What is fleet asset management software?

Fleet asset management software is a platform that helps transport operators, logistics companies and businesses with vehicle fleets track, manage and maintain their vehicles, trailers and mobile assets across depots and routes. It replaces spreadsheets, paper logbooks and disconnected tools with a single source of truth for where vehicles are, who’s driving them, what their compliance status is and when they’re due for service. MapTrack combines asset tracking (QR codes, GPS and OEM telematics), pre-start and inspection forms, ODO and hour-based maintenance scheduling, and reporting, all accessible on mobile in the field or depot.

Can we integrate our existing telematics or OEM data?

Yes. MapTrack integrates with a wide range of telematics providers and OEM platforms used in fleet and transport, including Teletrac Navman, Geotab, Caterpillar, John Deere and HCSS. Integrations bring odometer readings, engine hours, GPS location and trip data directly into MapTrack, driving maintenance triggers and utilisation visibility without manual data entry. If you already have tracking devices fitted, MapTrack works alongside them rather than replacing them.

How does ODO-based servicing work in MapTrack?

You set maintenance triggers based on odometer readings, engine hours or runtime intervals for each vehicle or asset class. Where telematics is integrated, meter data feeds in automatically, so when a truck hits its next service interval, a work order is created and assigned without anyone needing to check the dash. Manual meter readings are also supported for vehicles without telematics. This ensures servicing happens based on real usage, not arbitrary calendar reminders.

Is MapTrack suitable for mixed fleets. Not just vehicles?

Absolutely. MapTrack is built for mixed asset types in a single platform. Track light vehicles, heavy trucks, trailers, generators, tools, breakdown equipment, spare parts and any other mobile assets together. Each asset type gets the tracking method that suits it. GPS for vehicles, QR labels for tools and equipment, OEM data for heavy plant. Everything lives in one system alongside compliance, maintenance and assignment history.

How do we track fleet costs and attribute them to vehicles or routes?

MapTrack supports cost tracking at the individual asset level. Log fuel costs, maintenance spend, parts, registration and insurance against each vehicle. Where GPS is configured, geofence-based time onsite supports job costing by route or client site. Reports break down total cost of ownership per vehicle or asset class, so you can see which vehicles are costing you and make data-driven decisions about replacement or reallocation.

Does MapTrack support geofencing and location alerts?

Yes. Where GPS or telematics is configured, you can set geofence boundaries around depots, client sites or defined routes. MapTrack records entry and exit times for time-on-site reporting and can trigger alerts when vehicles leave a designated area. This supports both security (knowing if a vehicle leaves a depot after hours) and operational visibility (time spent at each client site for job costing).

How do digital pre-starts work for fleet vehicles?

Drivers scan a QR code on the vehicle and complete the pre-start checklist on their phone with photos where needed. The completed form attaches to the vehicle record with a timestamp and the driver's name. Failed items can automatically trigger a work order so defects are tracked from identification through to repair. All pre-start records are searchable and exportable for audits and WHS compliance. Forms work offline and sync when connectivity returns.

Can we manage vehicles across multiple depots?

Yes. MapTrack supports multi-depot and multi-site operations. Assign vehicles and assets to specific depots, then track transfers between locations with timestamps and accountability. Run reports by depot to see what’s available, what’s out on route, what’s due for service and what’s overdue for pre-start. Leadership gets a single view across all depots without manual consolidation from each site.

How does MapTrack pricing work for fleet teams?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every driver, fleet coordinator, workshop mechanic and admin without your costs growing as the team does. This is a significant advantage in fleet operations where you may have dozens or hundreds of drivers who all need to complete pre-starts and report defects. Pricing scales with the number of assets you track, not the size of your team.

How long does it take to get a fleet team set up on MapTrack?

Most fleet teams are running on MapTrack within one to two weeks. The typical approach is to start with one depot or one vehicle class : import your fleet register, set up pre-start forms and maintenance schedules, and roll out to drivers. MapTrack’s onboarding team supports you through setup and training at no additional cost. For larger multi-depot rollouts, a phased approach works well: get adoption solid at one depot, then expand to the rest of the fleet.

Fleet & transport

Fleet & transport asset management software

Track vehicles, trailers and mobile assets across depots and routes with GPS, OEM telematics, compliance and maintenance in one platform, so you know where every vehicle is, what’s due and what’s road-ready.

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4.8★ G2highest-rated in AU

Unlimited usersper-asset pricing

Offline-readyworks in the field

Fleet of trucks and commercial vehicles at a transport depot. MapTrack tracks vehicles, trailers and mobile assets for Australian fleet operators

Lachlan McRitchie

GM of Operations

|Reviewed by Jarrod Milford

Updated 20 February 2026

Trusted by construction, mining and field service teams

32+ verified reviews on G2 & Capterra

Capterra Best Value 2026 badge for Fixed Asset Management

Capterra Best Ease of Use 2026 badge for Fixed Asset Management

What we track

Every asset type in your fleet

MapTrack is built for the full mix of assets that move across your depots, routes and client sites, from light vehicles and trailers to tools and breakdown equipment.

