Maintenance software that services assets when they need it, not when the calendar says so
Missed services cost you breakdowns, downtime and compliance gaps. MapTrack triggers work orders from real usage (runtime hours, odometer), schedules, inspections or manual fault reports from the field. Every asset is serviced at the right time, tracked in one platform and completed from any phone.
Trusted by construction, mining and field service teams
What is maintenance management software?
Maintenance management software, also called CMMS (Computerised Maintenance Management System), is a platform that helps teams plan, schedule, track and complete maintenance on their assets. MapTrack is maintenance management software that combines work orders, preventive maintenance scheduling and service history tracking in one platform for mobile and field assets. It sits alongside asset tracking and pre-start inspections, replacing spreadsheets, whiteboards and disconnected tools with automated triggers, mobile completion and a full audit trail on every asset. You can also attach digital forms and checklists to any asset type for inspections and compliance.
Why teams switch
Reactive maintenance is costing you more than you think
When you wait for things to break, you pay in downtime, emergency repairs and missed compliance. Research by Deloitte (2023) found that unplanned equipment downtime costs industrial manufacturers an estimated $50 billion annually, with reactive maintenance costing 3–10x more than scheduled servicing. Here's how MapTrack fixes each problem.
Calendar-based servicing misses real wear
A machine running double shifts wears twice as fast, but a calendar treats it the same as one sitting idle. MapTrack triggers service from actual runtime, odometer or engine hours so you maintain on real usage.
Breakdowns surprise you at the worst time
Unplanned failures halt crews, blow budgets and create safety risks. MapTrack automates preventive schedules and flags assets approaching service thresholds before they fail.
Defects found in the field get lost on paper
A pre-start flags a fault, but the paperwork never reaches the workshop. MapTrack turns inspection failures into work orders linked to the asset and tracks them to resolution.
Faults spotted on site have no easy way in
A crew member notices a problem but there's no quick way to log it. With MapTrack, they scan the asset's QR code on their phone, report the fault and a work order is created on the spot.
How it works
Four ways to trigger, one workflow to complete
From trigger to close-out, every step is tracked on the asset.
Set your triggers
Configure meter-based thresholds (runtime hours, ODO, engine hours), time-based schedules or inspection-driven triggers per asset type. MapTrack monitors automatically.
Learn moreReport faults from the field
Crew members scan an asset's QR code on their phone, report a fault with photos and notes, and a work order is created on the spot. No phone calls, no lost paperwork.
Learn moreWork orders generate and assign
Whether triggered automatically or reported manually, MapTrack creates a work order linked to the asset and assigns it to the right technician.
Learn moreComplete on mobile, history updates
Technicians complete work orders from their phone. Log labour, add photos and close out. Service history and next due date update on the asset automatically.
Learn moreProduct walkthrough
See work orders in action
Watch how a work order is created, assigned and completed inside MapTrack, from trigger to close-out.
Create work orders manually or let triggers do it automatically
Assign to technicians with priority, due date and instructions
Track progress from open → in progress → complete on the Kanban board
Full service record updates on the asset when work is closed
Meter-driven maintenance
Service based on real usage, not guesswork
Runtime hours, odometer and engine hours drive service triggers in MapTrack. When an asset crosses a threshold, a work order generates automatically. High-use machines get serviced more often and low-use assets aren't over-maintained.
Explore meter-based maintenance →Preventive scheduling
See what's overdue, due soon and on track in one view
The fleet service schedule shows every asset's maintenance status at a glance. Filter by overdue, due soon or on track. Click any asset to create a work order, view history or adjust the schedule. No spreadsheets, no guessing.
Explore preventive maintenance scheduling →Inspection to work order
Close the loop from defect to fix
When a pre-start or inspection flags a fault, MapTrack creates a work order linked to that asset. The technician sees the defect details, photos and context. The work order is tracked to resolution. No more lost paperwork between the field and the workshop.
Explore inspections & compliance →Service history
Full maintenance history on every asset
Every work order, meter reading, inspection result and service record lives on the asset. Pull up any machine and see exactly what's been done, when and by whom. Ready for audits, compliance checks or resale documentation.
Explore service history tracking →From reactive to proactive with measurable results
Reduce unplanned downtime
Automated triggers catch service needs before failures happen, keeping assets on the job.
Extend asset life
Usage-based servicing means the right maintenance at the right time. No over-servicing, no neglect.
Cut maintenance admin
Mobile work orders, auto-generated schedules and digital history replace spreadsheets and phone calls.
Stay audit-ready
Full service records, inspection results and compliance data on every asset. Searchable and exportable.
By the numbers
The cost of reactive maintenance
Fixing things after they break costs more than preventing the break. The data is clear: planned maintenance saves money, extends equipment life and reduces downtime.
3–5×
more expensive: reactive repairs cost three to five times more than planned preventive maintenance
Maintenance engineering research
$260/hr
average cost of unplanned heavy equipment downtime including labour, rental and lost production
Equipment fleet benchmarks
25–30%
longer equipment lifespan when preventive maintenance schedules are followed consistently
Asset lifecycle studies
70%+
of equipment failures are preventable with scheduled inspections and servicing
Reliability engineering data
Teams love MapTrack
We used to service on a calendar and hope for the best. With MapTrack, our excavators and trucks trigger work orders from actual runtime hours. We've stopped over-servicing low-use gear and caught high-use machines before they failed.
