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Building services

Subcontractor tool & trade equipment tracking software

Track tools, equipment and assets across commercial and residential sites. Accountability, compliance and maintenance for multi-trade building services teams, so you know who has what, what's compliant and what's job-ready.

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From $1 a tool and $12 a machine a month, AUD ex GST. Unlimited users.

G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
All MapTrack reviews

600,000+ assets tracked since 2012 · Unlimited users, per-asset pricing · Offline-ready, works in plant rooms

A worker in a harness on a boom lift at a commercial facade, with the lift control box ringed, a battery GPS tracker marked on it and a failed MapTrack pre-start check laid beside it.
Pre-start
MapTrack pre-start check on a phone: Hydraulic hoses and fittings, with Fail chosen.
Battery GPS trackerExample: MapTrack Telematics
Pre-start
MapTrack pre-start check on a phone: Hydraulic hoses and fittings, with Fail chosen.
Battery GPS trackerExample: MapTrack Telematics
Pre-start
MapTrack pre-start check on a phone: Hydraulic hoses and fittings, with Fail chosen.
Battery GPS trackerExample: MapTrack Telematics

Published customer results

Under 4 hours

Weekly hours spent on manual data entry, form transcription and compliance reporting dropped from roughly 8–10 hours to under 4 hours after moving to digital forms and automated workflows.

365 Alongside, Building Maintenance
Read the 365 Alongside story

Instantly retrievable

Digital forms with automatic timestamps and asset linking replaced paper records, making compliance documentation instantly retrievable for client or auditor requests.

365 Alongside, Building Maintenance
Read the 365 Alongside story

In seconds

Test and tag records, inspection certificates and equipment compliance documentation can now be retrieved in seconds, replacing a process that previously took hours of manual searching.

Specialised Plumbing and Drainage, Plumbing
Read the Specialised Plumbing and Drainage story

Asset tracking software for building services helps mechanical, electrical, fire and HVAC subcontractors track tools, test instruments and trade equipment across vans and sites from one register. MapTrack combines QR check-in and check-out with offline mobile capture for plant rooms and basements, AS/NZS 3760 test-and-tag records, AS 1851 service evidence and bulk van audits. Building services contractors use it to close the gap where tools go missing between vans and sites, run multi-trade van stocktakes in minutes, and keep compliance evidence on hand for facility managers and owners corporations.

Key takeaways

  • Victoria’s Crime Statistics Agency recorded A$40.8 million of hand and power tools stolen from vehicles and properties in the year to June 2025, 36,708 tools and up 7.5% on the year before.
  • AS 1851 routine fire systems servicing and AS/NZS 3760 test-and-tag intervals belong on the asset record so evidence is on hand for facility managers and owners corporations.
  • AS/NZS 3000 wiring rules and AS/NZS 3760 RCD testing records attach to each tool and test instrument, with overdue alerts before items go out of compliance.
  • Tools that leave on one van and come back on another are the common loss path in multi-trade teams; QR check-in and check-out closes the chain of custody.
  • Offline mobile capture is essential for plant rooms, switchrooms, basements and lift shafts where cellular coverage is unreliable; data syncs back at the depot.
  • Multi-trade van audits (electrical, mechanical, HVAC, fire) run in minutes with bulk QR scans instead of clipboards, giving contracts managers real-time visibility.

Pricing

One price per machine, with the hardware included: software and a QR tag from $12 a machine a month, GPS tracking from $27 and AI cameras from $72. Tools and equipment start at $1/asset/month. Every plan includes unlimited users. Prices are AUD ex GST, and machine prices are for annual billing.

View pricingGet a tailored quote

Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Published 15 February 2026Updated 26 October 2026

Tool and equipment tracking for building services trades

Building services contractors run several trades out of the same vans: electrical, mechanical, fire and HVAC tools, test instruments, and the keys and access cards for each site. In MapTrack each item gets a QR label and its own record. The crew scan a tool out to their name and back in when they drop it back, so you see who's got what and when it's due back. Testers carry their last and next calibration with the cal cert attached, and the assigned person gets an email a week before it's due.

