Compliance evidence that lives with the asset
Pre-starts, inspections and certificates attached to every asset. No scattered paper or folders - evidence is in one place so you're audit-ready. Field teams complete checks on mobile; you run reports and prove compliance when it matters.
Trusted by construction, civil and mining teams
From forms to proof. One source of truth
Attach pre-starts, inspections and checklists to asset types. Complete in the field, store certificates on the asset, and run reports for auditors. No more scattered files or emails.
Pre-starts & inspections
Define checklists per asset type. Use AI-assisted form creation or templates. Field teams complete and sign off on mobile or tablet.
Explore pre-starts →Forms & checklists
Build custom forms with logic and attachments. Photos and notes attach to the asset record. One place for all compliance evidence.
Explore →Inspection to work order
When a pre-start or form flags a defect, create a work order linked to the asset. Track to resolution in the same platform.
Explore →Form evidence
Compliance evidence attached to every asset
Every completed form, inspection result and sign-off lives on the asset record. Photos, notes and timestamps provide audit-ready evidence you can pull up for audits at any time. No hunting through emails or shared drives.
Explore forms & checklists →Pre-start compliance
Pre-start results with full evidence trail
Pre-start results are timestamped and signed by the operator. Failures flag defects with photos and notes. You can see pass/fail history and create work orders from failed items to close the loop.
Explore pre-start inspections →Stay ahead of compliance
Attach forms to asset types
Define pre-starts and inspections per asset type. AI-assisted form creation or templates speed setup.
Explore attach forms to asset types →Complete in the field
Field teams complete checks on mobile or tablet. Sign-offs and timestamps recorded; photos and notes on the asset.
Explore complete in the field →Certificates and evidence
Upload certificates, PDFs and documents to the asset. Expiry and renewal visibility. Everything linked for audits.
Explore certificates and evidence →Report and prove
Run reports by asset, site or type. Export for auditors. Bulk views of what's due or overdue.
Explore report and prove →Why compliance belongs in your asset platform
Compliance requirements across industries
Under the Australian WHS Act, every Person Conducting a Business or Undertaking (PCBU) must ensure plant and equipment is regularly inspected, maintained and safe to operate. The specific obligations vary by industry, but the core requirement is the same: demonstrate that you manage risk and keep records to prove it.
Construction
SafeWork codes of practice require pre-start inspections, plant registration and operator competency records for all machinery on site. Non-compliance penalties under the model WHS Act can reach $3 million for body corporates. Digital compliance tracking replaces paper logbooks and ensures nothing is missed between shifts. Learn more about construction compliance.
Mining
State resources and mining safety regulations mandate equipment inspection registers, risk assessments and maintenance records for all plant and mobile equipment. Mines inspectors expect documented evidence of scheduled servicing and defect rectification. Centralising these records per asset eliminates the filing cabinet problem. Learn more about mining compliance.
Oil and gas
Pressure Systems Safety Regulations (PSSR) require documented inspection and maintenance of pressure vessels, lifting gear and safety-critical equipment. Operators need to prove that inspection schedules are followed and that any defects are rectified before equipment returns to service. Learn more about oil and gas compliance.
Facilities management
Building compliance codes require fire safety equipment inspection schedules, HVAC maintenance logs and emergency system testing records. Essential safety measures reports must be submitted annually, and missing a scheduled inspection can void insurance coverage. Learn more about facilities compliance.
Why spreadsheets fail at compliance tracking
Missed inspection dates. Spreadsheets have no built-in reminders. When an inspection is due, nobody gets notified. By the time someone checks the sheet, the deadline has already passed and the asset is non-compliant.
No photo evidence or geolocation proof. A spreadsheet cell can hold text, but it cannot capture a timestamped photo at the point of work or record GPS coordinates proving the inspection happened on site. Auditors increasingly expect this level of evidence.
Manual entry errors and version control issues. Copy-paste mistakes, outdated file versions and conflicting edits across teams create compliance gaps that are invisible until an auditor finds them. There is no reliable audit trail showing who changed what and when.
Audit preparation takes days instead of seconds. Pulling together compliance evidence from multiple spreadsheets, email threads and shared drives is a manual process that can take days. With a digital compliance platform, you filter by asset, site or date range and export a report in seconds.
No real-time visibility across sites or teams. When compliance data lives in spreadsheets, managers have no way to see which assets are overdue for inspection right now. Issues only surface when someone manually consolidates the data, which is always too late.
If your team is still tracking compliance in spreadsheets, start a free 30-day trial of MapTrack and see the difference a purpose-built platform makes.
By the numbers
Compliance results from the field
Compliance is not optional in heavy industry. Here is how MapTrack customers keep their operations audit-ready.
100%
pre-start checklist completion rate achieved after replacing paper forms with mandatory digital checklists
Specialised Plumbing case study
~80%
improvement in maintenance compliance by automating service schedules and sending overdue alerts to supervisors
RIX case study
Days to min
audit preparation time reduced from two to three days to minutes with digital records and instant export
RIX case study
70–80%
reduction in compliance risk by replacing manual tracking with automated alerts and audit-ready digital records
Mineral Resources case study
Prove compliance without the paperwork
Automated records, digital sign-offs and audit-ready reports. Stay compliant across every regulation that matters. Try it free for 30 days.
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Frequently asked questions
Ready-to-use compliance templates
Download free PDF-ready templates. No sign-up required.
Stay audit-ready year round
Join teams keeping compliance attached to every asset on MapTrack.
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