The challenge

The costs of poorly managed fleet assets

Fleet assets don’t sit still. They move between depots and routes, wear out based on kilometres and hours, require documented compliance evidence, and their downtime means missed deliveries, tow-truck callouts and unhappy customers.

Vehicles move between depots and routes with limited visibility

Trucks and vans are out on the road across multiple depots and routes. Without a single view you rely on phone calls, driver logbooks or fragmented telematics dashboards to find out where a vehicle is and whether it’s available.

Pre-starts and compliance not consistently completed or recorded

Daily vehicle pre-starts are a legal requirement, but paper forms get lost, skipped or completed at the end of the day rather than before the trip. When an auditor asks for evidence, you’re scrambling through filing cabinets.

Maintenance driven by ODO or hours but no system to trigger it

Vehicles need servicing based on odometer readings and engine hours. Not calendar reminders. Without automated triggers you miss service intervals, leading to breakdowns on the road, tow-truck callouts and delayed deliveries.

Fleet costs hard to attribute to individual vehicles or routes

Fuel, tyres, servicing, registration and insurance costs are tracked in spreadsheets or accounting software with no link back to individual vehicles. You can’t see total cost of ownership per asset or identify which vehicles are bleeding money.

Telematics data exists but isn’t connected to compliance or maintenance

You may already have GPS tracking or telematics devices fitted, but that data sits in its own silo. ODO readings don’t trigger work orders. Location data doesn’t connect to pre-start records. You're paying for data you can’t act on.

By the numbers

The real cost of reactive fleet management

Missed service intervals, unplanned breakdowns and manual reconciliation quietly erode fleet profitability and uptime. The numbers make a clear case for proactive digital tracking.

$9,200

average annual cost of unplanned vehicle downtime per commercial fleet asset

NRMA fleet management report

23%

of fleet maintenance incidents are caused by missed service intervals or odometer tracking failures

AU fleet industry benchmarks

6 hrs

per week per fleet manager spent manually reconciling vehicle service records and locations

Fleet management research

30%

reduction in unplanned breakdowns after implementing proactive fleet maintenance tracking

MapTrack customer data

One platform

Tracking, compliance and maintenance in one system

Stop juggling spreadsheets, paper logbooks and point solutions. MapTrack connects vehicle tracking, driver pre-starts and ODO-based maintenance into a single platform built for fleet and transport operations.

Vehicle accountability & tracking

Assign vehicles and assets to drivers, depots or routes. Track check-in and check-out on mobile. Know where every vehicle is, who has it and when it’s due back - across your entire fleet from a single dashboard.

Explore vehicle accountability & tracking

Pre-starts & compliance

Digital pre-start forms completed by drivers on mobile before each trip, attached to the vehicle with timestamps and photos. Failed items trigger work orders automatically. One place for all compliance evidence.

Explore pre-starts & compliance

Maintenance by usage

ODO and hour-based triggers drive work orders when vehicles hit their next service interval. Telematics data feeds in automatically where integrated. Service your fleet based on real usage. Not guesswork.

Explore maintenance by usage

What we track

Every asset type in your fleet

MapTrack is built for the full mix of assets that move across your depots, routes and client sites - from light vehicles and trailers to tools and breakdown equipment. Track every vehicle, trailer and piece of driver equipment in one platform with digital pre-starts, ODO-based servicing and full compliance history.

Works offline and syncs when back on signal
Failed items automatically trigger work orders
Full compliance history attached to each vehicle
Meets WHS and CoR pre-start obligations
Build forms with AI or upload your existing forms

Fleet pre-start inspections

Accountability

Assign, track and audit vehicles across every depot

QR code every vehicle and trailer, pull in GPS from telematics, or use OEM data. Assign assets to drivers, depots or routes. Know who has what, where it is and when it's due back with a clear chain of custody across your entire fleet.

Check-in and check-out by drivers on mobile
Bulk scanning for depot audits and fleet stocktakes
Multi-depot visibility from a single dashboard
GPS location for vehicles and trailers where fitted
Geofence alerts when vehicles leave a depot or route

Asset tracking

Maintenance

Service vehicles when the odometer says so. Not the calendar

Trigger work orders from odometer readings, engine hours or runtime. Not arbitrary calendar reminders. Telematics data feeds in automatically where integrated. Every service record lives alongside the vehicle's tracking and compliance history.

