Facilities services asset management software

By the numbers

The real cost of poor asset management in facilities

Lost equipment, audit failures and time wasted on manual reconciliation quietly erode efficiency across facilities operations. The numbers make a clear case for digital tracking.

One platform

Tracking, compliance and maintenance in one system

Stop juggling spreadsheets, paper checklists and disconnected systems. MapTrack connects asset tracking, inspections and compliance, and preventive maintenance into a single platform built for multi-site facilities teams.

What is facilities services asset management software?

Facilities services asset management software is a platform that helps facilities management companies, cleaning contractors and multi-site field service teams track, manage and maintain their equipment, tools and vehicles across depots, customer sites and contracts. It replaces spreadsheets, paper checklists and disconnected systems with a single source of truth for where assets are, who has them, whether they’re compliant and when they’re due for service. MapTrack combines asset tracking (QR codes, barcodes and GPS), pre-start and inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Can we organise assets by customer site or contract?

Yes. MapTrack lets you organise assets by customer site, depot, contract or region. You can assign equipment to specific sites, filter reports by location or contract, and run audits scoped to a single site or across your entire operation. When equipment moves between customer sites, transfers are tracked with timestamps so you always know where something is and who moved it.

Does MapTrack work for cleaning contractors with mixed equipment?

Yes. MapTrack supports mixed asset types in a single platform. Use QR or barcode labels for vacuums, hand tools, buffers, chemicals and smaller equipment. Use GPS tracking for vans, ride-on scrubbers and utility vehicles where devices are fitted. All asset types - regardless of how they’re tracked. Live in the same system alongside their inspection records, maintenance history and assignments.

How do we handle equipment check-in and check-out at depots?

Technicians scan a QR code or barcode on the equipment using their phone to check it in or out. MapTrack records who took the item, when it was checked out and which site or van it was assigned to. When the equipment comes back, a scan checks it back in. This creates a clear chain of custody so you always know who had what, and can follow up when gear doesn’t come back.

Can technicians use the app on customer sites with poor signal?

Yes. MapTrack is built for field use with offline support. Technicians can scan assets, complete inspection forms, update work orders and record notes in areas with no connectivity. Data syncs automatically when the device comes back online. This is important for facilities teams working in basements, car parks, hospitals and other locations where cellular coverage is limited.

What inspections and compliance can we manage?

MapTrack handles pre-start inspections, daily equipment checks, test-and-tag records, chemical safety compliance and any custom inspection form you need. Forms are completed on mobile and attach to the asset record with timestamps and photos. Failed items can automatically trigger work orders so defects are tracked from identification through to rectification. All evidence is searchable and exportable for audits and client reporting.

How does maintenance scheduling work for cleaning equipment?

You can set preventive maintenance schedules based on time intervals (e.g. every 3 months), usage triggers (e.g. every 500 hours for a ride-on scrubber) or inspection results (a failed pre-start triggers a work order). MapTrack sends overdue alerts so nothing slips. Work orders are assigned to technicians on mobile and include parts, costs and completion history. Every service record lives alongside the asset’s tracking and compliance data.

Can we track consumables and cleaning supplies?

Yes. MapTrack supports inventory and consumable tracking alongside your equipment. You can track stock levels of chemicals, cleaning supplies and spare parts by depot or site, set minimum quantity alerts, and see consumption history. This helps you manage restocking, reduce waste and understand per-site or per-contract supply costs.

How does MapTrack pricing work for facilities teams?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every technician, supervisor, depot manager and admin without your costs growing as the team does. This is a significant advantage in facilities services where you may have dozens or hundreds of field staff across multiple sites who all need to scan, inspect or update equipment. Pricing scales with the number of assets you track, not the size of your team.

How long does it take to get a facilities team set up on MapTrack?

Most facilities teams are running on MapTrack within one to two weeks. The typical approach is to start with one depot or one contract : import or scan in assets, set up your first workflows (usually check-in/check-out or inspections), and roll out to field crews. MapTrack’s onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple depots and contracts, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and sites.