Construction asset management software
Track tools, plant, equipment and fleet across projects and sites. Pre-starts, compliance and maintenance in one platform, so you know who has what, what's due and what's job-ready.
Trusted by construction, mining and field service teams
What we track
Every asset type on your project
MapTrack is built for the full mix of assets that move across your depots, sites and projects, from hand tools to heavy plant.
- Excavators, loaders & dump trucks
- Compactors, rollers & graders
- Generators, lighting towers & site power
- Power tools (drills, saws, grinders)
- Hand tools & tool kits
- Ladders, scaffolding & access equipment
- Site sheds, containers & storage
- Water pumps, compressors & hoses
- Vehicles (utes, trucks, trailers)
- Welding & cutting equipment
- Plant attachments & buckets
- Fuel bowsers & site services
The challenge
The costs of poorly managed construction assets
Construction assets don't behave like office equipment. They move between sites, wear out based on hours not dates, require documented compliance, and their downtime can cascade across your entire project schedule. The Chartered Institute of Building (2023) estimates that theft and vandalism on UK construction sites costs the industry over £800 million per year, with tools and small plant being the most commonly targeted items.
Assets move between depots, sites and subcontractors
Spreadsheets and paper don't keep up when plant and tools cross project boundaries. You lose visibility and accountability the moment an asset leaves your depot.
Maintenance is triggered by hours or usage. Not the calendar
Heavy plant and equipment need servicing based on engine hours, runtime or odometer. Not arbitrary monthly reminders. Missing service intervals leads to breakdowns and costly downtime.
Compliance evidence needs to be attached to each asset
Pre-starts, design registrations, inspection certificates and test-and-tag records must be linked to specific assets and producible on demand. Paper forms get lost; spreadsheets don't attach evidence.
Equipment downtime can halt entire job sites
When critical plant goes down without warning, it doesn't just cost repair time. It can stop crews, trigger liquidated damages and damage client relationships. You need proactive visibility, not reactive fire-fighting.
Tool loss and theft is a significant recurring cost
Hand tools, power tools and consumable equipment go missing constantly on construction sites. Without a clear chain of custody - who had it, when, and where - the losses are written off with no accountability.
By the numbers
The real cost of tool loss on construction sites
Construction is one of the hardest-hit industries for tool loss, theft and unplanned downtime. The numbers make a clear case for digital tracking.
$3,000–$5,000
lost per tradesperson per year in missing or stolen hand and power tools
AU construction industry surveys
1–2 hours
per day lost across crews searching for tools, waiting for equipment or chasing deliveries
Jobsite productivity research
$1,500+
average cost per unplanned equipment breakdown including repair, rental and lost production
Heavy equipment maintenance data
40%
of construction companies still rely on spreadsheets or paper for asset tracking
Digital adoption benchmarks
One platform
Tracking, compliance and maintenance in one system
Stop juggling spreadsheets and point solutions. MapTrack connects asset tracking, pre-starts and inspections, and usage-based maintenance into a single platform built for field use.
Accountability & tracking
Assign tools and plant to people, crews or projects. Run bulk QR/barcode scans and audits from mobile. Know what's on which site, what's missing and who had it last without spreadsheets.
Learn morePre-starts & compliance
Pre-start forms and inspections completed in the field on mobile, attached to each asset with timestamps and photos. Failed items trigger work orders automatically. One place for all compliance evidence.
Learn moreMaintenance by usage
Meter-based triggers (engine hours, runtime, ODO) drive work orders. OEM and telematics data feeds in automatically where integrated. Service plant when it needs it. Not on a guess.
Learn moreCompliance
Pre-starts and inspections, field-ready on mobile
Build and run pre-start forms for any plant or vehicle directly on mobile. Operators scan a QR code, complete the form in the field with photos, and results attach to the asset record with a timestamp.
- Works offline and syncs when back on signal
- Failed items automatically trigger work orders
- Full compliance history attached to each asset
- Meets WHS pre-start obligations for registered plant
- Build forms with AI or upload your existing forms
Accountability
Scan, assign and track from the job site
QR code any tool, attach a GPS device to plant, or pull in OEM telematics data. Assign assets to people, crews or projects. Know who has what, where it is and when it's due back with a clear chain of custody.
