What is building services asset tracking software?

Building services asset tracking software is a platform that helps building services contractors, multi-trade contractors and commercial maintenance providers track, manage and maintain their tools, equipment and vehicles across sites, contracts and depots. It replaces spreadsheets, paper compliance registers and disconnected tools with a single source of truth for where assets are, who has them, what their compliance status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS and telematics), pre-start and inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Can we track assets across multiple trades and crews?

Yes. MapTrack supports multi-trade building services operations where electricians, plumbers, HVAC technicians, fire safety crews and general maintenance teams all share equipment. You can assign assets to individual technicians, trade crews or sites. Filters and reports let you see what's allocated to each trade, who has what and what's available, so shared equipment is always accounted for and ready for the next job.

How does MapTrack help with fire safety and compliance on buildings?

MapTrack keeps compliance evidence attached to each asset. For fire safety work - extinguishers, hydrants, detection systems and emergency lighting. You can run inspections on mobile with photos and timestamps. Certificates, test results and maintenance records live alongside the asset record. Compliance reports are searchable and exportable for audits, building managers and regulatory requirements. Failed inspection items can automatically trigger work orders so defects are tracked from identification through to rectification.

Does MapTrack work offline on commercial sites?

Yes. MapTrack is built for field use with offline support. Technicians can scan assets, complete pre-start forms, update work orders and log inspections in plant rooms, basements, rooftops and other areas with limited or no connectivity. Data syncs automatically when the device comes back online. This is critical for building services teams who work in lift shafts, switchrooms, ceiling spaces and underground car parks where cellular coverage is unreliable.

Can we run van audits and depot stocktakes?

Yes. Use bulk scanning (QR or barcode) to verify what's in a van, at a depot or on a site. MapTrack records each asset scanned, when it was scanned and who scanned it. You can compare scanned results to expected asset lists and immediately see what's missing, unscanned or unaccounted for. Van audits that used to take an hour with clipboards now take minutes on mobile. Reports by van, depot or site give you audit-ready evidence.

Can we assign tools to specific contracts or sites?

Yes. MapTrack lets you assign assets to contracts, sites, buildings or locations within a building. You can track which tools and equipment are allocated to a specific commercial contract, see what's on each site and manage transfers between sites. This gives contracts managers and operations teams visibility across every active job without ringing around or visiting each site.

How does MapTrack handle specialist test equipment servicing?

Specialist test equipment - multimeters, thermal imaging cameras, gas detectors, PAT testers and calibration tools - requires regular servicing and calibration to remain compliant. MapTrack tracks service due dates and calibration intervals for each piece of test equipment. Overdue alerts ensure nothing slips through. Service history and calibration certificates attach directly to the asset record so you can prove compliance at any time.

How does MapTrack pricing work for building services teams?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every technician, supervisor, apprentice and admin without your costs growing as the team does. This is a significant advantage in building services where crew sizes vary across contracts, subcontractors need access for specific jobs, and you may need dozens of people completing forms or scans across multiple sites. Pricing scales with the number of assets you track, not the size of your team.

Can we track keys and access devices?

Yes. MapTrack tracks keys, access cards, fobs and master key sets as assets. You can assign them to technicians, log check-in and check-out with timestamps, and see who has which keys at any point. This is particularly important for building services contractors who hold master keys for multiple commercial buildings and need a clear chain of custody for security and liability purposes.

How long does it take to get a building services team set up on MapTrack?

Most building services teams are running on MapTrack within one to two weeks. The typical approach is to start with one depot or asset class : import or scan in assets, set up your first workflows (usually pre-starts or van audits), and roll out to field crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple depots and contracts, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and sites.

Building services

Building services asset tracking software

Track tools, equipment and assets across commercial and residential sites. Accountability, compliance and maintenance for multi-trade building services teams, so you know who has what, what's compliant and what's job-ready.

