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Free boiler inspection checklist

Free boiler inspection checklist (PDF-ready). Covers pressure vessel, safety valves, burner, controls, flue, water treatment and compliance.

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Updated 26 Oct 2026

Boiler Inspection Checklist

Routine inspection for steam and hot water boiler systems

Live form
0 of 24 checks

Combustion System

1Burner flame pattern even and stable
2Combustion air supply adequate and unobstructed
3Flue gas analysis within specifications (O2, CO, CO2)
4Gas train and fuel supply piping free of leaks
5Ignition electrodes clean and correctly gapped

Pressure Vessel

6Shell and tube surfaces free of corrosion or pitting
7Refractory lining intact, no cracks or spalling
8Boiler insulation and cladding in good condition
9Manhole and handhole gaskets sealed, no leaks

Safety Valves

10Safety relief valve within test date
11Safety valve discharge piping unobstructed
12Low water cut-off device tested and functional
13High pressure cut-out tested and operational
14Flame failure device response tested

Water Treatment

15Feedwater quality within specifications (pH, TDS)
16Chemical dosing system operating correctly
17Blowdown conducted as scheduled
18Water level gauge glass clean and readable
19Softener or RO system functioning correctly

Electrical & Controls

20Control panel free of faults and alarms
21Electrical connections secure, no overheating
22Modulating controls responding correctly
23Emergency shutdown button tested
24Pressure and temperature gauges calibrated

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Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Updated 26 October 2026
Also see:Maintenance and work orders →Best CMMS software →MapTrack vs MaintainX →

Short answer

A boiler inspection checklist records checks of a steam or hot water boiler: shell and tubes, safety valves, low water cut-offs, burner and fuel train, water treatment, flue and controls. Operators check daily and monthly as common practice; in-service inspection intervals come from AS/NZS 3788:2024. Regulation 224 of the model WHS Regulations requires pressure equipment to be inspected regularly by a competent person.

Checked against AS/NZS 3788:2024 (incl. Amd 1:2025) on by the MapTrack templates team. How we check templates

Key takeaways

  • The MapTrack boiler inspection checklist contains 24 checks across 5 sections. Sections covered: Combustion System, Pressure Vessel, Safety Valves, Water Treatment, Electrical & Controls.
  • Model WHS regulation 224 requires regular competent-person inspection of pressure equipment; AS/NZS 3788:2024 sets intervals on a time or risk basis.
  • Test the low water cut-off and record the result; if it fails, keep the boiler off until it is repaired.
  • Keep a history record for each boiler (AS/NZS 3788 clause 8.6), and test, inspection and maintenance records for boilers required to be registered (reg 237).
  • Daily and monthly operator checks are common practice; they do not replace the in-service inspection by a competent person.
  • In Victoria, OHS Regulations 2017 regulation 106 requires inspection and maintenance records for hazard level A, B or C boilers and specified pressure vessels while you control them.

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What is a boiler inspection checklist?

A boiler inspection checklist is a structured document used by maintenance engineers, boiler operators and certified inspectors to systematically assess the condition, safety and compliance of steam and hot water boilers. It covers the pressure vessel (shell, tubes, headers, refractory), safety devices (safety relief valves, low water cut-offs, pressure and temperature controls), burner and combustion system (flame condition, fuel train, ignition, combustion air), water treatment (feedwater quality, blowdown, chemical dosing, conductivity), flue and exhaust system (stack condition, draught, emissions), electrical and control systems (operating and limit controls, flame safeguard, interlocks) and general condition (insulation, piping, valves, supports). The checklist applies to fire-tube, water-tube, cast iron and electric boilers in commercial, industrial and institutional settings.

