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Fire safety & protection

Fire equipment tracking & inspection software

Track fire extinguishers, equipment and assets across customer sites. Inspections, compliance registers and maintenance in one platform, so you know where every asset is, what’s been serviced and what’s due next.

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From $1 a tool and $12 a machine a month, AUD ex GST. Unlimited users.

G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
All MapTrack reviews

600,000+ assets tracked since 2012 · Unlimited users, per-asset pricing · Per-asset pricing, scales with your register

Fire extinguishers on a wall beside a hose reel cabinet, with one extinguisher ringed, its QR label marked and its MapTrack six-monthly check laid beside it.
Six-monthly check
MapTrack extinguisher schedule: Fire Extinguisher 6L FE-02, every 6 months, last service 2 Apr 2026 and next due 2 Oct 2026.
QR labelExample: scan to record the check
Six-monthly check
MapTrack extinguisher schedule: Fire Extinguisher 6L FE-02, every 6 months, last service 2 Apr 2026 and next due 2 Oct 2026.
QR labelExample: scan to record the check
QR labelExample: scan to record the check

Asset tracking software for fire safety helps fire protection contractors track extinguishers, hose reels, hydrants, sprinklers and ventilation assets from one register. MapTrack combines QR scanning with offline mobile inspections in basements, stairwells and plant rooms, AS 1851 routine service records and per-asset due dates that survive staff turnover. Fire safety teams use it to keep AS 2444 siting and service evidence on each extinguisher, manage AS 1668 ventilation and AS 2118 sprinkler systems in one register, and keep service records current on every asset.

Key takeaways

  • In NSW an annual fire safety statement four or more weeks overdue attracts a A$4,000 penalty notice under the EP&A (Development Certification and Fire Safety) Regulation 2021, rising from A$1,000 at one week.
  • AS 1851-2012 sets routine service intervals for each kind of fire protection equipment: portable extinguishers, for example, are serviced six-monthly, yearly and five-yearly.
  • AS 2444 governs the selection and positioning of portable extinguishers; siting and service evidence both belong on the asset, not in a site logbook.
  • Keep inspection and service records with each extinguisher, hose reel or hydrant so technicians can check what is due.
  • Offline mobile inspections work in basements, stairwells and plant rooms where reception drops, and sync automatically once the technician steps outside.
  • AS 1668 mechanical ventilation and AS 2118 sprinkler systems sit alongside extinguishers in one register, with per-asset due dates that survive staff turnover.

Pricing

One price per machine, with the hardware included: software and a QR tag from $12 a machine a month, GPS tracking from $27 and AI cameras from $72. Tools and equipment start at $1/asset/month. Every plan includes unlimited users. Prices are AUD ex GST, and machine prices are for annual billing.

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Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Published 15 February 2026Updated 26 October 2026

Fire equipment register software for fire protection contractors

A fire protection contractor's register is every extinguisher, hose reel, hydrant, fire door and emergency light at every customer site, each with its last service and next due date. In MapTrack each customer site is a location, and each unit gets a QR label and its own record. Put every unit on a site into one job and mark each one pass or fail as you go, so anything that fails is plain to see. Each service closes out on the unit's record with who did it, the date, the result and the cost, ready when the building manager asks.

Fire Safety

MapTrack at a glance

Built for
Fire protection contractors servicing extinguishers, hydrants, fire doors and other equipment at customer sites.
Tracks
Extinguishers in buildings, in vehicles and on plant, first aid kits, eyewash stations, fire suppression on big machines, fire doors, hydrants and fire panels.
Tracked with
QR labels.
Works offline
Pre starts, inspections and other forms save with no reception and sync when the phone is back in range. A work order already loaded on the phone can be worked through with no reception too.
Phones and computers
In the browser on a computer, and Android, iPhone and iPad access through the mobile browser or the installable web app.
Connects to
Telematics and accounting integrations, a public API, and an MCP server for AI tools such as Claude.
Sign-in
Sign in with Microsoft, or SAML 2.0 single sign-on set up by our team (Enterprise, or a Pro add-on).
Set-up and support
24/7 support. Our team sets up single sign-on and OEM telematics feeds, and helps connect trackers you already run.
Track record
600,000+ assets tracked since 2012.