Building Services

MapTrack at a glance

Built for
Building services subcontractors running electrical, mechanical, fire and HVAC trades out of the same vans.
Tracks
Vans, power and hand tools, testers and other test instruments, height-safety and rescue kits, ladders, welding and cutting gear, power leads and distribution boxes, PPE, uniforms and consumables.
Tracked with
QR labels, Bluetooth tags, hardwired GPS trackers or AI dashcams with built-in GPS.
Works offline
Pre starts, inspections and other forms save with no reception and sync when the phone is back in range. A work order already loaded on the phone can be worked through with no reception too.
Phones and computers
In the browser on a computer, and Android, iPhone and iPad access through the mobile browser or the installable web app.
Connects to
Telematics and accounting integrations, a public API, and an MCP server for AI tools such as Claude.
Sign-in
Sign in with Microsoft, or SAML 2.0 single sign-on set up by our team (Enterprise, or a Pro add-on).
Set-up and support
24/7 support. Our team sets up single sign-on and OEM telematics feeds, and helps connect trackers you already run.
Track record
600,000+ assets tracked since 2012.

How to choose tool and equipment tracking software for building services

Look for:

  1. The crew scan tools out to their name and back in, so you see who's got what
  2. Testers with their last and next calibration and the cal cert attached
  3. An email to the assigned person a week before something's due
  4. Every part of every rescue kit, in date
  5. PPE and uniform stock, flagged when it runs low

Where MapTrack fits

Next to job management software

Job management software runs the quotes, schedules and invoices. MapTrack keeps the gear those jobs use on one register: who's got it, where it was last checked out or returned, and when it's due for a service, test or calibration.

Next to telematics

A telematics platform tracks where vehicles go. MapTrack puts each vehicle and machine on the same register as the tools, with its pre starts and services. A GPS tracker or AI dashcam puts its latest position on the record, with estimated km and hours feeding its services, and MapTrack Telematics adds GPS tracking with trips, history and geofences.

See what MapTrack costs for your building services assets

Per-asset pricing tailored to your building services asset mix and a rollout plan, within one business day.

Get my Building Services pricingSee all plans

Trusted by building services and maintenance teams, including 365 Alongside and Axis Services Group

365 AlongsideAxis Services GroupSaunders InternationalMineral ResourcesSupagasHacer Group
G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
15 reviews on G2 · the same 17 reviews on Capterra, GetApp and Software AdviceCapterra Best Value 2026 badgeCapterra Best Ease of Use 2026 badgeAll MapTrack reviews

What we track

Every asset type across your building services operation

MapTrack is built for the full mix of assets that move across your depots, vans, commercial buildings and residential sites , from hand tools to fleet vehicles.

  • Power tools & hand tools
  • Ladders & access equipment
  • Vans & light fleet
  • Cleaning & janitorial equipment
  • HVAC & mechanical tools
  • Electrical test equipment
  • Fire safety equipment
  • Inspection & compliance gear
  • Generators & site power
  • Consumables & inventory
  • Keys & access devices
  • PPE & safety equipment
  • Keys & access cards
  • PPE, uniforms & consumables

What you run, and how MapTrack tracks it

Vans
Hardwired GPS tracker or AI dashcam
Power and hand tools
QR label
Testers and other test instruments
QR label and Bluetooth tag
Height-safety and rescue kits
QR label
Ladders
QR label
Welding and cutting gear
QR label
Power leads and distribution boxes
QR label
PPE, uniforms and consumables
QR label

Running a mix like this? See how MapTrack handles it in a demo built around building services teams.

Book a demo

30 minutes on Microsoft Teams

The challenge

The costs of poorly managed building services assets

Building services assets don't sit still. They move between commercial buildings, residential jobs, depots and vans every day - shared across trades, subject to compliance requirements and due for servicing that gets missed when no one's tracking it.

Tools move between sites with no tracking

Power tools, hand tools and specialist equipment travel between commercial and residential jobs in vans and utes. Without a clear chain of custody, tools go missing between sites and nobody knows who had them last, so you write off the loss and re-purchase.