- Check-in and check-out on mobile or tablet
- Bulk scanning for site audits and stocktakes
- Assign to subcontractors with limited access
- GPS location for plant and fleet where fitted
- Geofence alerts when assets leave a site boundary
Maintenance
Service plant when it needs it. Not on a guess
Trigger work orders from engine hours, runtime or odometer - not arbitrary calendar reminders. OEM and telematics data feeds in automatically where integrated. Every service record lives alongside the asset's tracking and compliance history.
- Meter-based triggers: hours, ODO, runtime
- OEM telematics data feeds in automatically
- Work orders assigned to techs on mobile
- Complete parts history and cost tracking
- Overdue alerts to keep maintenance current
“MapTrack gave us visibility across our fleet we’d never had before. Pre-starts completed on site, work orders triggered automatically, and no more chasing down who has which plant. It replaced three separate systems.”
Plant Manager
Major Australian construction contractor
400+
assets tracked across 5 sites
100%
pre-starts completed digitally
3 systems
replaced with MapTrack
Integrations
Plant data straight from the machine
MapTrack integrates with OEM telematics platforms across the major yellow plant brands, so engine hours, odometer and GPS location drive maintenance and utilisation automatically, without manual data entry.
- Engine hour and ODO tracking for timely preventive maintenance
- Live GPS location and geofence alerts for plant across your sites
- Fault and diagnostic data where supported by your integration
- Geofence-based utilisation and time-on-site for project job costing
Field-ready
Built for job sites, mobile and offline
Construction happens in the field, not the office. MapTrack runs on any phone or tablet. No specialist hardware required. Scan assets, complete pre-starts, update work orders and record meter readings directly on site.
Offline mode means crews can keep working in basements, tunnels or remote locations with no signal. Data syncs automatically when back online. Unlimited users means everyone on site has access - operators, supervisors, sub-contractors and office staff.
iOS & Android
No specialist hardware required
Offline sync
Works without signal
QR scan
Any standard phone camera
Unlimited users
No per-seat charges
Track every tool and machine on your job sites
Pre-starts, compliance records and maintenance scheduling for every asset on site. Built for Australian construction teams.
- Used across Australia & New Zealand
- Per-asset pricing
- Unlimited users
Get started
How construction teams roll out MapTrack
Most construction teams are tracking tools and equipment within one to two weeks. Start at the depot, expand to sites, and build crew habits early.
Import your register
Upload your existing tool and equipment list from a spreadsheet, or scan items in one by one. MapTrack creates a digital register with serial numbers, purchase dates, compliance records and assignments.
Label at the depot
Print QR code labels and attach to tools, plant and equipment at the depot. Set up sites, sheds and vehicles as locations. Assign assets to their current location so you start with an accurate baseline.
Set up site workflows
Configure pre-start inspection forms for plant and vehicles, maintenance schedules for equipment servicing, and check-in/out for tool rooms and site sheds. MapTrack's onboarding team helps you build these.
Roll out to crews
Give site supervisors, foremen, plant operators and tradespeople access on their phones. They scan tools in and out, complete pre-starts, and log maintenance issues directly from site. No app download required.
Key features for construction
Everything a construction or infrastructure team needs in one platform.
Stop the loss
Equipment loss and downtime are the two biggest controllable costs in construction asset management
MapTrack gives your team the visibility, accountability and maintenance triggers to cut both without adding headcount or replacing your existing telematics.
Frequently asked questions
Common questions from construction and infrastructure teams.
- What is construction asset management software?
- Construction asset management software is a platform that helps construction and infrastructure businesses track, manage and maintain their tools, plant, equipment and vehicles across projects and sites. It replaces spreadsheets and paper systems with a single source of truth for where assets are, who has them, what their compliance status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS and OEM telematics), pre-start and inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.
- Does MapTrack work for subcontractors?
- Yes. MapTrack is designed for the reality of construction where multiple crews and subcontractors share assets across sites and projects. You can assign tools and plant to people, crews or projects, configure check-in and check-out, and set permissions so subcontractors can complete forms and scans without accessing data outside their scope. Assignments and transfers are tracked with timestamps so accountability is always clear.
