Facilities services asset management software
Track cleaning equipment, floor care machines, tools and fleet across multi-site operations. Accountability, inspections and maintenance in one platform, so you know who has what, what’s due and what’s ready for the next customer site.
Trusted by construction, mining and field service teams
32+ verified reviews on G2 & Capterra
What we track
Every asset type across your facilities operation
MapTrack is built for the full mix of equipment that moves across your depots, vans and customer sites, from hand tools and vacuums to ride-on scrubbers and fleet vehicles.
The challenge
The costs of poorly managed facilities equipment
Facilities equipment doesn’t sit still. It moves between depots, vans and customer sites every day. Technicians borrow gear, inspections get skipped and maintenance falls behind - until something breaks on a customer site and disrupts the contract.
Equipment moves between depots and customer sites with no tracking
Scrubbers, vacuums and tools get loaded onto vans, dropped at a customer site and never returned to the depot. Without a clear chain of custody, you write off the loss and re-purchase - over and over again.
Technicians don’t return gear, or return it damaged
Equipment goes out with one technician and comes back broken, or doesn’t come back at all. Nobody knows who had it last. You spend hours chasing down missing items and lose money replacing gear that should still be in service.
Inspections and compliance not attached to assets
Pre-start checks, test-and-tag records and safety inspections sit in paper folders or disconnected spreadsheets. Not linked to the equipment they apply to. When a client or auditor asks for evidence, you scramble to find it.
No visibility across multi-site contracts
Equipment is spread across depots, vans and dozens of customer sites with no single view. Each site manager runs their own list. Operations can’t see the full picture without ringing around or consolidating spreadsheets manually.
Maintenance missed because no system triggers service
Scrubbers and ride-on machines need regular servicing, but without usage-based triggers or scheduled reminders, maintenance gets missed. Equipment breaks down on a customer site, disrupts the contract and costs more to repair than a planned service would have.
By the numbers
The real cost of poor asset management in facilities
Lost equipment, audit failures and time wasted on manual reconciliation quietly erode efficiency across facilities operations. The numbers make a clear case for digital tracking.
$5,100
average annual spend on replacement equipment due to lost or untracked assets in facilities
IFMA FM benchmarking report
28%
of facilities management teams fail compliance audits due to incomplete asset maintenance records
FM industry survey
5 hrs
per week per facilities coordinator lost to manual asset logging and inventory reconciliation
Workplace productivity research
2×
faster response to maintenance requests when assets are tracked and assigned digitally
MapTrack customer data
One platform
Tracking, compliance and maintenance in one system
Stop juggling spreadsheets, paper checklists and disconnected systems. MapTrack connects asset tracking, inspections and compliance, and preventive maintenance into a single platform built for multi-site facilities teams.
Accountability & tracking
Assign equipment to technicians, vans, depots or customer sites. Run bulk QR/barcode scans and audits from mobile. Know what’s at which site, what’s missing and who had it last without spreadsheets.
Explore accountability & trackingInspections & compliance
Pre-start forms and daily equipment checks completed in the field on mobile, attached to each asset with timestamps and photos. Failed items trigger work orders automatically. One place for all compliance evidence.
Explore inspections & complianceMaintenance & servicing
Preventive maintenance schedules and work orders for scrubbers, vacuums and ride-on machines. Trigger from usage, time or inspections. Keep equipment ready and compliant for the next customer site.
Explore maintenance & servicingWhat we track
Every asset type across your facilities operation
MapTrack is built for the full mix of equipment that moves across your depots, vans and customer sites, from hand tools and vacuums to ride-on scrubbers and fleet vehicles.
- Works offline and syncs when back on signal
- Failed items automatically trigger work orders
- Full compliance history attached to each asset
- Test-and-tag and chemical safety records in one place
- Build forms with AI or upload your existing checklists
Accountability
Scan, assign and track from the depot or customer site
QR code every vacuum, scrubber and tool kit. Attach GPS to vans and ride-on machines. Assign assets to technicians, vans or customer sites. Know who has what, where it is and when it's due back with a clear chain of custody across every contract.
- Check-in and check-out on mobile at the depot or van
- Bulk scanning for depot audits and site stocktakes
- Assign to technicians or sites with scoped access
- GPS location for vans and ride-on machines where fitted
- Geofence alerts when equipment leaves a site boundary
Maintenance
Keep every scrubber, vacuum and ride-on serviced and ready
Schedule preventive maintenance based on time intervals, usage hours or inspection results. Not guesswork. Work orders go to technicians on mobile. Every service record lives alongside the asset's tracking and compliance history so nothing falls through the cracks.