Multiple trades share equipment with no accountability

Electricians, plumbers, HVAC techs and fire safety crews all draw from shared equipment pools. Without check-in and check-out, shared gear disappears into vans, gets left on sites or isn't returned after jobs. No one takes ownership.

Compliance and inspections not attached to assets

Fire safety inspections, test-and-tag records, RCD testing and equipment certificates live in paper folders or spreadsheets - disconnected from the assets they belong to. When an auditor asks for evidence, you're scrambling to find it.

No visibility across multi-site contracts

Assets spread across commercial buildings, residential jobs, depots and vans with no single view. Each contract runs its own list. Operations and contracts managers can't see the full picture without ringing around or visiting every site.

Service due missed on specialist equipment

Test equipment needs calibration. Ladders need inspection. Fire safety gear has mandatory service intervals. When servicing is tracked on spreadsheets or not tracked at all, overdue items stay in circulation - creating compliance risk and safety exposure.

From MapTrack's own data

What we see across MapTrack customer accounts

These figures come from MapTrack's own product data, de-identified and aggregated. Accounts aren't grouped by industry, so each figure covers every qualifying customer account, not one industry alone. Every figure counts at least 20 accounts, and each one says how it was measured.

15%

Scheduled services past their due date

Across 32 MapTrack customer accounts with service schedules, 15% of scheduled services were past their due date on 26 October 2026. More than three quarters of those (78%) were over 30 days past due.

Method: MapTrack's own product data: 32 customer accounts with service schedules, 5,855 scheduled services (884 past due), snapshot at 26 October 2026. Demo, test and trial-build accounts are left out. Includes schedules MapTrack set up during onboarding; the servicing itself is the customer's. One account holds 53% of the past-due services; without it the share is 16%. Some past-due items may be assets no longer in use that were never archived.

37%

Check-outs that come back late

Across 37 MapTrack customer accounts over the 12 months to October 2026, 37% of check-outs with a due-back date came back late or were still out past it. One in five (21%) was more than a day late.

Method: MapTrack's own product data: 37 customer accounts, 6,794 check-outs with a due-back date (2,507 late), 12 months to 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Late means back more than an hour after the due-back time, or still out past it. Return times for a straight return are approximate. One account holds 54% of these check-outs; without it the late share is higher (45%).

73%

Gear that has been out for months

Across 63 MapTrack customer accounts, 73% of the items checked out on 26 October 2026 had been out for more than 90 days, and 16% for more than a year.

Method: MapTrack's own product data: 63 customer accounts, 19,211 items checked out, snapshot at 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Includes deliberate long-term allocations, such as a van given to a driver or a laptop given to a staff member, so this is time out, not proof that items are lost.

77%

Usual calendar service intervals

Across 37 MapTrack customer accounts with calendar-based service schedules, 6 months and 12 months are the usual intervals: together they cover 77% of calendar triggers.

Method: MapTrack's own product data: 37 customer accounts with calendar-based service schedules, 141 calendar triggers, schedules live on 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Counts: 6 months 55, 12 months 53, 3 months 18, monthly 7, other 8. This describes how customers set their own schedules, not what a regulation or standard requires.

Want to know what these costs look like on your own sites? Talk it through with us.

Book a demo

30 minutes on Microsoft Teams

Use cases

How building services subcontractors use MapTrack

Every part of every rescue kit, in date

Give each harness and rescue kit part its own record on a six-monthly inspection schedule. Then check the whole kit in one job, with a pass or fail on every part.

Maintenance
MapTrack Return Assets dialog for Cordless Drill 01 with 2 accessories: two 18V 5.0Ah batteries marked Returned, 2 of 2, and two fast chargers marked Not returned, with the reasons Not in storage, Damaged / out of service, Already at site (selected), Not required for this job, Lost and Other, and a prompt to give a reason for any missing or short accessories.

Accessories back, or a reason why not

Returning a drill kit: both batteries are confirmed back, the chargers are marked not returned with a reason, and anything short asks for one.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a desktop viewport, in the Return Assets dialog, cropped to the dialog.