- Can we track both tools and heavy plant in the same system?
- Yes. MapTrack supports mixed asset types in a single platform. Use QR or barcode labels for hand tools, power tools and smaller equipment. Use GPS tracking or OEM telematics data for plant and heavy equipment where devices or integrations are in place. All asset types - regardless of how they're tracked. Live in the same system alongside their compliance records, maintenance history and assignments.
- How do we handle low-connectivity sites?
- MapTrack is built for field use with offline support. Field crews can scan assets, complete pre-start forms, update work orders and record meter readings in areas with no connectivity. Data syncs automatically when the device comes back online. This is particularly important for remote projects, underground work and basement construction where cellular coverage is limited or absent.
- Can we trigger maintenance from engine hours or ODO?
- Yes. Meter-based maintenance triggers (runtime hours, engine hours, odometer) drive work orders in MapTrack. Where you have OEM or telematics integrations (Caterpillar, John Deere, Komatsu, Teletrac Navman, Geotab and others), meter data feeds in automatically so you're servicing based on real usage. Not just the calendar. Manual meter readings are also supported where telematics is not present.
- What compliance requirements does MapTrack help with on construction sites?
- MapTrack helps construction teams meet WHS and contractual compliance obligations by keeping pre-start records, inspection certificates and maintenance evidence attached to each asset. This includes daily plant pre-starts required under WHS Regulations, design registration and inspection requirements for registered plant, test-and-tag records for electrical equipment, and principal contractor requirements for documented safety management. All evidence is searchable and exportable for audits. Failed pre-start items can automatically trigger work orders so defects are tracked from identification through to rectification.
- How do we run site audits and stocktakes?
- Use bulk scanning (QR or barcode) to verify what's on site. MapTrack records each asset scanned, when it was scanned and who scanned it. You can compare scanned results to expected asset lists and immediately see what's missing, unscanned or unaccounted for. Reports by site, project or asset class give you audit-ready evidence. Stocktakes that used to take a day with clipboards now take a fraction of the time on mobile.
- Can MapTrack integrate with our existing plant telematics?
- Yes. MapTrack integrates with a wide range of OEM platforms and telematics providers used in construction, including Caterpillar, John Deere, Komatsu, Hitachi, JCB and Bobcat, plus telematics platforms including Teletrac Navman, Geotab, HCSS and others. Integrations bring engine hours, odometer readings, GPS location and fault codes directly into MapTrack, driving maintenance triggers and utilisation visibility without manual data entry. See the integrations page for the full list.
- How does MapTrack pricing work for construction teams?
- MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every field worker, supervisor, plant operator and admin without your costs growing as the team does. This is a significant advantage in construction where crew sizes vary, subcontractors rotate on and off site, and you may need hundreds of people to be able to complete forms or scans. Pricing scales with the number of assets you track, not the size of your team.
- How long does it take to get a construction team set up on MapTrack?
- Most construction teams are running on MapTrack within one to two weeks. The typical approach is to start with one asset class or one site : import or scan in assets, set up your first workflows (usually pre-starts or audits), and roll out to field crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple projects or sites, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and sites.
Resources for construction teams
Guides, calculators and pages relevant to construction and infrastructure asset management.
Contractor tool tracking
How construction contractors reduce tool loss and keep accountability across crews and sites.
Learn moreROI calculator
Calculate how much equipment loss, downtime and inefficiency is costing your business each year.
Learn morePlant compliance
How to keep registered plant, equipment and vehicles compliant across an active project portfolio.
Learn morePre-start inspections
Build and run mobile pre-start forms, attached to each asset, with work orders for failed items.
Learn moreCompare MapTrack
See how MapTrack compares to other asset management and CMMS platforms.
Learn moreCivil contractors
See how MapTrack serves civil and earthmoving contractors specifically.
Learn moreConstruction teams start tracking today
Join construction and infrastructure teams across Australia using MapTrack to track assets, run digital pre-starts and keep plant maintained, all in one platform.
Pre-start inspections · Maintenance · Asset tracking · Civil · Compare