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Free fire pump annual service procedure

Free fire pump annual service checklist (printable 14-point PDF) for the yearly service: full flow test, performance curve and impeller inspection.

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Updated 26 Oct 2026

Fire Pump Annual Service Procedure

Yearly service - diesel and electric fire pumps (check against AS 1851-2012 Section 3)

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0 of 14 checks

Performance Testing (additional to weekly)

1Full flow test at rated conditions (rated flow at rated pressure)
2Measure pump performance curve (test at shutoff, 50%, 100%, 150% of rated flow)
3Compare performance to original acceptance test (identify degradation)

Pump Internals (additional to weekly)

4Inspect impeller and wear rings (measure clearances)
5Inspect mechanical seal or packing gland (replace if excessive wear)

Diesel Engine Service (additional to weekly)

6Diesel engine full service (oil + filter change, air filter, fuel filter, coolant check, belt inspection, battery load test)

Electrical (additional to weekly)

7Test transfer switch operation (electric pump - simulate mains failure)
8Full electrical test (insulation resistance, contactor condition, wiring)

Valves & Pipework (additional to weekly)

9Inspect all valves (suction, discharge, test header, bypass, relief)
10Check backflow prevention device
11Inspect fire sprinkler/hydrant connection points

Jockey Pump (additional to weekly)

12Inspect jockey pump (pressure switch calibration, seal condition)

Compliance & Certification

13Confirm the AS 1851-2012 Section 3 yearly items are complete
14Update fire pump log book and issue compliance certificate

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Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Updated 26 October 2026
Also see:Maintenance and work orders →Best CMMS software →MapTrack vs MaintainX →

Short answer

A fire pump annual service checklist records the yearly service of a fire pumpset: start and run tests, flow and pressure readings against acceptance data, diesel engine or electric drive servicing, controller and transfer switch checks, valves and the jockey pump. Fire protection technicians complete it. AS 1851-2012 Section 3 covers routine service of fire pumpsets, so check this visit against its yearly schedule for the installation.

Checked against AS 1851-2012 (incl. Amd 1:2016) on by the MapTrack templates team. How we check templates

Key takeaways

  • The MapTrack fire pump annual service procedure contains 14 checks across 7 sections. Sections covered: Performance Testing (additional to weekly), Pump Internals (additional to weekly), Diesel Engine Service (additional to weekly), Electrical (additional to weekly), Valves & Pipework (additional to weekly), Jockey Pump (additional to weekly), Compliance & Certification.
  • AS 1851-2012 clause 1.16 covers routine service records: logbooks, tags and labels, summary records and record retention.
  • Report defects and service done outside timing tolerances under AS 1851 clause 1.17, which also covers yearly condition reports.
  • AS 2941-2013 covers pumpset design, installation and commissioning tests. Compare annual flow results with the commissioning acceptance data.
  • In NSW, owners must keep each essential fire safety measure maintained (DCFS Regulation section 81) and give annual fire safety statements (Part 12).
  • In the US, NFPA 25 Chapter 8 covers fire pump inspection, testing and maintenance.

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Saunders InternationalMineral ResourcesSupagasHacer GroupMetro TunnelUltrabuilt

What is a fire pump annual service procedure?

A fire pump annual service is a comprehensive yearly maintenance and performance testing event for a fire pumpset. It includes all weekly test items plus detailed inspection, servicing and performance verification that can only be performed annually. The annual service must be performed by a qualified fire protection technician and generates a compliance certificate for the building fire safety file. Key additions over the weekly test include: a full flow test at rated conditions, performance curve measurement at multiple flow points (shutoff, 50%, 100%, 150% of rated flow), comparison to the original acceptance test data, impeller and wear ring inspection, diesel engine full service (oil, filters, belts, battery load test), transfer switch testing, comprehensive valve inspection, full electrical testing and jockey pump service. It takes approximately 4 to 6 hours.