Boilers are high-hazard pressure equipment. In Australia, they are subject to mandatory design registration, installation certification and periodic in-service inspection under WHS legislation and AS 3788 (Pressure Equipment, In-service Inspection). A boiler failure, whether from overpressure, low water, combustion malfunction or structural deterioration, can result in catastrophic explosion, scalding, toxic gas release or fire. The consequences extend beyond the boiler room, potentially affecting building occupants, adjacent plant and the surrounding community. A documented inspection programme is not optional but is a legal requirement. Regular use of a comprehensive checklist ensures that every critical parameter is checked consistently, defects are identified early, and the boiler operating history provides the trend data that inspectors and risk assessors need. When managed through MapTrack, completed inspection checklists are stored against the boiler asset record, building an auditable compliance history alongside service records, water treatment logs and statutory inspection reports.

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Benefits of using this boiler inspection checklist

  • Safety assurance: systematic testing of safety relief valves, low water cut-offs, flame safeguards and pressure controls confirms that the boiler safety systems will respond correctly to abnormal conditions, preventing overpressure, dry firing and combustion incidents.
  • Regulatory compliance: documented inspection records demonstrate that the boiler is maintained in accordance with AS 3788, state WHS regulations and insurance requirements, reducing the risk of enforcement action, fines or policy exclusions.
  • Early defect detection: identifying tube deterioration, refractory damage, burner faults, water treatment failures and control malfunctions during scheduled inspections prevents unplanned shutdowns and costly emergency repairs.
  • Optimised combustion efficiency: checking burner condition, flame quality, combustion air supply and flue gas composition ensures the boiler operates at peak thermal efficiency, reducing fuel consumption and emissions.
  • Water quality management: monitoring feedwater and boiler water treatment parameters (pH, conductivity, dissolved oxygen, alkalinity, inhibitor levels) prevents scale, corrosion and carryover that degrade boiler performance and shorten vessel life.
  • Insurance and audit readiness: a complete, chronological inspection history linked to the asset record in MapTrack satisfies insurance underwriter requirements and simplifies annual boiler insurance renewal.

Benefits of digitising forms in MapTrack

When you digitise boiler checklists in MapTrack, you get:

  • Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
  • Email the right people when a form is submitted, with an automation you set up.
  • File every completed form against the asset, location or person it covers.
  • Download any completed form as a PDF, with failed answers listed at the top.
  • Fill in forms offline; they upload when the device is back online.
  • Build conditional logic (show or hide questions based on answers).
  • Take pictures or attach photos. Not possible with a paper-based form.
  • Electronic signatures.
  • Edit forms later without reprinting.
  • Set who can view, fill in or edit forms with user roles.
  • Upload a paper form (PDF, Word, Excel or a photo) and MapTrack's AI builds a digital version for you to check.
  • Raise a work order from a submitted form with an automation you set up.
  • Track service intervals by hours, kilometres or calendar date in one place.
  • Attach supplier invoices and parts receipts to each maintenance record.

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Steve McAllister

Asset Coordinator, Saunders International

What to include in a boiler inspection checklist

This boiler inspection checklist covers 10 key areas:

  • Boiler identification: asset ID, make, model, serial number, boiler type (fire-tube, water-tube, cast iron, electric), fuel type, maximum allowable working pressure (MAWP), location, current operating hours, date and inspector name.
  • Pressure vessel: external visual inspection of shell, heads and tube sheets for corrosion, cracking, bulging and leaks, check insulation and lagging condition, inspect access doors, handholes and manhole gaskets.
  • Safety relief valves: verify each safety valve is tagged with the correct set pressure and test date, perform a manual lift test or pop test to confirm the valve opens at the set pressure and reseats cleanly.
  • Low water cut-off: test the low water cut-off by slowly lowering the water level (or using the test procedure) to confirm the burner shuts down before the water level drops below the safe minimum.
  • Burner and combustion system: inspect the burner assembly, flame condition (colour, shape, stability), ignition system, fuel train components (gas valves, regulators, oil pump, nozzle), combustion air damper and fan, and perform a combustion analysis (O2, CO2, CO, stack temperature, efficiency).
  • Water treatment: record feedwater and boiler water quality parameters (pH, conductivity, total dissolved solids, hardness, alkalinity, dissolved oxygen, sulphite or oxygen scavenger residual), check chemical dosing equipment, inspect blowdown valves and procedure.
  • Flue and exhaust: inspect the flue pipe, stack, damper and draught conditions, check for leaks, corrosion, blockage and correct draught direction, verify emissions comply with site licence conditions.
  • Electrical and controls: check operating pressure and temperature controls, high-limit controls, modulating controls, flame safeguard controller, programming sequence, safety interlocks, emergency stop and indicator lights.
  • General condition: inspect all piping, valves, fittings, supports, gauges and insulation, check the boiler room for ventilation, housekeeping, signage and clearances, verify operating logs and records are current.
  • Statutory compliance: confirm the boiler registration is current, the most recent statutory inspection report and certificate are displayed, and all corrective actions from previous inspections have been completed.

