What is aviation asset tracking software?

Aviation asset tracking software is a platform that helps airlines, MRO facilities, ground handling companies and aviation maintenance teams track, manage and maintain their tools, ground support equipment (GSE) and calibrated instruments across hangars, ramps and workshops. It replaces spreadsheets, paper calibration logs and disconnected systems with a single source of truth for where assets are, who has them, what their calibration status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes and GPS), calibration management, pre-start inspections, maintenance scheduling and work orders, and reporting, all on mobile in the hangar or on the ramp.

Can MapTrack track calibration due dates across our tool fleet?

Yes. MapTrack stores calibration certificates, due dates and calibration history against each tool or instrument. Overdue and upcoming calibration alerts ensure nothing slips through. You can filter your entire fleet by calibration status - current, due soon or overdue, and generate reports for regulatory audits. When a tool reaches its calibration due date, it can be flagged as out-of-service until re-calibrated, preventing use of non-compliant instruments on aircraft.

How does MapTrack help with FOD prevention?

Foreign Object Debris (FOD) is a critical safety risk in aviation maintenance. MapTrack supports tool accountability by tracking every tool checked out to a job, bay or aircraft. After maintenance, teams can run a tool reconciliation scan to verify every tool is accounted for before the aircraft is signed off. Missing tools are immediately flagged so the team can locate them before the aircraft returns to service. This systematic approach to tool control directly supports FOD prevention programmes.

Does MapTrack work for ground support equipment (GSE)?

Yes. MapTrack supports mixed asset types in a single platform. Track GSE - ground power units, tugs, belt loaders, pushback tractors, passenger stairs and more - alongside hand tools, calibrated instruments and test equipment. GSE can be tracked with QR labels, GPS devices or OEM telematics data where available. All asset types live in the same system alongside their maintenance history, inspection records and assignments.

Can we trigger GSE servicing from hours rather than the calendar?

Yes. Meter-based maintenance triggers (runtime hours, engine hours, cycle counts) drive work orders in MapTrack. Where you have telematics integrations (Teletrac Navman, Geotab and others), meter data feeds in automatically so you're servicing GSE based on real usage. Not just arbitrary calendar dates. Manual meter readings are also supported where telematics is not present. This ensures high-utilisation equipment gets serviced on time while low-utilisation units aren't over-serviced.

What MRO compliance requirements does MapTrack help with?

MapTrack helps MRO teams meet compliance obligations by keeping calibration certificates, inspection records and maintenance evidence attached to each asset. This includes calibration tracking for precision tools and test equipment, pre-use inspection records for GSE and ground equipment, maintenance and service history for regulatory audits, and tool control records for FOD prevention. All evidence is searchable and exportable for CASA, EASA or customer audits. Failed inspection items can automatically trigger work orders so defects are tracked from identification through to rectification.

How do we manage tools across multiple hangars or locations?

MapTrack gives you a single register across all hangars, ramps, workshops and outstations. Each location can have its own asset view with RBAC (role-based access control) so teams see what's relevant to them. You can transfer tools between locations with a full audit trail, run stocktakes by hangar or location, and see which location holds which calibrated instruments at any time. This is critical for MRO operators running across multiple bases or for airlines managing GSE pools across terminals.

Is regional hosting available for aviation data?

Yes. MapTrack runs on AWS with regional options (Australia, Europe, US) for data residency. Australian aviation operators can keep their data hosted in Australia. SSO and RBAC are available for larger organisations with enterprise security requirements.

How does MapTrack pricing work for aviation teams?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every technician, engineer, ramp crew member, GSE operator and admin without your costs growing as the team does. This is a significant advantage in aviation where teams span maintenance, ground handling, engineering and management. Pricing scales with the number of assets you track, not the size of your team.

How long does it take to get an aviation team set up on MapTrack?

Most aviation teams are running on MapTrack within one to two weeks. The typical approach is to start with one asset class or one hangar : import or scan in assets, set up your first workflows (usually calibration tracking or tool control), and roll out to maintenance crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple bases or MRO facilities, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and locations.

Aviation

Aviation ground support & tool tracking software

Track tools, GSE and equipment across hangars, ramps and MRO facilities. Calibration tracking, compliance registers and maintenance in one platform, so you know what's calibrated, who has what and what's flight-ready.

