Compliance and inspection management software
Run pre-start inspections, safety audits and compliance checks on mobile. Failed items trigger work orders automatically. Every certificate, inspection and corrective action in one audit-ready platform, so you're always prepared, not scrambling.
Trusted by construction, mining and field service teams
What we track
Every inspection and compliance activity in your operation
MapTrack handles the full range of inspections, audits and compliance checks that safety and operations teams manage - from daily pre-starts to annual regulatory audits.
- Pre-start inspections (plant & vehicles)
- Test-and-tag (electrical equipment)
- Fire extinguisher inspections
- Scaffold & height safety checks
- Calibration verifications
- Harness & PPE inspections
- Safety walkthroughs & audits
- Condition assessments
- Environmental compliance checks
- Lifting equipment inspections
- Vehicle roadworthy checks
- Regulatory evidence management
The challenge
Why compliance teams struggle with paper-based inspections
Compliance and inspection management is one of the highest-risk operational gaps in asset-heavy industries. Paper forms get lost, failed items don't trigger follow-up, and when an auditor arrives, evidence is scattered across filing cabinets, inboxes and someone's phone.
Paper inspections are slow and error-prone
Paper-based pre-start forms and inspection checklists take time, get lost, and produce no searchable record. Handwriting is illegible, forms are incomplete, and there's no way to verify they were done on time, or at all. Compared to paper, digital inspections on mobile are faster, more accurate and automatically timestamped.
Compliance evidence gets lost or scattered
Test-and-tag certificates in a filing cabinet. Calibration records in an email thread. Pre-start forms in a folder on someone's desktop. When an auditor asks for evidence, the scramble begins. A centralised compliance register on each asset eliminates the scavenger hunt.
Failed inspection items don't trigger follow-up
An operator fails a pre-start item and writes it on paper. The paper sits in a tray, gets lost in a pile, or never reaches maintenance. The defect goes unresolved. Without automated work orders from failed items, the gap between identifying a defect and fixing it is where risk lives.
Audits are stressful because evidence is hard to find
When SafeWork, a client or an internal auditor asks for inspection records, you need to produce them quickly and completely. If compliance data is scattered across paper, spreadsheets and disconnected apps, compiling evidence takes hours or days, and gaps undermine confidence.
WHS obligations require documented evidence
Work Health and Safety legislation and AS/NZS standards require documented evidence that inspections were completed, defects were actioned and assets are maintained. 'We do it, we just don't record it' is not a defence. A digital system with timestamps, photos and audit trails provides the evidence regulators expect.
One platform
Inspections, follow-up and evidence. Not three separate systems
Stop juggling paper forms, spreadsheet trackers and disconnected maintenance apps. MapTrack connects digital inspections, automated work orders and centralised compliance records into one platform built for teams in the field.
Digital inspections on mobile
Pre-start inspections, safety audits and compliance checks completed on any phone or tablet - online or offline. Forms are attached to each asset with timestamps, photos and signatures. No paper, no re-keying, no lost forms.
Learn moreAutomated follow-up from failed items
When an inspection item fails, MapTrack automatically generates a work order linked to the asset. The defect is tracked from identification through to rectification, so nothing falls through the cracks between the field and the workshop.
Learn moreAudit-ready evidence in one place
Every inspection, certificate, work order and corrective action is stored with timestamps and responsible persons. Search, filter and export compliance records by asset, site, date range or status. Produce audit evidence in seconds, not days.
Learn moreDigital inspections
Pre-start and inspection forms on mobile
Replace paper checklists with digital inspection forms that operators complete on their phone. Scan the asset's QR code to open the relevant form, work through the checklist, add photos and notes, and sign off. The completed inspection is timestamped and attached to the asset record automatically - no re-keying, no lost paper, no gaps.
- Scan asset QR code to open the right form instantly
- Pass/fail fields, photos, notes and digital signatures
- Completed forms automatically linked to the asset
- Full offline support - inspections work without signal
- Failed items trigger work orders for immediate follow-up
AI-powered
Build inspection forms in seconds with AI
Describe the inspection you need - "daily pre-start for a 20-tonne excavator per AS 2550" or "monthly fire extinguisher check per AS 1851" , and MapTrack's AI form builder generates a structured digital form with the right checklist items, pass/fail fields, photo prompts and sign-off sections. Review, edit and publish immediately. No more hours spent building forms from scratch or transcribing paper templates.
