9 best equipment management software tools for 2026
Compare equipment management software for mixed fleets, utilisation, service work, inspections, maintenance and construction GPS. We reviewed 9 platforms across tracking methods, pricing, mobile/offline support and best-fit workflows so you can shortlist the right tools faster.
The best equipment management software depends on the workflow you need to fix first. Choose MapTrack for mixed equipment fleets that need QR/GPS/OEM tracking, utilisation reporting, meter-based service work, inspections and offline mobile access in one register. Choose MaintainX or Limble for maintenance-only CMMS depth, Tenna for construction GPS hardware, Mitti (formerly SafetyCulture) for inspection templates, and Asset Panda for configurable asset records.
Key takeaways
- Shortlist MapTrack for mixed equipment fleets that need utilisation, service work, inspections, GPS/QR tracking and OEM meter data in one register; shortlist MaintainX or Limble when maintenance-only CMMS is the primary gap.
- Equipment management software centralises tools, plant, vehicles and machinery in one register and replaces spreadsheets with QR, barcode, GPS, BLE or OEM-driven tracking.
- Unified platforms like MapTrack and Tenna combine tracking, reservations, compliance and maintenance in one system; CMMS-first platforms like MaintainX focus on work orders and do not publicly document reservations.
- Pricing models vary widely: per-user (MaintainX from ~$20/user/mo), per-vehicle (Fleetio from ~US$4/mo), per-asset (MapTrack, unlimited users) and quote-based (Asset Panda, Tenna).
- Check offline support by task: MapTrack supports offline forms and recording results on already-loaded work orders. Completing a work order, check-out, returns, audits and Requests need a connection.
- Mixed-asset operations (vehicles, plant, tools, PPE) need one register tied to WHS Act 2011 s.36 duty-of-care; equipment management beats single-category tracking when the audit trail must span everything.
TL;DR
Top 3 picks at a glance
MapTrackA unified platform combining equipment tracking, reservations, compliance and maintenance.
Jump to review ↓
MaintainXTop-rated CMMS with strong work orders and mobile UX, but equipment reservations are not publicly documented, and pricing is per user rather than per asset..
Jump to review ↓
TennaPurpose-built for construction with strong hardware and OEM depth, but custom-quote pricing and US/Canada focus..
Jump to review ↓Trusted by construction, mining and field service teams
Quick verdict: best equipment management software by category
Our top picks by use case. Click any card to jump to the full review.
MapTrack
Best for unified mobile asset operations
MaintainX
Best for maintenance-first teams (CMMS)
Tenna
Best for construction equipment tracking
Mitti (formerly SafetyCulture)
Best for inspections and safety compliance
Asset Panda
Best for customisable equipment workflows
Fleetio
Best for fleet and vehicle management
Hilti ON!Track
Best for Hilti-centric tool fleets
ToolSense
Best for facilities management at scale
Milwaukee ONE-KEY
Best free option (Milwaukee tools)
Which equipment management platform fits your team?
Different operations have different equipment priorities. Use these profiles to narrow your shortlist.
The Mixed-Asset Operations Manager
I manage tools, plant, heavy equipment and fleet across multiple sites. How do I track everything in one system?
You need a unified register with multi-site views, QR/GPS tracking and per-asset pricing. MapTrack handles all asset types in one platform with reservations and maintenance. Book a demo to test with your real asset mix.
Learn more →The Maintenance Engineer
Preventive maintenance and work orders are our biggest gap. Do I need a CMMS or an equipment tracker?
MaintainX is the top-rated CMMS for work orders and procedures. MapTrack combines tracking with maintenance (meter triggers from 150+ telematics, fleet and fuel-card data sources). If you only need CMMS, MaintainX. If you also need tracking, compliance and reservations, MapTrack covers both.
Learn more →The Safety and Compliance Lead
Pre-starts and safety inspections need to be tied to each piece of equipment. Which platform does this best?
Mitti (formerly SafetyCulture) leads on inspection templates (10,000+). MapTrack ties inspections directly to asset records with failed-check work order triggers. Both work offline. Choose based on whether you also need tracking and reservations.
Learn more →The IT/Procurement Decision Maker
We need enterprise features like SSO and API access but simple pricing. What should I evaluate?
MapTrack offers RBAC and API on all plans, with SSO on Enterprise (Pro add-on) and per-asset pricing (no per-user fees). Asset Panda offers similar configurability with quote-based pricing. UpKeep targets enterprise maintenance. Request enterprise packages from each to compare.
Learn more →Who this guide isn't for
This guide compares software for running tools, plant, machinery and vehicles together. It isn't the right comparison if:
- You're in Australia or New Zealand and want local vendors compared on Australian terms. Compare plant and equipment management software in Australia
- You manage IT hardware and software licences rather than field equipment. Compare IT asset management software
- You need a general-ledger fixed asset register for tax and depreciation schedules, with no field work. That's an accounting job, and MapTrack connects to accounting systems rather than replacing them. See the Xero integration
In this guide
How we evaluated these platforms
We assessed each platform across six criteria: equipment register and identification (QR, barcode, GPS, BLE), multi-site and location tracking, maintenance and CMMS capabilities (work orders, meter triggers, PM schedules), compliance and inspection workflows, mobile and offline support, and pricing model. Where we could not confirm a capability from public sources, we note "verify with vendor". How we checked this update: on 19 and 20 October 2026 we re-read each vendor's own product, pricing and help pages and dated every row. For equipment we looked hardest at three things: whether plant and tools sit in the same register as vehicles, where maintenance readings come from (typed in, the vendor's own trackers, or OEM and telematics feeds), and which plan each feature needs. For example, MaintainX lists meter-based maintenance from its Premium plan and Samsara meter syncing on Enterprise, and Fleetio sells tool management as an add-on. Utilisation shown in MapTrack screenshots says where it comes from: recorded check-outs, or run hours estimated from a tracker or camera.
