Free mining equipment maintenance checklist
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Free mining equipment maintenance checklist (PDF-ready). ROPS, fire suppression, dust control, brakes, isolation and GET checks for heavy mining plant.
Commercial Director
Key takeaways
- A mining checklist adds fire suppression, ROPS, FOPS, dust control, braking and isolation to the standard heavy plant inspection.
- It reflects the harsh mining duty cycle and the mines regulation that sits over general WHS duties.
- Fire suppression and brake checks are weighted heavily because the consequences in a pit are severe.
- Tracking tyre, track and GET wear controls some of the largest costs on mining plant.
- A dated inspection trail is evidence of a controlled process for the mining regulation, WHS and ISO 55001.
Updated 22 June 2026
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- PDF format, ready to print or fill on screen
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Used by construction, mining and field service teams
What is a mining equipment maintenance checklist?
A mining equipment maintenance checklist is a heavy plant inspection sheet built for the mining environment, where machines work long shifts in dust, heat and rough ground and where the safety systems carry real consequences. It steps a fitter through the engine, driveline, hydraulics, tyres or tracks and the structure of a haul truck, excavator, dozer, loader or grader, but it gives equal weight to the mining safety systems: ROPS and FOPS structures, fire suppression, dust suppression, the service and park brakes, isolation and lockout points, ground engaging tools, lighting and the emergency stops. Every line is marked pass, fail or not applicable so the machine condition is captured in one dated, auditable record.
This differs from a generic heavy equipment checklist because the mining context changes what can hurt people and what the law expects. Mine sites operate under the mining safety regulation in addition to the general Work Health and Safety duties, fire suppression and rollover protection are not optional extras, and isolation discipline is central to keeping fitters alive during service. A consistent checklist makes those controls a measured routine rather than an assumption: it forces the brake, fire, dust and isolation checks that prevent the events a mine fears most, and it builds the component history behind planned maintenance, tyre management and repair versus replace decisions on assets that cost a fortune to stand idle.
Learn more about maintenance and work orders in MapTrack.
Benefits of using this mining equipment maintenance checklist
- Safer machines: dedicated ROPS, FOPS, brake, fire and isolation checks keep the controls that protect operators and fitters proven and current.
- Less unplanned downtime: catching wear early on driveline, hydraulics and GET avoids failures that strand a machine in the pit mid shift.
- Fire risk control: routine inspection of suppression and the engine bay reduces the machine fire risk that mining heat and debris create.
- Lower running cost: tracking tyre, track and component condition supports replacement on real wear rather than premature or overdue change outs.
- Complete asset history: each dated inspection builds the record behind planned maintenance, criticality decisions and budget on high value plant.
- Audit evidence: a consistent inspection trail demonstrates a controlled maintenance process for the mining regulation, WHS duties and ISO 55001.
Benefits of digitising forms in MapTrack
When you move your checklists from paper to MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Trigger work orders automatically when a fault is logged during an inspection.
- Track service intervals by hours, kilometres or calendar date in one place.
- Attach supplier invoices and parts receipts to each maintenance record.
Book a demo to see how MapTrack handles checklists.
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What to include in a mining equipment maintenance checklist
This mining equipment maintenance checklist covers 11 key areas:
- Machine details: type, fleet number, serial, hour meter, site or pit, shift and inspection date
- Engine and driveline: oil and coolant levels, leaks, belts, exhaust and transmission condition
- Hydraulics: fluid level and condition, hoses, cylinders, leaks and ram operation
- Brakes: service brake, park brake, retarder or emergency brake test and response
- ROPS and FOPS: structure, mounts, glass and falling object protection condition
- Fire suppression: charge or pressure, nozzles, actuators, manual stations and engine bay cleanliness
- Dust suppression: water cart, sprays, cab pressurisation and filtration where fitted
- Isolation and lockout: battery isolator, isolation points, stored energy and lockout provisions
- Ground engaging tools: bucket teeth, edges, blades, ripper and wear plate condition
- Lighting, beacons, reversing alarm, emergency stops and operator restraint
- Sign off: defects raised, fit for service decision, fitter and supervisor names and dates
How to use this mining equipment maintenance checklist
- Isolate the machine before service: Park on stable level ground, ground all attachments, apply the park brake and chock the wheels or tracks. Isolate the machine, dissipate stored hydraulic and electrical energy and apply personal locks before any service work begins, then record the hour meter and machine details.