Know who's got each tool

When your crew grab a tool, they scan it out to their name, and back in when they drop it back. You see who's got what and when it's due back, and anything overdue is flagged.

Tool tracking
MapTrack Assignments table listing eight tool and equipment assignments, a GNSS rover, robotic total station, two plate compactors, a lighting tower, a cordless drill, an angle grinder and a rotating laser level, each with its photo, the person it went to, a Complete or Active status and a due-back date. One plate compactor is flagged Overdue.

See who has each tool and when it is due back

Every sign-out in one list. Four assignments are back and marked Complete; four are still out as Active, each with the person and the due-back date. The plate compactor with James Ward was due back on 23 September, so it is flagged Overdue.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured in a demonstration workspace on the All assignments view with the Person, Status and Due Back Date columns. The app shortens long asset and category names.

Not sure which of these to start with? We'll walk you through it in a demo.

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30 minutes on Microsoft Teams

Testers in cal, cert on the record

Each tester carries its last and next calibration, with the cal cert attached, and the assigned person gets an email a week before it's due. Anything out of cal is flagged when someone books it out.

Compliance
MapTrack Test Instrument Calibration schedule, annual calibration with a certificate: five enrolled testers, all on track, among them PAT tester PAT-01, clamp meter CM-01 and earth tester ET-01, each with its last calibration and next due date, beside a MaintScore of 100, Excellent.

Every tester’s next calibration

Each test instrument with its last calibration and when the next is due, on a yearly calibration schedule.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 x 900 desktop viewport, cropped right of the navigation sidebar to a 16:10 frame.

Distribution boxes inspected on the phone

Run the inspection on a phone, with a pass or fail on each check. A failed RCD test opens the fault note and photo straight away, so it's recorded with the inspection.

Forms and inspections
MapTrack Site Switchboard Inspection on a phone, progress 4 of 12: Pass selected for the enclosure, door and lock, Fail selected for the RCD push-button test and trip times, and the fault description and photo fields open below it, with Submit at the foot.

Fail a switchboard check on a phone

Choosing Fail on the RCD test opens the fault description and photo fields straight away, so the fault is recorded with the inspection.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace, with a connection, and shown in a phone frame. The form was closed without submitting.

PPE and uniform stock, flagged when it runs low

Earmuffs, hi-vis and other PPE sit in the parts store with their stock levels, and each line is flagged when it runs below the minimum you set.

Inventory
Parts/Inventory filtered to PPE: Earmuffs Class 5 with 12 on hand marked Normal and Hi-Vis Vest Day/Night with 28 on hand marked Urgent, with costs, and summary cards for 2 items worth $852.00.

PPE stock, flagged when it runs low

PPE stock on one list, with each line flagged when it runs low.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration parts store filtered to the PPE category.

Seen one that fits how your team works? We'll show it to you in a demo.

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30 minutes on Microsoft Teams

Customer proof

What customers say

We haven't published a building services customer story. These are customers doing the same work in other industries, each labelled with their own industry.

Building maintenance contractor

“MapTrack has completely changed how we track tools and manage compliance across our sites - the admin time we've saved alone has been a game-changer.”

365 Alongside Team, Management, 365 Alongside
  • From the published story: Weekly hours spent on manual data entry, form transcription and compliance reporting dropped from roughly 8–10 hours to under 4 hours after moving to digital forms and automated workflows.
Read the 365 Alongside story

“By utilizing Map Track we are able to keep track of all our small equipment that we use. We are able to assign it to Projects, work groups, team members. It will help with monitoring and alerting when testing, tagging, calibration of equipment is due.”

Sharyn, Fleet Manager, Construction, 501-1,000 employeesVerified review on Capterra, August 2025

“Accessing Asset information like servicing/repair history, condition, last user, important user guides and other documentation for any asset is literally one click away on your phone.”

Lindsay, Workshop Coordinator, Construction, Small-Business (50 or fewer emp.)Verified review on G2, August 2025

Want to hear how other building services teams set MapTrack up? Ask us in a demo.

