civil projects

Jarrod Milford

Commercial Director

|Reviewed by Lachlan McRitchie

Updated 17 April 2026

Trusted by construction, mining and field service teams

32+ verified reviews on G2 & Capterra

Capterra Best Value 2026 badge for Fixed Asset Management

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What we track

Every asset type on your civil project

MapTrack is built for the full mix of assets that move across your depots, job sites and projects, from attachments and traffic gear through to excavators and dump trucks.

Excavators, loaders & graders
Rollers & compactors
Dump trucks & tippers
Water carts & water trucks
Bulldozers & dozer blades
Articulated dump trucks (ADTs)
Skid steers & small plant
Attachments (buckets, rippers, blades)
Light fleet & site vehicles
Generators & site power
Traffic management equipment
Survey & positioning equipment

The challenge

The costs of poorly managed civil plant and equipment

Civil plant doesn't sit still. It moves between depots and job sites, wears out based on hours not dates, requires documented pre-starts and compliance, and its downtime can stall entire earthworks programmes and blow project deadlines.

Civil site supervisor reviewing scheduled maintenance and prestart checklist alerts on the MapTrack mobile app

Plant moves between depots and job sites with no visibility

Excavators, loaders and rollers get mobilised to a new project, borrowed by another crew or left at the wrong depot. Without a clear location and assignment record you waste hours chasing plant across multiple sites.

Attachments aren't tracked separately from parent plant

Buckets, rippers, blades and tilt hitches get swapped between machines and left at job sites. Without individual tracking they disappear into the fleet - costing thousands in replacements and project delays when the right attachment can't be found.

Maintenance is driven by hours. Not the calendar

Excavators, graders and dump trucks need servicing based on engine hours and runtime. Not arbitrary monthly reminders. Missing service intervals leads to unplanned breakdowns that halt earthworks and blow project timelines.

Pre-starts and compliance for registered plant

Daily pre-start checks on mobile plant and road-registered vehicles must be completed, recorded and producible for audits. Paper forms get lost in site offices, spreadsheets don't attach photographic evidence, and non-compliance creates safety risk and liability.

Project-based allocation and double-booking

Plant gets promised to two projects at once. Without a centralised view of what's allocated where, project managers double-book critical machines - leaving one job short and scrambling to hire replacement gear at a premium.

By the numbers

The real cost of poor asset control on civil projects

Equipment downtime, idle plant and missed maintenance intervals are among the biggest controllable costs on civil projects. The numbers make a clear case for digital tracking.

$6,200

average cost of a single unplanned equipment breakdown on a civil construction site

Infrastructure Australia estimates

18%

of civil project delays are linked to equipment unavailability or maintenance failures

Civil contractors industry survey

5 hrs

per week lost per site supervisor tracking equipment location across multiple zones

Field productivity research

40%

reduction in equipment idle time achieved through digital asset scheduling

MapTrack customer data

One platform

Tracking, compliance and maintenance in one system

Stop juggling whiteboards, paper pre-starts and spreadsheets. MapTrack connects asset tracking, pre-starts and inspections, and usage-based maintenance into a single platform built for field use on civil job sites.

Accountability & tracking

Assign plant, fleet and attachments to projects, depots or crews. Run bulk QR/barcode scans and audits from mobile. Know what's on which job site, what's in the yard and who had it last without whiteboards or spreadsheets.

Explore accountability & tracking

Pre-starts & compliance

Pre-start forms and inspections completed in the field on mobile, attached to each asset with timestamps and photos. Failed items trigger work orders automatically. One place for all compliance evidence across your fleet.

Explore pre-starts & compliance

Maintenance by usage

Meter-based triggers (engine hours, runtime, ODO) drive work orders. OEM and telematics data feeds in automatically where integrated. Service plant when it actually needs it. Not on a guess or a calendar reminder.

Explore maintenance by usage

Compliance

Pre-starts and compliance - done in the field on mobile

Build and run pre-start forms for any plant or vehicle directly on mobile. Operators scan a QR code on the machine, complete the form at the job site or depot with photos - and results attach to the asset record with a timestamp.

Works offline and syncs when back on signal
Failed items automatically trigger work orders
Full compliance history attached to each asset
Meets WHS pre-start obligations for registered plant
Build forms with AI or upload your existing forms

Pre-start inspections

Accountability

Scan, assign and track from the job site

QR code any attachment or small plant, attach a GPS device to heavy machinery, or pull in OEM telematics data. Assign assets to projects, depots or crews. Know who has what, where it is and when it's due back with a clear chain of custody.

