Asset tracking for finance teams
Accurate depreciation schedules, total cost of ownership, audit-ready records and accounting integration. Built so finance teams trust the asset data without chasing operations for updates.
Trusted by construction, mining and field service teams
32+ verified reviews on G2 & Capterra
The challenge
Finance teams working with asset data they cannot trust
Depreciation lives in accounting software, asset locations live in a spreadsheet (if anywhere), and maintenance costs live in invoices nobody has reconciled. When audit time comes, the scramble begins.
Depreciation disconnected from real asset status
Accounting software calculates depreciation based on data entered months ago. It does not know an asset was disposed of last week, transferred to another site or sitting idle. Book values drift from reality and financial reports are inaccurate.
Maintenance costs invisible to finance
Parts, labour and contractor invoices are coded to general maintenance accounts. Finance cannot tell you what a specific asset has cost to maintain, whether it is cheaper to repair or replace, or which asset class consumes the most maintenance budget.
Audit preparation is a manual scramble
Preparing for an asset audit means reconciling spreadsheets from operations, matching them to depreciation schedules in accounting and hoping the physical assets match the records. A live, integrated register eliminates this reconciliation.
No disposal or write-off documentation
Assets are scrapped, sold or written off without finance knowing until the next audit. There is no documented disposal process, no recorded proceeds and no updated depreciation schedule. The balance sheet carries ghost assets.
One platform
Depreciation, costs, audits and accounting sync. Not separate systems
Stop reconciling spreadsheets from operations with depreciation schedules in accounting. MapTrack connects your physical asset register with financial data so both teams work from the same source of truth.
Automated depreciation
Straight-line and diminishing-value depreciation calculated automatically with real-time book values. Disposal and revaluation events update depreciation instantly.
Explore automated depreciationTotal cost of ownership
Acquisition, maintenance, operating and compliance costs aggregated per asset. Cost-per-hour, cost trends and repair-vs-replace analysis for capital planning.
Explore total cost of ownershipAudit-ready records
Complete audit trail for every asset event. Scan-to-verify audits, discrepancy detection and exportable reports for internal and external auditors.
Explore audit-ready recordsAccounting integration
Xero integration syncs depreciation, purchase costs, maintenance expenses and disposal entries. Eliminates double-entry and keeps your ledger in sync with reality.
Explore accounting integrationDepreciation
Depreciation that stays in sync with the real world
MapTrack depreciation is connected to the live asset register. When an asset is disposed, transferred or revalued, depreciation updates automatically. Finance always sees accurate book values without waiting for operations to update a spreadsheet.
- Straight-line and diminishing-value methods
- Book value, accumulated depreciation and remaining life per asset
- Automatic updates on disposal, revaluation and impairment
- Reports by asset class, location, department or cost centre
- Exportable for Xero, accounting systems and tax reporting
Cost visibility
See what every asset actually costs to own and operate
Acquisition cost is just the beginning. MapTrack captures maintenance parts and labour, contractor invoices, operating costs and compliance spend against each asset. Total cost of ownership is calculated automatically so finance can benchmark, budget and plan replacements with data.
- Maintenance costs from work orders with parts and labour
- Cost-per-hour and cost-per-use calculations
- Cost trends and year-on-year comparisons
- Cost centre and department allocation
- Repair-vs-replace data for capital planning
Finance meets operations
One platform for finance and field teams
MapTrack bridges the gap between operations and finance. Field teams use mobile tools for scanning, inspections and work orders. Finance gets accurate depreciation, cost data and audit-ready reports in real time without chasing anyone.
Unlimited users means finance analysts, accountants, operations managers and field teams all have access. Role-based permissions ensure finance sees financial data while field teams see operational workflows.
Depreciation
Real-time book values
Total TCO
All costs per asset
Xero sync
Accounting integration
Unlimited users
No per-seat charges
Asset financial data you can trust
Accurate depreciation, total cost of ownership, audit-ready records and Xero integration. Built for finance teams who need reliable asset data, not reconciliation headaches.