- G2 asset tracking software reviews
- Capterra equipment management reviews
- Vendor websites and public documentation
- MapTrack customer interviews and case studies
- MaintainX pricing(checked Oct 2026)
- MaintainX and Samsara integration(checked Oct 2026)
- Fleetio help: Tool Management(checked Oct 2026)
- Asset Panda CMMS and maintenance(checked Oct 2026)
- Hilti ON!Track service description (tiers)(checked Oct 2026)
- ToolSense for construction(checked Oct 2026)
- Tenna OEM telematics integrations(checked Oct 2026)
- HCSS Equipment360(checked Oct 2026)
This guide is published by MapTrack (rated 4.9/5 on G2 and 5.0/5 on Capterra, GetApp and Software Advice). We include ourselves alongside other options and do not claim to be the single best fit for every use case. Shortlist two or three options and run a demo with your real workflows before deciding. Every table row now carries its source and the month we checked it. Plans change often, so confirm on the vendor's own page before you buy, and tell us at corrections@maptrack.com if something is out of date.
Spotted something out of date or incorrect? Email corrections@maptrack.com and we will review and update this page.
Equipment management software comparison table
Side-by-side overview of 9 platforms plus spreadsheets. Verify current features and pricing with each vendor. MapTrack's offline support covers forms and already-loaded work orders. Check-out, returns, audits and Requests need a connection.
| Software | Best for | Tracking | Planning | Service | Inspections | Offline | Pricing |
|---|---|---|---|---|---|---|---|
| MapTrack | Mobile assets across sites | QR, barcode, GPS, BLE, OEM(per MapTrack asset tracking, Oct 2026) | Yes | Yes | Yes | Yes | Per asset; unlimited users |
| MaintainX | Maintenance-first (CMMS) | QR, barcode(per MaintainX pricing page, Oct 2026) | Not publicly confirmed | Yes | Yes | Yes | Per user; from ~$20/mo |
| Tenna | Construction equipment | GPS, BLE, QR, OEM(per Tenna hardware and pricing pages, Oct 2026) | Yes | Yes | Yes | Yes | Custom quote |
 Mitti (formerly SafetyCulture) | Inspections and safety | QR, barcode, GPS(per Mitti (formerly SafetyCulture) pricing and help centre, Oct 2026) | Not publicly confirmed | Yes | Yes | Yes | Per seat (US$24, annual) or per location (quote) |
 Asset Panda | Customisable workflows | Barcode, QR(per Asset Panda technology and pricing pages, Oct 2026) | Yes | Yes | Yes | Yes | Quote-based (verify) |
 Fleetio | Fleet and vehicles | QR, barcode, NFC, OEM(per Fleetio help centre, Oct 2026) | ? | Yes | Yes | Yes | Per vehicle; from ~US$4/mo (per G2) |
 Hilti ON!Track | Hilti tool fleets | Barcode, BLE, GPS (AI T400 Geo)(per Hilti ON!Track product page, Oct 2026) | ? | Yes | Yes | ? | Quote only |
 ToolSense | Facilities at scale | QR, IoT/GPS(per ToolSense pricing and help centre, Oct 2026) | Yes | Yes | Yes | Yes | Modular by Hub; custom quote |
 Milwaukee ONE-KEY | Free (Milwaukee tools) | Bluetooth, QR(per Milwaukee ONE-KEY site and support pages, Oct 2026) | Not publicly confirmed | Not publicly confirmed | Not publicly confirmed | ? | Free |
 Spreadsheets | Manual tracking | Manual list | Not available per vendor sources | Not available per vendor sources | Not available per vendor sources | Not available per vendor sources | Free / included |
Yes ConfirmedNot available per vendor sources Not available? Verify with vendorNot publicly confirmed Not publicly confirmed
Equipment management software reviews
Detailed review of each platform including features, pricing and best fit.
MapTrack
Best for unified mobile asset operationsA unified platform combining equipment tracking, reservations, compliance and maintenance. Per-asset pricing with unlimited users suits field-heavy teams. One platform for every asset, and Capterra Best Ease of Use 2026.
Pricing: Per asset; unlimited users · Trial: Free trial, no credit card
Not a fit if: You want a replacement for your ERP or a general-ledger-first asset register: MapTrack is the field layer beside SAP, Oracle, Pronto or Dynamics 365, not a replacement for them.
What you get in one platform
- Every asset, one record
- Tools on QR or barcode labels and Bluetooth tags, plant on GPS trackers, vehicles with GPS and AI dash cams, sites with boundaries: custody, inspections, maintenance and costs on the same record.
