Agriculture

Farm equipment & tractor tracking software

Track tractors, headers, sprayers, seeders and shed-stored tools across every property and paddock. Mobile pre-starts, biosecurity records and engine-hour servicing in one platform built for Australian growers and ag contractors.

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Unlimited usersevery operator and contractor

Offline-readyworks in the paddock

Agriculture asset tracking - MapTrack manages tractors, headers, sprayers and farm equipment for Australian growers

Key takeaways

WHS Regulations 2011 require documented daily pre-starts on tractors, headers and sprayers; FarmSafe and SafeWork audits expect that evidence on demand.
AS 2550 governs lifting equipment compliance for farm cranes, telehandlers and forks; SWL ratings and inspection dates belong on the asset, not in a binder.
ChemCert-aligned chemical registers, IBC batch numbers and SDS attachments stay live against each drum, with expiry alerts before stock goes out of date.
Offline mobile capture is essential across broadacre paddocks where coverage is patchy; data syncs back at the homestead once the operator returns.
An off-paddock header at harvest costs $5,000+ per day; engine-hour servicing triggered from OEM telematics prevents the breakdowns that miss weather windows.

Jarrod Milford

Commercial Director

|Reviewed by Lachlan McRitchie

Published 2 May 2026

Trusted by construction, mining and field service teams

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The challenge

The real costs of poorly managed farm assets

Farm assets sit idle for months, then run flat-out for weeks. They live in paddocks with no signal, share gear with neighbours and contractors, and a single breakdown at harvest can cost more than the machine itself. Spreadsheets and shed whiteboards do not stand up to that pressure.

Seasonal idle gear breaks down on the first day of harvest

Headers, sprayers and seeders sit in the shed for nine months of the year. Without an end-of-season service triggered by runtime hours and a clear shed-storage record, you discover the failed bearings, perished hoses and flat batteries on day one of cutting, when every hour off-paddock costs serious money.

Biosecurity audit trails living in paper folders

Wash-down records, paddock-to-paddock movement logs and decontamination evidence are exactly what biosecurity audits expect, and exactly what spreadsheets and paper folders fail to produce on demand. A missing record can stop equipment moving, delay a contract or trigger a property quarantine.

Servicing runs on calendars, not engine hours

Tractors, headers, sprayers and ag pumps wear based on engine hours and runtime, not arbitrary monthly reminders. Missing service intervals causes unplanned breakdowns mid-paddock, expensive after-hours mechanic call-outs and gear sitting idle when it should be earning.

Multi-property visibility fragmented across sheds and contractors

Tools, headers, augers and ute kits move between properties, share sheds with contractors and travel on low-loaders between farms. Without a single view, the farm manager finds out gear is missing the week they need it most. Insurance claims become an exercise in remembering serial numbers.

Theft and equipment loss eat the bottom line

Rural theft is a documented and growing risk across Australia. Ute-mounted gear, generators, chemical drums, hand tools and even quad bikes walk off properties every year. Without a clear chain of custody, GPS on high-value gear and an evidence-ready asset register, the loss is written off and insurance pays slowly.

By the numbers

The real cost of poor asset management on the farm

Agriculture runs on a tight seasonal window. Equipment failures, biosecurity gaps and unplanned downtime carry a direct line to crop revenue. The numbers make a clear case for digital asset management.

$5,000+

estimated daily cost of an off-paddock header at harvest, including hire of a replacement and missed weather windows

Grain industry operating data

70%

of header and sprayer breakdowns at harvest can be traced to overdue services or known defects logged but never actioned

Ag mechanical industry surveys

6 hrs

per week per farm manager spent reconciling paddock movements, service logs and operator hours across multiple properties

Farm operations research

50%

reduction in unplanned breakdowns reported by farms using engine-hour-based maintenance and digital pre-starts

MapTrack customer data

One platform

Tracking, compliance and maintenance in one system

Stop juggling shed whiteboards, paper service logs and standalone safety apps. MapTrack connects asset tracking, mobile pre-starts and engine-hour-based maintenance into a single platform built for paddocks, sheds and contractors.

Accountability & tracking

Assign tractors, headers and shed gear to operators, contractors or properties. Bulk QR and GPS scans for end-of-season stocktakes. Know what is on which property, what is at a contractor and who had it last.

Explore accountability & tracking

Pre-starts & biosecurity

Operator pre-starts, wash-down records and paddock movements completed on mobile in the paddock. Failed items raise work orders automatically. Biosecurity evidence attached to each asset for audits and contract sign-off.

Explore pre-starts & biosecurity

Maintenance by engine hours

Service triggers from engine hours, runtime and odometer. John Deere, Case IH and other OEM telematics feed in automatically where fitted. Headers and sprayers serviced before harvest, not after they break down.

Explore maintenance by engine hours

Pre-starts

Mobile pre-starts and wash-downs from the paddock

Operator pre-starts, end-of-shift checks, wash-down records and biosecurity sign-off completed in the MapTrack app on any phone. Failed items automatically raise work orders for the workshop or local mechanic. Compliance evidence captured at the point of work, even with no signal.

