7 best fuel management software 2026
Comparing the best fuel management software for fleet fuel tracking, tank monitoring and cost reduction? We evaluated 7 platforms across fuel data capture, reconciliation, theft detection, maintenance integration and pricing so you can shortlist and verify with vendors. We don't claim a single "#1". The best fit depends on whether you need fleet-wide tracking, site-based tank management or both.
TL;DR
Top 3 picks at a glance
MapTrackA unified platform combining fuel logging with GPS tracking, maintenance and compliance for fleet and heavy equipment.
Jump to review ↓
FleetioStrong fleet management with built-in fuel entry tracking and fuel card integrations.
Jump to review ↓Dedicated fuel management for organisations with on-site fuel storage, dispensing control and tank-level monitoring..
Jump to review ↓Trusted by construction, mining and field service teams
32+ verified reviews on G2 & Capterra
Quick verdict: best fuel management software by category
Our top picks by use case. Click any card to jump to the full review.
MapTrack
Best for fuel tracking with full asset lifecycle
Fleetio
Best for fleet fuel card integration
FuelForce by Multiforce
Best for on-site fuel tank management
Triscan
Best for Australian mining and construction
Samsara
Best for enterprise fleet fuel efficiency
Verizon Connect Reveal
Best for GPS-based fuel waste monitoring
FuelCloud
Best for cloud-connected private fuel tanks
Which fuel management platform fits your operation?
Different operations have different fuel management priorities. Use these profiles to narrow your shortlist.
The Fleet Manager with Fuel Cards
We use fuel cards across a road fleet. How do I reconcile fuel purchases and spot waste without manual spreadsheets?
You need a platform with fuel card integration and GPS-correlated consumption reporting. Fleetio integrates directly with WEX and Fuelman. MapTrack ties fuel logs to asset records with 150+ OEM feeds for engine hour data. Both offer per-asset or per-vehicle pricing with unlimited users.
Learn more →The Site Manager with Bulk Tanks
We have on-site fuel tanks on a construction or mining site. How do I control dispensing and prevent shrinkage?
You need site-based fuel management with dispensing control and tank-level monitoring. FuelForce, Triscan (strong in AU/NZ) and FuelCloud all provide hardware and software for tank monitoring with RFID or PIN-based dispensing authorisation. Contact each vendor for a site assessment.
Learn more →The Operations Manager Wanting One Platform
I want fuel tracking alongside maintenance, compliance and GPS, not a standalone fuel tool. What works?
MapTrack combines fuel logging with the full asset lifecycle: maintenance work orders, pre-start inspections, GPS tracking and OEM data feeds. Fuel data sits alongside service history and utilisation reporting in a single register. Book a demo to see how it works for your fleet.
Learn more →The Large Fleet Operator
We run 100+ vehicles and fuel is our second-highest operating cost. Which platform helps reduce fuel waste at scale?
Samsara combines fuel efficiency reporting with AI dashcams and driver coaching to reduce waste from idling and poor driving habits. Verizon Connect Reveal offers GPS-based fuel monitoring with idle time alerts. Both are enterprise-grade with custom pricing; request demos to compare.
Learn more →In this guide
How we evaluated these platforms
We assessed each platform across six criteria: fuel tracking and data capture (fuel cards, tank sensors, OEM feeds, manual entry), consumption reporting and benchmarking, theft and anomaly detection, maintenance integration, mobile and offline support, and pricing model. Where we could not confirm a capability from public sources or vendor documentation, we note "verify with vendor" rather than guess.
- G2 fleet management software reviews
- Capterra fuel management software reviews
- Vendor websites and public documentation
- MapTrack customer interviews and case studies
This guide is published by MapTrack (rated 4.8/5 on G2 and 4.9/5 on Capterra). We include ourselves alongside other options and do not claim to be the single best fit for every use case. We encourage you to shortlist two or three options and run a demo or trial with your real workflows before deciding.
Fuel management software comparison table
Side-by-side overview of 7 platforms. Verify current features and pricing with each vendor.
| Software | Best for | Tracking | Reservations | Maintenance | Compliance | Offline | Pricing |
|---|---|---|---|---|---|---|---|
| MapTrack | Fuel + asset lifecycle | QR, GPS, BLE, OEM | ✓ | ✓ | ✓ | ✓ | Per asset; unlimited users |
| Fleetio | Fleet fuel card integration | QR, barcode, NFC, OEM | ? | ✓ | ✓ | ✓ | Per vehicle; from ~$4/mo |
| FuelForce by Multiforce | On-site tank management | Tank probes, RFID | ✗ | ✗ | ✓ | ? | Custom quote |
| Triscan | AU mining and construction | Tank sensors, RFID | ✗ | ✗ | ✓ | ? | Custom quote |
| Samsara | Enterprise fuel efficiency | GPS, OEM telematics | ✗ | ✓ | ✓ | ? | Custom quote; premium |
| Verizon Connect Reveal | GPS fuel waste monitoring | GPS, OBD | ✗ | ✓ | ✓ | ? | Custom quote; enterprise |
| FuelCloud | Cloud-connected fuel tanks | Tank hardware, RFID | ✗ | ✗ | ✓ | ? | Hardware + subscription |
✓ Confirmed✗ Not available? Verify with vendor
Fuel management software reviews
Detailed review of each platform including features, fuel tracking depth and pricing.