- Maintenance that runs on real usage
- Run hours and kilometres from trackers, dash cams or manual readings feed tiered service plans and next-service forecasts, every asset gets a 0 to 100 maintenance health score, and one work order can cover many assets, each with its own pass or fail.
- Easy for crews
- Pre-starts and inspections work without signal, on any phone, with shared-device PINs, single sign-on and AI help to build forms and add assets from a photo. Capterra Best Ease of Use 2026.
- Hardware and software from one vendor
- GPS trackers, AI dash cams with built-in GPS, Bluetooth tags and labels at published prices, managed in the same app, plus LightMetrics dash cam accounts and 150+ telematics, fleet and fuel-card data sources.
- Simple to buy and run
- Per-asset pricing with unlimited users, 24/7 support and month-to-month plans. Capterra Best Value 2026.
The full capability list (35)
- One register for tools, plant, equipment and vehicles
- Custody: who has what, and where
- Site boundaries on the map
- Live tracking and alerts in MapTrack Telematics
- Rate cards (Pro and Enterprise add-on)
- Finance dashboards (Pro and Enterprise add-on)
- Divisions (Pro and Enterprise add-on)
- Run hours and km from trackers, cameras, feeds or readings
- Work orders raised from meters, run hours and data feeds
- Tiered service plans
- Next-service forecasts from usage
- Stale-reading flags
- Maintenance health score
- Service board and due-soon emails
- One work order across many assets
- Batch work orders and bulk scan logging
- Labour, parts and external costs on every service
- Failed checks raise work orders by rule
- Parts and inventory by location and bin
- Offline pre-starts and inspections
- Mobile web app (Android, iPhone, iPad)
- Shared-device PINs
- SAML 2.0 single sign-on (SSO)
- AI form builder
- AI asset creation from a photo
- Equipment bookings (Requests)
- GPS trackers managed in the app
- AI dash cam video in the app
- AI dash cams with built-in GPS
- LightMetrics dash cam connection
- Bluetooth tags
- QR, barcode and Data Matrix scanning
- OEM feeds under Connections
- 150+ data sources
- Engine hours from 68 integrations
Hours against the next service
An excavator’s runtime hours, typed in on the asset, set against its next 250 hour service: 4,146 hours, 3 hours past the 4,143 hour service, with a button to open work order WO-00033. The reading shown was entered by hand, not reported by a device.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration workspace at a 1440 px desktop viewport, scrolled to the asset’s service plan. The reading was entered in the app that day.
MapTrack is a unified platform for managing equipment and mobile assets - tools, plant and fleet - across sites. It combines a single register with reservations and a planning view, compliance (pre-starts, inspections, custom forms) and maintenance (work orders raised from meter readings, inspections and schedules, with due-soon reminders) so you have one system for accountability, audits and servicing.
Identification options include QR, barcode, GPS, BLE beacons and 150+ telematics, fleet and fuel-card data sources in MapTrack’s integration directory (Caterpillar, John Deere, Komatsu, Geotab, Samsara and more) for meter-driven work orders and utilisation reporting. AI-assisted asset creation (snap a photo), form creation (upload a PDF or describe) and smart data import accelerate setup. Per-asset pricing with unlimited users lets you roll out to the whole field team without per-seat cost.
Key features
- ✓Single register; full lifecycle history
- ✓Reservations and planning view; avoid double-booking
- ✓Pre-starts, inspections and custom forms (AI-assisted)
- ✓Work orders; meter, inspection and schedule triggers; due-soon reminders
- ✓QR, barcode, GPS, BLE; 150+ telematics, fleet and fuel-card sources
- ✓Mobile and offline; iOS, Android, tablet, desktop
- ✓Bulk scanning for audits and stocktakes
- ✓Geofences, time-onsite and utilisation reporting
- ✓AI setup: assets from photo, forms from PDF, smart import
- ✓Heavy-duty QR labels for harsh environments
- ✓Cost tracking and asset depreciation
- ✓RBAC and API on all plans; SSO on Enterprise (Pro add-on); a Sydney-hosted primary database
- ✓One platform for tools, plant, trailers and vehicles
- ✓GPS trackers managed in the app: battery, signal and estimated run hours
- ✓AI dash cams with live video and event clips in the app
- ✓QR, barcode and Data Matrix scanning by phone camera or handheld scanner
- ✓Tiered service plans on run hours and km
- ✓Parts and stock by location and bin
- ✓AI form builder for pre-starts and inspections
- ✓Rate cards: daily, weekly and monthly hire rates (dry, wet or standby) by category or asset; Pro and Enterprise add-on
- ✓Finance: cost ledger, budget vs actual, depreciation and repair-or-replace; Pro and Enterprise add-on
- ✓Divisions: each division’s own assets and team access; Pro and Enterprise add-on
MaintainX
Best for maintenance-first teams (CMMS)Top-rated CMMS with strong work orders and mobile UX, but equipment reservations are not publicly documented, and pricing is per user rather than per asset.
Pricing: Per user; from ~$20/mo · Trial: Free Basic tier
Not a fit if: You want hours or kilometres fed from telematics on an entry plan: MaintainX lists meter-based maintenance from Premium (US$65 per user a month, billed annually), and Samsara meter syncing and its Titan GPS integration need Enterprise.