- Describe the inspection in plain language or reference a standard
- AI generates structured form with relevant checklist items
- Edit, customise and publish forms instantly
- Upload existing paper forms for AI digitisation
- Supports AS/NZS standards, WHS requirements and custom checks
Evidence capture
Condition reporting with photos and evidence
Capture the full picture during inspections with photo evidence, condition ratings and detailed notes. Operators take photos directly within the inspection form - documenting damage, wear, defects or compliance status with visual proof. Photos are timestamped, geotagged and attached to the asset record alongside the inspection. This creates an evidence trail that auditors, clients and regulators can trust.
- In-form photo capture with timestamps and geotags
- Condition ratings (good, fair, poor, critical) on each item
- Annotate photos with notes and markup
- Visual evidence attached to the asset's compliance history
- Export photo evidence for audit packs and client reporting
“Before MapTrack, our pre-start forms were paper in a folder. If an auditor asked for evidence, it took us days to compile. Now every inspection is digital, attached to the asset, and we can pull a compliance report in under a minute. Failed items go straight to a work order so nothing gets missed. It completely changed how we manage safety compliance.”
Safety & Compliance Manager
National building services contractor, Australia
3,500+
inspections completed per month
100%
digital - zero paper inspections
< 60 sec
to pull any compliance report
Field-ready
Built for the field, mobile and offline
Compliance inspections happen on-site, not in an office. MapTrack runs on any phone or tablet with no specialist hardware required. Operators scan assets, complete inspection forms, take photos and record notes directly in the field - even on sites with no signal.
Offline mode ensures inspections are never skipped because of poor connectivity. Data syncs automatically when back online. Unlimited users means every operator, supervisor and safety manager has access without adding per-seat costs. Critical when compliance requires everyone who touches equipment to complete inspections.
iOS & Android
No specialist hardware required
Offline sync
Inspections work without signal
QR scan
Open forms by scanning the asset
Unlimited users
Every operator has access
Digital inspections and audit-ready compliance evidence
Pre-start inspections, test-and-tag, calibration tracking and safety audits on mobile. Built for Australian compliance teams.
- Used across Australia & New Zealand
- Per-asset pricing
- Unlimited users
Get started
How compliance teams roll out MapTrack
Most teams are running digital inspections within one to two weeks. Start with your most common inspection type and expand from there.
Build your first forms
Use the AI form builder to generate inspection forms from descriptions or standards, or upload your existing paper forms for digitisation. Review, customise and publish.
Label and configure assets
Attach QR code labels to assets and configure which forms apply to which asset types. Set compliance schedules and alert rules for overdue inspections.
Roll out to operators
Give operators, supervisors and safety managers access on their phones. They scan assets, complete inspections and report conditions directly from the field. MapTrack's onboarding team supports training.
Expand and automate
Add more inspection types, connect failed items to maintenance work orders, and configure compliance dashboards. Export audit evidence on demand for regulators and clients.
Key features for compliance and inspection management
Everything a safety or operations team needs to run inspections, manage compliance and produce audit-ready evidence in one platform.
Close the compliance gap
The gap between identifying a defect and fixing it is where risk lives - close it automatically
MapTrack gives your operators digital inspections, your safety managers audit-ready evidence, and your business the compliance trail that regulators expect without adding admin overhead.
Frequently asked questions
Common questions about compliance inspection management software.
- What is compliance inspection management software?
- Compliance inspection management software is a platform that helps teams run, record and manage inspections, audits and compliance activities digitally. It replaces paper forms, spreadsheets and filing cabinets with a single system for building inspection forms, completing them on mobile, attaching evidence to assets, triggering follow-up work orders from failed items, and producing audit-ready reports. MapTrack combines mobile inspection forms, an AI form builder, automated work orders, compliance registers and reporting in one platform built for field use across construction, trades, mining, facilities and more.
- How does MapTrack handle pre-start inspections on mobile?
- Pre-start inspections are completed on any mobile phone or tablet directly in the field. Operators scan the asset's QR code or barcode label, which opens the relevant pre-start form for that asset type. They work through the checklist, adding photos and notes where required. The completed form is timestamped, signed and attached to the asset record automatically. If any item fails, MapTrack can trigger a work order so the defect is tracked from identification through to rectification. All of this works offline on sites with no cellular coverage - data syncs when the device comes back online.
- Can MapTrack automatically create work orders from failed inspection items?