How to choose fire equipment register software

Look for:

  1. Each customer site as a location, with every unit on its own record
  2. Every unit on a site in one job, marked pass or fail as you go
  3. Who did the work, the date, the result and the cost on each service
  4. A used unit swapped out with the record kept straight
  5. A form PDF to hand the building manager

Where MapTrack fits

Next to job management software

Job management software runs the quotes, schedules and invoices. MapTrack keeps the gear those jobs use on one register: who's got it, where it was last checked out or returned, and when it's due for a service, test or calibration.

See what MapTrack costs for your fire safety assets

Per-asset pricing tailored to your fire safety asset mix and a rollout plan, within one business day.

Get my Fire Safety pricingSee all plans

Trusted by inspection, maintenance and field service teams

Saunders InternationalMineral ResourcesSupagasHacer GroupMetro TunnelUltrabuilt
G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
15 reviews on G2 · the same 17 reviews on Capterra, GetApp and Software AdviceCapterra Best Value 2026 badgeCapterra Best Ease of Use 2026 badgeAll MapTrack reviews

Close the visit with a result for every registered item

One inspection work order can organise a site visit while each extinguisher or other registered item retains its own outcome and evidence.

  1. 1. Match each physical item

    Check the identifier and location before completing the relevant procedure and individual outcome.

  2. 2. Review the exceptions

    Reopen failed or incomplete items and retain the appropriate repair, replacement or retest follow-up. Completion of the round does not mean every item passed.

What we track

What fire protection contractors track in MapTrack

MapTrack is built for the full range of fire protection assets your technicians install, inspect and service - from extinguishers and hose reels to emergency lighting and suppression systems.

  • Extinguishers in vehicles, on plant & in buildings
  • Hose reels
  • Emergency & exit lights
  • Fire blankets
  • First aid kits & eyewash stations
  • Fire doors, hydrants & fire panels
  • Fire suppression on big machines

What you run, and how MapTrack tracks it

Extinguishers in vehicles and on plant
QR label
Extinguishers in buildings
QR label
First aid kits
QR label
Eyewash stations
QR label
Fire suppression on big machines
QR label
Fire doors, hydrants and fire panels
QR label

Running a mix like this? See how MapTrack handles it in a demo built around fire safety teams.

Book a demo

30 minutes on Microsoft Teams

The challenge

The costs of poorly managed fire safety assets

Fire protection contractors manage thousands of assets across hundreds of customer sites. Inspections must be completed on schedule, evidence must be attached to each asset, and compliance gaps expose both the contractor and their clients to serious liability.

Extinguishers across hundreds of sites with no single register

Your team manages thousands of fire extinguishers spread across customer sites, buildings and floors. Without a centralised register you rely on separate spreadsheets per site, and nobody has the full picture of what’s where or what’s due.

Inspections and compliance evidence not attached to each asset

Paper inspection books and generic spreadsheets don’t link results to specific assets. When an auditor or building manager asks for the service history of a particular extinguisher, you’re digging through filing cabinets instead of pulling up a record.

Missed service dates expose clients and contractor to liability

When an extinguisher or emergency light is overdue for its six-monthly or annual service, both your client and your business carry the liability. Spreadsheets and calendar reminders aren’t reliable enough when you’re managing thousands of due dates.

No visibility on which sites are due for next inspection run

Planning technician routes means knowing which sites are coming due, but that information is buried across spreadsheets, emails and paper records. Technicians waste time on sites that aren’t due while overdue sites get missed.

