Free light vehicle 100,000 km service checklist
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A comprehensive 100,000 km (major) service checklist for light vehicles, vans and utes. Covers all minor service tasks plus timing belt inspection, spark plug replacement, transmission and differential fluid change, full coolant flush, brake fluid flush, complete suspension and steering inspection, electrical system testing and body safety checks. Includes fluid specifications, parts list and technician sign-off. This page explains what the service involves, how to perform it, and offers a free PDF-ready form you can download straight away.
Last updated: 2026-03-26 · MapTrack
Commercial Director
How to use: Fill vehicle details and odometer reading, then work through each service action. Tick Done as each task is completed. Record fluid quantities and part numbers used. Set the next service due kilometres and sign off.
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See the first part of the service checklist below. Enter your email above to download the full light vehicle 100,000 km service checklist (PDF-ready).
What is a light vehicle 100,000 km service?
A 100,000 km service is the highest tier of scheduled preventive maintenance for a light vehicle, van or ute. It is a comprehensive (major) service that includes all tasks from the minor (10,000 km) service plus extensive additional inspections and replacements. The procedure covers engine oil and filter replacement, air filter and spark plug replacement (petrol), timing belt/chain inspection, fuel injector cleaning, transmission and differential fluid change, full coolant system flush, brake fluid flush, complete suspension and steering inspection (including shock absorbers, ball joints, tie rod ends, wheel bearings and alignment), full electrical system testing, and body and safety checks. It is typically performed by a qualified mechanic and takes 3 to 5 hours depending on the vehicle and whether timing belt replacement is required.
This service includes all minor (10,000 km) service tasks plus comprehensive inspection and replacement items.
Benefits of comprehensive vehicle servicing
- Prevents major failures: replacing timing belts, flushing coolant and changing transmission fluid at 100,000 km prevents catastrophic engine, gearbox and cooling system failures.
- Extended vehicle life: a vehicle that receives a thorough 100,000 km service can reliably run to 200,000 km and beyond with continued maintenance.
- Lower long-term costs: replacing a timing belt at $800-$1,500 prevents an engine rebuild at $5,000+. Flushing brake fluid prevents calliper seizure.
- Driver safety: comprehensive brake, suspension and steering inspection identifies worn components before they become dangerous.
- Compliance: documented comprehensive service records demonstrate full duty-of-care for fleet vehicles under WHS and chain-of-responsibility legislation.
- Resale value: a vehicle with a documented 100,000 km service commands a significantly higher resale price than one without.
Benefits of digitising forms in MapTrack
When you move from paper or static PDFs to digital forms in MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
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- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
Book a demo to see digital service checklists and km-based scheduling in MapTrack.
Service actions included in the 100,000 km procedure
This service checklist covers 54 service actions across 12 system areas:
- Engine: drain and replace engine oil, replace oil filter, replace air filter, inspect/replace spark plugs (petrol), inspect timing belt/chain, inspect exhaust manifold gaskets, clean fuel injectors, inspect engine mounts.
- Transmission: drain and replace transmission fluid, drain and replace differential oil, inspect CV joints/boots or universal joints, inspect clutch operation.
- Cooling: drain, flush and replace coolant, pressure test cooling system, inspect water pump, inspect thermostat.
- Brakes: measure pad thickness, flush and replace brake fluid, inspect lines and hoses, inspect callipers, measure rotor/drum thickness and runout, inspect handbrake.
- Suspension and steering: inspect shock absorbers, control arm bushes, ball joints, tie rod ends, steering rack, wheel bearings, 4-wheel alignment.
- Tyres and wheels: check pressures, inspect tread depth, torque wheel nuts.
- Electrical: full battery load test, inspect alternator, starter motor, wiring harnesses, check all lights, test wipers.
- Fluids: top up windscreen washer fluid, check power steering fluid.
- Safety: check seatbelts, horn, windscreen, registration dates.
- Body and safety: inspect door hinges and locks, seat rails, windscreen seal, check safety recalls.
- Cabin: replace cabin filter, check A/C operation.
Fluid specifications
General fluid specifications for light vehicles, vans and utes. Capacities vary by engine size and drivetrain.
| System | Type / Grade | Approx. Capacity |
|---|---|---|
| Engine oil | 5W-30 | 4 - 6 L |
| Transmission fluid | ATF or MTF | 3 - 8 L |
| Differential oil | 75W-90 | 1 - 2 L per diff |
| Coolant | 50/50 ethylene glycol | 6 - 10 L (full system) |
| Brake fluid | DOT 3 / DOT 4 | 0.5 - 1 L |
| Power steering | ATF (if hydraulic) | As required |
Specifications are general guidelines. Always refer to the manufacturer's service manual for your specific make and model.
