Equipment hire & rental tracking
Track hired and rental equipment: who has it, when it's due back, condition and compliance. Reservations and check-in/out so nothing is double-booked and everything is accounted for.
Trusted by construction, mining and field service teams
The problem
Hire and rental equipment moves between customers, jobs and depots. Without a single register and reservations, you double-book, lose track of due dates and struggle to prove condition at handover. Paper or spreadsheets don't scale. You need visibility on availability, who has what and evidence for disputes or insurance.
How MapTrack addresses it
MapTrack gives you one register for owned and hired equipment with reservations and check-in/out. Reserve by job, customer or period; see availability and avoid double-booking. Record who received or returned each asset and when; add condition notes, photos or inspections at handover. Compliance (pre-starts, certificates) can stay on the asset so hired equipment goes out compliant. You get visibility, fewer booking errors and an audit trail for condition and custody.
How it works
- 1
Reservations and availability
Reserve equipment by job or period. See what's available and when; avoid double-booking and no-shows.
- 2
Check-in/out and custody
Record who received or returned each asset and when. Use mobile for fast check-in/out at the depot or site.
- 3
Condition at handover
Add condition notes, photos or short inspections at check-in/out. Evidence attaches to the asset for disputes and insurance.
- 4
Compliance on hire assets
Keep pre-starts and certificates on hired equipment so it goes out compliant and you know when renewals are due.
Never lose track of hired gear
Full access to every feature. No credit card required. Per-asset pricing so you scale as your fleet grows.
- No credit card required
- 30 days free trial
- Cancel anytime
Frequently asked questions
- Can we track both owned and hired equipment?
- Yes. MapTrack is asset-agnostic. You can register owned and hired/rental equipment in the same system. Use custom fields or types to distinguish hire vs owned, and track who has it, due dates and condition for both.
- How do reservations work for hire?
- Reserve equipment by job, customer or period. See what's available and when; avoid double-booking. Check-in/out records who received or returned the asset and when. You can use reservations for internal allocation or for customer-facing hire - workflow depends on how you operate.
- Can we record condition on check-in/out?
- Yes. Check-in/out can include condition notes, photos or short inspections. You can build forms for pre-hire and return checks so damage and condition are documented. Evidence attaches to the asset record.
Track hired equipment like you own it
Scheduling & reservations · Asset tracking · Compliance · Pricing