Tractor, header, sprayer and seeder pre-start templates included
Failed items automatically trigger work orders to the workshop
Photos, GPS location and timestamps captured on every check
Works fully offline in paddocks and syncs back at the homestead
Build forms with AI or upload your existing pre-start templates

Pre-start inspections

Accountability

Scan, assign and audit from the shed

QR code every shed-stored tool, header front, auger, chemical drum and ute kit. GPS track high-value mobile gear and ute-mounted equipment. Bulk scan at end of season, assign assets to operators or contractors, and run audits against expected shed lists in minutes.

Check-in and check-out gear on mobile or tablet
Bulk scanning for end-of-season shed audits and stocktakes
Assign assets to operators, contractors or properties
GPS location for tractors, headers and ute-mounted gear
Geofence alerts when assets leave a property boundary

Asset tracking

Maintenance

Service gear when engine hours say so, not the calendar

Trigger work orders from engine hours, runtime and odometer rather than arbitrary monthly reminders. John Deere, Case IH and other OEM telematics feeds in automatically where integrated. Every service record lives alongside the asset tracking and compliance history, ready for end-of-season reviews and resale.

Meter-based triggers: engine hours, runtime, odometer
OEM telematics data feeds in automatically where fitted
Work orders dispatched to workshop techs or local mechanics
Complete parts, labour and cost tracking by asset
Overdue alerts to prevent harvest-day breakdowns

Maintenance & work orders

"Last harvest we lost a header for three days because no one logged the bearing noise the operator picked up at end of season. Since rolling out MapTrack, every operator does the pre-start on their phone and any defect raises a work order before the gear goes back in the shed. That alone has paid for itself."
Farm Manager
Australian broadacre cropping operation

120+

machines and shed assets tracked

Harvest-ready

gear at the start of every season

3 systems

replaced with one platform

Integrations

OEM and telematics data, in one place

MapTrack integrates with the OEM telematics platforms Australian growers and ag contractors already run, so engine hours, runtime and GPS location drive maintenance and utilisation automatically without manual data entry.

Engine hour and runtime tracking for timely preventive servicing
Live GPS location and geofence alerts for high-value mobile gear
Fault and diagnostic data where supported by your integration
Geofence-based time-on-property reporting for ag contractors

See all integrations

Field-ready

Built for paddocks, sheds and the workshop

Farm operations happen in the paddock and the shed, not the office. MapTrack runs on any phone or tablet with no specialist hardware required. Operators complete pre-starts, raise defects and update meter readings directly from the cab.

Offline mode means operators can keep working in paddocks with no signal, and data syncs automatically when back near the homestead. Unlimited users means every operator, casual, contractor and mechanic has access without per-seat fees.

Mobile app Pre-starts & forms Work orders

Offline sync

Works in the paddock

QR scan

Any standard phone camera

Unlimited users

Every operator and casual

Asset visibility across every property and paddock

Track tractors, headers, sprayers and shed-stored gear across multiple properties. Pre-starts, biosecurity records and engine-hour servicing built for Australian farms and ag contractors.

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Used across Australia & New Zealand
Per-asset pricing
Unlimited users

Get started

How farms and ag contractors get started

Most growers and ag contractors have their core machinery imported, tagged and pre-starting in MapTrack within days. Start with tractors, headers and sprayers, then expand to shed tools, ute kits and chemical inventory.

Step 1

Import your asset register

Upload your existing machinery list or start with the gear that hits the paddock first this season. Connect John Deere or your OEM telematics so engine hours and meter data feed in automatically.

Step 2

Tag shed equipment and assign by property

Print durable QR labels for headers, fronts, augers, ute kits, hand tools and chemical drums. Organise assets by property, paddock or shed so each manager and contractor sees only what they need.

Step 3

Roll out pre-starts, schedule services, prove biosecurity

Operators complete pre-starts on mobile from day one of the season. Set engine hour triggers for servicing. Wash-downs and movement records captured automatically against each asset for biosecurity and audit-ready evidence.

Unplanned breakdowns and equipment loss are the two biggest controllable costs in farm asset management

MapTrack gives your operators and farm managers the visibility, accountability and maintenance triggers to cut both without adding headcount or replacing your existing OEM telematics.

Asset tracking & QR scanning QR & barcode labels GPS & OEM integrations Pre-starts & inspections Compliance & certificates Maintenance & work orders Meter-based servicing Scheduling & reservations Audits & stocktakes Service history Cost tracking Tool theft prevention

Stop the breakdowns

Unplanned breakdowns and equipment loss are the two biggest controllable costs in farm asset management

MapTrack gives your operators and farm managers the visibility, accountability and engine-hour triggers to cut both without adding headcount or replacing your existing OEM telematics.

