Building services asset tracking software

By the numbers

Lost tools, compliance gaps and time spent hunting for equipment quietly erode margins across every building services business. The numbers tell the story.

One platform

Stop juggling spreadsheets, paper folders and point solutions. MapTrack connects tool accountability, inspections and compliance evidence, and scheduled maintenance into a single platform built for multi-trade building services teams.

Frequently asked questions

Common questions from building services teams.

What is building services asset tracking software?

Building services asset tracking software is a platform that helps building services contractors, multi-trade contractors and commercial maintenance providers track, manage and maintain their tools, equipment and vehicles across sites, contracts and depots. It replaces spreadsheets, paper compliance registers and disconnected tools with a single source of truth for where assets are, who has them, what their compliance status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS and telematics), pre-start and inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Can we track assets across multiple trades and crews?

Yes. MapTrack supports multi-trade building services operations where electricians, plumbers, HVAC technicians, fire safety crews and general maintenance teams all share equipment. You can assign assets to individual technicians, trade crews or sites. Filters and reports let you see what's allocated to each trade, who has what and what's available, so shared equipment is always accounted for and ready for the next job.

How does MapTrack help with fire safety and compliance on buildings?

MapTrack keeps compliance evidence attached to each asset. For fire safety work - extinguishers, hydrants, detection systems and emergency lighting. You can run inspections on mobile with photos and timestamps. Certificates, test results and maintenance records live alongside the asset record. Compliance reports are searchable and exportable for audits, building managers and regulatory requirements. Failed inspection items can automatically trigger work orders so defects are tracked from identification through to rectification.

Does MapTrack work offline on commercial sites?

Yes. MapTrack is built for field use with offline support. Technicians can scan assets, complete pre-start forms, update work orders and log inspections in plant rooms, basements, rooftops and other areas with limited or no connectivity. Data syncs automatically when the device comes back online. This is critical for building services teams who work in lift shafts, switchrooms, ceiling spaces and underground car parks where cellular coverage is unreliable.

Can we run van audits and depot stocktakes?

Yes. Use bulk scanning (QR or barcode) to verify what's in a van, at a depot or on a site. MapTrack records each asset scanned, when it was scanned and who scanned it. You can compare scanned results to expected asset lists and immediately see what's missing, unscanned or unaccounted for. Van audits that used to take an hour with clipboards now take minutes on mobile. Reports by van, depot or site give you audit-ready evidence.

Can we assign tools to specific contracts or sites?

Yes. MapTrack lets you assign assets to contracts, sites, buildings or locations within a building. You can track which tools and equipment are allocated to a specific commercial contract, see what's on each site and manage transfers between sites. This gives contracts managers and operations teams visibility across every active job without ringing around or visiting each site.

How does MapTrack handle specialist test equipment servicing?

Specialist test equipment - multimeters, thermal imaging cameras, gas detectors, PAT testers and calibration tools - requires regular servicing and calibration to remain compliant. MapTrack tracks service due dates and calibration intervals for each piece of test equipment. Overdue alerts ensure nothing slips through. Service history and calibration certificates attach directly to the asset record so you can prove compliance at any time.

How does MapTrack pricing work for building services teams?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every technician, supervisor, apprentice and admin without your costs growing as the team does. This is a significant advantage in building services where crew sizes vary across contracts, subcontractors need access for specific jobs, and you may need dozens of people completing forms or scans across multiple sites. Pricing scales with the number of assets you track, not the size of your team.

Can we track keys and access devices?

Yes. MapTrack tracks keys, access cards, fobs and master key sets as assets. You can assign them to technicians, log check-in and check-out with timestamps, and see who has which keys at any point. This is particularly important for building services contractors who hold master keys for multiple commercial buildings and need a clear chain of custody for security and liability purposes.

How long does it take to get a building services team set up on MapTrack?

Most building services teams are running on MapTrack within one to two weeks. The typical approach is to start with one depot or asset class : import or scan in assets, set up your first workflows (usually pre-starts or van audits), and roll out to field crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple depots and contracts, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and sites.