Oil & gas

Oil & gas asset management & compliance software

Track tools, equipment and plant across oil & gas sites, shutdowns and turnarounds. Pre-starts, compliance registers and maintenance in one platform, so you know who has what, what’s due and what’s shutdown-ready.

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Unlimited usersper-asset pricing

Offline-readyworks on remote sites

Oil and gas processing facility. MapTrack tracks tools, equipment and plant across Australian oil & gas operations

Key takeaways

Australian offshore facilities operate under NOPSEMA; onshore plant compliance sits under WHS Regulations and AS 2550 lifting standards.
Pressure equipment inspection cycles (API 510 vessels, API 570 piping, API 580 risk-based) belong on the asset record, not in filing cabinets.
Compressors, pumps and generators wear by runtime hours; meter-based work orders prevent the breakdowns that halt production at $35,000 per day.
Offline mobile access is essential for processing plants, offshore platforms and pipeline corridors where cellular coverage is patchy or absent.
Turnaround mobilisation and demobilisation audits via bulk QR scan replace clipboard stocktakes that used to take a full shift.

Jarrod Milford

Commercial Director

|Reviewed by Lachlan McRitchie

Published 15 February 2026Updated 17 April 2026

Trusted by construction, mining and field service teams

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What we track

Every asset type across your oil & gas operations

MapTrack is built for the full mix of assets that move across your processing facilities, well sites, pipeline corridors, shutdown locations and workshops, from hand tools to heavy plant.

Pressure vessels, separators & heat exchangers
Pumps, compressors & turbines
Pipework, valves & instrumentation
Lifting equipment & rigging gear (AS 2550)
Fixed and portable gas detectors (AS/NZS 60079)
Calibration equipment & flow meters
Generators, light towers & site power
Specialist hand tools & power tools
Hazardous-area-rated electrical equipment
Personal protective and safety equipment
Mobile plant (excavators, cranes, manlifts)
Vehicles (utes, service trucks, trailers)

The challenge

The costs of poorly managed oil & gas assets

Oil & gas assets don’t sit still. They move between processing facilities, well sites, pipeline corridors and shutdown locations, wear out based on runtime hours not dates, require documented compliance registers, and their downtime can halt entire production schedules.

Tooling disappears between shutdowns and turnarounds

Specialty tools, valve actuators and test equipment get issued for a turnaround, borrowed between crews or left behind at a previous facility. Without a clear chain of custody you write off the loss and re-purchase. Every shutdown cycle.

Compliance registers for pressure equipment and lifting gear

Pressure vessels, relief valves, cranes and lifting equipment require current inspection certificates and design registrations. Producing compliance evidence on demand for site audits or regulatory inspections is painful when records live in filing cabinets, email threads and scattered spreadsheets.

Plant servicing runs on hours. Not the calendar

Compressors, pumps, generators and mobile plant need servicing based on runtime hours and operational cycles. Not arbitrary monthly reminders. Missing service intervals causes unplanned breakdowns that halt production and trigger costly emergency repairs.

Multi-site visibility fragmented across regions

Assets spread across processing facilities, well sites, pipeline corridors, shutdown locations and workshops with no single view. Each site or contractor runs its own spreadsheet. Leadership can’t see the full picture without manual consolidation across regions.

Equipment downtime halts production and triggers penalties

When critical equipment goes down without warning on a production facility, it doesn’t just cost repair time. It stops throughput, cascades across the production schedule and can trigger contractual penalties or deferred production. You need proactive visibility before failures occur.

By the numbers

The real cost of poor asset management in oil and gas

In oil and gas, equipment failures and compliance gaps carry some of the highest financial and safety consequences of any industry. The numbers make a clear case for digital asset management.