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Frequently asked questions

Agriculture asset tracking software is a platform for growers, broadacre farms, agribusinesses and ag contractors to track, maintain and manage every tractor, header, sprayer, seeder, ute, header front, chemical drum, irrigation pump and shed-stored tool in one place. It replaces shed whiteboards, paper service logs and disconnected spreadsheets with a single source of truth for where each asset is, who is operating it, what it has done this season and when it is next due for service. MapTrack combines QR and GPS asset tracking, mobile pre-start checks, maintenance scheduling and biosecurity-friendly compliance evidence so farm managers, operators and contractors can run their gear from any phone.

Yes. MapTrack is built for field use with full offline support. Operators can scan assets, complete pre-starts, raise defects and update meter readings out in the paddock with no connectivity. Data syncs automatically when the device comes back into range of the homestead, shed or town. This is critical for broadacre cropping, mixed-farming and ag contracting work where coverage is patchy across hundreds or thousands of hectares.

Yes. Seasonal idle time is one of the biggest hidden costs in farm asset management. MapTrack tracks runtime hours so headers and sprayers move from harvest into off-season storage with the right end-of-season service triggered, the right defects logged for the workshop, and the right photo evidence stored for insurance. When the next season starts, the asset is shed-ready instead of breaking down on the first day of cutting.

Yes. Biosecurity is a real risk for any farm sharing equipment with neighbours, contractors or other properties. MapTrack records the location, last paddock and last property each piece of equipment was on, with timestamps and operator names. Wash-down inspections, decontamination records and quarantine sign-off forms are completed on mobile and attached to the asset, giving you a clear biosecurity audit trail without paper folders. Farm-to-shed stocktakes use bulk QR scanning so you can verify what is in the shed at end of season in minutes.

Assets are organised by property, paddock, shed or contract, with role-based access so each farm manager only sees the gear they are responsible for. Bulk scanning lets you transfer kit between properties in a few taps with a clear chain of custody. Ag contractors who run gear across multiple farms get a single view of what is on each property, what is on a low-loader, and what is back at the home base, without any of the spreadsheet juggling.

Yes. Service triggers in MapTrack run on engine hours, runtime and odometer as well as the calendar. OEM and telematics integrations (John Deere, Caterpillar, Komatsu and others) feed meter data automatically where they are fitted, so tractors, headers and sprayers are serviced based on real usage. Manual meter readings are also supported on machines without telematics, completed by the operator on the mobile app at the end of each shift.

Yes. Farm theft is a growing problem across rural Australia, particularly for ute-mounted gear, hand tools, generators and chemical drums. MapTrack lets you GPS-track high-value mobile equipment, attach QR labels to smaller items, set geofence alerts when an asset leaves a property boundary, and produce a full asset register with serial numbers, photos and ownership evidence ready for insurance claims and police reports.

No. MapTrack sits alongside your existing telematics, not on top of it. Where you already run John Deere Operations Center, AFS Connect or another OEM platform, we can pull location, engine hours and meter data through integrations so maintenance and utilisation are driven by real telematics data. MapTrack adds the asset register, compliance evidence, mobile pre-starts, work orders and shed-tool tracking that pure telematics platforms do not handle, without replacing anything that is already working.

MapTrack tracks chemical inventory by IBC, drum or shed location, with batch numbers, SDS attachments and expiry dates that trigger alerts before stock goes out of date. PPE inspections, harness checks and respirator records live against each asset with photo evidence. This is the same compliance posture that AS/NZS 3760 test-and-tag, AS 1851 fire equipment and most farm safety audits expect, all in one platform instead of three separate folders.

MapTrack uses per-asset pricing with unlimited users included. There is no per-seat licensing, so every operator, contractor, farm hand, mechanic and farm manager can have an account without your costs growing as the team does. This matters in agriculture where headcount spikes during seeding and harvest, casual operators come and go, and you need every operator completing pre-starts on the mobile app from the first day of the season.

Use the MapTrack mobile app to bulk-scan tools, headers, fronts, augers, drum stocks and shed equipment at end of season. Each scan is timestamped and tied to the operator. Compare scan results to the expected on-site list and the system immediately shows what is missing, what is at a contractor, and what is unaccounted for. The same workflow supports insurance reviews, end-of-financial-year stocktakes and incoming-season readiness checks.

The best asset tracking solution for agriculture combines QR and GPS tracking with mobile pre-starts, biosecurity records and engine-hour-based maintenance in a single offline-capable platform. It needs to work in paddocks with no signal, handle seasonal idle equipment, integrate with OEM telematics rather than replacing it, and produce evidence for biosecurity audits, insurance and end-of-season reviews. MapTrack is purpose-built for these requirements with per-asset pricing, unlimited operator and contractor logins, and Australian-built support.

Resources for farms and ag contractors

Guides, calculators and templates relevant to farm and ag contracting asset and compliance management.

Total visibility across the farm and the shed

Join Australian growers, broadacre farms and ag contractors using MapTrack to track machinery and shed gear, run digital pre-starts and keep harvest-ready evidence on tap.