How to use this boiler inspection checklist

  1. Review the boiler operating log, previous inspection reports and any outstanding corrective actions before starting the inspection.: Obtain the boiler operating log and review water treatment records, blowdown records, alarm history and any operator-reported issues since the last inspection. Review the previous internal inspection checklist and the most recent statutory inspection report. Confirm all corrective actions from prior inspections have been completed. Note any recent changes to boiler load, fuel supply, water treatment programme or controls.
  2. With the boiler operating under normal load, record all operating parameters and perform a combustion analysis.: Record steam or water pressure, temperature, water level, feedwater temperature, fuel pressure (gas or oil) and combustion airflow. Perform a flue gas analysis using a calibrated combustion analyser to measure O2, CO2, CO, stack temperature and calculate combustion efficiency. Compare results to the manufacturer design values and previous test results. Record the boiler control set points and verify the modulating control is tracking load correctly.
  3. Test the safety relief valves, low water cut-off and all safety interlocks.: Perform a manual lift test on each safety relief valve to confirm it opens freely and reseats without leaking. For the annual or major inspection, conduct a pop test at the set pressure. Test the low water cut-off by using the manufacturer-approved test procedure to confirm the burner shuts down before the water level reaches an unsafe low. Test the high-pressure cut-out, high-temperature limit (hot water boilers) and all safety interlocks in the control sequence. Record the results of each safety device test.
  4. Inspect the burner assembly, flame condition, ignition system and fuel train components.: Visually inspect the burner head, diffuser, flame retention components and refractory target wall (if applicable) for wear, carbon build-up and damage. Observe the flame through the sight glass for correct colour, shape and stability. Check the ignition electrode or pilot flame condition. Inspect gas train components (manual shut-off valves, safety shut-off valves, pressure regulators, vent lines) or oil system components (pump, nozzle, strainer, preheater) for leaks and correct operation.
  5. Inspect the pressure vessel exterior, insulation, piping, valves and boiler room conditions.: Inspect the boiler shell, heads and tube sheets (externally) for signs of corrosion, leaks, bulging or cracking. Check insulation and lagging for damage, moisture or missing sections. Inspect all steam, water and blowdown piping, valves and fittings for leaks, corrosion and support condition. Check the boiler room for adequate ventilation, combustion air supply, housekeeping, signage, lighting and clearances around the boiler.
  6. Record all findings, defects and water treatment results on the checklist. Raise corrective work orders, set the next inspection date and sign off.: Complete each checklist item with the recorded measurement or a Pass/Fail result. Record water treatment parameter results and compare to the target ranges. Record all defects with descriptions, severity and corrective actions required. Raise work orders in MapTrack for items requiring follow-up, with priority ratings and completion dates. Confirm the boiler registration and statutory inspection certificate are current and displayed. Set the next scheduled inspection date. Sign and date the completed checklist and file it with the boiler records.

In MapTrack, you can schedule and track maintenance digitally, by date or meter reading. Each submission is stored as a timestamped PDF against the asset record.

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How often should you complete this checklist?