Book a demo

30 minutes on Microsoft Teams

By the numbers

The real cost of tool loss in building services

Lost tools, compliance gaps and time spent hunting for equipment quietly erode margins across every building services business. The numbers tell the story.

A$40.8M

of hand and power tools stolen from Victorian vehicles and properties in 2024-25, across 36,708 tools, up 7.5% on the year before

Crime Statistics Agency Victoria, year to 30 June 2025

~5%

of the more than 25,000 tools reported stolen in Queensland in 2024-25 were returned to their owners

Queensland Police Service, 2024-25

19%

of a knowledge worker’s working week goes on searching for and gathering information

McKinsey Global Institute, The Social Economy (2012)

~60%

reduction in admin time at 365 Alongside, a building maintenance contractor, after moving asset records into MapTrack

MapTrack case study: 365 Alongside

One platform

Tracking, compliance and maintenance in one system

Stop juggling spreadsheets, paper folders and point solutions. MapTrack connects tool accountability, inspections and compliance evidence, and scheduled maintenance into a single platform built for multi-trade building services teams.

Tool & equipment accountability

Assign tools and equipment to technicians, trade crews (through a crew member or crew vehicle) or sites. Check in and out from mobile. Run van audits and site stocktakes with bulk QR scanning. Know who has what, where it is and when it's due back without spreadsheets.

Explore tool & equipment accountability

Inspections & compliance

Pre-start forms, fire safety inspections and compliance checks completed in the field on mobile, attached to each asset with timestamps and photos. Failed items trigger work orders automatically. One place for all compliance evidence.

Explore inspections & compliance

Maintenance & servicing

Schedule servicing for test equipment, ladders, fire safety gear and fleet vehicles. Track calibration intervals and mandatory inspection dates. Work orders assigned to techs on mobile. Service history lives alongside every asset record.

Explore maintenance & servicing

Want to see how these fit together on your own sites? We'll show you in a demo.

Book a demo

30 minutes on Microsoft Teams

Compliance

Inspections and compliance registers, field-ready on mobile

Build and run inspection forms for fire safety equipment, test-and-tag, RCD testing and pre-start checks directly on mobile. Technicians scan a QR code, complete the form in the field with photos, and results attach to the asset record with a timestamp.

  • Works offline and syncs when back on signal
  • Failed items automatically trigger work orders
  • Full compliance history attached to each asset
  • Fire safety, test-and-tag and WHS inspections
  • Build forms with AI or upload your existing forms
MapTrack Test and Tag schedule for AS/NZS 3760 inspection and test: 19 enrolled assets, 9 overdue and 10 on track; cordless drills, a 40m extension reel, a portable RCD and an inverter welder, each tested every 3 months with its last service and next due date, beside a MaintScore of 89, Excellent.

Test and tag, lead by lead

Every enrolled lead and tool with when it was last tested and when it’s next due, the overdue ones first.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 x 900 desktop viewport, cropped right of the navigation sidebar to a 16:10 frame.

Accountability

Scan, assign and track across every site

QR code every tool, attach a GPS tracker to fleet vehicles, and track everything in one system. Assign assets to technicians, trade crews (through a crew member or crew vehicle), contracts (as contract sites) or sites. Know who has what, where it is and when it's due back with a clear chain of custody across every job.

  • Check-in and check-out on mobile or tablet
  • Bulk scanning for van audits and site stocktakes
  • Assign to technicians, crews (through a crew member) or contracts (as contract sites)
  • GPS location for vans and fleet where fitted
  • Geofence alerts when assets leave a site boundary
A MapTrack workshop tool stocktake on a phone: 12 assets, with 10 scanned, 1 discovered and 1 still unscanned, a CAT 140 motor grader, and audit progress at 11 of 12 assets, assigned to Mike Chen.

A stocktake on the phone

A stocktake on the phone: what has been scanned, what turned up that was not on the list, and what is still to find.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame.

See these on a phone and a desktop in a live demo.