- Yes. When an operator marks an item as failed during a pre-start inspection or safety audit, MapTrack can automatically generate a work order linked to that asset. The work order captures the defect detail, photos and the inspection it originated from. It's assigned to the relevant technician or maintenance team on mobile. This closes the loop between identifying a defect and resolving it, so failed items don't get lost on paper or forgotten in an email thread.
- What types of inspections and audits does MapTrack support?
- MapTrack supports any inspection or audit that can be expressed as a structured form. Common examples include daily pre-start inspections for plant and vehicles, test-and-tag compliance for electrical equipment, fire extinguisher inspections, scaffold inspections, harness checks, calibration verifications, condition assessments, safety walkthroughs and environmental audits. You can build forms from scratch, use the AI form builder to generate them from a description or regulation reference, or upload your existing paper forms and MapTrack will digitise them.
- How does the AI form builder work for compliance inspections?
- MapTrack's AI form builder lets you describe the inspection you need for example, 'daily pre-start for a 20-tonne excavator per AS 2550' or 'monthly fire extinguisher inspection per AS 1851' , and it generates a structured digital form with the relevant checklist items, pass/fail fields, photo prompts and sign-off sections. You can review, edit and publish the form immediately. This dramatically reduces the time it takes to create compliant inspection forms, especially when you need to cover multiple asset types or regulatory standards.
- Does MapTrack help with WHS compliance and AS/NZS standards?
- MapTrack provides the tools and evidence management to support WHS (Work Health and Safety) compliance and adherence to relevant AS/NZS standards. It does this by ensuring inspections are completed on schedule, evidence is timestamped and attached to each asset, failed items trigger corrective actions, and all compliance data is searchable and exportable for audits. While MapTrack is not a legal compliance advisor, it gives safety managers and compliance teams the documented evidence trail that regulators and auditors expect to see.
- How does MapTrack manage test-and-tag and calibration tracking?
- Each asset in MapTrack can have test-and-tag records, calibration certificates, inspection reports and any other compliance documents attached directly to its record. You can set due dates and recurring schedules for re-testing or recalibration, and MapTrack will alert the responsible person when items are coming due or overdue. The complete compliance history. Every test, every certificate, every inspection. Lives alongside the asset's maintenance and tracking data in one place.
- Can we run compliance inspections offline on remote sites?
- Yes. MapTrack is built for field use with full offline support. Operators can scan assets, complete inspection forms, take photos and record notes in areas with no cellular coverage - basements, tunnels, mine sites, remote construction projects. All data syncs automatically when the device comes back online. This is critical for compliance because inspections need to happen on schedule regardless of connectivity, and you cannot afford to skip an inspection because there's no phone signal.
- How does MapTrack produce audit-ready compliance reports?
- MapTrack stores every inspection, work order, compliance certificate and corrective action with timestamps, responsible persons and evidence (photos, signatures, notes). When an auditor requests evidence for a SafeWork visit, a client audit or an internal review. You can search, filter and export compliance records by asset, date range, asset type, site, inspection type or compliance status. Reports can be generated in seconds rather than the hours or days it takes to compile evidence from paper files, email threads and disconnected spreadsheets.
- How much does compliance inspection management software cost?
- MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. This means every operator, supervisor, safety manager and office admin can access the system and complete inspections without your costs growing as the team does. This is particularly important for compliance because you need every person who operates equipment to be able to complete pre-starts and inspections. Not just a handful of licensed users. See the pricing page for current rates, or book a demo to discuss your requirements.
Resources for compliance teams
Guides, features and use cases relevant to compliance and inspection management.
Compliance & certificates
How MapTrack centralises compliance records, certificates and inspection evidence on each asset.
Learn morePre-start inspections
Build and run mobile pre-start forms, attached to each asset, with work orders for failed items.
Learn morePlant compliance
Keep plant and heavy equipment compliant with inspections, maintenance and documented evidence.
Learn moreFire extinguisher inspections
Digital fire extinguisher inspection forms with scheduling, evidence and automated follow-up.
Learn moreTest-and-tag tracking
Manage test-and-tag compliance for electrical equipment with records attached to each asset.
Learn moreROI calculator
Calculate how much non-compliance, rework and manual admin is costing your operation each year.
Learn moreInspections that prove compliance
Join safety and operations teams across Australia using MapTrack to run digital inspections, automate follow-up and produce compliance evidence on demand, all in one platform with unlimited users.
Compliance · Pre-start inspections · Maintenance · Plant compliance · Test-and-tag