Aviation
Track tools, GSE and equipment across hangars, ramps and MRO facilities. Calibration tracking, compliance registers and maintenance in one platform, so you know what's calibrated, who has what and what's flight-ready.
From $1 a tool and $12 a machine a month, AUD ex GST. Unlimited users.
600,000+ assets tracked since 2012 · Unlimited users, per-asset pricing · Sydney, primary application hosting
Asset tracking software for aviation helps MRO organisations and ground handlers control calibrated tools, test instruments and ground support equipment from one auditable register. MapTrack combines QR scanning and tool reconciliation with offline mobile inspections in hangars and at outstations, calibration certificate tracking, meter-based servicing, Sydney application hosting, SSO and RBAC. Aviation teams use it to pass CASR Part 145 tool-control audits, prevent foreign object debris through post-task scans, and stop ground support unavailability driving aircraft-on-ground events.
One price per machine, with the hardware included: software and a QR tag from $12 a machine a month, GPS tracking from $27 and AI cameras from $72. Tools and equipment start at $1/asset/month. Every plan includes unlimited users. Prices are AUD ex GST, and machine prices are for annual billing.
Ground support equipment tracking means knowing who has each tug, belt loader, GPU and set of stairs, whether it passed its pre-use check and when it's next due for service. In MapTrack each unit gets a QR label and its own record. Operators do the pre-use check on their phone, with a note and photo on any failed check, and a form rule can raise the repair job. Servicing falls due on run hours or the calendar, and each unit is signed out to a person or a base, so its record shows who had it last.
Aviation
Look for:
If fixed plant, work planning and finance sit in an EAM or ERP, MapTrack can run beside it for the tools, equipment and vehicles that move between sites and crews. Its public API passes records between the two.
A telematics platform tracks where vehicles go. MapTrack puts each vehicle and machine on the same register as the tools, with its pre starts and services. A GPS tracker or AI dashcam puts its latest position on the record, with estimated km and hours feeding its services, and MapTrack Telematics adds GPS tracking with trips, history and geofences.
Per-asset pricing tailored to your aviation asset mix and a rollout plan, within one business day.
Trusted by teams that track tools, kits and calibrated gear
What we track
MapTrack is built for the full mix of assets that move across your hangars, ramp areas, MRO workshops and outstations - from calibrated hand tools to heavy ground support equipment.
Running a mix like this? See how MapTrack handles it in a demo built around aviation teams.
Book a demo30 minutes on Microsoft Teams
The challenge
Aviation assets don't sit still. Tools move between hangars and bays, calibrated instruments expire on different cycles, GSE wears out based on hours not dates, and a single unaccounted-for tool can ground an aircraft or create a FOD hazard.
See who has each tool and when it is due back
Every sign-out in one list. Four assignments are back and marked Complete; four are still out as Active, each with the person and the due-back date. The plate compactor with James Ward was due back on 23 September, so it is flagged Overdue.
MapTrack app · Demonstration data · Captured
Captured in a demonstration workspace on the All assignments view with the Person, Status and Due Back Date columns. The app shortens long asset and category names.
Torque wrenches, calibrated instruments and GSE get borrowed between bays or moved to another hangar without a record. Without a clear chain of custody, tools go missing, shifts start short-kitted and replacements get ordered unnecessarily.
Hundreds of calibrated tools and test instruments each with their own calibration cycle. Spreadsheets can't keep up. A missed calibration means work completed with a non-compliant tool - a serious regulatory and safety risk that can ground aircraft.
Foreign Object Debris is one of the most serious safety hazards in aviation. If tools aren't reconciled after every maintenance task, a forgotten wrench or socket can cause catastrophic damage. Manual tool counts are slow and error-prone.
Ground power units, tugs and belt loaders need servicing based on runtime hours and usage cycles. Not arbitrary monthly reminders. Missing service intervals leads to unplanned breakdowns on the ramp that delay flights and cascade across the schedule.
Tools and GSE spread across hangars, ramp locations, outstations and MRO workshops with no single view. Each base runs its own spreadsheet or paper system. Leadership can't see the full picture without manual consolidation that's always out of date.
From MapTrack's own data
These figures come from MapTrack's own product data, de-identified and aggregated. Accounts aren't grouped by industry, so each figure covers every qualifying customer account, not one industry alone. Every figure counts at least 20 accounts, and each one says how it was measured.
About 160
The typical MapTrack customer account tracks about 160 assets, and a quarter track more than 425 (62 accounts, 26 October 2026).