- Inspect the mining safety systems: Check the fire suppression charge, nozzles, actuators and manual stations, and clear the engine bay of the debris and oil that feed a machine fire. Confirm ROPS and FOPS structures and mounts are sound, the dust suppression and cab filtration work, and the emergency stops, reversing alarm and beacons all function.
- Check driveline, hydraulics and brakes: Work through engine oil and coolant, transmission, belts and visible leaks, then assess hydraulic fluid, hoses and cylinders for damage and weeping. Test the service brake, park brake and any retarder or emergency brake against specification, because brake performance on a loaded machine on a grade is not negotiable.
- Assess tyres, tracks and ground engaging tools: Inspect tyres for cuts, pressure and tread or undercarriage components for wear and tension, since these are major cost and safety items on mining plant. Check ground engaging tools such as bucket teeth, cutting edges, blades and wear plates, and note any that are near or past their replacement point.
- Record defects and decide fit for service: Mark every line pass, fail or not applicable with the reading where one applies, and raise a work order for each failed item. Make a clear fit for service or hold decision, list the parts required, then have the fitter and supervisor sign and file the sheet against the asset history.
In MapTrack, you can schedule and track maintenance digitally. Each submission is stored as a timestamped PDF against the asset record.
Get the free templateEnter your email above to download the full mining equipment maintenance checklist as a PDF.Back to download formHow often should you complete this checklist?
Operators complete a prestart inspection before every shift covering the daily safety items such as brakes, fire suppression, steering, lights and visible leaks, and a machine with a defect that affects safety is held until it is made right. Fitters run the full maintenance checklist on the manufacturer service interval measured in engine hours, which on hard worked mining plant often falls every week or two given the high hour accumulation.
Tie the schedule to the mine maintenance management plan and lift the frequency on critical machines, after a brake, fire or structural event, or when a component trend shows accelerating wear. Mining plant earns its keep only when it is running, so the discipline of catching wear at the planned inspection rather than in an unplanned breakdown is what keeps a fleet available and the cost per hour under control.
Frequently asked questions
Applicable regulatory standards
This template aligns with the following regulations and standards:
- Work Health and Safety Act 2011 and primary duty of care (s19)
- Work Health and Safety (Mines and Petroleum Sites) Regulation, mining plant duties
- ISO 3471 ROPS and ISO 3449 FOPS performance for earthmoving machinery
- ISO 55001:2024 Asset management (controlled maintenance records)
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<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#0E7490;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Mining equipment maintenance checklist</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Machine details: type, fleet number, serial, hour meter, site or pit, shift and inspection date</li>
<li style="margin:4px 0;">Engine and driveline: oil and coolant levels, leaks, belts, exhaust and transmission condition</li>
<li style="margin:4px 0;">Hydraulics: fluid level and condition, hoses, cylinders, leaks and ram operation</li>
<li style="margin:4px 0;">Brakes: service brake, park brake, retarder or emergency brake test and response</li>
<li style="margin:4px 0;">ROPS and FOPS: structure, mounts, glass and falling object protection condition</li>
<li style="margin:4px 0;">Fire suppression: charge or pressure, nozzles, actuators, manual stations and engine bay cleanliness</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/mining-equipment-maintenance-checklist" style="color:#071D49;font-weight:600;text-decoration:none;">Mining equipment maintenance checklist</a> by MapTrack</p>
</div>Please keep the “by MapTrack” attribution link in the snippet.
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