Fire pumps are life-safety-critical assets that may sit idle for months or years between emergency activations, making the annual service essential for confirming operational readiness. In Australia, Section 3 of AS 1851-2012 (Routine service of fire protection systems and equipment) sets out the routine service of fire pumpsets, on monthly, six-monthly, yearly and five-yearly schedules. This checklist is for a yearly service visit: check its items against the Section 3 yearly schedule that applies to the installation. AS 2941-2013 (Fixed fire protection installations - Pumpset systems) is a different standard: it covers how the pumpset is designed, installed and tested at commissioning, while routine service is in AS 1851-2012. A standard is voluntary on its own and can become mandatory when legislation calls it up. In NSW, for example, since 13 February 2026 class 1b and class 2 to 9 buildings must have their essential fire safety measures inspected and tested to AS 1851-2012 where the standard covers them, unless a performance solution applies. NSW councils enforce it, and non-compliance can bring fines of $33,000 for individuals and $66,000 for corporations, or Fire Safety Orders. Most property insurers mandate documented annual servicing as a condition of cover. A fire-related incident that exposes an unserviced pump installation can also lead to prosecution under WHS legislation.

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Benefits of using this fire pump annual service procedure

  • Performance verification: the annual flow test and performance curve confirm the pump still meets its rated output. Degradation is caught before the pump fails during an emergency.
  • Routine service record: AS 1851-2012 covers logbooks and other routine service records (clause 1.16) and yearly condition reports (clause 1.17.2), and a completed checklist gives the competent person the results to record.
  • Diesel engine reliability: a full engine service (oil, filters, belts, battery load test) ensures the diesel driver is ready for extended operation during a fire event.
  • Component longevity: inspecting the impeller, wear rings and mechanical seal during the annual service catches wear before it causes catastrophic failure or performance degradation.
  • System integrity: inspecting all valves, backflow prevention devices and connection points ensures the complete fire protection system is functional.
  • Insurance compliance: documented annual fire pump service certificates are typically required as a condition of property insurance cover.

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  • Track service intervals by hours, kilometres or calendar date in one place.
  • Attach supplier invoices and parts receipts to each maintenance record.

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What to include in a fire pump annual service procedure

This fire pump annual service procedure covers 6 key areas:

  • Performance testing: full flow test at rated conditions, performance curve at shutoff/50%/100%/150%, comparison to acceptance test data.
  • Pump internals: impeller and wear ring inspection (measure clearances), mechanical seal or packing gland assessment.
  • Diesel engine service: full service including oil + filter change, air filter, fuel filter, coolant check, belt inspection, battery load test.
  • Electrical: transfer switch operation test, full electrical test (insulation resistance, contactor condition, wiring).
  • Valves and pipework: inspect all valves, backflow prevention device, fire sprinkler/hydrant connection points.
  • Compliance and certification: confirm the AS 1851-2012 Section 3 yearly items are complete, update the fire pump log book and issue the compliance certificate.