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4.8★ G2highest-rated in AU

Unlimited usersper-asset pricing

Offline-readyworks in plant rooms

Building services contractor tracking tools and equipment across commercial sites with MapTrack

Lachlan McRitchie

GM of Operations

|Reviewed by Jarrod Milford

Updated 20 February 2026

Trusted by construction, mining and field service teams

32+ verified reviews on G2 & Capterra

Capterra Best Value 2026 badge for Fixed Asset Management

Capterra Best Ease of Use 2026 badge for Fixed Asset Management

What we track

Every asset type across your building services operation

MapTrack is built for the full mix of assets that move across your depots, vans, commercial buildings and residential sites , from hand tools to fleet vehicles.

Power tools & hand tools
Ladders & access equipment
Vans & light fleet
Cleaning & janitorial equipment
HVAC & mechanical tools
Electrical test equipment
Fire safety equipment
Inspection & compliance gear
Generators & site power
Consumables & inventory
Keys & access devices
PPE & safety equipment

The challenge

The costs of poorly managed building services assets

Building services assets don't sit still. They move between commercial buildings, residential jobs, depots and vans every day - shared across trades, subject to compliance requirements and due for servicing that gets missed when no one's tracking it.

Tools move between sites with no tracking

Power tools, hand tools and specialist equipment travel between commercial and residential jobs in vans and utes. Without a clear chain of custody, tools go missing between sites and nobody knows who had them last, so you write off the loss and re-purchase.

Multiple trades share equipment with no accountability

Electricians, plumbers, HVAC techs and fire safety crews all draw from shared equipment pools. Without check-in and check-out, shared gear disappears into vans, gets left on sites or isn't returned after jobs. No one takes ownership.

Compliance and inspections not attached to assets

Fire safety inspections, test-and-tag records, RCD testing and equipment certificates live in paper folders or spreadsheets - disconnected from the assets they belong to. When an auditor asks for evidence, you're scrambling to find it.

No visibility across multi-site contracts

Assets spread across commercial buildings, residential jobs, depots and vans with no single view. Each contract runs its own list. Operations and contracts managers can't see the full picture without ringing around or visiting every site.

Service due missed on specialist equipment

Test equipment needs calibration. Ladders need inspection. Fire safety gear has mandatory service intervals. When servicing is tracked on spreadsheets or not tracked at all, overdue items stay in circulation - creating compliance risk and safety exposure.

By the numbers

The real cost of tool loss in building services

Lost tools, compliance gaps and time spent hunting for equipment quietly erode margins across every building services business. The numbers tell the story.

$4,500

average annual loss per tradesperson in untracked or missing tools and equipment

AU building services industry surveys

6 hrs

per week lost by field technicians sourcing, locating, or replacing equipment

Field service productivity research

34%

of building service companies report compliance gaps due to poor inspection record-keeping

FM industry report

3×

faster maintenance scheduling when assets are tracked digitally vs spreadsheets

MapTrack customer data

One platform

Tracking, compliance and maintenance in one system

Stop juggling spreadsheets, paper folders and point solutions. MapTrack connects tool accountability, inspections and compliance evidence, and scheduled maintenance into a single platform built for multi-trade building services teams.

Tool & equipment accountability

Assign tools and equipment to technicians, trade crews or sites. Check in and out from mobile. Run van audits and site stocktakes with bulk QR scanning. Know who has what, where it is and when it's due back without spreadsheets.

Explore tool & equipment accountability

Inspections & compliance

Pre-start forms, fire safety inspections and compliance checks completed in the field on mobile, attached to each asset with timestamps and photos. Failed items trigger work orders automatically. One place for all compliance evidence.

Explore inspections & compliance

Maintenance & servicing

Schedule servicing for test equipment, ladders, fire safety gear and fleet vehicles. Track calibration intervals and mandatory inspection dates. Work orders assigned to techs on mobile. Service history lives alongside every asset record.