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4.8★ G2highest-rated in AU

Unlimited usersper-asset pricing

AU-hostedregional data residency

Aviation hangar with ground support equipment. MapTrack tracks tools, GSE and calibrated instruments across operations

Lachlan McRitchie

GM of Operations

|Reviewed by Jarrod Milford

Updated 17 April 2026

Trusted by construction, mining and field service teams

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What we track

Every asset type across your aviation operation

MapTrack is built for the full mix of assets that move across your hangars, ramp areas, MRO workshops and outstations - from calibrated hand tools to heavy ground support equipment.

Ground power units (GPU) & start carts
Tugs, tractors & towbars
Belt loaders & cargo loaders
Passenger stairs & boarding bridges
Pushback & tow equipment
Tools & tool kits (calibrated)
Test equipment & avionics gear
Ladders & access equipment
Light fleet & vehicles
Ground service equipment (GSE)
De-icing & fluid equipment
Spare parts & inventory

The challenge

The costs of poorly managed aviation tools and GSE

Aviation assets don't sit still. Tools move between hangars and bays, calibrated instruments expire on different cycles, GSE wears out based on hours not dates, and a single unaccounted-for tool can ground an aircraft or create a FOD hazard.

Commercial aircraft parked at the gate with ground service equipment positioned for turnaround operations

Tools and GSE move between hangars with no tracking

Torque wrenches, calibrated instruments and GSE get borrowed between bays or moved to another hangar without a record. Without a clear chain of custody, tools go missing, shifts start short-kitted and replacements get ordered unnecessarily.

Calibration due dates missed across the tool fleet

Hundreds of calibrated tools and test instruments each with their own calibration cycle. Spreadsheets can't keep up. A missed calibration means work completed with a non-compliant tool - a serious regulatory and safety risk that can ground aircraft.

FOD risk when tools aren't accounted for after maintenance

Foreign Object Debris is one of the most serious safety hazards in aviation. If tools aren't reconciled after every maintenance task, a forgotten wrench or socket can cause catastrophic damage. Manual tool counts are slow and error-prone.

GSE servicing driven by hours. Not the calendar

Ground power units, tugs and belt loaders need servicing based on runtime hours and usage cycles. Not arbitrary monthly reminders. Missing service intervals leads to unplanned breakdowns on the ramp that delay flights and cascade across the schedule.

Multi-location operations need consistent visibility

Tools and GSE spread across hangars, ramp locations, outstations and MRO workshops with no single view. Each base runs its own spreadsheet or paper system. Leadership can't see the full picture without manual consolidation that's always out of date.

By the numbers

The real cost of poor asset control in aviation

Missing tools, expired calibrations and unplanned GSE downtime create safety risks and operational delays. The numbers make a clear case for digital tracking.

43%

of unscheduled aircraft downtime is caused by missing or misplaced ground support equipment

Aviation Maintenance Technology

$18,000+

average cost per hour of aircraft-on-ground (AOG) events related to equipment unavailability

IATA MRO report

2–4 hrs

lost per technician per week searching for tools and GSE on the ramp

Industry estimates

30%

reduction in GSE downtime reported by operators using real-time asset tracking

MapTrack customer data

One platform

Tool control, calibration and maintenance in one system

Stop juggling spreadsheets, paper calibration logs and disconnected systems. MapTrack connects tool accountability, calibration tracking and usage-based maintenance into a single platform built for hangars, ramps and MRO workshops.

Aircraft passenger boarding stairs and ground service vehicles parked on the apron at an airport

Tool & GSE accountability

Assign tools and GSE to technicians, bays, aircraft or hangars. Check-in and check-out on mobile. Run tool reconciliation after every job so nothing is left behind. Know what's where and who had it last without clipboards.

Explore tool & gse accountability

Calibration & compliance

Track calibration due dates, certificates and inspection records on every tool and instrument. Overdue alerts prevent non-compliant tools from being used. One place for all compliance evidence, ready for CASA or customer audits.

Explore calibration & compliance

Maintenance & servicing

Meter-based triggers (runtime hours, cycles) drive GSE work orders. Pre-start inspections on mobile flag defects before they cause ramp delays. Full service history on every asset - tools, GSE and vehicles.