Meter-based triggers: ODO, hours, runtime
Telematics data feeds in automatically
Work orders assigned to workshop mechanics on mobile
Complete parts history and cost tracking per vehicle
Overdue alerts so nothing slips through the cracks

Maintenance & work orders

“MapTrack gave us one system for the entire fleet. Every vehicle has digital pre-starts, ODO-based servicing triggers and a full compliance history. We stopped chasing paper and started managing the fleet properly - across all three depots.”

Fleet Manager

Australian transport & logistics operator

250+

vehicles tracked across 3 depots

100%

digital pre-starts before every trip

ODO-based

servicing from real vehicle usage

Integrations

Every asset type in your fleet

MapTrack is built for the full mix of assets that move across your depots, routes and client sites, from light vehicles and trailers to tools and breakdown equipment.

Light vehicles & cars
Trucks & heavy vehicles
Trailers & tow equipment
Vans & commercial fleet
Plant & machinery (mobile)
Generators & auxiliary equipment
Driver equipment & kits
Fuel cards & telematics devices
Spare parts & inventory
Tools & breakdown equipment
Cameras & dash cams
Compliance & certification gear

See all integrations

Field-ready

Built for depots, drivers and the road

Fleet management happens at the depot and on the road, not behind a desk. MapTrack runs on any phone or tablet. No specialist hardware required. Drivers complete pre-starts, log defects, record ODO readings and check vehicles in and out from their phone.

Offline mode means drivers can complete pre-starts in areas with no signal. Data syncs automatically when back online. Unlimited users means every driver, mechanic and fleet coordinator has access without per-seat charges.

Mobile app Pre-starts & forms Work orders

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Keep your fleet moving and compliant

GPS tracking, pre-starts, rego and compliance management for every vehicle and trailer. Built for operators who can\u2019t afford downtime.

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Used across Australia & New Zealand
Per-asset pricing
Unlimited users

Get started

How fleet teams get started

Most fleet managers are tracking vehicles and scheduling maintenance within one to two weeks. Start with your highest-use assets and expand across the fleet.

Step 1

Import your vehicle and equipment register

Upload your existing fleet register or build it from scratch. Add light vehicles, heavy plant, trailers, and attached equipment.

Step 2

Assign vehicles and log odometer or hours

Link each vehicle to a driver or depot, and start recording odometer readings or engine hours to trigger accurate service schedules.

Step 3

Track maintenance, defects, and compliance

Log defect reports in the field, receive automated service reminders, and generate roadworthy and compliance records.

How fleet teams get started

Most fleet managers are tracking vehicles and scheduling maintenance within one to two weeks. Start with your highest-use assets and expand across the fleet.

Asset tracking & QR scanning QR & barcode labels GPS & OEM integrations Pre-starts & inspections Compliance & certificates Maintenance & work orders Meter-based servicing Scheduling & reservations Audits & stocktakes Service history Cost tracking Fleet pre-start inspections

Stop the downtime

Fleet downtime and missed servicing are the two biggest controllable costs in transport operations

MapTrack gives your team the visibility, compliance evidence and ODO-based maintenance triggers to cut both without adding headcount or replacing your existing telematics.

Book a demo Calculate your ROI

Resources for fleet managers

Guides, calculators and pages relevant to fleet and vehicle asset management.

Explore

Track your entire fleet, not just vehicles

Join fleet and transport operators across Australia using MapTrack to track vehicles, run digital pre-starts and keep the fleet maintained, all in one platform.

Book a demo View pricing

Pre-start inspections · Maintenance · Asset tracking · Construction · Compare

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Fleet & transport asset management software

Every asset type in your fleet

The costs of poorly managed fleet assets

Vehicles move between depots and routes with limited visibility

Pre-starts and compliance not consistently completed or recorded

Maintenance driven by ODO or hours but no system to trigger it

Fleet costs hard to attribute to individual vehicles or routes

Telematics data exists but isn’t connected to compliance or maintenance

The real cost of reactive fleet management

Tracking, compliance and maintenance in one system

Vehicle accountability & tracking

Pre-starts & compliance

Maintenance by usage

Every asset type in your fleet

Assign, track and audit vehicles across every depot

Service vehicles when the odometer says so. Not the calendar

Every asset type in your fleet

Built for depots, drivers and the road

Keep your fleet moving and compliant

How fleet teams get started

Import your vehicle and equipment register

Assign vehicles and log odometer or hours

Track maintenance, defects, and compliance

How fleet teams get started

Fleet downtime and missed servicing are the two biggest controllable costs in transport operations

Resources for fleet managers

Fleet pre-start inspections

ROI calculator

Geofence time onsite

Pre-start inspections

Compare MapTrack

Construction teams

Free fleet templates

Track your entire fleet, not just vehicles