Boiler inspection frequency depends on the boiler type, age, operating pressure and regulatory requirements. As a general guide, daily operator checks should cover water level, steam pressure, operating temperature, flame condition and water treatment. Monthly inspections should cover the full checklist including safety device testing, combustion analysis, water treatment review and general condition assessment. Annual inspections should include a comprehensive external inspection and all items on the monthly checklist in greater detail.

The WHS Regulations require pressure equipment to be inspected on a regular basis by a competent person (regulation 224). AS/NZS 3788:2024 sets how the in-service inspection interval is decided, so check its current edition and your inspection body for the interval that applies to your boiler. Internal inspections, which require the boiler to be shut down, cooled, drained and opened, are performed at longer intervals, set the same way and depending on the boiler history and condition. Safety relief valves must be tested or replaced at intervals specified by AS 3788 and the inspection authority.

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Frequently asked questions

AS 3788 (Pressure Equipment, In-service Inspection) is the primary standard governing boiler inspection intervals, procedures, acceptance criteria and documentation in Australia. AS 1210 covers pressure vessel design and construction requirements. AS/NZS 1200 provides general requirements for pressure equipment. AS 2593 covers requirements for boilers operating unattended or with limited attendance. State and territory WHS regulations require registration of boilers of hazard level A, B or C under AS 4343 and regular inspection of pressure equipment by a competent person (regulation 224). Insurance underwriters may impose additional inspection requirements beyond the regulatory minimum.

Daily operator checks should cover water level, pressure, temperature, flame condition and water treatment. Monthly operational inspections should include safety device testing, combustion analysis and a comprehensive condition assessment. Regulation 224 requires pressure equipment to be inspected on a regular basis by a competent person, and AS/NZS 3788:2024 sets how the external inspection interval is decided. Check the current edition and your inspection body for the interval that applies. Internal inspections require the boiler to be shut down and opened, and are performed at longer intervals set the same way. Safety relief valves must be tested or replaced at the intervals specified by the inspection authority.

The low water cut-off is the primary safety device that prevents dry firing, which occurs when the burner continues to operate after the water level drops below the safe minimum. Dry firing causes rapid overheating of the boiler tubes or shell, leading to metal weakening, distortion and potentially catastrophic failure. Testing the low water cut-off at each monthly inspection, by lowering the water level using the approved test procedure, confirms the device will shut down the burner before the water level reaches a dangerous low. A low water cut-off that fails to operate is one of the most common causes of boiler explosions.

Key water treatment parameters include feedwater pH (typically 8.5 to 9.5), boiler water pH (typically 10.5 to 12.0), total dissolved solids or conductivity, total hardness (should be near zero in feedwater after softening), alkalinity, dissolved oxygen (should be minimal), sulphite or oxygen scavenger residual, and phosphate or other scale inhibitor levels. These parameters indicate whether the water treatment programme is controlling scale formation, corrosion and oxygen attack effectively. Record results at each inspection and compare to the treatment programme target ranges.

Asset tracking platforms such as MapTrack allow you to store all boiler inspection checklists, service records, water treatment logs, statutory inspection certificates and safety device test records against the boiler asset record. This creates a single, auditable compliance history that can be accessed during insurance audits, regulatory inspections and internal safety reviews. Automatic reminders ensure monthly inspections and statutory inspection dates are not missed, and work orders for corrective actions are tracked to completion.

Applicable regulatory standards

This template is a starting point. Check the current requirements that apply to your equipment, work and location. The template alone does not establish compliance.

  • Pressure equipment - In-service inspection

    Edition: AS/NZS 3788:2024 (incl. Amd 1:2025)

    Sets the in-service inspection process, time-based or risk-based intervals, relief device inspection and the history record.