Method: MapTrack's own product data: 62 customer accounts, 24,507 assets, snapshot at 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Median 157, middle half 40 to 428. Counts only assets customers added themselves, so registers MapTrack staff imported read low.
Want to know what these costs look like on your own sites? Talk it through with us.
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Use cases
Scan each tool out to the contractor at the screening point with a due-back time, and back in on the way out. Anything not back by close of day is flagged overdue against a name, so there's an end-of-day reconciliation without the paper register.
Tool tracking
Who has it, and where it was checked out
While the drill is out, its record shows who has it, where it was checked out on the map and the accessories that went with it.
MapTrack app · Demonstration data · Captured
Demonstration workspace at a desktop viewport, on the asset’s Overview tab, cropped to its header, map, assignment and accessories.
Kit bags, defibrillators and battery packs go out with their accessories confirmed, and come back the same way. Anything missing is recorded with a reason, so the next crew isn't caught short.
Tool tracking
Accessories back, or a reason why not
Returning a drill kit: both batteries are confirmed back, the chargers are marked not returned with a reason, and anything short asks for one.
MapTrack app · Demonstration data · Captured
Demonstration workspace at a desktop viewport, in the Return Assets dialog, cropped to the dialog.
Walk the tool cabinet or the equipment room and scan what's there. Anything not scanned stays on the list as missing, and each audit records who did it and when.
Audits
See what a stocktake scanned, discovered and missed
A completed workshop stocktake. Ten listed assets were scanned and one asset that was not on the list was discovered, so progress reads 11 of 12. One asset is still unscanned and none are marked missing.
MapTrack app · Demonstration data · Captured
Captured in a demonstration workspace on the audit’s Overview tab with the Scanned tab open; its activity log continues below the crop.
A stocktake on the phone
A stocktake on the phone: what has been scanned, what turned up that was not on the list, and what is still to find.
MapTrack app · Demonstration data · Captured
Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame.
Annual testing, servicing and calibration run on a schedule. The assigned person gets an email a week before each one falls due, and anything overdue is flagged when someone books it out.
Compliance
See compliance for every inspection and service schedule
Every maintenance schedule in one table. Extinguisher checks, lifting gear inspections, test and tag and survey calibration sit beside plant and vehicle servicing, each with a compliance percentage, interval, next due date and assignee. The plant service plan and site plant service are overdue, so they show in red; schedules with assets due soon show in orange.
MapTrack app · Demonstration data · Captured
Captured in a demonstration workspace on the Maintenance Schedules tab. The app shortens long interval labels, as in the vehicle service row.
Not sure which of these to start with? We'll walk you through it in a demo.
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Operators do the tug, belt loader or ground power unit pre-start on their phone, with a note and photo on any failed check. Servicing falls due on run hours or the calendar.
Pre-start inspections
Run a vehicle pre-start on a phone
A daily pre-start for a ute, part-way through. Driver checks such as fitness for work and licence take one tap, and each vehicle check records No Fault, Fault Present, Adjustment Carried Out or Not Applicable.
MapTrack app · Demonstration data · Captured
Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame; the form was closed without submitting.
Keep each person's licence, card and medical or VOC expiry dates on their own record, next to the tools they hold.
Compliance
Licence, white card and VOC dates on the person’s record
Licence, white card and medical or VOC dates live on the person's record, next to the gear they hold.
MapTrack app · Demonstration data · Captured
Demonstration person with three values entered on 23 Oct 2026; the fields are custom person fields set up in this workspace.
Seen one that fits how your team works? We'll show it to you in a demo.
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Customer proof
We haven't published an aviation customer story. These are customers doing the same work in other industries, each labelled with their own industry.
“the process of assigning assets is now incredibly streamlined. The system's reliability has been a significant upgrade from our old spreadsheets, and the 'Activity' function (automated record-keeping) has greatly enhanced accountability among our tool assignees and users.”
“Accessing Asset information like servicing/repair history, condition, last user, important user guides and other documentation for any asset is literally one click away on your phone.”
Rated 4.9 on G2 (15 reviews) and 5.0 on Capterra, GetApp and Software Advice (one shared pool of 17 reviews). Capterra Best Ease of Use 2026 and Best Value 2026 badges. 600,000+ assets tracked since 2012. 24/7 support.
Want to hear how other aviation teams set MapTrack up? Ask us in a demo.
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By the numbers
Missing tools, expired calibrations and unplanned GSE downtime create safety risks and operational delays. The numbers make a clear case for digital tracking.
