Government & council asset management software

By the numbers

The real cost of poor asset management in government

Asset discrepancies, write-offs and compliance reporting burdens are significant and avoidable costs in public sector organisations. The numbers make a clear case for digital tracking.

One platform

Tracking, compliance and maintenance in one system

Stop juggling spreadsheets, disconnected systems and paper registers across departments. MapTrack connects asset tracking, inspections and compliance, and scheduled maintenance into a single platform with the enterprise controls government teams require.

Frequently asked questions

Common questions from government and council teams.

What is government asset management software?

Government asset management software is a platform that helps councils, state agencies and public works departments track, manage and maintain fleet, IT equipment, tools and plant across departments, depots and sites. It replaces spreadsheets, paper registers and disconnected systems with a single source of truth for where assets are, who has them, what their compliance status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS and OEM telematics), pre-start and inspection forms, maintenance scheduling and work orders, and reporting with enterprise controls like SSO and RBAC for government deployment.

Is single sign-on (SSO) and role-based access control (RBAC) available?

Yes. MapTrack supports single sign-on via SAML 2.0 and Active Directory integration, so staff authenticate through your existing identity provider. Role-based access control lets you restrict visibility and actions by department, depot or role. For example, parks staff see only parks assets, while fleet coordinators see the entire fleet register. IT administrators can manage access centrally without per-user configuration in MapTrack. See the enterprise features page for full details.

Where is our data hosted and can we meet data residency requirements?

MapTrack runs on AWS with regional hosting options including Australia, Europe and the United States. For Australian government and council deployments, data is hosted in the Sydney AWS region by default. We can provide documentation on data residency, encryption at rest and in transit, and infrastructure security for your procurement and IT security review.

Can MapTrack support our procurement and security questionnaire process?

Yes. We regularly support government procurement processes and can provide responses to vendor security questionnaires, SOC 2 documentation, data handling policies and privacy impact assessments. Contact us to discuss your specific requirements - we're familiar with the procurement processes used by Australian local councils and state agencies.

How do we run audits across multiple departments or depots?

Use bulk QR or barcode scanning to verify what's at a specific depot or assigned to a department. MapTrack records each asset scanned, when it was scanned and who scanned it. Compare scanned results against expected asset registers and immediately see what's missing, unscanned or unaccounted for. Reports by department, depot or asset class give you audit-ready evidence. Stocktakes that used to take days with clipboards and spreadsheets now take hours on mobile.

Can we track both fleet and IT assets in the same system?

Yes. MapTrack supports mixed asset types in a single platform. Use QR or barcode labels for IT equipment, devices, tools and smaller assets. Use GPS tracking or OEM telematics for fleet vehicles and heavy plant where devices or integrations are in place. All asset types - regardless of how they're tracked. Live in the same system alongside their compliance records, maintenance history, assignments and depreciation data.

How does MapTrack handle staff turnover and asset handovers?

Every asset assignment and transfer is recorded with timestamps, the staff member involved and any notes or photos. When staff leave or change departments, you can see exactly which assets were assigned to them and run a handover audit. Bulk scanning confirms what's been returned. This creates a clear chain of custody that survives role changes, team restructures and staff turnover, eliminating the accountability gaps that typically occur during transitions.

Can we track asset depreciation and lifecycle costs?

Yes. MapTrack supports asset depreciation tracking using straight-line, diminishing value or custom methods. Combined with maintenance cost tracking, you get full lifecycle cost visibility for each asset, from acquisition through to disposal. This data supports capital planning, budget submissions and replacement cycle decisions for fleet, IT and equipment portfolios.

How does MapTrack pricing work for government teams?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every staff member, depot worker, fleet coordinator and administrator without your costs growing as the team does. This is a significant advantage for government and council organisations where hundreds of staff may need to scan assets, complete inspections or check equipment in and out. Pricing scales with the number of assets you track, not the size of your team.

How long does it take to get a government team set up on MapTrack?

Most government and council teams are running on MapTrack within two to four weeks. The typical approach is to start with one department or asset class, such as fleet or IT equipment : import or scan in assets, set up your first workflows (usually pre-starts or compliance tracking), and roll out to staff. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple departments and depots, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and departments.