Paper-based inspection records impossible to search or audit

When a fire authority, building manager or insurer asks for proof of compliance, your team has to manually compile records from multiple sources. Paper inspection tags and handwritten books can’t be searched, filtered or exported on demand.

From MapTrack's own data

What we see across MapTrack customer accounts

These figures come from MapTrack's own product data, de-identified and aggregated. Accounts aren't grouped by industry, so each figure covers every qualifying customer account, not one industry alone. Every figure counts at least 20 accounts, and each one says how it was measured.

15%

Scheduled services past their due date

Across 32 MapTrack customer accounts with service schedules, 15% of scheduled services were past their due date on 26 October 2026. More than three quarters of those (78%) were over 30 days past due.

Method: MapTrack's own product data: 32 customer accounts with service schedules, 5,855 scheduled services (884 past due), snapshot at 26 October 2026. Demo, test and trial-build accounts are left out. Includes schedules MapTrack set up during onboarding; the servicing itself is the customer's. One account holds 53% of the past-due services; without it the share is 16%. Some past-due items may be assets no longer in use that were never archived.

More than 80 days

How late a missed service runs

Across 32 MapTrack customer accounts, a service that was past due on 26 October 2026 was typically more than 80 days overdue.

Method: MapTrack's own product data: 32 customer accounts, 884 past-due services, snapshot at 26 October 2026. Demo, test and trial-build accounts are left out. Includes schedules MapTrack set up during onboarding; the servicing itself is the customer's. Typical means the median: 105 days across all past-due services and 82 days with the largest account left out, so the lower figure is used.

77%

Usual calendar service intervals

Across 37 MapTrack customer accounts with calendar-based service schedules, 6 months and 12 months are the usual intervals: together they cover 77% of calendar triggers.

Method: MapTrack's own product data: 37 customer accounts with calendar-based service schedules, 141 calendar triggers, schedules live on 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Counts: 6 months 55, 12 months 53, 3 months 18, monthly 7, other 8. This describes how customers set their own schedules, not what a regulation or standard requires.

6%

Photos and documents on asset records

Across 62 MapTrack customer accounts, 80% of asset records had a photo on 26 October 2026, but only 6% had a manual, certificate or invoice file attached.

Method: MapTrack's own product data: 62 customer accounts, 24,507 assets, snapshot at 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Counts files attached to the asset record; certificates kept on service records or forms aren't counted. The median account has under 1% with a document.

Want to know what these costs look like on your own sites? Talk it through with us.

Book a demo

30 minutes on Microsoft Teams

Use cases

How fire protection businesses use MapTrack

Extinguisher and first aid kit checks on time

Extinguishers, first aid kits and eyewash stations each go on a check schedule, and every unit shows when it was last checked and when it's next due. The assigned person gets an email a week before checks fall due.

Compliance
MapTrack Extinguisher Check schedule with three 6-litre fire extinguishers, each checked every 6 months, last serviced on 2 April 2026 and next due on 2 October 2026, all marked Due Soon, with a Record service button on each.

See which extinguishers are due for their check

A six-monthly extinguisher check across three extinguishers. All three were last checked on 2 April and are due again on 2 October, so the schedule flags them Due Soon.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured in a demonstration workspace on the schedule’s Overview tab; its service history continues below the crop.

Swap a used unit, keep the record straight

Fail a used extinguisher on the vehicle check, then record the swap and the recheck. The original fail stays beside them, on that vehicle's own record.

Pre-start inspections
Saved Vehicle Daily Check on a phone. The fire extinguisher check is marked Fail with the note "Extinguisher used on a small spot fire on site. Gauge in the red." Tyres and wheels and Lights and indicators are Pass. Under Corrective action and recheck, Repair outcome is Replaced, Action taken reads "Swapped for a charged unit." and Recheck result is Satisfactory.