- Time-based and usage-based maintenance triggers
- Failed inspections automatically create work orders
- Work orders assigned to technicians on mobile
- Complete parts history and cost tracking per asset
- Overdue alerts to keep maintenance current
“We had no idea where half our scrubbers and vacuums were until MapTrack. Now every piece of equipment is tracked to a technician or customer site, inspections are done on mobile and maintenance actually gets done on time. It replaced our spreadsheets and paper checklists completely.”
Operations Manager
Australian facilities services contractor
200+
assets tracked across sites
Multi-site
visibility across all contracts
Paper-free
compliance and inspections
Integrations
Fleet telematics data straight into MapTrack
MapTrack integrates with fleet telematics platforms, so odometer readings, GPS location and usage data for your vans and vehicles drive maintenance triggers and utilisation reporting automatically, without manual data entry.
- Odometer and usage tracking for timely preventive maintenance on fleet
- Live GPS location and geofence alerts for vans across your contracts
- Time-on-site data for customer billing and contract management
- Utilisation reporting to right-size your fleet across depots
Field-ready
Built for depots, customer sites and mobile teams
Facilities work happens at customer sites, not the office. MapTrack runs on any phone or tablet. No specialist hardware required. Scan equipment, complete inspections, update maintenance records and log issues directly from the depot or customer site.
Offline mode means technicians can keep working in basements, plant rooms or areas with no signal. Data syncs automatically when back online. Unlimited users means every technician, supervisor and office staff member has access.
QR scan
Any standard phone camera
Unlimited users
No per-seat charges
One view of every asset across all your buildings
Track equipment and tools across multi-site facilities. Inspections, compliance registers and maintenance scheduling in one platform.
- Used across Australia & New Zealand
- Per-asset pricing
- Unlimited users
Get started
How facilities teams get started
Most facilities teams are tracking assets across buildings within one to two weeks. Start with your highest-priority locations and expand as adoption builds.
Build your asset register across all buildings
Import your existing CMMS data or start fresh. Add HVAC units, fire equipment, cleaning machinery, AV systems, and furniture.
Label assets and assign to maintenance zones
Print QR labels and assign assets to floors, buildings, or maintenance contractors for clear accountability.
Run maintenance schedules and compliance reports
Set preventive maintenance reminders, log work orders from the field, and produce inspection records for audits.
How facilities teams get started
Most facilities teams are tracking assets across buildings within one to two weeks. Start with your highest-priority locations and expand as adoption builds.
Stop the loss
Equipment loss and missed maintenance are the two biggest controllable costs in facilities services
MapTrack gives your team the visibility, accountability and maintenance triggers to cut both without adding headcount or chasing spreadsheets across depots.
Customer stories
See how teams like yours use MapTrack
Real results from organisations in your industry that replaced spreadsheets and paper with MapTrack.
Resources for facilities teams
Guides, calculators and pages relevant to facilities equipment and asset management.
Multi-site equipment
How facilities teams track equipment across depots, vans and customer sites with clear accountability.
Explore multi-site equipmentROI calculator
Calculate how much equipment loss, downtime and inefficiency is costing your facilities operation each year.
Explore roi calculatorEquipment utilisation
Understand how well your cleaning equipment and fleet are being used across contracts and sites.
Explore equipment utilisationPre-start inspections
Build and run mobile pre-start forms, attached to each asset, with work orders for failed items.
Explore pre-start inspectionsCompare MapTrack
See how MapTrack compares to other asset management and CMMS platforms.
Explore compare maptrackBuilding services
See how MapTrack serves building services and property maintenance teams specifically.
Explore building servicesFree facilities templates
Download free HVAC checklists, fire safety forms and test and tag registers for facilities teams.
Explore free facilities templatesOther industries we serve
- Construction
- Civil contractors
- Plumbing contractors
- Electrical contractors
- HVAC contractors
- Landscaping
- Building services
- Mining and resources
- Oil and gas
- Industrial maintenance
- Fleet and transport
- Government and councils
- Manufacturing
- Energy and utilities
- Infrastructure
- Healthcare
- Education
- IT assets
- Aviation
- Fire safety and protection
Manage facility assets from one dashboard
Join facilities services teams across Australia using MapTrack to track assets, run digital inspections and keep equipment maintained, all in one platform.
Pre-start inspections · Maintenance · Asset tracking · Building services · Compare