Book a demo

30 minutes on Microsoft Teams

Maintenance

Service equipment when it needs it. Not on a guess

Schedule servicing for test equipment calibration, ladder inspections, fire safety gear maintenance and fleet vehicle services. Work orders are assigned to technicians on mobile. Every service record lives alongside the asset's tracking and compliance history, so nothing falls through the cracks.

  • Date-based triggers for calibration and inspections
  • Work orders assigned to technicians on mobile
  • Complete parts history and cost tracking
  • Overdue alerts to keep servicing current
  • Failed inspections auto-trigger work orders
MapTrack on a tablet: a 250 hour service work order for a CAT 320 excavator, in progress with its timer running at 16:52, high priority and preventative, every 250 hours on a meter reading 4146 of 4393, with 1 hour 30 minutes logged, a total cost of $479, Dave Harris assigned and Southside Plant Services as the vendor.

A service job on a tablet

The same work order a mechanic runs on a phone or a desk, here on a tablet: the timer, the schedule that raised it, the time logged and the costs.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 1024 x 768 tablet viewport (the app at a 1024 px wide window) in a demonstration workspace; nothing pressed.

Integrations

Fleet data straight from the telematics

MapTrack integrates with telematics platforms used by building services fleets, so odometer readings, GPS location and service triggers flow in automatically for your vans, utes and light fleet, without manual data entry.

Teletrac Navman
Geotab
  • Odometer tracking for timely fleet servicing and WOF compliance
  • Live GPS location and geofence alerts for vans across your contracts
  • Time-on-site data for contract job costing and utilisation
  • Service triggers based on real usage. Not calendar guesses

See all integrations

What we track

Built for multi-trade teams, mobile and offline

MapTrack is built for the full mix of assets that move across your depots, vans, commercial buildings and residential sites , from hand tools to fleet vehicles.

Build and run inspection forms for fire safety equipment, test-and-tag, RCD testing and pre-start checks directly on mobile. Technicians scan a QR code, complete the form in the field with photos, and results attach to the asset record with a timestamp.

Mobile appInspections & formsWork orders

iOS & Android

No specialist hardware required

Offline sync

Works in plant rooms

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Keep every site accountable, every day

Track tools and equipment across commercial contracts and sites. Compliance registers, inspections and maintenance in one platform.

Book a demoStart free trial
  • Used across Australia & New Zealand
  • Per-asset pricing
  • Unlimited users

Get started

How building services teams roll out MapTrack

Most building services teams are up and running within one to two weeks. Start with your highest-value assets and roll out to the full team as adoption builds.

Step 1

Load your asset and equipment register

Import your current tool list or create one from scratch. Add trade equipment, test instruments, ladders, and vehicles.

Step 2

Label everything and assign to technicians

Print QR labels and assign assets to individual technicians or vehicle kits for complete accountability.

Step 3

Schedule maintenance and run audit reports

Set service reminders, log defects in the field, and pull compliance reports ahead of client audits.

Key features for building services

Everything a building services team needs in one platform.

Asset tracking & QR scanningQR & barcode labelsGPS trackingPre-starts & inspectionsCompliance & certificatesMaintenance & work ordersScheduling & reservationsAudits & stocktakesService historyCost trackingMulti-site managementAsset transfers

The tool and lead checks trade rules ask for

Trade subcontractors in Australia, the United States and the United Kingdom answer to different rules, but the records they ask for look alike: what was checked, when, by whom, and what's due next. Open a market to see its rules, the words buyers there search for, and how pricing is quoted.

Australia

AS/NZS 3760

Prices on our pricing page are in Australian dollars, ex GST.

  • Australia and New Zealand

    AS/NZS 3760:2022, in-service safety inspection and testing of electrical equipment

    What it asks for

    Sets how often electrical equipment is inspected and tested, by the kind of environment it's used in, and what each test record holds.

    How MapTrack keeps the record

    Each tool and lead carries its tag date and next due date on its record, so a test and tag round shows what's due by van, site or person, and runs as one job with a pass or fail on each item.

