Free quality control checklist

• The MapTrack quality control checklist contains 22 checks across 5 sections. Sections covered: Incoming materials, Dimensional, Visual and surface, Functional and test, Documentation and packaging.
• A quality control checklist verifies materials, in-process work and finished product against defined acceptance criteria.
• ISO 9001:2015 Clause 8.6 requires verification before release and a record of who authorised it.
• Cover dimensional, visual, functional, materials, labelling, traceability and sampling in one structured pass.
• Use AQL sampling such as ISO 2859-1 to size samples and set defensible accept or reject limits.
• Segregate and disposition nonconforming product, then sign off release with a retained record.

Learn more about compliance and inspections in MapTrack.

• Consistent acceptance: every inspector checks the same items against the same criteria, so release decisions stay repeatable across shifts and people.
• Defects caught early: incoming and in-process gates stop nonconforming material before value is added, reducing scrap, rework and customer escapes.
• Audit-ready evidence: completed checklists record who inspected, against what criteria and who authorised release, satisfying ISO 9001 verification needs.
• Faster onboarding: a clear pass or fail format lets new or relief inspectors perform reliable checks without years of accumulated bench knowledge.
• Sampling discipline: documented lot size, sample size and acceptance numbers keep AQL-based inspection consistent and statistically defensible.
• Traceable disposition: nonconforming product is segregated, identified and routed for a recorded decision rather than slipping back into normal flow.

• Header and references: part number, revision, supplier or work order, lot or batch number, quantity, inspector name, date, and the drawing, specification or standard inspected against.
• Incoming material checks: verify quantity received against the order, packaging condition, correct part and revision, and that material or certificate documents are present and match.
• Dimensional checks: measure critical and major characteristics against the drawing with calibrated instruments, record actual values where required, and confirm each reading is inside tolerance.
• Visual and surface checks: inspect for cracks, scratches, dents, burrs, corrosion, contamination, colour and finish defects against a defined acceptance standard or limit sample.
• Functional and performance test: confirm the product operates as specified through fit, assembly, leak, electrical, load or performance tests, and record results against the pass criteria.
• Materials and certificates: confirm the correct material grade, heat or lot traceability, and that mill certificates, test reports or certificates of conformance are valid and retained.
• Labelling and packaging: verify correct labels, markings, serial numbers, barcodes, handling and storage instructions, and that packaging protects the product for transport and storage.
• Sampling and acceptance criteria: record the sampling plan used (such as an ISO 2859-1 AQL plan), lot size, sample size, acceptance and rejection numbers, and the accept or reject decision.
• Disposition and sign-off: record the overall result, the disposition of any nonconforming items (accept, rework, repair, return, scrap or concession), and who authorised release.

1. Set up the inspection and confirm the acceptance criteria before touching the product.

   Pull the current drawing, specification and standard for the part, and confirm you have the correct revision. Identify which characteristics are critical, major and minor, and note the tolerance for each. Check that your measuring instruments are calibrated and in date, and record the lot or batch details on the checklist header so the result is fully traceable.

2. Inspect incoming materials and verify documentation against the order.

   Confirm the quantity received matches the order, the part number and revision are correct, and packaging arrived undamaged. Check that material certificates, certificates of conformance and test reports are present, valid and match the delivered lot. Hold any delivery with missing paperwork or visible damage in a quarantine area until the discrepancy is resolved, rather than releasing it to production.

3. Perform dimensional, visual and functional checks against specification.

   Measure each required characteristic with calibrated instruments and record actual readings where the checklist calls for variable data, confirming every value sits inside tolerance. Inspect surfaces for cracks, burrs, corrosion and finish defects against the defined limit sample. Run the specified functional or performance tests, such as fit, leak, electrical or load checks, and record measured results against the documented pass criteria.

4. Apply the sampling plan and record the acceptance decision.

   For lot-by-lot inspection, use the agreed sampling plan, for example an ISO 2859-1 AQL plan, to determine the sample size and the acceptance and rejection numbers from the lot size and inspection level. Inspect the sampled units, count the nonconformities found, and compare the count to the acceptance number. Record the lot size, sample size, accept and reject limits, and the resulting accept or reject decision on the checklist.

5. Disposition nonconforming product and authorise release.

   Segregate and clearly identify any nonconforming items so they cannot be used or shipped by mistake, in line with the control of nonconforming output requirement. Record the disposition decision, whether accept, rework, repair, return to supplier, scrap or use under concession, and the authority for it. Once all planned checks pass, the authorised person signs the checklist to release the product, and the completed record is retained as evidence.

Practical answers about the form, record keeping and using MapTrack.

This form is a starting point. Check the current requirements that apply to your equipment, work and location. The form alone does not establish compliance.

• ISO 9001 Clause 8.6 (Release of products and services)
• ISO 9001 Clause 8.5.1 (Control of production and service provision)
• ISO 9001 Clause 8.7 (Control of nonconforming outputs)
• ISO 2859-1 (Sampling procedures for inspection by attributes, AQL-indexed lot-by-lot)
• AS9100 / AS9102 (Aerospace first article inspection, where applicable)

• ISO 9001:2026, Quality management systems requirements (ISO catalogue)

MapTrack publishes this template. The linked authorities publish their own guidance; they haven't endorsed this form.

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