What is construction asset management software?

Construction asset management software is a platform that helps construction and infrastructure businesses track, manage and maintain their tools, plant, equipment and vehicles across projects and sites. It replaces spreadsheets and paper systems with a single source of truth for where assets are, who has them, what their compliance status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS and OEM telematics), pre-start and inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Does MapTrack work for subcontractors?

Yes. MapTrack is designed for the reality of construction where multiple crews and subcontractors share assets across sites and projects. You can assign tools and plant to people, crews or projects, configure check-in and check-out, and set permissions so subcontractors can complete forms and scans without accessing data outside their scope. Assignments and transfers are tracked with timestamps so accountability is always clear.

Can we track both tools and heavy plant in the same system?

Yes. MapTrack supports mixed asset types in a single platform. Use QR or barcode labels for hand tools, power tools and smaller equipment. Use GPS tracking or OEM telematics data for plant and heavy equipment where devices or integrations are in place. All asset types - regardless of how they're tracked. Live in the same system alongside their compliance records, maintenance history and assignments.

How do we handle low-connectivity sites?

MapTrack is built for field use with offline support. Field crews can scan assets, complete pre-start forms, update work orders and record meter readings in areas with no connectivity. Data syncs automatically when the device comes back online. This is particularly important for remote projects, underground work and basement construction where cellular coverage is limited or absent.

Can we trigger maintenance from engine hours or ODO?

Yes. Meter-based maintenance triggers (runtime hours, engine hours, odometer) drive work orders in MapTrack. Where you have OEM or telematics integrations (Caterpillar, John Deere, Komatsu, Teletrac Navman, Geotab and others), meter data feeds in automatically so you're servicing based on real usage. Not just the calendar. Manual meter readings are also supported where telematics is not present.

What compliance requirements does MapTrack help with on construction sites?

MapTrack helps construction teams meet WHS and contractual compliance obligations by keeping pre-start records, inspection certificates and maintenance evidence attached to each asset. This includes daily plant pre-starts required under WHS Regulations, design registration and inspection requirements for registered plant, test-and-tag records for electrical equipment, and principal contractor requirements for documented safety management. All evidence is searchable and exportable for audits. Failed pre-start items can automatically trigger work orders so defects are tracked from identification through to rectification.

How do we run site audits and stocktakes?

Use bulk scanning (QR or barcode) to verify what's on site. MapTrack records each asset scanned, when it was scanned and who scanned it. You can compare scanned results to expected asset lists and immediately see what's missing, unscanned or unaccounted for. Reports by site, project or asset class give you audit-ready evidence. Stocktakes that used to take a day with clipboards now take a fraction of the time on mobile.

Can MapTrack integrate with our existing plant telematics?

Yes. MapTrack integrates with a wide range of OEM platforms and telematics providers used in construction, including Caterpillar, John Deere, Komatsu, Hitachi, JCB and Bobcat, plus telematics platforms including Teletrac Navman, Geotab, HCSS and others. Integrations bring engine hours, odometer readings, GPS location and fault codes directly into MapTrack, driving maintenance triggers and utilisation visibility without manual data entry. See the integrations page for the full list.

How does MapTrack pricing work for construction teams?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every field worker, supervisor, plant operator and admin without your costs growing as the team does. This is a significant advantage in construction where crew sizes vary, subcontractors rotate on and off site, and you may need hundreds of people to be able to complete forms or scans. Pricing scales with the number of assets you track, not the size of your team.

How long does it take to get a construction team set up on MapTrack?

Most construction teams are running on MapTrack within one to two weeks. The typical approach is to start with one asset class or one site : import or scan in assets, set up your first workflows (usually pre-starts or audits), and roll out to field crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple projects or sites, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and sites.

What is construction tool tracking software?

Construction tool tracking software is a digital platform that helps builders, contractors and project managers know exactly where every tool is across multiple job sites. It replaces manual sign-out sheets and spreadsheets with QR code scanning, GPS location and mobile check-in/check-out. This means fewer lost tools, faster audits and clear accountability for every item. MapTrack lets site teams scan a QR label to check a tool in or out in seconds, with the location, time and operator recorded automatically.

How does construction equipment asset management software work?

Construction equipment asset management software centralises your entire fleet of tools, plant and equipment into a single register. Each asset gets a unique identifier (QR code, barcode or GPS tracker) and a digital record that tracks its location, condition, compliance status and maintenance history. When a piece of equipment moves between sites, the system updates in real time. When a service is due, the system sends an alert. When an auditor asks for proof of compliance, the system generates a report with timestamps and photos attached.