A used extinguisher fails the check, then is swapped

A used extinguisher fails the daily check, gets swapped for a charged unit and passes the recheck, all on one saved check.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration daily check (a custom form) on a ute, submitted from a phone on 23 Oct 2026 and saved without a location.

Test many units in one round

Put every extinguisher on a site into one job, and mark each one pass or fail as you go. Anything that fails is plain to see on the job.

Maintenance
A task on a phone with Assets 4 of 4 done. Three Fire Extinguisher 6 L rows, at Dandenong Workshop, Clyde North Stage 4 and Werribee Drainage, each show a green Passed badge, and a Ready to complete panel reads 4 assets completed.

Every extinguisher on the round, in one job

One job covers every unit on the round, and each extinguisher gets its own pass or fail as you go.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration task with four items (three extinguishers and a site first aid kit), each completed on a phone on 23 Oct 2026. No time or notes logged.

Prove who did the work

Each service closes out on the unit's own record, with who did it, the date, the result and the cost. Pull it up whenever someone asks for proof.

Service history
A saved MapTrack service record for a Takeuchi TB250-2 excavator: 250-hour service passed on 27 September at 1,452 hours, $590, linked to work order WO-00028, with the plan showing the 500-hour service next.

Open the saved service record on the asset

The 250-hour service was completed on work order WO-00028 at 1,452 hours, 20 hours past its service point, with $590 in logged costs. After completion the plan moved on: the 500-hour service is next, 230 hours away.

MapTrack app · Demonstration data · Captured

About this screenshot

The work order was started, time and costs were logged and it was completed in a demonstration workspace, then the record was reopened from the asset’s Maintenance tab.

Not sure which of these to start with? We'll walk you through it in a demo.

Book a demo

30 minutes on Microsoft Teams

Extinguisher checks beside every other schedule

Extinguisher, first aid kit and other inspection schedules sit side by side, each with its own compliance rate, so you can see which site or schedule is slipping.

Compliance
MapTrack Maintenance Schedules table listing Extinguisher Check, Lifting Gear Inspection, Plant Service Plan, Site Plant Service, Survey Calibration, Test and Tag and Vehicle Service, each with its asset count, a compliance percentage, its interval, when it is next due and who it is assigned to. The two plant schedules are overdue and show in red.

See compliance for every inspection and service schedule

Every maintenance schedule in one table. Extinguisher checks, lifting gear inspections, test and tag and survey calibration sit beside plant and vehicle servicing, each with a compliance percentage, interval, next due date and assignee. The plant service plan and site plant service are overdue, so they show in red; schedules with assets due soon show in orange.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured in a demonstration workspace on the Maintenance Schedules tab. The app shortens long interval labels, as in the vehicle service row.

A PDF for the building manager

A completed inspection downloads as a PDF with its outcomes, ready to send to the building manager or the auditor.

Forms and inspections
Excerpt from an exported vehicle pre-start PDF showing the Needs attention summary, a red failed lights and indicators answer, two green passing checks, the original defect note, a purple Replaced outcome and a green Satisfactory recheck.

Read the same outcomes in the completed PDF

The completed PDF keeps the original failed check and the recorded follow-up outcomes. This excerpt is from its first page; the action taken and recheck notes continue on the second page.

MapTrack PDF export · Demonstration data · Captured

About this screenshot

An excerpt from the actual two-page PDF downloaded from this saved demonstration submission.

Seen one that fits how your team works? We'll show it to you in a demo.

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30 minutes on Microsoft Teams

Customer proof

What customers say

We haven't published a fire protection customer story. These are customers doing the same work in other industries, each labelled with their own industry.

Building maintenance contractor

Digital forms with automatic timestamps and asset linking replaced paper records, making compliance documentation instantly retrievable for client or auditor requests.

From the published 365 Alongside story
Read the 365 Alongside story

“By utilizing Map Track we are able to keep track of all our small equipment that we use. We are able to assign it to Projects, work groups, team members. It will help with monitoring and alerting when testing, tagging, calibration of equipment is due.”