35%
typical wrench time: the share of a maintenance technician’s day on hands-on work, with the rest lost to travel, parts, paperwork and searching
Doc Palmer, Plant Services, 4 March 2019
55%
wrench time reached with proper maintenance planning and scheduling, up from a typical 35%
Doc Palmer, Plant Services, 4 March 2019
30–40%
savings opportunity that a functioning predictive maintenance programme opens up against a reactive-heavy operation
US Department of Energy, O&M Best Practices Guide, Release 3.0 (2010), p. 5.4
One platform
Stop juggling spreadsheets, paper calibration logs and disconnected systems. MapTrack connects tool accountability, calibration tracking and usage-based maintenance into a single platform built for hangars, ramps and MRO workshops.
Keep small tools in the same register as plant
The same register filtered to small plant and tools. Each tool carries its own QR tag and shows whether it is out with someone or sitting at the workshop or on site.
MapTrack app · Demonstration data · Captured
Captured in a demonstration workspace. The All assets view is filtered to the Small Plant & Tools category and shows the Status, Person, Location, Tag and Make columns.
Assign tools and GSE to technicians, bays, aircraft or hangars. Check-in and check-out on mobile. Run tool reconciliation after every job so nothing is left behind. Know what's where and who had it last without clipboards.
Explore tool & GSE accountabilityTrack calibration due dates, certificates and inspection records on every tool and instrument. Overdue alerts prevent non-compliant tools from being used. One place for all compliance evidence, ready for CASA or customer audits.
Explore calibration & complianceMeter-based triggers (runtime hours, cycles) drive GSE work orders. Pre-start inspections on mobile flag defects before they cause ramp delays. Full service history on every asset - tools, GSE and vehicles.
Explore maintenance & servicingWant to see how these fit together on your own sites? We'll show you in a demo.
Book a demo30 minutes on Microsoft Teams
Compliance
Store calibration certificates and due dates against every tool and instrument. Overdue alerts flag non-compliant items before they're used on aircraft. Pre-use inspection forms completed on mobile in the hangar or on the ramp with photos - attach to the asset record with a timestamp.
Every tester’s next calibration
Each test instrument with its last calibration and when the next is due, on a yearly calibration schedule.
MapTrack app · Demonstration data · Captured
Demonstration workspace at a 1440 x 900 desktop viewport, cropped right of the navigation sidebar to a 16:10 frame.
Accountability
QR code every tool and instrument. Check tools out to a job, bay or aircraft and check them back in when the task is complete. Run tool reconciliation scans after every maintenance event to verify every item is accounted for - directly supporting your FOD prevention programme.
Open the record a scan leads to
An asset record on a phone, with its details and Assign and Request one tap away. Scanning the asset’s MapTrack QR tag opens this record; this capture was opened from the asset list instead.
MapTrack app · Demonstration data · Captured
Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame.
Maintenance
Trigger work orders from runtime hours, engine hours or cycle counts. Not arbitrary calendar reminders. Telematics data feeds in automatically where integrated. Every service record lives alongside the asset's tracking, calibration and compliance history.
Read the warnings before issuing equipment
Overdue maintenance and scheduled tasks show as amber warnings. No due-back date is set here, so every upcoming conflict is listed. With a due-back date, only tasks before it are listed: a 15 October due-back leaves out the total station’s 17 October calibration.
MapTrack app · Demonstration data · Captured
Demonstration workspace. Two assets selected and Assign opened; the form was not saved.
Integrations
MapTrack integrates with telematics platforms used across aviation ground operations, so runtime hours, odometer and GPS location drive maintenance and utilisation automatically, without manual data entry from your GSE fleet.
What we track
MapTrack is built for the full mix of assets that move across your hangars, ramp areas, MRO workshops and outstations - from calibrated hand tools to heavy ground support equipment.
Store calibration certificates and due dates against every tool and instrument. Overdue alerts flag non-compliant items before they're used on aircraft. Pre-use inspection forms completed on mobile in the hangar or on the ramp with photos - attach to the asset record with a timestamp.
iOS & Android
No specialist hardware required
Sydney
Primary application hosting
QR scan
Any standard phone camera
Unlimited users
No per-seat charges
Track calibration schedules, enforce tool control and manage GSE maintenance from one platform built for aviation operations.
Get started
Most aviation and MRO teams are tracking tools and GSE within one to two weeks. Start with your most critical assets and expand across hangars and ramp locations.
Upload your existing asset register or start fresh. Add aircraft ground support equipment, maintenance tooling, and safety-critical gear.
Print durable QR labels, attach to equipment, and assign to ramp teams (through a team member), MRO technicians, or hangar zones.
Log check-outs, schedule calibration and inspections, and generate compliance reports for auditors.
Everything an aviation or MRO team needs in one platform.