MaintainX is an AI-powered CMMS for work orders, preventive and predictive maintenance, parts inventory and checklists. Describing itself as "the leading AI-powered CMMS and enterprise asset management platform", with strong mobile and offline support, it is popular with frontline maintenance teams in manufacturing, facilities and fleet.
A free Basic tier with unlimited requester accounts drives adoption. Best fit for maintenance-heavy operations where work orders and procedures are the priority. Less suited for teams needing equipment reservations, a planning view or per-asset pricing with unlimited users.
Key features
- ✓Work orders with preventive and meter-based triggers
- ✓Checklists, procedures and corrective actions
- ✓Parts inventory and purchase orders
- ✓Mobile-first with full offline support
- ✓Free Basic tier; unlimited requester accounts
- ✓Integrations: Samsara, Titan GPS and more
Tenna
Best for construction equipment trackingPurpose-built for construction with strong hardware and OEM depth, but custom-quote pricing and US/Canada focus.
Pricing: Custom quote · Trial: Contact vendor
Not a fit if: You want published prices or a trial you can start yourself: Tenna sells by custom quote, with data and hardware priced on asset count, and publishes no self-serve trial.
Tenna targets construction and civil with mixed-fleet tracking (heavy equipment, fleet, tools, attachments) via GPS, BLE and QR. Real-time tracking, maintenance, scheduling and safety compliance in a unified construction stack. 750+ construction businesses; acquired by John Deere (completed February 2026, operating under the Tenna tradename).
Own hardware ecosystem (TennaMINI, TennaINTEL, TennaFLEET GPS, TennaBLE beacons and TennaQR) plus OEM integrations (Volvo, Komatsu, John Deere, Caterpillar via AEMP). Strong for construction-specific workflows including DVIR, OSHA compliance and Procore/Viewpoint integration. Custom-quote pricing and US/Canada/Mexico focus.
Key features
- ✓GPS, BLE and QR tracking with own hardware
- ✓Equipment scheduling and reservation
- ✓Work orders; meter and inspection triggers
- ✓Custom inspections, DVIR, OSHA compliance
- ✓OEM integrations (Volvo, Komatsu, John Deere, CAT)
- ✓Procore and Viewpoint integration
Mitti (formerly SafetyCulture)
Best for inspections and safety complianceInspection powerhouse with 10,000+ templates and a free tier, but equipment reservations are not publicly documented, and pricing is per seat.
Pricing: Per seat (US$24, annual) or per location (quote) · Trial: Free tier (10 users)
Not a fit if: You want to track tools with Bluetooth tags, or pair GPS trackers you already own directly: Mitti (formerly SafetyCulture) only accepts sensors and gateways bought or provisioned through it, and its supported-hardware list has no Bluetooth asset tags. Vehicle telematics such as Samsara sync through its integrations, and its live map is an add-on package on Premium or Enterprise.
Mitti (formerly SafetyCulture and iAuditor) is a mobile-first operations platform for inspections, audits, checklists and training. Used by 80,000 organisations with over 1 billion checks completed. The Assets module (launched 2023) adds asset management, pre-starts and work orders. SafetyCulture rebranded to Mitti on 11 August 2026.
Strong for teams where inspections, safety and training are the priority. The free tier (up to 10 users) lowers the barrier to entry. Per-seat pricing from US$24 a seat a month (billed annually), or a fixed price per location by quote, and equipment reservations or a planning view are not publicly documented, which may limit fit for teams managing mobile equipment across sites.
Key features
- ✓Inspections, audits and checklists with 10,000+ templates
- ✓Asset management with pre-starts and work orders
- ✓Training (SC Training LMS) built in
- ✓AI template builder for custom forms
- ✓Free tier (up to 10 users, 5 templates)
- ✓Full offline support; iOS and Android
Asset Panda
Best for customisable equipment workflowsHighly configurable with Gantt reservations. Pro added mobile offline (September 2025); GPS is scan-based, not live, and pricing is quote-based.
Pricing: Quote-based (verify) · Trial: Free 7-day trial
Not a fit if: You need live GPS or hours fed from telematics: Asset Panda records the phone's GPS position each time an asset is scanned, technicians update meters through a form, and its 30+ native integrations list no telematics source.
Asset Panda offers configurable asset and equipment tracking with barcode/QR scanning, customisable workflows and reservations with Gantt views. Serving 10,000+ organisations since 2012 across 60+ countries, including Amazon.
Strong customisation options for multi-team operations, IT/education/healthcare asset checkout and request-fulfilment workflows. The Asset Panda Pro platform added full mobile offline (September 2025) for all customers; verify offline depth in a pilot. GPS at scan only (not live tracking) may limit fit for field-heavy teams. Pricing is quote-based (not publicly listed Jun 2026); verify in a pilot.
Key features
- ✓Configurable workflows and custom fields
- ✓Barcode/QR scanning with audit trails
- ✓Reservations with Gantt view and approvals
- ✓Work orders and preventive maintenance
- ✓Custom forms and document storage
- ✓Integrations: Zendesk, JIRA, Slack and more
Fleetio
Best for fleet and vehicle managementStrong fleet management with per-vehicle pricing and unlimited users - vehicle-first focus means less depth for non-vehicle equipment.