$35,000+

average daily cost of unplanned downtime on an Australian offshore or onshore oil and gas facility

APPEA operational cost data

38%

of oil and gas HSE incidents involve equipment that was overdue for inspection or had incomplete maintenance records

NOPSEMA safety performance report

10 hrs

per week per asset coordinator spent manually reconciling equipment registers across rotating crews and remote sites

O&G field operations research

50%

reduction in equipment-related compliance incidents reported by O&G operators using digital asset management

MapTrack customer data

One platform

Tracking, compliance and maintenance in one system

Stop juggling spreadsheets, paper compliance registers and point solutions. MapTrack connects asset tracking, pre-starts and inspections, and usage-based maintenance into a single platform built for field use across oil & gas facilities.

Oil and gas technician completing a prestart checklist on MapTrack mobile app with pass/fail items at a drilling site

Accountability & tracking

Assign tools and plant to people, crews, shutdowns or sites. Run bulk QR/barcode scans and audits from mobile. Know what’s on which facility, what’s missing and who had it last without spreadsheets.

Explore accountability & tracking

Pre-starts & compliance registers

Pre-start forms and inspections completed in the field on mobile, attached to each asset with timestamps and photos. Failed items trigger work orders automatically. One place for all compliance evidence including pressure equipment and lifting gear certs.

Explore pre-starts & compliance registers

Maintenance by usage

Meter-based triggers (runtime hours, engine hours, ODO) drive work orders. OEM and telematics data feeds in automatically where integrated. Service compressors, pumps and plant when they need it. Not on a guess.

Explore maintenance by usage

Hazardous areas

Ex-rated asset registers built for AS/NZS 60079 zones

Track every Ex-rated motor, junction box, intrinsically safe radio and hazardous-area gas detector against its Zone 0, 1 or 2 classification. Certificates of conformity, IECEx tags and Ex inspection records attach to the asset, so dossier evidence is one scan away when the auditor turns up.

Zone classification on every Ex-rated asset
IECEx and ATEX certificates attached per item
Ex inspection cycles scheduled by grade
Gas detector bump and calibration history
Field-ready evidence for AS/NZS 60079 audits

Pre-start inspections

Shutdowns

Mobilise and demobilise a turnaround without the clipboard stocktake

Bulk QR scan 200-plus rotating crew, tooling crates and mobilisation packs in and out of the turnaround gate. Every item is assigned to a contractor, scope or work pack, so demob audits close out in hours rather than days while production loss sits at $35,000 per day.

Bulk scan mobilisation packs at the gate
Assign tooling to contractor or work pack
Demob audit closes out by exception
Scoped access for rotating shutdown crew
Chain of custody across the full turnaround

Asset tracking

Calibration

Pressure equipment and calibration cycles, by code not calendar

Schedule statutory inspections against API 510 for vessels, API 570 for piping and API 580 for risk-based intervals. Every pressure gauge, flow meter and relief valve carries its current calibration certificate, so NOPSEMA, WHS Regulations and insurer evidence is on the asset, not in a shared drive.

API 510, 570 and 580 cycles on each asset
Calibration certificates per gauge and meter
Relief valve test history attached
NOPSEMA and WHS evidence on demand
Overdue alerts before the inspection window

Maintenance & work orders

“We used to lose days chasing down tooling registers before every turnaround. MapTrack gave us shutdown-ready compliance across all our equipment - pressure gear certs, lifting equipment inspections and pre-starts all in one place. It replaced three separate systems and our crews actually use it in the field.”
Shutdown Coordinator
Australian oil & gas contractor

500+

assets tracked across shutdowns

Shutdown-ready

compliance across all equipment

3 systems

replaced with one platform

Integrations

Plant data straight from the machine

MapTrack integrates with OEM telematics platforms across major equipment brands used in oil & gas, so runtime hours, odometer and GPS location drive maintenance and utilisation automatically, without manual data entry.