Australian operators answer to CASA. In the United States, an FAA regulation and an FAA advisory circular spell out what tool control and calibration look like, and they're a useful benchmark for any hangar or ramp. In the United Kingdom, Part-145 sets the same tool control and calibration duty.
Prices on our pricing page are in Australian dollars, ex GST.
Australia, in Queensland's text of the model WHS Regulations (each state and territory enacts its own version)
What it asks for
The person with management or control of plant at a workplace makes sure its maintenance, inspection and, if needed, testing is done by a competent person, following the manufacturer's recommendations. Where there are none, a competent person's recommendations apply, and where neither is reasonably practicable, the plant is inspected annually.
How MapTrack keeps the record
Each tug, loader, GPU and stand is its own record with its services scheduled by date or by hours from meter readings, and the person assigned to a schedule gets an email 7 days before a service falls due.
Source: Work Health and Safety Regulation 2011 (Queensland) (Queensland Government (Queensland Legislation), checked 26 Oct 2026)
Pricing is quoted in your currency, US dollars.
United States, FAA-certificated repair stations
What it asks for
A repair station has the equipment, tools and materials its work needs, on the premises and under its control while the work is being done. All test and inspection equipment and tools used to make airworthiness determinations are calibrated to a standard acceptable to the FAA.
How MapTrack keeps the record
Each torque wrench, test set and gauge carries its calibration date, certificate and next due date. An instrument past its due date is flagged when someone books it out, and booking it out anyway is logged.
Source: 14 CFR 145.109, Equipment, materials, and data requirements (eCFR) (US Federal Aviation Administration, via the Electronic Code of Federal Regulations, checked 26 Oct 2026)
United States airports (guidance, February 2024)
What it asks for
For aircraft maintenance, it says to account for the hand tools used in repair jobs, and that all tools should be accounted for as a matter of practice, using checklists, shadow boards and cut-out tool tray liners. It also suggests procedures to inspect GSE for the wear and tear that can lead to FOD.
How MapTrack keeps the record
Tools are scanned out to a person and back in, kits come back with every part confirmed, and anything not back by close of day shows against a name. GSE pre-use checks on the phone record any failed item with a note and photo.
Source: AC 150/5210-24A, Airport Foreign Object Debris (FOD) Management (US Federal Aviation Administration, checked 26 Oct 2026)
Pricing is quoted in your currency, pounds sterling.
United Kingdom, approved aircraft maintenance organisations
What it asks for
The organisation has and uses the equipment and tools its approved scope of work needs, using a tool the manufacturer specifies unless the CAA agrees an alternative. All tools and equipment, particularly test equipment, are controlled and calibrated to an officially recognised standard at a frequency that keeps them serviceable and accurate, and records of each calibration and its traceability are kept.
How MapTrack keeps the record
Each torque wrench, test set and gauge carries its calibration date, certificate and next due date. An instrument past its due date is flagged when someone books it out, and booking it out anyway is logged.
Source: Regulation (EU) No 1321/2014, Annex II (Part-145) (legislation.gov.uk (The National Archives), checked 26 Oct 2026)
MapTrack keeps the records these rules ask you to keep. It does not do the inspection or testing, certify your work or make you compliant, and the current text of each instrument is the authority.
Want to see how these records would look for your own gear? We'll show you in a demo.
Book a demo30 minutes on Microsoft Teams
Stop the loss
MapTrack gives your team the tool control, calibration visibility and maintenance triggers to close both without adding headcount or replacing your existing workflows.
Common questions from aviation and MRO teams.
Guides, calculators and pages relevant to aviation asset management.
How aviation teams track calibration due dates, certificates and compliance across their tool fleet.
Explore calibration trackingCalculate how much tool loss, calibration gaps and GSE downtime are costing your aviation operation each year.
Explore ROI calculatorUnderstand GSE and equipment utilisation across hangars and ramp locations to right-size your fleet.
Explore equipment utilisationBuild and run mobile pre-start and pre-use forms, attached to each asset, with work orders for failed items.
Explore pre-start inspectionsSee how MapTrack compares to other asset management and CMMS platforms.
Explore compare MapTrackSee how MapTrack serves industrial maintenance teams with compliance and maintenance workflows.
Explore industrial maintenanceDownload free inspection checklists, calibration logs and compliance templates for aviation teams.
Explore free safety templatesExplore
Other industries we serve
Join aviation and MRO teams across Australia using MapTrack to track tools, manage calibration and keep GSE maintained, all in one platform.
Calibration tracking · Maintenance · Asset tracking · Industrial maintenance · Compare
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