Pricing: Per vehicle; from ~US$4/mo (per G2) · Trial: 14-day free trial
Not a fit if: You run plenty of non-vehicle plant and tools: Fleetio records machines such as excavators and bulldozers as vehicles, and tool management is an add-on.
Fleetio is fleet management software for vehicle and equipment operations: inventory, driver assignment, mobile inspections, preventive maintenance, work orders, cost and fuel tracking. Over 1 million vehicles tracked across 100+ countries.
Deep telematics integrations (Geotab, Samsara, Motive, Verizon Connect, Ford Pro, John Deere) make it strong for fleet-first operations; Fleetio has no first-party GPS hardware. Failed inspection items create Issues that can be resolved through work orders. Per-vehicle pricing (from ~US$4/$7/$10 per vehicle per month) with unlimited users on all tiers, with a 5-vehicle minimum. Less depth for non-vehicle equipment tracking, reservations and job/project costing.
Key features
- ✓Vehicle and equipment inventory
- ✓Preventive maintenance; meter and time triggers
- ✓Mobile inspections (Fleetio Go); failed item → Issue → work order
- ✓Fuel tracking and cost management
- ✓Per-vehicle pricing; unlimited users
- ✓40+ telematics integrations
Hilti ON!Track
Best for Hilti-centric tool fleetsSolid for Hilti-heavy fleets - hardware costs and Hilti-supplied tracking hardware can limit mixed-brand teams.
Pricing: Quote only · Trial: Free consultation
Not a fit if: You want a free plan for a mixed-brand fleet, or published software prices: Hilti's free Connect and Ready tiers cover Hilti equipment, other brands need a paid Lite, Pro or Enterprise tier, and ON!Track software is quoted by Hilti's consultants.
Hilti ON!Track is a cloud-based asset and inventory management platform for construction. Tracks tools, equipment, supplies and consumables (any brand) via barcode, Bluetooth tags and Hilti gateways. Job costing integration with Trimble Viewpoint.
Small-tool BLE tracking uses Hilti’s own tags and gateways for warehouse, vehicle and jobsite "last-seen" visibility, and Hilti also ships the AI T400 Geo GPS tag with vehicle and heavy-equipment gateways for machinery and vehicle location. Quote-only pricing and hardware costs (tags, gateways) add complexity. Free productivity analysis and on-site implementation support included.
Key features
- ✓Barcode, BLE tag and AI T400 Geo GPS tracking (Hilti hardware)
- ✓Van, warehouse and jobsite gateways
- ✓Maintenance scheduling and service history
- ✓Safety certifications and training records
- ✓Job costing via Trimble Viewpoint
- ✓On-site implementation and tagging support
ToolSense
Best for facilities management at scaleEnterprise-grade asset operations with IoT depth - niched into facilities with custom-quote pricing.
Pricing: Modular by Hub; custom quote · Trial: Demo and tailored quote
Not a fit if: You want offline on for every crew from day one: ToolSense switches offline mode on for your account when you ask, and each user turns it on in the app each time they need it.
ToolSense is a cloud-based asset operations and CMMS platform with QR and IoT tracking (GPS, runtime, battery, fuel), work orders, inspections, equipment scheduling and lifecycle management. 250+ customers across 30+ countries; ISS runs 500,000+ machines on the platform.
An in-house IoT hardware range and direct construction OEM cloud integrations (Caterpillar, Komatsu, Volvo and more). Enterprise stack integrations (SAP, Oracle, Dynamics). 100+ languages and inherited AWS/GCP cloud certifications for global deployments. Custom-quote pricing by Hub, and an offline mode that ToolSense enables per account.
Key features
- ✓QR and IoT tracking (GPS, runtime, battery, fuel)
- ✓Equipment scheduling and assignment
- ✓Work orders; rules engine; meter-based triggers
- ✓Safety inspections with auto-created documents
- ✓Own IoT hardware for real-time data
- ✓SAP, Oracle and Dynamics integrations
Milwaukee ONE-KEY
Best free option (Milwaukee tools)Free app with Bluetooth on 120+ Milwaukee tools; a full CMMS, inspection workflows and reservations are not publicly documented.
Pricing: Free · Trial: N/A (free)
Not a fit if: You need GPS on plant or vehicles, or pre-start and inspection forms: ONE-KEY tracks by Bluetooth, and Milwaukee's public pages document no pre-start or inspection forms.
Milwaukee ONE-KEY is a free connectivity platform for tool and equipment inventory and Bluetooth tracking. 120+ ONE-KEY-enabled tools have built-in tracking; add Bluetooth tags (TICK) for non-Milwaukee items. Community BLE network for crowd-sourced location.
Smart-tool customisation (torque, speed, ramp-up) is unique to Milwaukee ONE-KEY-enabled tools. Procore and Autodesk integrations for project management. A full CMMS, inspection workflows and reservations are not publicly documented - best for contractors with primarily Milwaukee fleets who want free basic accountability.