How to use this fire pump annual service procedure

  1. Complete the weekly test procedure first. The annual service carries forward all weekly test items.: Run through the full weekly test checklist including pump start tests, pressure readings, diesel engine checks and jockey pump verification. Document all results before proceeding to annual-specific tasks.
  2. Set up calibrated test gauges on the test header. Conduct the full flow test at rated conditions (rated flow at rated pressure).: Install calibrated pressure gauges on the suction and discharge sides of the test header. Open the test header valves progressively to achieve rated flow. Record suction pressure, discharge pressure and flow rate at rated conditions.
  3. Measure the pump performance curve at four points: shutoff, 50%, 100% and 150% of rated flow. Compare results to the original acceptance test data and note any degradation.: Adjust the test header valve to achieve each flow point. Record suction pressure, discharge pressure and flow rate at shutoff, 50%, 100% and 150% of rated flow. Plot the results against the original factory acceptance test curve. Any pressure drop exceeding 5% at rated flow warrants investigation.
  4. Inspect the impeller and wear rings. Measure clearances and compare to manufacturer tolerances. Inspect the mechanical seal or packing gland and replace if worn.: If the pump design allows inspection without full disassembly, measure wear ring clearances using feeler gauges and compare to the manufacturer specification. Inspect the mechanical seal for leaks exceeding an acceptable drip rate. Replace packing gland material if the drip rate cannot be controlled with adjustment.
  5. Perform the full diesel engine service: change oil and filter, replace air filter and fuel filter, check coolant, inspect belts, conduct battery load test.: Use the oil grade specified for the diesel driver, typically 15W-40 CI-4. Replace both primary and secondary fuel filters. Test coolant concentration with a refractometer. Load test both battery banks and replace any battery below 75% of rated CCA.
  6. Test the transfer switch operation (electric pump). Conduct full electrical testing: insulation resistance, contactor condition, wiring inspection.: Simulate a mains failure to verify the transfer switch directs power to the fire pump motor. Use a 500V megger for insulation resistance testing on the pump motor. Inspect all contactors for pitting and check wiring for heat damage or loose connections.
  7. Inspect all valves (suction, discharge, test header, bypass, relief). Check the backflow prevention device. Inspect fire sprinkler and hydrant connection points.: Verify each valve operates freely and seals correctly. Inspect valve stems for corrosion. Test the relief valve set point. Check the backflow prevention device for correct operation and certification currency. Inspect all sprinkler and hydrant connections for leaks, corrosion or mechanical damage.
  8. Service the jockey pump (pressure switch calibration, seal condition). Confirm the AS 1851-2012 Section 3 yearly items are complete. Update the fire pump log book and issue the compliance certificate.: Calibrate the jockey pump pressure switch to maintain system pressure within the correct band. Check the jockey pump seal for leaks. Check off each yearly item in AS 1851-2012 Section 3 that applies to the installation. Sign and issue the annual compliance certificate and file it in the fire pump log book.

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How often should you complete this service procedure?

AS 1851-2012 Section 3 has a yearly service schedule for fire pumpsets, alongside monthly, six-monthly and five-yearly schedules, and one item in the yearly schedule falls due every two years. AS 2941-2013 covers the design, installation and commissioning tests of the pumpset; the service intervals usually come from AS 1851-2012. In NSW, for example, AS 1851-2012 routine service is distinct from the Annual Fire Safety Statement (AFSS): only an accredited practitioner (fire safety) can carry out the AFSS assessment, though they may consider the AS 1851-2012 results. Between annual services, the monthly and six-monthly routine service still falls due, and a weekly test can be added to verify the pump starts and runs correctly. In MapTrack, set up both the weekly test schedule and annual service schedule for each fire pump with automatic reminders and compliance certificate expiry tracking. The assigned person gets an email when each falls due within 7 days, and the digital checklist records each result.

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Frequently asked questions

A fire pump annual service includes all weekly test items (pump start, pressure readings, diesel engine checks, jockey pump, controller alarms) plus comprehensive maintenance and performance testing. Additional annual items include: full flow test at rated conditions, pump performance curve measurement (shutoff, 50%, 100%, 150% of rated flow), comparison to original acceptance test, impeller and wear ring inspection, mechanical seal or packing gland replacement (if worn), complete diesel engine service (oil + filter, air filter, fuel filter, coolant, belts, battery load test), transfer switch testing, valve inspection, backflow device check, sprinkler/hydrant connection inspection, full electrical test, jockey pump service, and a check that the AS 1851-2012 Section 3 yearly items are complete before the compliance certificate is issued. It takes approximately 4 to 6 hours.

A fire pump annual service must be carried out by a competent person, usually a qualified fire protection technician. Licensing rules differ by state. In NSW, for example, AS 1851-2012 inspection and testing that does not involve a specialist trade generally needs no licence and no FPAS accreditation, while work that involves a specialist trade such as electrical or plumbing may need a licence. Record the results in the fire pump log book: in NSW, building owners must keep AS 1851-2012 records for at least 7 years and make them available for inspection.

A fire pump performance curve plots the relationship between flow rate and discharge pressure at multiple test points (typically shutoff, 50%, 100% and 150% of rated flow). The annual performance curve is compared to the original factory acceptance test data to identify any degradation in pump performance. A drop in pressure at rated flow may indicate impeller wear, increased wear ring clearance, or internal blockage. Catching degradation early allows planned repair before the pump fails to meet its rated output during a fire event.

