Multi-site asset management software

One platform

Visibility, transfers and compliance. Not three separate systems

Stop reconciling spreadsheets from each site. MapTrack connects your centralised asset register, site-to-site transfer workflows and compliance management into one platform that every location uses consistently.

Frequently asked questions

Common questions about managing assets across multiple sites, depots and locations.

What is multi-site asset management software?

Multi-site asset management software is a platform that lets organisations track, manage and maintain assets across multiple locations - depots, warehouses, offices, job sites or regions, from a single centralised register. Instead of each site maintaining its own spreadsheet or local system, every asset lives in one platform with site-level filtering, role-based access and cross-site reporting. MapTrack combines asset tracking, transfer workflows, compliance management and maintenance scheduling into one system built for multi-location operations.

How does MapTrack handle asset transfers between sites?

MapTrack provides a structured transfer workflow. When an asset needs to move from one site to another, the sending site initiates a transfer. The receiving site can accept or reject the asset on arrival - confirming condition and completeness. Every transfer is recorded with timestamps, the people involved, and both the origin and destination sites. This creates a complete chain of custody so you always know where an asset is, where it came from and who authorised the move. Transfer history stays on the asset record permanently.

Can we restrict what each site sees in the system?

Yes. Role-based access control (RBAC) lets you configure what each user or team can see and do. Field users at a specific site can be scoped to see only the assets at their location. Regional managers can see all sites in their region. National operations and admin teams can see everything. This means you can deploy MapTrack across dozens of sites without overwhelming users with data that isn't relevant to them - while head office retains full cross-site visibility.

How do we run audits across multiple sites consistently?

Each site runs audits using QR or barcode bulk scanning on mobile - the same process at every location. Audit results are recorded centrally so head office can see the status of every site from one dashboard. You can compare completion rates, identify which sites have outstanding audits, and drill into what's present, missing or overdue at each location. Standardised audit workflows mean every site follows the same process, producing consistent evidence with timestamps and user records.

Does MapTrack support consistent compliance across all locations?

Yes. Compliance templates - pre-start forms, inspection checklists and certificate requirements - are configured centrally and deployed to every site. This ensures every location follows the same compliance standards. Completed inspections, test-and-tag records and certificates are attached to each asset regardless of which site it's at. Overdue compliance alerts are visible both at the site level and across the organisation, so nothing slips through at any location.

How does multi-site asset tracking reduce duplicate purchases?

Without cross-site visibility, sites often purchase equipment they already own at another location - simply because they can't see what's available elsewhere. MapTrack's centralised register with site-level filtering shows you exactly what assets exist across the organisation, where they are and whether they're available. Before purchasing, teams can search the register, find underutilised assets at other sites and initiate a transfer instead. Organisations typically see a measurable reduction in duplicate capital expenditure within the first year.

Can MapTrack integrate with our ERP or finance system?

Yes. MapTrack provides an API for integration with ERP, finance, procurement and other enterprise systems. Common integrations include syncing asset data with finance systems for depreciation and capitalisation, connecting with procurement for purchase order tracking, and pushing maintenance cost data into project accounting. The API supports both push and pull patterns so you can keep your systems of record aligned.

How does MapTrack handle maintenance across multiple sites?

Maintenance schedules, work order templates and service intervals are configured centrally and applied consistently across all sites. When maintenance is due, whether time-based, usage-based or triggered by an inspection - a work order is created and assigned to the relevant technician or team at that site. Head office can see overdue maintenance across every location from one dashboard. Service history stays on each asset regardless of which site performed the work, giving you a complete maintenance record over the asset's lifecycle.

Where is MapTrack data hosted for multi-site organisations?

MapTrack runs on AWS with regional hosting options including Australia, Europe and the United States. For Australian multi-site organisations, data is hosted in the Sydney AWS region by default. Regional hosting options support data residency requirements and provide low-latency access for teams across different geographies. Enterprise customers can discuss specific hosting and security requirements including SSO, IP whitelisting and dedicated environments.

How long does it take to roll out MapTrack across multiple sites?

Most multi-site organisations start with a pilot at one or two sites. Typically two to four weeks to set up the register, configure workflows and train site teams. Once the pilot is validated, additional sites can be onboarded in one to two weeks each because the templates, compliance forms and workflows are already configured. For large rollouts across dozens of sites, a phased approach works best: pilot, refine, then expand region by region. MapTrack's onboarding team supports the rollout at no additional cost.