Sharyn, Fleet Manager, Construction, 501-1,000 employeesVerified review on Capterra, August 2025

“For tooling, it's made a big difference in reducing loss and improving accountability, and it was straightforward to implement without needing much setup. ... Helps us stay in control of our tools and supports the compliance side by sending reminders and email alerts, making it easy to stay on top of inspections and servicing.”

Tony, Maintenance Planner, Mining & Metals, Mid-Market (51-1000 emp.)Verified review on G2, July 2025

Rated 4.9 on G2 (15 reviews) and 5.0 on Capterra, GetApp and Software Advice (one shared pool of 17 reviews). Capterra Best Ease of Use 2026 and Best Value 2026 badges. 600,000+ assets tracked since 2012. 24/7 support.

Want to hear how other fire safety teams set MapTrack up? Ask us in a demo.

Book a demo

30 minutes on Microsoft Teams

By the numbers

The real cost of poor compliance management in fire safety

Missed inspections, expired equipment and regulatory gaps expose fire safety businesses to fines, liability and loss of licence. The numbers make a clear case for digital tracking.

A$4,000

penalty notice in NSW for an annual fire safety statement four or more weeks overdue, rising from A$1,000 at one week

NSW EP&A (Development Certification and Fire Safety) Regulation 2021, Sch 5

35%

typical wrench time: the share of a maintenance technician’s day on hands-on work, with the rest lost to travel, parts, paperwork and searching

Doc Palmer, Plant Services, 4 March 2019

12–18%

savings from preventive over reactive maintenance, in the facility studies the US Department of Energy summarises

US Department of Energy, O&M Best Practices Guide, Release 3.0 (2010)

One platform

Tracking, inspections and servicing in one system

Stop juggling spreadsheets, paper inspection books and disconnected tools. MapTrack connects asset tracking, site inspections and compliance records, and maintenance work orders into a single platform built for fire protection teams in the field.

Asset tracking & location

Assign extinguishers and equipment to sites, buildings, floors or zones. Scan QR codes to verify what’s at each location. One register across every customer site - filterable by due date, asset type or compliance status.

Explore asset tracking & location

Inspections & compliance

Technicians scan and inspect on mobile in the field. Results attach to each asset with timestamps and photos. Failed items trigger work orders automatically. Full inspection history for auditors and building managers.

Explore inspections & compliance

Maintenance & servicing

Work orders for refills, hydrostatic tests, replacements and repairs. Trigger from inspection results or scheduled service dates. Parts, labour and cost tracking against each asset. Complete service history in one place.

Explore maintenance & servicing

Want to see how these fit together on your own sites? We'll show you in a demo.

Book a demo

30 minutes on Microsoft Teams

What we track

Every fire safety asset across your customer sites

MapTrack is built for the full range of fire protection assets your technicians install, inspect and service - from extinguishers and hose reels to emergency lighting and suppression systems.

  • Scan-based inspections - results attach to each asset
  • Failed items automatically trigger work orders
  • Full compliance history searchable and exportable
  • Supports AS 1851 inspection frequencies and requirements
  • Build forms with AI or upload your existing inspection checklists
Fire extinguisher inspections
Completed site inspection with six of six answers: red Non-Compliant pedestrian separation, amber Improvement Required housekeeping, green Compliant emergency access, a corrective action note and two green Compliant rechecks.

Keep the site finding and corrective action together

The initial red and amber findings remain beside the recorded action: install the missing barrier panel, clear the walkway and recheck both items. In this example, only the red Non-Compliant answer appears under Needs attention.

MapTrack app · Demonstration data · Captured

About this screenshot

Saved demonstration Location form linked to a site. All six answers appear here.

Accountability

One register for every extinguisher across every site

QR code every extinguisher, emergency light and fire safety asset. Assign to sites, buildings, floors or zones. Know what's at each location, what's been inspected and what's overdue, from a single centralised register your whole team can access.