Explore maintenance & servicing

Compliance

Calibration tracking and compliance, audit-ready on mobile

Store calibration certificates and due dates against every tool and instrument. Overdue alerts flag non-compliant items before they're used on aircraft. Pre-use inspection forms completed on mobile in the hangar or on the ramp with photos - attach to the asset record with a timestamp.

Calibration due dates and certificate storage on each tool
Overdue alerts prevent use of non-compliant instruments
Pre-use inspections completed on mobile with photo evidence
Failed items automatically trigger work orders
Full compliance history exportable for CASA or customer audits

Accountability

Scan, assign and reconcile from the hangar

QR code every tool and instrument. Check tools out to a job, bay or aircraft and check them back in when the task is complete. Run tool reconciliation scans after every maintenance event to verify every item is accounted for - directly supporting your FOD prevention programme.

Check-in and check-out on mobile for every tool
Tool reconciliation scans after maintenance tasks
Missing tools flagged immediately - before aircraft release
Assign tools to bays, aircraft or technicians
Bulk scanning for hangar audits and stocktakes

Maintenance

Service GSE when the hours say so. Not the calendar

Trigger work orders from runtime hours, engine hours or cycle counts. Not arbitrary calendar reminders. Telematics data feeds in automatically where integrated. Every service record lives alongside the asset's tracking, calibration and compliance history.

Meter-based triggers: runtime hours, cycles, ODO
Telematics data feeds in from Teletrac Navman, Geotab and others
Work orders assigned to GSE technicians on mobile
Complete parts history and cost tracking per asset
Overdue alerts keep ramp equipment serviceable

“MapTrack gave us control over our calibrated tool fleet that we'd never had before. Calibration due dates on every instrument, tool reconciliation after every job and no more paper logs. It's reduced our FOD risk and we're always audit-ready now.”

MRO Manager

Australian aviation operator

350+

assets tracked across hangars

100%

calibration compliance maintained

FOD risk reduced

tool reconciliation after every job

Integrations

GSE data straight from the telematics

MapTrack integrates with telematics platforms used across aviation ground operations, so runtime hours, odometer and GPS location drive maintenance and utilisation automatically, without manual data entry from your GSE fleet.

Runtime hour tracking for timely preventive maintenance on GSE
Live GPS location for ground support equipment across ramp areas
Fault and diagnostic data where supported by your integration
Utilisation data for GSE fleet right-sizing and cost allocation

See all integrations

What we track

Built for hangars and ramps, mobile and offline

MapTrack is built for the full mix of assets that move across your hangars, ramp areas, MRO workshops and outstations - from calibrated hand tools to heavy ground support equipment.

Mobile app Calibration & compliance Work orders

iOS & Android

No specialist hardware required

AU-hosted

Regional data residency

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Maintain every asset from apron to hangar

Track calibration schedules, enforce tool control and manage GSE maintenance from one platform built for aviation operations.

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Used across Australia & New Zealand
Per-asset pricing
Unlimited users

Get started

How aviation teams roll out MapTrack

Most aviation and MRO teams are tracking tools and GSE within one to two weeks. Start with your most critical assets and expand across hangars and ramp locations.

Step 1

Import your GSE and tooling inventory

Upload your existing asset register or start fresh. Add aircraft ground support equipment, maintenance tooling, and safety-critical gear.

Step 2

Attach QR labels and assign to crews

Print durable QR labels, attach to equipment, and assign to ramp teams, MRO technicians, or hangar zones.

Step 3

Track, inspect, and stay compliant

Log check-outs, schedule calibration and inspections, and generate compliance reports for auditors.

Key features for aviation teams

Everything an aviation or MRO team needs in one platform.

Asset tracking & QR scanning QR & barcode labels GPS tracking Pre-starts & inspections Compliance & certificates Maintenance & work orders Calibration tracking Scheduling & reservations Audits & stocktakes Service history Cost tracking Enterprise (SSO/RBAC)

Stop the loss

Tool loss and calibration gaps are the two biggest controllable risks in aviation asset management

MapTrack gives your team the tool control, calibration visibility and maintenance triggers to close both without adding headcount or replacing your existing workflows.

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Frequently asked questions

Common questions from aviation and MRO teams.

Resources for aviation teams

Guides, calculators and pages relevant to aviation asset management.

Explore

Aviation teams start tracking today

Join aviation and MRO teams across Australia using MapTrack to track tools, manage calibration and keep GSE maintained, all in one platform.