Asset tracking for maintenance managers
One platform for work orders, preventive maintenance schedules, service history and parts tracking. Built so maintenance managers spend less time on admin and more time keeping assets running.
Trusted by construction, mining and field service teams
32+ verified reviews on G2 & Capterra
The challenge
Maintenance managers drowning in admin instead of preventing failures
Maintenance managers spend too much time chasing work orders, tracking down service history and managing parts. The tools they have were built for accounting, not for keeping assets running.
Work orders managed in spreadsheets or email
Maintenance requests come in via phone calls, texts, emails and sticky notes. There is no central queue, no priority system and no way to track what has been done versus what is outstanding. Work falls through the cracks and breakdowns follow.
Preventive maintenance based on guesswork
Service schedules run on calendar intervals because nobody knows the actual hours or mileage. Some assets get over-serviced, wasting labour and parts. Others are under-serviced and fail between intervals.
No visibility on parts inventory
Technicians arrive at a job only to find the required part is not in stock. Parts usage is not tracked against assets, so you cannot forecast demand or identify which machines consume the most spares.
Maintenance costs are a black box
Labour, parts and contractor costs are scattered across invoices and accounting codes. Nobody can tell you the total maintenance cost for a specific asset, let alone whether it is cheaper to repair or replace.
One platform
Work orders, schedules, parts and costs. Not four separate tools
Stop managing maintenance across spreadsheets, email, parts bins and accounting software. MapTrack connects work orders, preventive schedules, parts inventory and cost tracking in one platform.
Work order management
Create, assign, prioritise and track work orders from request to completion. Technicians receive jobs on mobile with full asset context, service history and parts lists.
Explore work order managementPreventive maintenance
Automated scheduling based on engine hours, odometer, calendar intervals or condition triggers. Telematics feeds usage data automatically so schedules are based on reality, not guesswork.
Explore preventive maintenanceParts & inventory
Track parts stock levels, link usage to work orders, set reorder alerts and see parts cost per asset. Technicians know what is available before they start a job.
Explore parts & inventoryMaintenance cost tracking
Labour, parts, contractor and external costs captured per work order and aggregated per asset. Total maintenance spend, cost-per-hour analysis and repair-vs-replace data.
Explore maintenance cost trackingWork orders
Work orders that flow from request to completion
Maintenance requests enter MapTrack from pre-start inspections, fault alerts, telematics triggers or manual entries. Each work order carries the asset context, location, service history, required parts and priority. Technicians receive jobs on mobile and update progress in real time.
- Work orders created from inspections, alerts or manual request
- Priority, category and assignment with drag-and-drop scheduling
- Technician mobile app with offline capability
- Parts, labour and cost recording per work order
- Completion photos and sign-off for compliance
Preventive schedules
Service schedules driven by data, not calendar guesses
Engine hours and odometer readings from 140+ OEM telematics integrations feed MapTrack maintenance triggers automatically. When a machine hits its service threshold, a work order is created with the right parts list and assigned to the right technician.
- Hour-based, odometer-based and calendar-based triggers
- Telematics data feeds counters automatically
- Work orders pre-populated with parts and service procedures
- Overdue alerts to maintenance managers
- Service history stored per asset for compliance
Built for maintenance teams
Maintenance management that scales with your operation
Whether you manage maintenance for 50 assets on one site or 5,000 across multiple regions, MapTrack scales. Centralised dashboards give maintenance managers visibility while technicians get a simple mobile experience.
Unlimited users means every technician, planner, supervisor and maintenance manager has access. Role-based permissions ensure technicians see their work queue while managers see backlogs, costs and compliance.
Work orders
Request to completion
Preventive
Hour and usage-based triggers
Parts
Inventory and reorder alerts
Unlimited users
No per-seat charges
Maintenance management in one platform
Work orders, preventive schedules, parts tracking and cost analysis. Built for maintenance managers who need to keep assets running, not manage spreadsheets.