    • 2.3: The in-service inspection process for pressure equipment
    • 4.4: Time-based intervals between pressure equipment inspections
    • 4.5: Risk-based inspection as an alternative basis for intervals
    • 4.6: Inspection of pressure-relief devices
    • 8.6: Keeping a history record for each item of pressure equipment

    Standards Australia and Standards New ZealandSold by the publisher

  • Model Work Health and Safety Regulations

    Edition: Model WHS Regulations as at 5 December 2025 (cited within as the Work Health and Safety Regulations 2011)

    Regular competent-person inspection of pressure equipment, registration of listed boilers, and records for plant required to be registered.

    • reg 224: Pressure equipment must be inspected regularly by a competent person; inspected gas cylinders carry a current inspection mark.
    • Part 5.3: Registration of plant designs and items of plant with the regulator.
    • Schedule 5: Plant requiring registration: plant designs (Part 1) and items of plant (Part 2), such as boilers and tower cranes.
    • reg 237: Records of tests, inspections, maintenance and alterations must be kept for plant required to be registered.

    Safe Work Australia (drafted by the Parliamentary Counsel's Committee)

  • Boilers - Safety management and supervision systems

    Edition: AS 2593:2021

    Boiler safety management and supervision systems; the 2021 edition carries this title, not unattended and limited attendance.

    Standards AustraliaSold by the publisher

  • Pressure equipment - Hazard levels

    Edition: AS 4343:2014

    Assigns pressure equipment hazard levels A to E, referred to in boiler registration.

    • 2.1: Assigns hazard levels A to E to pressure equipment

    Standards AustraliaSold by the publisher

  • Pressure equipment

    Edition: AS/NZS 1200:2015

    General requirements for pressure equipment; confirm the boiler's actual design basis from its documentation.

    Standards AustraliaSold by the publisher

  • Occupational Health and Safety Regulations 2017 (Vic)

    Edition: Occupational Health and Safety Regulations 2017 (Vic), version 018 (in force from 20 October 2026)

    Victoria: records of inspection and maintenance must be kept for specified plant, including boilers and pressure vessels.

    • reg 106: Requires records of inspection and maintenance to be kept for specified plant such as lifts, tower cranes, boilers and pressure vessels.

    Victorian Government (Victorian Legislation)

Each source was read at its publisher and the page checked on 26 October 2026. The publisher's current text is the authority.

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  <p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
  <p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Boiler inspection checklist</p>
  <ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
    <li style="margin:4px 0;">Boiler identification: asset ID, make, model, serial number, boiler type (fire-tube, water-tube, cast iron, electric), fuel type, maximum allowable working pressure (MAWP), location, current operating hours, date and inspector name.</li>
    <li style="margin:4px 0;">Pressure vessel: external visual inspection of shell, heads and tube sheets for corrosion, cracking, bulging and leaks, check insulation and lagging condition, inspect access doors, handholes and manhole gaskets.</li>
    <li style="margin:4px 0;">Safety relief valves: verify each safety valve is tagged with the correct set pressure and test date, perform a manual lift test or pop test to confirm the valve opens at the set pressure and reseats cleanly.</li>
    <li style="margin:4px 0;">Low water cut-off: test the low water cut-off by slowly lowering the water level (or using the test procedure) to confirm the burner shuts down before the water level drops below the safe minimum.</li>
    <li style="margin:4px 0;">Burner and combustion system: inspect the burner assembly, flame condition (colour, shape, stability), ignition system, fuel train components (gas valves, regulators, oil pump, nozzle), combustion air damper and fan, and perform a combustion analysis (O2, CO2, CO, stack temperature, efficiency).</li>
    <li style="margin:4px 0;">Water treatment: record feedwater and boiler water quality parameters (pH, conductivity, total dissolved solids, hardness, alkalinity, dissolved oxygen, sulphite or oxygen scavenger residual), check chemical dosing equipment, inspect blowdown valves and procedure.</li>
  </ul>
  <p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/boiler-inspection-checklist" style="color:#071D49;font-weight:600;text-decoration:none;">Boiler inspection checklist</a> by MapTrack</p>
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The MapTrack boiler inspection checklist contains 24 checks across 5 sections.

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