Key features
- ✓Free app; no subscription required
- ✓Built-in Bluetooth on 120+ Milwaukee tools
- ✓Community BLE network for crowd-sourced location
- ✓Smart-tool customisation (torque, speed)
- ✓Procore and Autodesk PM integrations
- ✓Service reminders (date-based)
Spreadsheets
Status quo for many teamsNo software cost but no single source of truth, mobile workflows or maintenance tied to equipment.
Pricing: Free / included · Trial: N/A
Not a fit if: More than one person or site updates the list: copies drift, and every check-out and return is typed in by hand, so the sheet only knows who has each item if someone remembered to update it.
Spreadsheets (Excel, Google Sheets) are where most teams start. They work for a small number of assets with few users but break down as you scale - versions drift, there is no audit trail, no mobile field workflows, no reservations and no compliance or maintenance tied to individual equipment.
Key features
- ✓No software cost
- ✓Familiar interface
- ✓Flexible for simple lists
Also worth considering
These platforms did not make our top 9 but may suit specific use cases:
- •EZOfficeInventory (EZO): Asset lifecycle management with a request portal, fulfilment centre and unlimited users on all tiers. Strong for IT, education and healthcare equipment check-out workflows.
- •GoCodes: Simple QR + GPS tool tracking for SMB construction with transparent pricing from $500/yr.
- •ShareMyToolbox: Simple loan/borrow/transfer for construction tools with a 14-day free trial and per-user pricing (from US$100/month for the first admin plus $10 per user).
- •Limble CMMS: Maintenance management with asset tracking and strong CMMS features; worth evaluating if maintenance is your primary need.
- •B2W Software (Trimble): Trimble’s cloud software for heavy construction, covering estimating, scheduling and dispatch, field logs and equipment maintenance for civil contractors of all sizes. B2W Maintain builds preventive maintenance programs from manufacturer recommendations and AEMP-compliant telematics data, with repair requests, work orders and parts tracking. No prices are published; sales quotes on request. Where MapTrack goes further: GPS trackers and Bluetooth tags in the same app, pre-starts and inspections that work without signal, and per-asset pricing with unlimited users.
- •Clue: Equipment management software for heavy construction, with preventive maintenance and work orders, inspections, dispatch and rentals, equipment cost reporting and a field app for crews, fed by 80+ GPS, OEM, ERP and maintenance integrations that work with existing telematics hardware. No prices are published: plans are tailored after a demo request. Where MapTrack goes further: GPS trackers and Bluetooth tags in the same app, tools alongside plant and vehicles in one register with check-out and return, and per-asset pricing with unlimited users.
- •EquipmentShare T3: Equipment rental company whose T3 platform combines asset trackers, cloud-connected keypads, dual-view dash cams and Bluetooth tags with location, usage and maintenance tools for mixed fleets; customers can rent T3-equipped machines or have T3 installed on equipment they own. No prices are published. Where MapTrack goes further: pre-starts and inspections that work without signal, work orders raised from meter readings and run hours, and per-asset pricing with unlimited users.
- •HCSS Equipment360: Fleet maintenance shop system built for mid-to-large contractors managing 50 to 2,000+ heavy assets, from HCSS, whose construction software serves heavy civil and infrastructure contractors. Generates preventive maintenance schedules and work orders from meter readings captured by telematics or entered by hand, tracks parts and mechanic time, and links to HeavyJob and HeavyBid. Priced by custom quote. Where MapTrack goes further: tools on QR labels and Bluetooth tags in the same register as plant and vehicles, pre-starts and inspections that work without signal, and per-asset pricing with unlimited users.
- •MEX Maintenance Software: Computerised maintenance management system (CMMS) with an asset register, work orders, preventive maintenance scheduled by time or usage, inventory and multi-site management, plus mobile apps that capture pre-starts, inspections and readings offline and sync later. Integrates with SAP, Xero and MYOB, and with telematics sources such as Teletrac Navman and Cat VisionLink. Pricing is by customised quote, with a free trial. Where MapTrack goes further: GPS trackers and Bluetooth tags in the same app, tools, plant and vehicles in one register with check-out and return, and per-asset pricing with unlimited users.
- •Pinnacle CMMS: Australian-owned, cloud-hosted CMMS and asset management platform serving customers since 1984, with work orders, preventive maintenance by time or usage, pre-start and inspection checklists, barcode and QR check-in and check-out, and a mobile app that keeps working without internet and syncs later. Connects to Business Central, MYOB, Xero, QuickBooks and SAP; package prices are not published. Where MapTrack goes further: GPS trackers and Bluetooth tags in the same app, maintenance on run hours with tiered service plans, and per-asset pricing with unlimited users.
What teams report after switching to MapTrack
Outcomes from businesses managing equipment with MapTrack.
70%
Reduction in equipment loss and shrinkage
Customer-reported outcomes
1-2 days/week
Time saved on weekly equipment tracking
Saunders International
$142,000+
Stolen equipment recovered
Mega Electrics, under 48 hours
Days to weeks
Time to full platform rollout
AI-assisted setup
Try the platform built for field teams
Track equipment across sites, run maintenance from the field and keep compliance evidence on every asset. Start a free trial.
- No credit card required
- Unlimited users
What our customers say
“We used to spend 1-2 days a week tracking equipment. MapTrack gave us full visibility across every site.”
