What is energy and utilities asset management software?

Energy and utilities asset management software is a platform that helps energy companies, power distributors, water utilities and network operators track, manage and maintain their tools, test equipment, mobile plant, vehicles and field gear across depots, substations, field crews and regional offices. It replaces spreadsheets, paper compliance registers and disconnected tools with a single source of truth for where assets are, who has them, what their compliance and calibration status is, and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS and OEM telematics), pre-start and inspection forms, calibration and compliance registers, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Does MapTrack integrate with our telematics or OEM platforms?

Yes. MapTrack integrates with a wide range of OEM platforms and telematics providers used in energy and utilities, including Teletrac Navman, Geotab, Caterpillar, John Deere and HCSS, plus others. Integrations bring engine hours, odometer readings, GPS location and fault codes directly into MapTrack, driving maintenance triggers and utilisation visibility without manual data entry. This is particularly valuable for fleet vehicles, generators and mobile plant that move across depots and field locations. See the integrations page for the full list.

Can we track both hand tools and heavy plant in the same system?

Yes. MapTrack supports mixed asset types in a single platform. Use QR or barcode labels for hand tools, power tools, test equipment, meters and smaller field gear. Use GPS tracking or OEM telematics data for mobile plant, generators, vehicles and fleet where devices or integrations are in place. All asset types - regardless of how they're tracked. Live in the same system alongside their compliance registers, calibration history, maintenance records and assignments.

How does MapTrack handle calibration tracking for test equipment?

MapTrack tracks calibration certificates and due dates against each asset record. You can set calibration intervals, attach calibration certificates and evidence, and receive alerts when equipment is approaching or overdue for recalibration. This is critical for test and measurement equipment used by field crews in energy and utilities - multimeters, insulation testers, earth testers, gas detectors and similar instruments that must be within calibration to be used safely and legally.

Is regional hosting available for multi-region deployments?

Yes. MapTrack runs on AWS with regional hosting options including Australia, Europe and the United States. This supports data residency requirements, performance needs and regulatory obligations for energy and utilities operators that span multiple regions or jurisdictions. RBAC (role-based access control) and SSO are also supported for enterprise-grade access management across your organisation.

Do you support offline use for field crews in low-connectivity areas?

Yes. MapTrack is built for field use with offline support. Field crews can scan assets, complete pre-start forms, update work orders and record meter readings in areas with no connectivity. Data syncs automatically when the device comes back online. This is critical for energy and utilities operations where crews work at remote substations, on overhead lines, at pump stations or in underground infrastructure where cellular coverage is limited or absent.

Does MapTrack support RBAC and SSO for enterprise deployment?

Yes. MapTrack supports role-based access control (RBAC) so you can scope what each user or team can see and do by region, depot, asset class or function. Single sign-on (SSO) is supported for enterprise deployment, integrating with your existing identity provider. This is important for energy and utilities organisations with large, distributed teams where you need consistent access controls across the business.

How do we manage assets across multiple regions or depots?

MapTrack gives you a single asset register with multi-site and multi-region visibility. Assets can be assigned to depots, regions, crews or projects. RBAC scopes each user's view so regional teams see their assets while leadership sees the full picture. Reports and audits run by site, region or asset class. Transfers between depots are tracked with timestamps and approvals so accountability is always clear - even when assets move between regions.

How does MapTrack pricing work for energy and utilities teams?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every field worker, supervisor, fleet coordinator, depot manager and admin without your costs growing as the team does. This is a significant advantage in energy and utilities where crew sizes vary, contractors supplement permanent staff, and you may need hundreds of people to be able to complete forms or scans. Pricing scales with the number of assets you track, not the size of your team.

How long does it take to get an energy or utilities team set up on MapTrack?

Most energy and utilities teams are running on MapTrack within one to two weeks. The typical approach is to start with one depot or one asset class : import or scan in assets, set up your first workflows (usually pre-starts or calibration registers), and roll out to field crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple regions, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and regions.

Energy & utilities

Energy & utilities asset management software

Track tools, test equipment, plant and fleet across energy networks, substations and field crews. Pre-starts, calibration registers and maintenance in one platform, so you know who has what, what's due and what's field-ready.

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4.8★ G2highest-rated in AU

Unlimited usersper-asset pricing

Offline-readyworks in the field

Energy and utilities field crew with vehicles and equipment. MapTrack tracks tools, plant and fleet across operations

Lachlan McRitchie

GM of Operations

|Reviewed by Jarrod Milford

Updated 17 April 2026

Trusted by construction, mining and field service teams

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What we track

Every asset type across your energy and utilities operation

MapTrack is built for the full mix of assets that move across your depots, substations, field trucks and regional offices - from hand tools and test equipment to generators and fleet vehicles.