Runtime hour and ODO tracking for timely preventive maintenance
Live GPS location and geofence alerts for plant across your facilities
Fault and diagnostic data where supported by your integration
Geofence-based utilisation and time-on-site for project and shutdown job costing

See all integrations

Field-ready

Built for facilities, shutdowns and remote sites

Oil and gas operations happen in the field, not the office. MapTrack runs on any phone or tablet. No specialist hardware required. Scan equipment, complete pre-starts, update compliance registers and log maintenance issues directly from the facility, well site or shutdown.

Offline mode means crews can keep working in remote locations, offshore platforms or facilities with no signal. Data syncs automatically when back online. Unlimited users means every operator, supervisor, contractor and safety officer has access.

Mobile app Pre-starts & forms Work orders

Offline sync

Works on remote sites

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Total asset control across sites and shutdowns

Track tools, plant and mobile assets across oilfield operations. Compliance, pre-starts and maintenance scheduling built for demanding environments.

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Used across Australia & New Zealand
Per-asset pricing
Unlimited users

Get started

How oil and gas teams get started

Most oil and gas teams have their safety-critical asset register imported and tagged within days. Start with your highest-risk equipment categories and expand across facilities.

Oil and gas maintenance supervisor reviewing the MapTrack asset record for plant on a tablet at a facility

Step 1

Import your safety-critical asset register

Upload your existing equipment list or start with a high-risk category like lifting gear, pressure vessels, rotating plant or tooling for shutdowns.

Oil and gas technician checking the MapTrack dashboard for available plant and overdue services on a phone

Step 2

Tag and assign across facilities, vessels and shutdowns

Print durable QR labels for tools, plant and PPE. Assign assets to crews, facilities, shutdown projects or vessels so every item has a custodian and a clear chain of custody.

Oil and gas operator completing an excavator prestart checklist on the MapTrack mobile app from the cab of the machine

Step 3

Run inspections, schedule maintenance, stay compliant

Complete pre-starts and inspections in the field on mobile. Set meter or calendar maintenance triggers. Compliance evidence captured and attached to each asset automatically.

Equipment loss and unplanned downtime are the two biggest controllable costs in oil & gas asset management

MapTrack gives your team the visibility, accountability and maintenance triggers to cut both without adding headcount or replacing your existing telematics.

Asset tracking & QR scanning QR & barcode labels GPS & OEM integrations Pre-starts & inspections Compliance & certificates Maintenance & work orders Meter-based servicing Scheduling & reservations Audits & stocktakes Service history Cost tracking Shutdown management

Stop the loss

Equipment loss and unplanned downtime are the two biggest controllable costs in oil & gas asset management

MapTrack gives your team the visibility, accountability and maintenance triggers to cut both without adding headcount or replacing your existing telematics.

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Frequently asked questions

Oil & gas asset management software is a platform that helps operators, shutdown contractors and maintenance teams track, manage and maintain their tools, equipment, plant and fleet across sites, shutdowns and turnarounds. It replaces spreadsheets, paper compliance registers and disconnected systems with a single source of truth for where assets are, who has them, what their compliance status is and when they’re due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS and OEM telematics), pre-start and inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Yes. Shutdowns and turnarounds are where asset management breaks down for most oil & gas teams - hundreds of tools and equipment items are mobilised to site, issued to crews and returned at completion. MapTrack supports full shutdown workflows: allocate assets to a specific turnaround, check in and out by crew, run bulk audits to verify what’s on site, and track handover and acceptance. Assignments and transfers are tracked with timestamps so accountability is always clear - even when thousands of assets move between workshops and shutdown sites over a compressed timeframe.

Pressure vessels, relief valves and lifting equipment all have mandatory inspection and certification requirements. MapTrack stores inspection certificates, design registrations and test records against each asset with expiry dates that trigger alerts before gear goes out of compliance. Compliance registers are searchable and exportable so you can produce evidence on demand for site audits, regulatory inspections and client compliance reviews. No more filing cabinets or scattered spreadsheets.