Explore maintenance & servicing

Compliance

Inspections and compliance registers, field-ready on mobile

Build and run inspection forms for fire safety equipment, test-and-tag, RCD testing and pre-start checks directly on mobile. Technicians scan a QR code, complete the form in the field with photos, and results attach to the asset record with a timestamp.

Works offline and syncs when back on signal
Failed items automatically trigger work orders
Full compliance history attached to each asset
Fire safety, test-and-tag and WHS inspections
Build forms with AI or upload your existing forms

Accountability

Scan, assign and track across every site

QR code every tool, attach a GPS tracker to fleet vehicles, and track everything in one system. Assign assets to technicians, trade crews, contracts or sites. Know who has what, where it is and when it's due back with a clear chain of custody across every job.

Check-in and check-out on mobile or tablet
Bulk scanning for van audits and site stocktakes
Assign to technicians, crews or contracts
GPS location for vans and fleet where fitted
Geofence alerts when assets leave a site boundary

Maintenance

Service equipment when it needs it. Not on a guess

Schedule servicing for test equipment calibration, ladder inspections, fire safety gear maintenance and fleet vehicle services. Work orders are assigned to technicians on mobile. Every service record lives alongside the asset's tracking and compliance history, so nothing falls through the cracks.

Date-based triggers for calibration and inspections
Work orders assigned to technicians on mobile
Complete parts history and cost tracking
Overdue alerts to keep servicing current
Failed inspections auto-trigger work orders

“MapTrack gave us visibility across our contracts we'd never had before. Compliance evidence attached to each asset, inspections completed in the field, and no more chasing down who has which tools. It replaced our spreadsheets and paper folders entirely.”

Contracts Manager

Australian building services contractor

250+

assets tracked across sites

Multi-site

visibility across every contract

Compliance sorted

inspections and evidence in one place

Integrations

Fleet data straight from the telematics

MapTrack integrates with telematics platforms used by building services fleets, so odometer readings, GPS location and service triggers flow in automatically for your vans, utes and light fleet, without manual data entry.

Odometer tracking for timely fleet servicing and WOF compliance
Live GPS location and geofence alerts for vans across your contracts
Time-on-site data for contract job costing and utilisation
Service triggers based on real usage. Not calendar guesses

See all integrations

What we track

Built for multi-trade teams, mobile and offline

MapTrack is built for the full mix of assets that move across your depots, vans, commercial buildings and residential sites , from hand tools to fleet vehicles.

Mobile app Inspections & forms Work orders

iOS & Android

No specialist hardware required

Offline sync

Works in plant rooms

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Keep every site accountable, every day

Track tools and equipment across commercial contracts and sites. Compliance registers, inspections and maintenance in one platform.

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Used across Australia & New Zealand
Per-asset pricing
Unlimited users

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How building services teams roll out MapTrack

Most building services teams are up and running within one to two weeks. Start with your highest-value assets and roll out to the full team as adoption builds.

Step 1

Load your asset and equipment register

Import your current tool list or create one from scratch. Add trade equipment, test instruments, ladders, and vehicles.

Step 2

Label everything and assign to technicians

Print QR labels and assign assets to individual technicians or vehicle kits for complete accountability.

Step 3

Schedule maintenance and run audit reports

Set service reminders, log defects in the field, and pull compliance reports ahead of client audits.

Key features for building services

Everything a building services team needs in one platform.

Asset tracking & QR scanning QR & barcode labels GPS tracking Pre-starts & inspections Compliance & certificates Maintenance & work orders Scheduling & reservations Audits & stocktakes Service history Cost tracking Multi-site management Asset transfers

Stop the loss

Tool loss and compliance gaps are the two biggest controllable costs in building services asset management

MapTrack gives your team the visibility, accountability and compliance evidence to cut both without adding headcount or juggling multiple disconnected systems.

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Frequently asked questions

Common questions from building services teams.

Resources for building services teams

Guides, calculators and pages relevant to building services asset management.

Explore

Building services teams start tracking today

Join building services teams across Australia using MapTrack to track tools, run digital inspections and keep equipment serviced - all in one platform.