Tools & test equipment
Mobile plant & machinery
Vehicles & fleet
Generators & power equipment
Meters & metering equipment
Safety & compliance gear
Inspection & calibration equipment
Trailers & tow equipment
Spare parts & consumables
PPE & climbing equipment
Communications & IT devices
Network & field equipment

The challenge

The costs of poorly managed energy and utilities assets

Energy and utilities assets don't sit in one place. They move between depots and field crews, require calibration and compliance evidence, wear out based on usage not dates, and their unavailability can delay critical network maintenance and emergency response.

Field crew member scanning solar panel QR codes with MapTrack mobile app to view asset records and reservation status

Assets spread across depots and field crews with no single view

Tools, test equipment and plant are scattered across depots, substations and field trucks. Each region runs its own spreadsheet. Nobody has a single view of what's where, who has it or what's available - until something is missing when it's needed.

Compliance and calibration evidence not attached to assets

Calibration certificates, inspection records and compliance evidence live in filing cabinets, shared drives or spreadsheets - disconnected from the asset they relate to. When auditors ask for proof, your team scrambles to find it.

Maintenance driven by usage. Not the calendar for fleet and plant

Vehicles, generators and mobile plant need servicing based on engine hours, odometer or runtime. Not arbitrary monthly reminders. Calendar-based schedules either over-service (wasting money) or miss intervals (risking breakdowns in the field).

Multi-region operations need consistent visibility

Energy and utilities networks span cities, regions and states. Assets move between depots, get allocated to projects, and transfer between crews. Without a single platform with RBAC and reporting, leadership has no reliable picture across the business.

Low-connectivity field locations challenge data capture

Field crews work at remote substations, along overhead lines, at pump stations and in underground infrastructure. If your system doesn't work offline, crews fall back to paper or skip data capture entirely - creating gaps in your compliance and maintenance records.

By the numbers

The real cost of equipment failures across utilities networks

Equipment failures, overdue inspections and field inefficiencies drive significant costs across energy and utilities operations. The numbers make a clear case for digital tracking.

$12,000+

average cost of a single unplanned substation or field equipment failure

Energy Networks Australia

22%

of utility compliance incidents involve equipment with overdue inspection or calibration records

AEMO safety reporting

6 hrs

per crew per week spent locating and logging field equipment across multiple substations

Utilities field operations research

35%

improvement in field equipment utilisation after deploying real-time asset tracking

MapTrack customer data

One platform

Tracking, calibration and maintenance in one system

Stop juggling spreadsheets, paper calibration registers and disconnected tools. MapTrack connects asset tracking, pre-starts and inspections, calibration management and usage-based maintenance into a single platform built for field crews across energy and utilities networks.

Energy supervisor and technician reviewing storage tank records and maintenance calendar on MapTrack mobile app

Accountability & tracking

Assign tools, test equipment and plant to people, crews, depots or projects. Run bulk QR/barcode scans and audits from mobile. Know what's at which depot, what's with field crews and who had it last without spreadsheets.

Explore accountability & tracking

Compliance & inspections

Pre-start forms and inspections completed in the field on mobile, attached to each asset with timestamps and photos. Calibration registers tracked with due dates and alerts. Failed items trigger work orders automatically.

Explore compliance & inspections

Maintenance & OEM data

Meter-based triggers (engine hours, runtime, ODO) drive work orders for fleet and plant. OEM and telematics data feeds in automatically where integrated. Service assets when they need it - based on real usage.

Explore maintenance & oem data

Compliance

Pre-starts and calibration registers, field-ready on mobile

Build and run pre-start forms for any vehicle or plant directly on mobile. Track calibration certificates and due dates for test equipment. Operators scan a QR code, complete the form in the field with photos, and results attach to the asset record with a timestamp.

Works offline and syncs when back on signal
Failed items automatically trigger work orders
Calibration registers with due dates and alerts
Full compliance history attached to each asset
Build forms with AI or upload your existing forms

Accountability

Scan, assign and track across the network

QR code any tool or test instrument, attach a GPS device to plant, or pull in OEM telematics data. Assign assets to people, crews, depots or projects. Know who has what, where it is and when it's due back with a clear chain of custody across your network.