Yes. MapTrack supports mixed asset types in a single platform. Use QR or barcode labels for hand tools, power tools, specialty tooling, valves, fittings and smaller equipment. Use GPS tracking or OEM telematics data for mobile plant, heavy equipment and fleet where devices or integrations are in place. All asset types - regardless of how they’re tracked. Live in the same system alongside their compliance registers, maintenance history and assignments.

Yes. MapTrack is built for field use with offline support. Field crews can scan assets, complete pre-start forms, update work orders and record meter readings in areas with no connectivity. Data syncs automatically when the device comes back online. This is critical for remote oil & gas facilities, offshore support bases, pipeline corridors and processing plants where cellular coverage is limited or absent.

Yes. Meter-based maintenance triggers (runtime hours, engine hours, odometer) drive work orders in MapTrack. Where you have OEM or telematics integrations (Caterpillar, Komatsu, Hitachi, John Deere, Teletrac Navman, Geotab and others), meter data feeds in automatically so you’re servicing based on real usage. Not just the calendar. Manual meter readings are also supported where telematics is not fitted. This is critical for compressors, pumps, generators and mobile plant that wear based on operational hours.

MapTrack helps oil & gas teams meet WHS, PSSR and site-specific compliance obligations by keeping pre-start records, inspection certificates and maintenance evidence attached to each asset. This includes daily plant pre-starts required under WHS Regulations, design registration and inspection requirements for registered plant, pressure vessel and relief valve inspection certifications, lifting equipment and crane certifications, calibration records for test and measurement equipment, and site-specific compliance registers required by the operator or principal contractor. All evidence is searchable and exportable for audits. Failed pre-start items can automatically trigger work orders so defects are tracked from identification through to rectification.

Use bulk scanning (QR or barcode) to verify what’s on site or allocated to a shutdown. MapTrack records each asset scanned, when it was scanned and who scanned it. You can compare scanned results to expected asset lists and immediately see what’s missing, unscanned or unaccounted for. Reports by site, shutdown or asset class give you audit-ready evidence. This is particularly valuable during turnaround mobilisation and demobilisation when hundreds of assets are moving in and out of a facility in a short window.

Yes. MapTrack runs on AWS with regional hosting options (Australia, Europe, US) for data residency and performance requirements. This meets the data sovereignty policies of many oil & gas operators and government-regulated facilities. RBAC and SSO are supported for enterprise rollouts where IT security and access control are mandatory.

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every field worker, supervisor, plant operator, workshop tech, shutdown coordinator and admin without your costs growing as the team does. This is a significant advantage in oil & gas where crew sizes spike during shutdowns and turnarounds, contractors rotate through projects, and you may need hundreds of people to be able to complete forms or scans. Pricing scales with the number of assets you track, not the size of your team.

The best asset tracking solution for oil and gas combines QR code and GPS tracking with compliance management, pre-start inspections and maintenance scheduling in a single mobile-first platform. It needs to work offline for remote sites, handle both hand tools and heavy plant in the same system, support runtime-based maintenance triggers for compressors and generators, and produce audit-ready compliance reports for site audits and shutdowns. MapTrack is purpose-built for these requirements, with per-asset pricing (not per-user), unlimited logins and field teams completing forms on mobile even without connectivity.

MapTrack creates a complete digital audit trail for every asset in your operation. Every inspection, pre-start check, service event, location transfer and compliance document is timestamped, geotagged and linked to the specific asset. During shutdowns, turnarounds and site audits, managers generate reports covering any date range or asset group with full evidence attached. This replaces the paper-based systems and spreadsheets that typically leave gaps in compliance records, miss overdue inspections and fail to link evidence to specific assets. For oil and gas operators subject to PSSR, WHS and site-specific compliance requirements, this level of traceability is essential.

Resources for oil and gas teams

Guides, calculators and pages relevant to oil and gas asset and compliance management.

Offshore and onshore asset visibility

Join oil & gas teams across Australia using MapTrack to track assets, run digital pre-starts and keep plant maintained, all in one platform.