  • Assign assets to sites, buildings, floors or zones
  • Bulk scanning for site audits and stocktakes
  • Filter by due date, site, asset type or compliance status
  • GPS tracking for service vans and fleet vehicles
  • Geofence alerts when equipment leaves a site boundary
Asset tracking
MapTrack Site Switchboard Inspection on a phone, progress 4 of 12: Pass selected for the enclosure, door and lock, Fail selected for the RCD push-button test and trip times, and the fault description and photo fields open below it, with Submit at the foot.

Fail a switchboard check on a phone

Choosing Fail on the RCD test opens the fault description and photo fields straight away, so the fault is recorded with the inspection.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace, with a connection, and shown in a phone frame. The form was closed without submitting.

See these on a phone and a desktop in a live demo.

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Maintenance

Refills, replacements and servicing - tracked from inspection to completion

When an extinguisher fails inspection or a hydrostatic test is due, a work order is raised and assigned. Technicians complete repairs or replacements on mobile. Parts, labour and costs are tracked against each asset so you have a complete service history for every item.

  • Work orders triggered from failed inspections
  • Scheduled servicing for hydrostatic tests and refills
  • Parts, labour and cost tracking per asset
  • Complete service history alongside compliance records
  • Overdue alerts to keep maintenance current
Maintenance & work orders
MapTrack on a tablet: a 250 hour service work order for a CAT 320 excavator, in progress with its timer running at 16:52, high priority and preventative, every 250 hours on a meter reading 4146 of 4393, with 1 hour 30 minutes logged, a total cost of $479, Dave Harris assigned and Southside Plant Services as the vendor.

A service job on a tablet

The same work order a mechanic runs on a phone or a desk, here on a tablet: the timer, the schedule that raised it, the time logged and the costs.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 1024 x 768 tablet viewport (the app at a 1024 px wide window) in a demonstration workspace; nothing pressed.

Integrations

Fleet GPS for your service vans

MapTrack integrates with fleet GPS and telematics platforms so you can track your service vehicles alongside the fire safety assets they carry. Know where your technicians are, plan routes to due sites and track vehicle maintenance in the same system.

Teletrac Navman
Geotab
  • Live GPS location for service vans and fleet vehicles
  • Odometer tracking for timely vehicle servicing
  • Route visibility for dispatching technicians to due sites
  • Geofence-based time-on-site for customer billing and job costing

See all integrations

Field-ready

Built for technicians in the field, not the office

Fire safety inspections happen at customer sites, not the office. MapTrack runs on any phone or tablet. No specialist hardware required. Scan assets, complete inspection forms, update compliance records and raise work orders directly from the building or site.

Offline mode means technicians can keep working in basements, stairwells or plant rooms with no signal. Data syncs automatically when back online. Unlimited users means every technician, supervisor and office staff member has access.

Mobile appInspections & formsWork orders

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Stay compliant across every customer site

Track fire extinguishers and safety equipment across all your client sites. Inspection schedules, compliance certificates and service history in one place.

Book a demoStart free trial
  • Used across Australia & New Zealand
  • Per-asset pricing
  • Unlimited users

Get started

How fire safety teams get started

Most fire safety businesses are tracking equipment and scheduling inspections within one to two weeks. Start with your busiest client sites and expand from there.

Step 1

Register all fire safety equipment by location

Import your asset register or create it from scratch. Add extinguishers, hose reels, sprinkler systems, emergency lighting, and detectors.

Step 2

Attach QR labels and link to inspection schedules

Print labels, affix to equipment, and configure inspection frequencies for each asset type and compliance standard.

Step 3

Inspect in the field and generate audit reports

Technicians scan QR codes to log inspections on mobile. Export compliant reports for insurers, building owners, and regulators.

Key features for fire safety teams

Everything a fire safety business needs to track equipment, schedule inspections and keep compliance records.