Check-in and check-out on mobile or tablet
Bulk scanning for depot audits and stocktakes
Assign to crews or contractors with scoped access
GPS location for plant and fleet where fitted
Geofence alerts when assets leave a depot or site boundary

Maintenance

Service plant when the hours say so. Not the calendar

Trigger work orders from engine hours, runtime or odometer - not arbitrary calendar reminders. OEM and telematics data feeds in automatically where integrated. Every service record lives alongside the asset's tracking, calibration and compliance history.

Meter-based triggers: hours, ODO, runtime
OEM telematics data feeds in automatically
Work orders assigned to depot techs on mobile
Complete parts history and cost tracking
Overdue alerts to keep maintenance current

Integrations

Plant data straight from the OEM

MapTrack is built for the full mix of assets that move across your depots, substations, field trucks and regional offices - from hand tools and test equipment to generators and fleet vehicles.

Engine hour and ODO tracking for timely preventive maintenance on fleet and plant
Live GPS location and geofence alerts for vehicles and equipment across your network
Fault and diagnostic data where supported by your integration
Geofence-based utilisation and time-on-site for project and network job costing

See all integrations

What we track

Built for field crews, mobile and offline

MapTrack is built for the full mix of assets that move across your depots, substations, field trucks and regional offices - from hand tools and test equipment to generators and fleet vehicles.

Mobile app Work orders

iOS & Android

No specialist hardware required

Offline sync

Works in the field

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Field asset control across every network and crew

Track tools, plant and vehicles across substations and field crews. Calibration, compliance and maintenance in one platform.

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Used across Australia & New Zealand
Per-asset pricing
Unlimited users

Get started

How energy and utilities teams get started

Most energy and utilities teams are tracking field equipment within one to two weeks. Start with your most critical assets and expand across substations and field zones.

Step 1

Register field and substation equipment

Import your existing asset database or build from scratch. Add meters, switchgear, calibration tools, vehicles, and PPE.

Step 2

Assign assets to crews and substations

Print QR labels and assign equipment to field crews, substations, or geographic zones for real-time visibility.

Step 3

Schedule inspections and meet compliance requirements

Set recurring inspection schedules, log calibration records, and generate audit-ready compliance reports.

Key features for energy & utilities

Everything an energy or utilities team needs in one platform.

Asset tracking & QR scanning QR & barcode labels GPS & OEM integrations Pre-starts & inspections Compliance & certificates Maintenance & work orders Meter-based servicing Calibration tracking Audits & stocktakes Service history Cost tracking Multi-site management

Stop the loss

Equipment loss and compliance gaps are the two biggest controllable costs in energy & utilities asset management

MapTrack gives your team the visibility, accountability and calibration tracking to address both without adding headcount or replacing your existing telematics.

Book a demo Calculate your ROI

Frequently asked questions

Common questions from energy and utilities teams.

Resources for energy & utilities teams

Guides, calculators and pages relevant to energy and utilities asset management.

Explore

Energy and utilities teams start tracking today

Join energy and utilities teams across Australia using MapTrack to track assets, run digital pre-starts, manage calibration and keep fleet maintained, all in one platform.

Book a demo View pricing

Pre · Maintenance · Asset tracking · Infrastructure · Compare

Start free trial Book a demo

Energy & utilities asset management software

Every asset type across your energy and utilities operation

The costs of poorly managed energy and utilities assets

Assets spread across depots and field crews with no single view

Compliance and calibration evidence not attached to assets

Maintenance driven by usage. Not the calendar for fleet and plant

Multi-region operations need consistent visibility

Low-connectivity field locations challenge data capture

The real cost of equipment failures across utilities networks

Tracking, calibration and maintenance in one system

Accountability & tracking

Compliance & inspections

Maintenance & OEM data

Pre-starts and calibration registers, field-ready on mobile

Scan, assign and track across the network

Service plant when the hours say so. Not the calendar

Plant data straight from the OEM

Built for field crews, mobile and offline

Field asset control across every network and crew

How energy and utilities teams get started

Register field and substation equipment

Assign assets to crews and substations

Schedule inspections and meet compliance requirements

Key features for energy & utilities

Equipment loss and compliance gaps are the two biggest controllable costs in energy & utilities asset management

Frequently asked questions

Resources for energy & utilities teams

Multi-site asset management

ROI calculator

Calibration tracking

Pre-start inspections

Compare MapTrack

Infrastructure

Free oil and gas templates

Energy and utilities teams start tracking today