Construction & infrastructure

Construction asset management software

Track tools, plant, equipment and fleet across projects and sites. Pre-starts, compliance and maintenance in one platform, so you know who has what, what's due and what's job-ready.

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4.8★ G2highest-rated in AU

Unlimited usersper-asset pricing

Offline-readyworks on any site

Construction site with excavators and plant. MapTrack tracks tools, plant and fleet across Australian construction projects

Jarrod Milford

Commercial Director

|Reviewed by Lachlan McRitchie

Updated 9 April 2026

Trusted by construction, mining and field service teams

32+ verified reviews on G2 & Capterra

Capterra Best Value 2026 badge for Fixed Asset Management

Capterra Best Ease of Use 2026 badge for Fixed Asset Management

What we track

Every asset type on your project

MapTrack is built for the full mix of assets that move across your depots, sites and projects, from hand tools to heavy plant.

Excavators, loaders & dump trucks
Compactors, rollers & graders
Generators, lighting towers & site power
Power tools (drills, saws, grinders)
Hand tools & tool kits
Ladders, scaffolding & access equipment
Site sheds, containers & storage
Water pumps, compressors & hoses
Vehicles (utes, trucks, trailers)
Welding & cutting equipment
Plant attachments & buckets
Fuel bowsers & site services

The challenge

The costs of poorly managed construction assets

Construction assets don't behave like office equipment. They move between sites, wear out based on hours not dates, require documented compliance, and their downtime can cascade across your entire project schedule. The Chartered Institute of Building (2023) estimates that theft and vandalism on UK construction sites costs the industry over £800 million per year, with tools and small plant being the most commonly targeted items.

Assets move between depots, sites and subcontractors

Spreadsheets and paper don't keep up when plant and tools cross project boundaries. You lose visibility and accountability the moment an asset leaves your depot.

Maintenance is triggered by hours or usage. Not the calendar

Heavy plant and equipment need servicing based on engine hours, runtime or odometer. Not arbitrary monthly reminders. Missing service intervals leads to breakdowns and costly downtime.

Compliance evidence needs to be attached to each asset

Pre-starts, design registrations, inspection certificates and test-and-tag records must be linked to specific assets and producible on demand. Paper forms get lost; spreadsheets don't attach evidence.

Equipment downtime can halt entire job sites

When critical plant goes down without warning, it doesn't just cost repair time. It can stop crews, trigger liquidated damages and damage client relationships. You need proactive visibility, not reactive fire-fighting.

Tool loss and theft is a significant recurring cost

Hand tools, power tools and consumable equipment go missing constantly on construction sites. Without a clear chain of custody - who had it, when, and where - the losses are written off with no accountability.

By the numbers

The real cost of tool loss on construction sites

Construction is one of the hardest-hit industries for tool loss, theft and unplanned downtime. The numbers make a clear case for digital tracking.

$3,000–$5,000

lost per tradesperson per year in missing or stolen hand and power tools

AU construction industry surveys

1–2 hours

per day lost across crews searching for tools, waiting for equipment or chasing deliveries

Jobsite productivity research

$1,500+

average cost per unplanned equipment breakdown including repair, rental and lost production

Heavy equipment maintenance data

40%

of construction companies still rely on spreadsheets or paper for asset tracking

Digital adoption benchmarks

One platform

Tracking, compliance and maintenance in one system

Stop juggling spreadsheets and point solutions. MapTrack connects asset tracking, pre-starts and inspections, and usage-based maintenance into a single platform built for field use.

Accountability & tracking

Assign tools and plant to people, crews or projects. Run bulk QR/barcode scans and audits from mobile. Know what's on which site, what's missing and who had it last without spreadsheets.

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Pre-starts & compliance

Pre-start forms and inspections completed in the field on mobile, attached to each asset with timestamps and photos. Failed items trigger work orders automatically. One place for all compliance evidence.

Explore pre-starts & compliance

Maintenance by usage

Meter-based triggers (engine hours, runtime, ODO) drive work orders. OEM and telematics data feeds in automatically where integrated. Service plant when it needs it. Not on a guess.

Explore maintenance by usage

Compliance

Pre-starts and inspections, field-ready on mobile

Build and run pre-start forms for any plant or vehicle directly on mobile. Operators scan a QR code, complete the form in the field with photos, and results attach to the asset record with a timestamp.

Works offline and syncs when back on signal
Failed items automatically trigger work orders
Full compliance history attached to each asset
Meets WHS pre-start obligations for registered plant
Build forms with AI or upload your existing forms

Pre-start inspections

Accountability

Scan, assign and track from the job site

QR code any tool, attach a GPS device to plant, or pull in OEM telematics data. Assign assets to people, crews or projects. Know who has what, where it is and when it's due back with a clear chain of custody.