    Source: AS/NZS 3760:2022, In-service safety inspection and testing of electrical equipment (Standards Australia, checked 29 Aug 2026)

United States

OSHA 1926.404(b)(1)(iii)

Pricing is quoted in your currency, US dollars.

  • United States, construction sites (the alternative to GFCI protection)

    OSHA 29 CFR 1926.404(b)(1)(iii), assured equipment grounding conductor program

    What it asks for

    Covers cord sets, temporary receptacles and cord-and-plug equipment. Each one is visually inspected before each day's use, and tested before first use, after a repair, after anything that may have damaged it and at least every 3 months (6 months for fixed cord sets). The test record identifies each item that passed with its last test date, kept by logs, colour coding or other effective means.

    How MapTrack keeps the record

    Each lead and cord set is its own record with a QR label. The quarterly test runs as one job across all of them, with a pass or fail on each item, and every item shows its last test date and when the next one falls due.

    Source: 29 CFR 1926.404, Wiring design and protection (US Occupational Safety and Health Administration, checked 26 Oct 2026)

Equipment inventory
The usual US word for the list of equipment a business owns and where it is, the list Australians call an asset register.

United Kingdom

HSE PAT guidance, PUWER regulation 6

Pricing is quoted in your currency, pounds sterling.

  • Great Britain, portable electrical equipment

    HSE guidance on portable appliance testing (PAT)

    What it asks for

    HSE says the Electricity at Work Regulations 1989 require electrical equipment that could cause injury to be kept safe, but don't set a test interval: how often depends on the equipment and where it's used, so a power tool on a construction site is checked more often than a lamp in a hotel room. Labels and records aren't a legal requirement, though HSE calls them a useful way to manage the scheme and show it exists.

    How MapTrack keeps the record

    Each tool, lead and charger carries its last test date, result and next due date on its record, and a PAT round runs as one job across a van or site.

    Source: PAT (portable appliance testing): HSE's answers to popular questions (Health and Safety Executive, checked 26 Oct 2026)

  • Great Britain, work equipment exposed to conditions that cause deterioration

    PUWER 1998, regulation 6, inspection

    What it asks for

    Equipment whose safety depends on how it's installed is inspected after installation and after assembly at a new site. Equipment exposed to conditions that cause deterioration is inspected at suitable intervals and after anything exceptional that could affect its safety. Each result is recorded and kept until the next one, and equipment going to another business carries evidence of its last inspection. Lifting equipment falls under LOLER instead.

    How MapTrack keeps the record

    Access towers, saws and other site kit are records with their inspection forms, signed and kept with photos, and the next inspection shows as due soon or overdue.

    Source: Provision and Use of Work Equipment Regulations 1998 (PUWER), regulation 6 (legislation.gov.uk (The National Archives), checked 26 Oct 2026)

PAT testing
Portable appliance testing: the UK name for inspecting and testing portable electrical equipment, the job Australians call test and tag. HSE says how often depends on the equipment and where it's used.

MapTrack keeps the records these rules ask you to keep. It does not do the inspection or testing, certify your work or make you compliant, and the current text of each instrument is the authority.

Want to see how these records would look for your own gear? We'll show you in a demo.

Book a demo

30 minutes on Microsoft Teams

Stop the loss

Tool loss and compliance gaps are the two biggest controllable costs in building services asset management

MapTrack gives your team the visibility, accountability and compliance evidence to cut both without adding headcount or juggling multiple disconnected systems.

Book a demoCalculate your ROI

Customer stories

See how teams like yours use MapTrack

Real results from organisations in your industry that replaced spreadsheets and paper with MapTrack.

365 Alongside logo
Building Maintenance

~60% reduction in admin time

“MapTrack has completely changed how we track tools and manage compliance across our sites - the admin time we’ve saved a...”

365 Alongside Team, Management

Read full story

View all customer stories

Frequently asked questions

Common questions from building services teams.