Steve McAllister
Site Manager, Saunders International
“The per-asset pricing meant we could roll out to 50 field staff without worrying about licence fees. Everyone has access.”
Operations Manager
Operations, Supagas
“GPS tracking and QR labels on every piece of plant gave our auditors exactly what they needed. No more chasing paper.”
Plant Manager
Plant Operations, Genus
Shortlist equipment management software by workflow
The best equipment management software depends on the workflow you are trying to control first: utilisation, service work, inspections, construction GPS or a mixed register across tools, plant and fleet. Start with the platform that matches the daily job, then verify pricing and offline mobile support with your real assets.
Mixed fleet utilisation
Choose MapTrack when you need QR, GPS, OEM meters, utilisation reporting, service triggers and inspections in one register.
Maintenance-first CMMS
Choose MaintainX, Limble or a CMMS-first stack when procedures, parts and work orders matter more than live equipment location.
Construction GPS and telematics
Choose MapTrack or Tenna when heavy equipment location, theft recovery, engine hours and job-site utilisation are the priority.
Inspection-led safety
Choose Mitti (formerly SafetyCulture) if template-led inspections are the core job; choose MapTrack when failed checks must update the asset record and create service work.
See plant servicing on real hours in MapTrack
Genuine captures from a demonstration workspace, dated in each caption: a tiered service plan, the service board, logging one service across several machines and utilisation from recorded check-outs. More on equipment maintenance software, equipment utilisation and GPS trackers for excavators.
Build a plan with separate service levels
The plan runs a 250-hour service, a 500-hour service that covers it, and a 1,000-hour service that covers both. The sequence preview shows the whole 1,000-hour cycle and where it starts again.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration plan. Each level carries its own triggers, procedure, parts and work-order defaults. Follow your equipment manufacturer’s service intervals.
The Service Board, overdue first
Every asset’s next service in one list, the overdue ones first, with a Service button on each row.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration workspace at a 1440 x 900 desktop viewport, cropped right of the navigation sidebar to a 16:10 frame.
Enter each asset’s own reading
The schedule runs every 250 hours, so each reading sets that asset’s next due point: 2,662 hours gives 2,912 and 2,531 gives 2,781. The values stay on the service record unless Log to the asset is ticked, which adds them to the asset’s meter history. The trash pump is not on this schedule, so it is left out unless you add it.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration workspace. The Log Service step for the two enrolled assets with readings typed in, before saving; the capture starts at the assets panel.
Compare recorded equipment use over a chosen period
Set the date range before comparing the summary and category breakdown. Recorded allocations drive utilisation; future requests appear separately. The selected group contains nine assets in this example.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration assignments and requests, viewed on 30 September. These percentages describe recorded allocations, not measured engine hours or productive work.
What is equipment management software?
Equipment management software is a digital system that centralises your equipment register (tools, plant, machinery, vehicles) and lets you identify, assign, maintain and audit them via QR codes, barcodes, GPS or OEM data feeds. It replaces or reduces reliance on spreadsheets and paper logs by giving you one place to see what you own, who has it and where it was last recorded.
Modern solutions go further: equipment tracking with scan-based accountability and live location, reservations and planning so you can allocate equipment to jobs and avoid double-booking, compliance (pre-starts, inspections, certificates) attached to each asset, and maintenance (work orders, meter-based triggers, service history). The right fit depends on whether your equipment is fixed or mobile, how many users need access and whether you want tracking, compliance and maintenance unified in one platform.
What does equipment management software do?
- •Centralise the register: One list of equipment with details, photos, documents and lifecycle history, replacing scattered spreadsheets.
- •Identify and assign: Scan QR/barcode or select to assign equipment to a person, crew, site or project with check-in/out accountability.
- •Reservations and planning: Reserve equipment by job or period; see availability in a planning view; avoid double-booking across sites.
- •Compliance and inspections: Pre-starts, inspections and evidence attached to each asset. Failed checks can trigger work orders automatically.
- •Maintenance and CMMS: Work orders triggered by meters, inspections or schedules. Service history and parts tied to each piece of equipment.
- •Reporting and utilisation: Know what is being used, where, and what is due for servicing, compliance or audit, with exportable reports.
How to choose the right equipment management platform
1. Define your tracking needs. How will you identify equipment? QR and barcode work for scan-based accountability and audits. GPS adds live location and geofences where devices are fitted. BLE beacons offer proximity detection. OEM/telematics data feeds provide meter readings for usage-triggered maintenance. Most teams mix methods by asset type and value.
2. Decide what goes in one system. Do you need tracking only, or tracking plus reservations, compliance and maintenance? Unified platforms reduce the number of tools you manage and keep evidence tied to each asset. If you only need CMMS, a maintenance-first platform may be a better fit.
3. Check mobile and offline support. Test the tasks your crew needs when reception drops. MapTrack lets your crew submit forms and record results on an already-loaded work order offline, then sync when reception returns. Completing the work order, check-out, returns, audits and Requests need a connection.
4. Compare pricing models. Per-asset with unlimited users scales well when you roll out to many field workers. Per-user pricing suits small teams. Per-vehicle pricing fits fleet-first operations. Compare total cost for your equipment count and expected user count.