Parts and consumables
Have the following parts and consumables ready before starting the 100,000 km service. This includes all minor service parts plus additional items:
- Engine oil (5W-30) - 4-6 litres
- Engine oil filter - 1
- Air filter element - 1
- Cabin/pollen filter - 1
- Spark plugs (petrol only) - 4-6
- Transmission fluid (ATF or MTF) - 3-8 litres
- Differential oil (75W-90) - 1-2 litres per diff
- Coolant (pre-mixed or concentrate) - 6-10 litres for full system
- Brake fluid (DOT 3/4) - 0.5-1 litre
- Timing belt + tensioner (if due - major cost item)
- Rags, drip tray and waste oil container
Look up part numbers in the manufacturer's parts catalogue for your specific make and model before ordering.
How to perform a light vehicle 100,000 km service
- Park the vehicle on a level surface, apply the handbrake and turn off the engine. Allow the engine to cool before draining fluids.
- Record the vehicle details, registration and current odometer reading at the top of the service checklist.
- Start with the engine section: drain engine oil, replace oil filter and air filter, fill with new oil, inspect or replace spark plugs (petrol), inspect the timing belt/chain, check exhaust manifold gaskets, clean fuel injectors and inspect engine mounts.
- Drain and replace transmission fluid and differential oil. Inspect CV joints/boots or universal joints and check clutch operation.
- Drain, flush and replace the coolant system. Pressure test the system and inspect the water pump and thermostat.
- Measure brake pad thickness, flush and replace brake fluid, inspect callipers, measure rotor/drum thickness and runout, inspect lines and hoses, and check the handbrake.
- Perform a full suspension and steering inspection: shock absorbers, control arm bushes, ball joints, tie rod ends, steering rack, wheel bearings, and 4-wheel alignment.
- Check tyre pressures, inspect tread depth and torque wheel nuts to specification.
- Full electrical check: battery load test, alternator output, starter motor, wiring harnesses, all lights and wipers.
- Check all safety items, body inspections (door hinges, seat rails, windscreen seal), confirm all safety recalls are completed.
- Replace cabin filter and test A/C operation.
- Start the engine and check for leaks, abnormal noises or warning lights. Record any defects or recommendations in the notes section.
- Set the next service due kilometres (next minor and next major service). Sign off and update the vehicle's maintenance log.
In MapTrack, you can schedule services based on odometer readings, get automatic reminders, complete service checklists on mobile and link every record to the vehicle. Book a demo to see how.
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Back to download formLight vehicle service interval hierarchy
Light vehicle maintenance follows a tiered schedule where major services include all tasks from the minor service level. Intervals vary by manufacturer. Follow your vehicle's service schedule.
Engine oil and filter, brake check, tyre rotation, fluid levels, electrical and safety inspections. Estimated 1-1.5 hours.
20,000 - 40,000 km - Major service
All minor service tasks plus air filter replacement, cabin filter replacement, transmission fluid check, more detailed brake and suspension inspection. Estimated 2-3 hours.
100,000 km - Comprehensive service (you are here)
All minor and major tasks plus timing belt inspection, transmission and differential fluid change, coolant flush, brake fluid flush, full suspension and steering inspection, spark plug replacement. Estimated 3-5 hours.
In MapTrack, you can configure service schedules by odometer reading and receive automatic alerts when each interval is due.
Frequently asked questions
- What does a 100,000 km service cover?
- A 100,000 km service is a comprehensive (major) service for light vehicles, vans and utes. It includes all minor (10,000 km) service tasks plus: air filter replacement, spark plug replacement (petrol), timing belt/chain inspection, fuel injector cleaning, transmission fluid drain and replace, differential oil change, full coolant flush and replace, brake fluid flush, comprehensive brake inspection (callipers, rotors/drums, handbrake), full suspension and steering inspection (shock absorbers, control arms, ball joints, tie rods, steering rack, wheel bearings), 4-wheel alignment check, full electrical system testing (battery load test, alternator, starter, wiring), and body and safety checks. It takes approximately 3 to 5 hours.
- Does a 100,000 km service include timing belt replacement?
- The 100,000 km service includes a timing belt/chain inspection. Most manufacturers recommend timing belt replacement between 100,000 and 150,000 km. If your vehicle is at or near the manufacturer recommended interval, the timing belt and tensioner should be replaced during this service. This is a major cost item (typically $600 to $1,500 for parts and labour) but failure to replace a worn timing belt can cause catastrophic engine damage. Vehicles with timing chains generally do not require replacement at this interval, only inspection.
- How much does a 100,000 km service cost?
- A 100,000 km comprehensive service for a light vehicle typically costs between $800 and $2,500 depending on the vehicle make and model, whether a timing belt replacement is needed, and the workshop labour rate. The major cost items are timing belt replacement (if due), transmission fluid change and coolant flush. Fleet operators can reduce per-vehicle costs by using a standardised service checklist and tracking parts centrally through a platform like MapTrack.
- Is the template free to use without MapTrack?
- Yes. Download and use the light vehicle 100,000 km service checklist for free. Open the file and use your browser's Print, then Save as PDF. No MapTrack account required. If you later want digital service procedures linked to each vehicle with km-based scheduling, cost tracking and alerts, we would be happy to show you MapTrack.
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