The weekly test is an operational check that confirms the pump starts, runs and produces adequate pressure. It does not involve maintenance actions or performance curve testing. The annual service includes all weekly test items plus comprehensive maintenance: full flow testing at rated conditions, performance curve measurement at four points, impeller and wear ring inspection, diesel engine full service, transfer switch testing, valve inspection, electrical testing, jockey pump servicing and compliance certification. The annual service is the point at which the compliance certificate is issued.

Yes, this fire pump annual service checklist is completely free to download as a PDF. No account or signup is required. For teams wanting to move beyond paper forms, MapTrack offers a digital version that schedules each inspection, emails the assigned person in the week before it falls due, and stores completed records in the cloud for instant retrieval during audits.

Applicable regulatory standards

This template is a starting point. Check the current requirements that apply to your equipment, work and location. The template alone does not establish compliance.

  • Routine service of fire protection systems and equipment

    Edition: AS 1851-2012 (incl. Amd 1:2016)

    Routine service of fire pumpsets, competence of service staff, service records and defect reporting.

    • Section 3: Routine service of fire pumpsets.
    • 1.10: Competence required of people who carry out routine service.
    • 1.16: Routine service records: logbooks, tags and labels, summary records and record retention.
    • 1.17: Reporting defects, non-conformances and service activities outside timing tolerances, plus yearly condition reports.

    Standards AustraliaSold by the publisher

  • Fixed fire protection installations - Pumpset systems

    Edition: AS 2941-2013

    Pumpset design, installation and commissioning tests, the baseline the annual flow results are compared with.

    Standards AustraliaSold by the publisher

  • Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW)

    Edition: Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW), text as at 12 August 2023

    NSW: owners keep essential fire safety measures maintained and give annual fire safety statements.

    • s 81: Requires the building owner to keep each essential fire safety measure maintained to its standard of performance.
    • Part 12: Fire safety statements, including annual and supplementary fire safety statements for buildings.

    NSW Parliamentary Counsel's Office (NSW Legislation)

  • Building Regulations 2018 (Vic)

    Edition: Building Regulations 2018 (Vic), version 031 (in force from 1 September 2026)

    Victoria: maintaining essential safety measures and the owner's annual essential safety measures report.

    • Part 15: Maintenance of buildings and places of public entertainment, including essential safety measures.
    • reg 223: Requires the owner to prepare an annual essential safety measures report.

    Victorian Government (Victorian Legislation)

  • Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

    Edition: NFPA 25, 2026 edition

    US: inspection, testing and maintenance of fire pumps. Check the edition the authority having jurisdiction enforces.

    • Chapter 8: Inspection, testing and maintenance of fire pumps.

    National Fire Protection Association (NFPA)Sold by the publisher

Each source was read at its publisher and the page checked on 26 October 2026. The publisher's current text is the authority.

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<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
  <p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
  <p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Fire pump annual service procedure</p>
  <ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
    <li style="margin:4px 0;">Performance testing: full flow test at rated conditions, performance curve at shutoff/50%/100%/150%, comparison to acceptance test data.</li>
    <li style="margin:4px 0;">Pump internals: impeller and wear ring inspection (measure clearances), mechanical seal or packing gland assessment.</li>
    <li style="margin:4px 0;">Diesel engine service: full service including oil + filter change, air filter, fuel filter, coolant check, belt inspection, battery load test.</li>
    <li style="margin:4px 0;">Electrical: transfer switch operation test, full electrical test (insulation resistance, contactor condition, wiring).</li>
    <li style="margin:4px 0;">Valves and pipework: inspect all valves, backflow prevention device, fire sprinkler/hydrant connection points.</li>
    <li style="margin:4px 0;">Compliance and certification: confirm the AS 1851-2012 Section 3 yearly items are complete, update the fire pump log book and issue the compliance certificate.</li>
  </ul>
  <p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/fire-pump-annual-service" style="color:#071D49;font-weight:600;text-decoration:none;">Fire pump annual service procedure</a> by MapTrack</p>
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The MapTrack fire pump annual service procedure contains 14 checks across 7 sections.

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