- Used across Australia & New Zealand
- Per-asset pricing
- Unlimited users
Get started
How finance teams roll out MapTrack
Most finance teams see accurate asset data within two weeks. Operations imports the register; finance configures depreciation and cost tracking from day one.
Import assets and configure depreciation
Upload your asset register with acquisition costs, useful life and residual values. Set depreciation methods per asset class. Connect your Xero account for accounting sync.
Set up cost tracking
Configure cost categories for maintenance, operating and compliance spend. Map cost centres, departments and projects. Set up financial reporting templates.
Launch with operations
As field teams start using MapTrack for inspections and work orders, maintenance costs flow to finance automatically. Depreciation updates in real time as assets are deployed, transferred or disposed.
Expand and optimise
Run your first asset audit from MapTrack. Review TCO reports, identify cost outliers and build capital replacement plans with real data. Export financial reports for year-end.
Key features for finance teams
Everything finance needs for asset depreciation, cost tracking, auditing and accounting integration.
Trust your asset data
Every audit starts with one question: do we trust the asset register?
MapTrack gives finance teams a live, integrated asset register with accurate depreciation, complete cost history and an audit trail that holds up. No more reconciling spreadsheets from three different teams.
Frequently asked questions
Common questions about asset depreciation, cost tracking, Xero integration and financial reporting.
- How does MapTrack help finance teams with asset data?
- MapTrack gives finance teams a single source of truth for asset data. Instead of reconciling spreadsheets from operations, maintenance and procurement, finance gets real-time access to accurate asset registers with purchase costs, depreciation schedules, maintenance spend, current condition and disposal records. Data flows from field teams into MapTrack as they work, so finance always has current information without chasing anyone for updates.
- What depreciation methods does MapTrack support?
- MapTrack supports straight-line and diminishing-value depreciation. You set the acquisition cost, useful life, residual value and method per asset or per asset class. The system calculates current book value, accumulated depreciation and remaining useful life automatically. Depreciation reports export in standard formats for your accounting system and end-of-year tax reporting.
- Does MapTrack integrate with Xero?
- Yes. MapTrack integrates with Xero to sync asset depreciation schedules, purchase costs, maintenance expenses and disposal entries. The integration eliminates double-entry and ensures your accounting ledger matches your physical asset register. Asset purchases, cost updates and disposals flow between the two systems automatically.
- Can MapTrack produce audit-ready asset reports?
- Yes. MapTrack maintains a complete audit trail for every asset, including acquisition, assignment, maintenance, inspection, revaluation and disposal events with timestamps and evidence. Asset reports can be filtered by class, location, department or cost centre and exported for internal audits, external auditors, insurance claims and regulatory compliance.
- How does MapTrack track total cost of ownership?
- MapTrack aggregates acquisition cost, maintenance and repair costs (from work orders), operating costs, compliance costs and any other expenses recorded against each asset. This gives you a true total cost of ownership figure at the individual asset level, by asset class or across your entire fleet. TCO data supports budget planning, procurement benchmarking and repair-versus-replace decisions.
- Can we map costs to cost centres and departments?
- Yes. MapTrack supports cost centre, department, project and location tagging on assets and work orders. Maintenance costs, purchase costs and other expenses flow to the correct cost centre automatically. Reports can be filtered and exported by cost centre for departmental P&L reporting, project costing and management accounting.
Resources for finance teams
Feature pages, integrations and guides to help finance teams get accurate asset financial data.
Asset depreciation tracking
How MapTrack calculates depreciation, tracks book value and supports financial reporting.
Explore asset depreciation trackingMapTrack + Xero integration
Sync depreciation, purchase costs, maintenance expenses and disposal entries with your Xero account.
Explore maptrack + xero integrationAsset lifecycle management
Track assets from acquisition to disposal with depreciation, TCO and replacement planning.
Explore asset lifecycle managementGet asset financial data you can trust
Join finance teams across Australia using MapTrack for depreciation, cost tracking, audit-ready records and Xero integration. Unlimited users, per-asset pricing.
Depreciation · Cost tracking · Xero · Audits · Lifecycle