5. Run a demo with your real workflows. Shortlist two or three options, prepare a list of your equipment types and typical workflows (assign, audit, inspect, maintain) and see how each platform handles them. A 15–30 minute demo is usually enough to gauge fit.
Sharing tools between crews? Test the whole handover. If you're choosing MapTrack for tools and equipment across sites, use one of your own tools to check the workflow:
- Scan its assigned QR label and check you've opened the right asset.
- Assign it to the person or location receiving it. Add a due-back date if you need one.
- Open the asset record and check the assignment has saved.
- Record the return when it comes back, then check the assignment history.
Assigning, returning and reassigning need an internet connection. On a work order loaded before reception drops, crews can work through procedures and record each asset's pass or fail result offline. Those results sync when reception returns. Adding costs and marking the work order Completed need a connection.
See the assignment and return steps, or see how a contractor uses MapTrack for tools and equipment.
Single asset type vs mixed-fleet ecosystems: when equipment management beats asset tracking
The decision fork is asset mix. If your asset base is roughly 80% or more vehicles, you are looking for fleet management software. If you run a mixed pool (light vehicles plus heavy plant plus powered tools plus PPE and compliance tooling), equipment management is the right category. The same logic separates this guide from our asset tracking software guide: asset tracking optimises a single category, equipment management unifies several.
Equipment silos quietly hurt mixed-fleet operations. When maintenance records sit in one system for vehicles, another for plant and a spreadsheet for hand tools, the audit trail fragments. When a WHS inspector asks for proof of maintenance for all powered equipment on a site, fragmented systems become exposure under the WHS Act 2011 s.36 officer duty-of-care obligations. Duplicate tooling subscriptions across two or three platforms erode the savings that drove the original purchase, and operators end up retyping the same asset twice.
Unified equipment management organises the register against recognised standards. One register covers vehicles, plant, tools and PPE. The audit trail spans every category, in line with AS/NZS ISO 45001 (the successor to AS 4801) for unified safety management and ISO 55000 for the asset-management framework that prescribes a single source of truth. OEM telematics, manual meter readings and QR scans all feed the same record. A WA mining services firm running 200 light vehicles plus 80 plant items plus 1,200 hand tools typically needs this consolidation before it can prove maintenance discipline at audit.
How to use this when evaluating vendors below. Ask three questions of every shortlisted platform: does it hold non-vehicle assets in one register; does it support meter-based maintenance for both fleet and plant; can it consolidate OEM feeds, manual readings and inspections on one record? Vehicle-centric platforms such as Samsara and Fleetio do this well for fleet, less so for hand tools and PPE. CMMS-first platforms cover maintenance but may lack reservations or location tracking. Several vendors on this page handle mixed fleets credibly; the methodology note above lists the criteria we used to compare them.
How much does equipment management software cost?
Equipment management software pricing falls into four common models. The right choice depends on your equipment count, user count and which features you need.
Per-asset pricing
Price scales with asset count; unlimited users included. Suits field-heavy teams with many workers. Examples: MapTrack, AssetTiger.
Per-user pricing
Price scales with user/seat count. Works for small teams or when user count is predictable. Examples: MaintainX (from ~$20/user/mo), Mitti, formerly SafetyCulture (from ~$24/seat/mo).
Per-vehicle pricing
Priced per vehicle with unlimited users. Suits fleet-first operations. Example: Fleetio (from ~$4/vehicle/mo).
Custom quote / free
Enterprise or hardware-bundled pricing. Contact for a quote. Examples: Tenna, Hilti ON!Track (quote), Milwaukee ONE-KEY (free app).
Most platforms offer a free trial (14–30 days) or a free tier. Factor in hardware costs (GPS devices, BLE tags, labels) if applicable. Get a MapTrack pricing estimate for your equipment count.
Why equipment management matters for your business
Equipment is a major cost and enabler for asset-intensive operations. Without a single source of truth, teams lose time searching for assets, double-book equipment across projects, or miss maintenance, leading to downtime, compliance risk and unnecessary spend. Good equipment management software improves accountability, speeds up audits and stocktakes, keeps compliance evidence attached to each asset, and ties maintenance to real usage so servicing is timely and documented.
For construction, civil, mining and facilities teams, the right platform can reduce loss and shrinkage, support audit readiness, improve uptime through usage-triggered maintenance and give operations one place to look. One MapTrack customer recovered $142,000+ worth of stolen equipment in under 48 hours.
Conclusion: choose the right fit for your equipment
The best equipment management software depends on your equipment mix, scale, need for reservations and maintenance, and budget. This guide compared 9 platforms across tracking methods, compliance, mobile/offline support and pricing so you can shortlist with confidence. MapTrack is built for mobile equipment with tracking, reservations, compliance and maintenance in one platform; if that fits your needs, a demo can show how it works for your team.
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About the author
Co-Founder & GM of Operations
Lachlan leads operations at MapTrack, bringing 10+ years of enterprise technology experience across mining, construction and heavy industry. Before MapTrack, he held senior roles at Workato (integration and automation) and AppDynamics/Cisco (application performance), working directly with ASX-listed organisations to modernise their technology stacks. His deep understanding of field operations and blue-collar workflows shapes how MapTrack solves real problems for asset-intensive teams.
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