Check-in and check-out on mobile or tablet
Bulk scanning for project audits and stocktakes
Assign to projects, depots or crews with scoped access
GPS location for plant and fleet where fitted
Geofence alerts when plant leaves a job site boundary

Asset tracking

Maintenance

Service plant when the hours say so. Not the calendar

Trigger work orders from engine hours, runtime or odometer - not arbitrary calendar reminders. OEM and telematics data feeds in automatically where integrated. Every service record lives alongside the asset's tracking and compliance history.

Meter-based triggers: hours, ODO, runtime
OEM telematics data feeds in automatically
Work orders assigned to mechanics on mobile
Complete parts history and cost tracking
Overdue alerts to keep maintenance current

Maintenance & work orders

“We had plant spread across six job sites and two depots with no single view of where anything was. MapTrack gave us project-level visibility, digital pre-starts every morning and replaced the two systems we were trying to hold together with spreadsheets.”

Site Supervisor

Australian civil & earthmoving contractor

350+

assets tracked across projects

100%

digital pre-starts every morning

2 systems

replaced with one platform

Integrations

Plant data straight from the machine

MapTrack integrates with OEM telematics platforms across the major earthmoving equipment brands, so engine hours, odometer and GPS location drive maintenance and utilisation automatically, without manual data entry.

Engine hour and ODO tracking for timely preventive maintenance
Live GPS location and geofence alerts for plant across your projects
Fault and diagnostic data where supported by your integration
Geofence-based utilisation and time-on-site for project job costing

See all integrations

Field-ready

Built for civil sites, mobile and offline

Civil work happens in the field, not the office. MapTrack runs on any phone or tablet. No specialist hardware required. Scan assets, complete pre-starts, update work orders and record meter readings directly on site.

Offline mode means crews can keep working on remote road corridors, pipeline trenches and rural earthmoving sites with no signal. Data syncs automatically when back online. Unlimited users means everyone on the project has access - operators, supervisors, mechanics and project managers.

Mobile app Pre-starts & forms Work orders

iOS & Android

No specialist hardware required

Offline sync

Works on remote sites

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Full plant and equipment visibility across every project

Know where your machinery is, who has it and when it's due for service. Built for civil contractors managing assets across multiple sites.

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Used across Australia & New Zealand
Per-asset pricing
Unlimited users

Get started

How civil contractors get started

Most civil contractors are tracking plant and equipment within one to two weeks. Start with your highest-value assets and expand across sites as adoption builds.

Step 1

Register your plant, equipment, and small tools

Import your existing fleet register or build from scratch. Add excavators, compactors, survey equipment, and hand tools.

Step 2

Tag assets and assign to site zones

Print heavy-duty QR labels and assign assets to specific sites, zones, or project managers.

Step 3

Manage schedules and track across sites

Monitor equipment utilisation, schedule preventive maintenance, and move assets between projects with a full audit trail.

Key features for civil contractors

Everything a civil or earthmoving team needs in one platform.

Asset tracking & QR scanning QR & barcode labels GPS & OEM integrations Pre-starts & inspections Compliance & certificates Maintenance & work orders Meter-based servicing Scheduling & reservations Audits & stocktakes Service history Cost tracking Multi-site management

Stop the loss

Equipment loss and unplanned downtime are the two biggest controllable costs in civil contracting

MapTrack gives your team the visibility, accountability and maintenance triggers to cut both without adding headcount or replacing your existing telematics.

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Customer stories

See how teams like yours use MapTrack

Real results from organisations in your industry that replaced spreadsheets and paper with MapTrack.

Civil & Infrastructure

Tracking time reduced by ~90%

“Bloody amazing! We used to spend 1–2 days a week tracking our generators alone.”

Steve McAllister, Asset Coordinator

Read full story

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Frequently asked questions

Common questions from civil contractors and earthmoving teams.

Resources for civil contractors

Guides, calculators and pages relevant to civil and earthmoving asset management.

Explore

Built for civil projects that move between sites

Join civil and earthmoving teams across Australia using MapTrack to track assets, run digital pre-starts and keep plant maintained, all in one platform.