Asset tracking & QR scanningQR & barcode labelsGPS trackingInspections & complianceCompliance & certificatesMaintenance & work ordersScheduling & reservationsAudits & stocktakesService historyCost trackingMulti-site managementFire extinguisher inspections

The fire equipment records the rules ask for

Fire protection businesses in Australia, the United States and the United Kingdom answer to different rules, but the records they ask for look alike: what was checked, when, by whom, and what's due next. Open a market to see its rules, the words buyers there search for, and how pricing is quoted.

Australia

AS 1851 in NSW

Prices on our pricing page are in Australian dollars, ex GST.

  • New South Wales, class 1b and class 2 to 9 buildings, from 13 February 2026

    NSW: essential fire safety measures inspected and tested to AS 1851-2012

    What it asks for

    Under the Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021, building owners must have essential fire safety measures inspected and tested in accordance with AS 1851-2012, or to the standard a performance solution nominates, and keep the records in the manner AS 1851-2012 prescribes for at least 7 years.

    How MapTrack keeps the record

    Each extinguisher, hose reel, fire door and panel on a client's site is its own record with a QR label. Every routine service is saved with its date, the technician and the result, and the history stays on the item.

    Source: Responsibilities of building owners under AS 1851-2012 (NSW Government, Building Commission NSW, checked 26 Oct 2026)

United States

OSHA 1910.157(e)

Pricing is quoted in your currency, US dollars.

  • United States, general industry

    OSHA 29 CFR 1910.157(e), portable fire extinguishers

    What it asks for

    Portable extinguishers are visually inspected monthly and get an annual maintenance check. The employer records the annual maintenance date and keeps that record for one year after the last entry or the life of the shell, whichever is less.

    How MapTrack keeps the record

    The monthly check runs as one job across every extinguisher on a site, with a pass or fail on each, and the annual maintenance date and next due date sit on each extinguisher's record.

    Source: 29 CFR 1910.157, Portable fire extinguishers (US Occupational Safety and Health Administration, checked 26 Oct 2026)

United Kingdom

Fire Safety Order article 17

Pricing is quoted in your currency, pounds sterling.

  • England and Wales, the responsible person for premises

    Regulatory Reform (Fire Safety) Order 2005, article 17, maintenance

    What it asks for

    Where it's needed to keep people safe, the responsible person makes sure the premises and the fire safety facilities, equipment and devices provided for them are under a suitable system of maintenance and kept in an efficient state, in efficient working order and in good repair.

    How MapTrack keeps the record

    Each extinguisher, alarm panel, emergency light and fire door is a record at its site, and routine servicing runs as one job across the site, with a pass or fail on each item and the PDF kept on its record.

    Source: Regulatory Reform (Fire Safety) Order 2005, article 17 (legislation.gov.uk (The National Archives), checked 26 Oct 2026)

MapTrack keeps the records these rules ask you to keep. It does not do the inspection or testing, certify your work or make you compliant, and the current text of each instrument is the authority.

Want to see how these records would look for your own gear? We'll show you in a demo.

Book a demo

30 minutes on Microsoft Teams

Close the gaps

Missed inspections and compliance gaps are the biggest controllable risks in fire safety asset management

MapTrack gives your team one register across every customer site, inspection evidence attached to every asset, and due-date visibility so nothing is missed without adding headcount or replacing your existing workflows.

Book a demoCalculate your ROI

Frequently asked questions

Fire safety asset tracking software is a platform that helps fire protection contractors and fire safety companies track, manage and maintain extinguishers, emergency equipment and compliance records across customer sites. It replaces spreadsheets, paper inspection books and disconnected tools with a single register for where every asset is, when it was last inspected, what its compliance status is and when the next service is due. MapTrack combines asset tracking (QR codes and barcodes), inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Yes. MapTrack supports the inspection, testing and maintenance schedules required under AS 1851 and related Australian Standards for fire protection equipment. You can build inspection forms that match your routine service frequencies - monthly, six-monthly and annual, and attach completed results, photos and certificates directly to each asset. Due-date alerts ensure nothing is missed, and the full inspection history is searchable and exportable for auditors, building managers and fire authorities.