- Used across Australia & New Zealand
- Per-asset pricing
- Unlimited users
Get started
How maintenance teams roll out MapTrack
Most maintenance teams are managing work orders in MapTrack within two weeks. Start with your most critical asset class and expand from there.
Import assets and set schedules
Upload your asset register with service history. Configure preventive maintenance schedules based on hours, odometer or calendar intervals. Connect OEM telematics for automated counter updates.
Configure work order workflows
Set up work order categories, priority levels, assignment rules and notification preferences. Configure parts inventory and link common parts to asset classes.
Roll out to technicians
Technicians download the mobile app and start receiving work orders with full asset context. Train on completion workflows, parts recording and photo evidence capture.
Key features for maintenance managers
Everything a maintenance manager needs to schedule, assign, track and cost maintenance work across every asset.
Less admin, more uptime
Your maintenance team deserves better tools than email and spreadsheets
MapTrack replaces scattered maintenance processes with one platform for work orders, schedules, parts and costs. Your team spends less time on admin and more time keeping assets running.
Frequently asked questions
Common questions about maintenance management, work orders, scheduling and parts tracking.
- What does MapTrack do for maintenance managers?
- MapTrack gives maintenance managers a single platform to manage work orders, preventive maintenance schedules, service history, parts inventory and team workloads. Instead of juggling spreadsheets, email requests and paper-based work orders, everything lives in one system. Maintenance teams receive work orders on their mobile devices with full asset context, parts lists and service history. Managers get dashboards showing overdue work, backlog, completion rates and cost breakdowns.
- How does preventive maintenance scheduling work?
- MapTrack triggers maintenance automatically based on engine hours, odometer readings, calendar intervals or condition-based rules. When a threshold is reached, the system creates a work order, assigns it to the right technician or contractor and tracks completion. Telematics data from 140+ OEM integrations feeds hour and mileage counters automatically, so triggers are based on actual usage, not estimates.
- Can I track parts and inventory for maintenance?
- Yes. MapTrack includes parts and inventory tracking that links directly to maintenance work orders. You can manage stock levels, set reorder alerts, track parts usage against specific assets and see parts cost per work order. When a technician completes a job, the parts used are recorded against the asset and deducted from inventory automatically.
- How do technicians receive and complete work orders?
- Technicians receive work orders on the MapTrack mobile app with push notifications. Each work order includes the asset location, fault description, service history, required parts and any attached photos or inspection evidence. Technicians update progress, log parts and labour, take completion photos and close the work order from their phone or tablet. The entire workflow runs without paper.
- Does MapTrack help reduce unplanned downtime?
- Yes. Preventive maintenance scheduling ensures assets are serviced at the right intervals based on actual usage data. Fault codes from OEM telematics trigger alerts before failures occur. Pre-start inspections catch defects early. The combination of proactive maintenance triggers, real-time fault alerts and structured defect workflows helps teams reduce unplanned downtime significantly.
- Can I see maintenance costs per asset?
- Yes. Every work order in MapTrack captures parts, labour, contractor and any other costs. These roll up to the asset level so you can see total maintenance spend, cost per hour, cost trends over time and compare maintenance costs across asset classes. This data supports repair-versus-replace decisions and budget planning.
Resources for maintenance managers
Templates, guides and feature pages to help you improve maintenance operations.
Maintenance & work orders
How MapTrack work order management works, from request to completion, with mobile access for technicians.
Explore maintenance & work ordersPreventive maintenance checklist
Free downloadable preventive maintenance checklist template for equipment and vehicles.
Explore preventive maintenance checklistMaintenance scheduling best practices
Guide to preventive maintenance scheduling for heavy equipment and mixed fleets.
Explore maintenance scheduling best practicesManage maintenance from one platform
Join maintenance teams across Australia using MapTrack for work orders, preventive scheduling, parts tracking and cost analysis. Unlimited users, per-asset pricing.
Maintenance · Scheduling · Parts · Cost tracking · Service history