Building services asset tracking software is a platform that helps building services contractors, multi-trade contractors and commercial maintenance providers track, manage and maintain their tools, equipment and vehicles across sites, contracts and depots. It replaces spreadsheets, paper compliance registers and disconnected tools with a single source of truth for where assets are, who has them, what their compliance status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS and telematics), pre-start and inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Yes. MapTrack supports multi-trade building services operations where electricians, plumbers, HVAC technicians, fire safety crews and general maintenance teams all share equipment. You can assign assets to individual technicians, trade crews (through a crew member or crew vehicle) or sites. Filters and reports let you see what's allocated to each trade, who has what and what's available, so shared equipment is always accounted for and ready for the next job.

MapTrack keeps compliance evidence attached to each asset. For fire safety work - extinguishers, hydrants, detection systems and emergency lighting. You can run inspections on mobile with photos and timestamps. Certificates, test results and maintenance records live alongside the asset record. Compliance reports are searchable and exportable for audits, building managers and regulatory requirements. Failed inspection items can automatically trigger work orders so defects are tracked from identification through to rectification.

Yes. MapTrack is built for field use with offline support. Technicians can scan assets, complete pre-start forms, update work orders and log inspections in plant rooms, basements, rooftops and other areas with limited or no connectivity. Data syncs automatically when the device comes back online. This is critical for building services teams who work in lift shafts, switchrooms, ceiling spaces and underground car parks where cellular coverage is unreliable.

Yes. Use bulk scanning (QR or barcode) to verify what's in a van, at a depot or on a site. MapTrack records each asset scanned, when it was scanned and who scanned it. You can compare scanned results to expected asset lists and immediately see what's missing, unscanned or unaccounted for. Van audits that used to take an hour with clipboards now take minutes on mobile. Reports by van, depot or site give you audit-ready evidence.

Yes. MapTrack lets you assign assets to contracts (as contract sites), sites, buildings or locations within a building. You can track which tools and equipment are allocated to a specific commercial contract through its site, see what's on each site and manage transfers between sites. This gives contracts managers and operations teams visibility across every active job without ringing around or visiting each site.

Specialist test equipment - multimeters, thermal imaging cameras, gas detectors, PAT testers and calibration tools - requires regular servicing and calibration to remain compliant. MapTrack tracks service due dates and calibration intervals for each piece of test equipment. Overdue alerts ensure nothing slips through. Service history and calibration certificates attach directly to the asset record so you can prove compliance at any time.

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every technician, supervisor, apprentice and admin without your costs growing as the team does. This is a significant advantage in building services where crew sizes vary across contracts, subcontractors need access for specific jobs, and you may need dozens of people completing forms or scans across multiple sites. Pricing scales with the number of assets you track, not the size of your team.

Yes. MapTrack tracks keys, access cards, fobs and master key sets as assets. You can assign them to technicians, log check-in and check-out with timestamps, and see who has which keys at any point. This is particularly important for building services contractors who hold master keys for multiple commercial buildings and need a clear chain of custody for security and liability purposes.

Most building services teams are running on MapTrack within one to two weeks. The typical approach is to start with one depot or asset class: import or scan in assets, set up your first workflows (usually pre-starts or van audits), and roll out to field crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple depots and contracts, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and sites.

Give each tool, tester, key set and access card a QR label, and set each commercial site up as a location. Sign items out to a person, a site or a van with a due-back date, so overdue items stand out and the history shows who had it last. Testers and rescue kits sit on calibration and inspection schedules, and a van audit is a scan.

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Resources for building services teams

Guides, calculators and pages relevant to building services asset management.

Multi-site equipment

How building services teams track tools and equipment across multiple commercial contracts and sites.

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ROI calculator

Calculate how much tool loss, compliance gaps and inefficiency are costing your building services operation each year.

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Fire extinguisher inspections

How to run digital fire extinguisher inspections on mobile, attached to each asset with evidence and work orders.

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Pre-start inspections

Build and run mobile pre-start forms, attached to each asset, with work orders for failed items.

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Compare MapTrack

See how MapTrack compares to other asset management and CMMS platforms.

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Facilities services

See how MapTrack serves facilities management and maintenance teams specifically.

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Free facilities templates

Download free maintenance checklists, fire safety forms and inspection templates for building services.

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