Check-in and check-out on mobile or tablet
Bulk scanning for site audits and stocktakes
Assign to subcontractors with limited access
GPS location for plant and fleet where fitted
Geofence alerts when assets leave a site boundary

Asset tracking

Maintenance

Service plant when it needs it. Not on a guess

Trigger work orders from engine hours, runtime or odometer - not arbitrary calendar reminders. OEM and telematics data feeds in automatically where integrated. Every service record lives alongside the asset's tracking and compliance history.

Meter-based triggers: hours, ODO, runtime
OEM telematics data feeds in automatically
Work orders assigned to techs on mobile
Complete parts history and cost tracking
Overdue alerts to keep maintenance current

Maintenance & work orders

“MapTrack gave us visibility across our fleet we’d never had before. Pre-starts completed on site, work orders triggered automatically, and no more chasing down who has which plant. It replaced three separate systems.”

Plant Manager

Major Australian construction contractor

400+

assets tracked across 5 sites

100%

pre-starts completed digitally

3 systems

replaced with MapTrack

Integrations

Plant data straight from the machine

MapTrack integrates with OEM telematics platforms across the major yellow plant brands, so engine hours, odometer and GPS location drive maintenance and utilisation automatically, without manual data entry.

Engine hour and ODO tracking for timely preventive maintenance
Live GPS location and geofence alerts for plant across your sites
Fault and diagnostic data where supported by your integration
Geofence-based utilisation and time-on-site for project job costing

See all integrations

Field-ready

Built for job sites, mobile and offline

Construction happens in the field, not the office. MapTrack runs on any phone or tablet. No specialist hardware required. Scan assets, complete pre-starts, update work orders and record meter readings directly on site.

Offline mode means crews can keep working in basements, tunnels or remote locations with no signal. Data syncs automatically when back online. Unlimited users means everyone on site has access - operators, supervisors, sub-contractors and office staff.

Mobile app Pre-starts & forms Work orders

iOS & Android

No specialist hardware required

Offline sync

Works without signal

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Track every tool and machine on your job sites

Pre-starts, compliance records and maintenance scheduling for every asset on site. Built for Australian construction teams.

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Used across Australia & New Zealand
Per-asset pricing
Unlimited users

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How construction teams roll out MapTrack

Most construction teams are tracking tools and equipment within one to two weeks. Start at the depot, expand to sites, and build crew habits early.

Week 1

Import your register

Upload your existing tool and equipment list from a spreadsheet, or scan items in one by one. MapTrack creates a digital register with serial numbers, purchase dates, compliance records and assignments.

Week 1–2

Label at the depot

Print QR code labels and attach to tools, plant and equipment at the depot. Set up sites, sheds and vehicles as locations. Assign assets to their current location so you start with an accurate baseline.

Week 2

Set up site workflows

Configure pre-start inspection forms for plant and vehicles, maintenance schedules for equipment servicing, and check-in/out for tool rooms and site sheds. MapTrack's onboarding team helps you build these.

Week 3+

Roll out to crews

Give site supervisors, foremen, plant operators and tradespeople access on their phones. They scan tools in and out, complete pre-starts, and log maintenance issues directly from site. No app download required.

Key features for construction

Everything a construction or infrastructure team needs in one platform.

Asset tracking & QR scanning QR & barcode labels GPS & OEM integrations Pre-starts & inspections Compliance & certificates Maintenance & work orders Meter-based servicing Scheduling & reservations Audits & stocktakes Service history Cost tracking Contractor tool tracking

Stop the loss

Equipment loss and downtime are the two biggest controllable costs in construction asset management

MapTrack gives your team the visibility, accountability and maintenance triggers to cut both without adding headcount or replacing your existing telematics.

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Customer stories

See how teams like yours use MapTrack

Real results from organisations in your industry that replaced spreadsheets and paper with MapTrack.

Construction

Single source of truth established

“Finally we’ve got everything in one place - I would recommend this platform to anyone.”

Ashley Sutherland, Plant & Logistics Administrator

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Construction

Hire costs reduced considerably

“Having one platform to track every asset across all our projects has been a game-changer for how we plan and deliver wor...”

Project Delivery Team

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Frequently asked questions

Common questions from construction and infrastructure teams.

Resources for construction teams

Guides, calculators and pages relevant to construction and infrastructure asset management.

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Construction teams start tracking today

Join construction and infrastructure teams across Australia using MapTrack to track assets, run digital pre-starts and keep plant maintained, all in one platform.