Yes. MapTrack is built for multi-site fire protection contractors who manage thousands of extinguishers and assets spread across many customer locations. Each asset is assigned to a site, building, floor or zone. You can filter and report by site, due date, asset type or compliance status, giving you a single register across your entire customer base rather than separate spreadsheets per site.

Technicians scan a QR code or barcode label on the extinguisher or asset using their phone. The inspection form opens on screen, they complete it with pass/fail items, photos and notes, and submit. Results attach to the asset record with a timestamp and the technician's name. Failed items can automatically trigger work orders for follow-up repairs or replacements. The entire process works offline and syncs when back on signal.

Yes. MapTrack lets you see which sites are due for their next inspection run based on the service frequencies you set for each asset or site. You can filter your asset register by due date and site to plan technician routes efficiently. Overdue alerts ensure no site falls through the cracks, and completed inspections automatically update the next due date.

Yes. MapTrack provides reporting by site, building, asset type, compliance status and due date. You can export inspection histories, compliance certificates and asset registers as PDF or CSV for building managers, property managers, strata committees and fire authorities. Reports show what was inspected, when, by whom, and what the result was, giving your clients audit-ready documentation without manual compilation.

Yes. Work orders can be created manually or triggered automatically from failed inspection items. When a technician flags an extinguisher as needing a refill, hydrostatic test or replacement, a work order is raised and assigned. Parts, labour and costs are tracked against each asset. The full service history - inspections, maintenance and replacements. Lives alongside the asset’s tracking and compliance records.

Yes. MapTrack supports any asset type your fire protection business manages. Not just extinguishers. Emergency lighting, exit signs, fire blankets, hose reels, smoke detectors, sprinkler systems, suppression equipment, evacuation diagrams and test equipment can all be tracked, inspected and maintained in the same platform. Each asset type can have its own inspection forms and service schedules.

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every technician, office coordinator, branch manager and subcontractor without your costs growing as the team does. This is a significant advantage for fire protection contractors where multiple technicians need to complete inspections across different sites each day. Pricing scales with the number of assets you track, not the size of your team.

Most fire protection teams are running on MapTrack within one to two weeks. The typical approach is to start with one customer segment or region: import your asset register, set up your first inspection forms, and roll out to field technicians. MapTrack’s onboarding team supports you through setup and training at no additional cost. For larger contractors with multiple branches, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and regions.

Look for a register that holds every unit at every customer site, rounds that test many units in one job, a pass or fail on each with a note on anything that fails, and service records that show who did the work. MapTrack does that on the phone, and inspections save with no reception and sync when the technician is back in range. For checks done by a building's own staff, see fire extinguisher inspections.

Yes. Bring the outgoing contractor's list or your survey spreadsheet in once, and each unit becomes a record at that site. Label each unit with a QR code on the first round, and add anything you find that wasn't on the list from the phone as you go.

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Resources for fire safety contractors

Guides, calculators and pages relevant to fire protection asset and compliance management.

Fire extinguisher inspections

How fire protection teams track and complete extinguisher inspections with digital records and compliance evidence.

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ROI calculator

Calculate how much missed inspections, manual record-keeping and compliance gaps are costing your fire safety business each year.

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Multi-site equipment

How contractors manage assets across hundreds of customer sites with one centralised register.

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Pre-start inspections

Build and run mobile inspection forms, attached to each asset, with work orders for failed items.

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Compare MapTrack

See how MapTrack compares to other asset management and compliance platforms.

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Building services

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Free safety templates

Download free fire extinguisher checklists, inspection forms and compliance templates.

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