Daniel Cooper
Fleet Maintenance Manager
“Our technicians used to call the office for every work order update. Now they open the job on their phone, log what they did, attach photos and close it out in the field. The office sees it instantly. We've cut maintenance admin in half and nothing gets lost.”
James Whitfield
Operations Manager at Supagas
Preventive maintenance made practical
Full access to work orders, preventive maintenance, meters and every feature. No credit card required. Per-asset pricing so you scale as your fleet grows.
- No credit card required
- 30 days free trial
- Cancel anytime
Platform capabilities
Top maintenance and work order features
Preventive scheduling
Time or meter-based schedules with auto-generated work orders
Learn more →Pre-starts & inspections
Digital checklists on mobile with fault-to-work-order flow
Learn more →Work orders & tasks
Create, assign, track and complete from the Kanban board or mobile
Learn more →Service history
Full audit trail of every service, part and reading on each asset
Learn more →Meters & triggers
Runtime hours, ODO and engine hours drive service automatically
Learn more →Compliance & forms
Custom forms, sign-offs and exportable records for audits
Learn more →Alerts & notifications
Overdue, due-soon and trigger alerts to the right people
Learn more →Asset tracking
Location, assignments, reservations and condition in one register
Learn more →Use cases
Resources
Improve your maintenance management
Preventive maintenance checklist
Free PDF-ready checklist to plan and track scheduled maintenance across your fleet.
Read more →Work order / job card template
Standard work order form for field teams. Log work, parts and sign-off on each job.
Read more →ROI calculator
See how much downtime, admin and lost assets are costing you and what you could save.
Read more →Get started
Set up preventive maintenance in days, not months
You do not need a six-month implementation project to start maintaining equipment properly. Most teams have their first maintenance schedules running within a week.
Import your equipment
Upload your asset register from a spreadsheet. Include service history, warranty dates and current maintenance intervals if you have them. MapTrack structures the data automatically.
Set maintenance schedules
Define service intervals by hours, kilometres, calendar or usage triggers. MapTrack calculates due dates and sends alerts before each service is due. Start with your most critical equipment.
Build inspection forms
Use built-in templates for pre-starts, safety inspections and service checklists, or build custom forms with the AI form builder. Failed items automatically trigger work orders.
Assign to your team
Give technicians, operators and supervisors access on mobile. They receive work orders, complete inspections and log service records directly from the field. No paperwork, no delays.
Maintenance software FAQs
Common questions about CMMS, work order management and preventive maintenance with MapTrack.
- What is CMMS software?
- A Computerised Maintenance Management System (CMMS) is software that centralises maintenance information including work orders, service schedules, asset history and parts so teams can plan, track and complete maintenance more efficiently. MapTrack is CMMS built for mobile and field assets, combining maintenance with asset tracking, inspections and compliance in one platform.
- What triggers can start a work order in MapTrack?
- You can trigger maintenance from meter thresholds (runtime hours, odometer, engine hours, including OEM data where integrated), time-based schedules, inspection or pre-start failures, or a manual fault report from the field. Field users can scan an asset's QR code on their phone and report a fault directly, which creates a work order linked to that asset. Set triggers per asset type to match how you service.
- Can we import meter data from OEM or telematics?
- Yes. OEM and integration-dependent data can feed into MapTrack where configured. We support a wide range of telematics, fuel-card and management sources for odometer, engine hours and related data. We can discuss your asset types and data sources.
- How do work orders link to assets?
- Work orders are attached to the asset record. You see service history and upcoming due dates on the asset; you can also run reports by asset, site or type. Technicians open work orders from the asset in the field.
- How do pre-starts or inspections feed into maintenance?
- When a pre-start or inspection flags a defect or failure, you can create a work order linked to that asset. The work order is tracked to resolution so the loop from find to fix is closed in one platform.
- What is the difference between preventive and reactive maintenance?
- Reactive maintenance means fixing assets after they break, which leads to unplanned downtime, higher repair costs and safety risks. Preventive maintenance uses scheduled or usage-based triggers to service assets before failure. MapTrack supports both, but is designed to help teams shift from reactive to preventive by automating triggers from meters, schedules, inspections and manual fault reports.
- Can MapTrack replace our spreadsheet for maintenance tracking?
- Yes. Teams typically move from spreadsheets to MapTrack to get automated triggers, mobile work orders, audit-ready history and real-time visibility across assets and sites. You can import your existing data and be operational quickly.
- Does MapTrack work on mobile for field technicians?
- Yes. Technicians complete work orders, log labour, add photos and update status from their phone or tablet, even in low-connectivity areas. Results sync to the dashboard when back online.
Maintenance and mobile work orders, linked to everything else you need to manage your assets
Work orders and maintenance sit in the same platform as assets, assignments, reservations, audits, forms and reports. One place to schedule servicing, track who has what, run inspections and see what's due, so nothing falls between the cracks.
Schedule maintenance before breakdowns
Get full access with your 30-day free trial. No credit card required. See how MapTrack handles work orders, preventive maintenance and service history for your assets.
- No credit card required
- 30 days free trial
- Cancel anytime