MapTrack
Best for fuel tracking with full asset lifecycleA unified platform combining fuel logging with GPS tracking, maintenance and compliance for fleet and heavy equipment. Per-asset pricing with unlimited users suits field-heavy teams.
Pricing: Per asset; unlimited users · Trial: 30-day free trial
MapTrack tracks fuel consumption alongside the full asset lifecycle, including maintenance, compliance and GPS location. Fuel logs are tied directly to asset records so you can see cost per asset, compare consumption trends and feed data into fuel tax credit reporting. OEM telematics integrations with Caterpillar, Komatsu, John Deere and 150+ other sources pull engine hours and meter readings automatically.
Per-asset pricing with unlimited users means every driver, operator and fleet coordinator can log fuel without per-seat fees. Fuel data sits alongside service history, pre-start inspections and utilisation reports in a single register. Best for teams that want fuel tracking as part of a broader asset management system rather than a standalone fuel-only tool.
Key features
- ✓Fuel logging tied to asset records and GPS location
- ✓150+ OEM/telematics data feeds (CAT, Komatsu, John Deere)
- ✓Cost per asset and consumption trend reporting
- ✓Maintenance work orders with meter-based triggers
- ✓Pre-start inspections and compliance forms
- ✓Mobile and offline; iOS, Android, tablet, desktop
- ✓Per-asset pricing; unlimited users
- ✓Geofences, time-on-site and utilisation reporting
Fleetio
Best for fleet fuel card integrationStrong fleet management with built-in fuel entry tracking and fuel card integrations. Per-vehicle pricing from ~$4/vehicle/month with unlimited users.
Pricing: Per vehicle; from ~$4/mo · Trial: 14-day free trial
Fleetio is fleet management software with fuel entry tracking, fuel card integrations (WEX, Fuelman and others) and cost-per-mile reporting. Fuel data feeds into preventive maintenance triggers and total cost of ownership calculations. Over 1 million vehicles tracked across 100+ countries.
Deep telematics integrations (Geotab, Samsara, Motive, Verizon Connect) auto-populate odometer readings for fuel economy calculations. Fuel card transaction import reconciles purchases against vehicle data. Per-vehicle pricing with unlimited users on all tiers. Admin add-on seats may apply for advanced roles; verify current pricing in a trial.
Key features
- ✓Fuel entry tracking with cost-per-mile reporting
- ✓Fuel card integrations (WEX, Fuelman and others)
- ✓Automatic odometer from 50+ telematics integrations
- ✓Preventive maintenance with meter-based triggers
- ✓Mobile inspections (Fleetio Go); failed items create work orders
- ✓Per-vehicle pricing; unlimited users
FuelForce by Multiforce
Best for on-site fuel tank managementDedicated fuel management for organisations with on-site fuel storage, dispensing control and tank-level monitoring.
Pricing: Custom quote · Trial: Contact vendor
FuelForce by Multiforce is a dedicated fuel management system built for fleets and sites with on-site fuel tanks. It controls fuel dispensing via driver and vehicle identification, monitors tank levels in real time and reconciles dispensed volumes against inventory. Designed for operations where fuel security and inventory accuracy are the priority.
Hardware options include fuel controllers, tank-level probes and RFID/PIN identification for dispensing authorisation. Cloud-based reporting tracks fuel by vehicle, driver, department and cost centre. Best for organisations with private fuel storage that need tight dispensing control and shrinkage prevention. Verify current pricing directly with the vendor.
Key features
- ✓Fuel dispensing control with driver/vehicle ID
- ✓Real-time tank-level monitoring
- ✓Fuel reconciliation and shrinkage detection
- ✓Reporting by vehicle, driver and cost centre
- ✓RFID, PIN and card-based identification
- ✓Cloud-based dashboard and alerts
Triscan
Best for Australian mining and constructionAustralian fuel management system with tank monitoring and dispensing automation, strong in the AU/NZ market for mining and construction sites.
Pricing: Custom quote · Trial: Contact vendor
Triscan is an Australian fuel management provider specialising in mining, construction and transport. Their systems monitor bulk fuel tank levels, control dispensing and provide reconciliation reporting. Used on remote mine sites and construction projects across Australia and New Zealand where fuel security and accurate inventory are critical.
Tank monitoring hardware and fuel management controllers integrate with Triscan cloud software for real-time visibility. Dispensing control uses PINs, RFID tags or vehicle identification to authorise fuel access. Strong in remote and harsh-environment deployments. Verify current pricing, integration options and trial availability with the vendor.
Key features
- ✓Bulk tank monitoring for mining and construction
- ✓Fuel dispensing automation and control
- ✓Reconciliation and inventory reporting
- ✓PIN, RFID and vehicle ID authorisation
- ✓Remote site deployments (AU/NZ focus)
- ✓Cloud-based reporting and alerts
Samsara
Best for enterprise fleet fuel efficiencyEnterprise fleet platform with fuel efficiency reporting, AI dashcams and driver coaching. Premium pricing suits large fleets.
Pricing: Custom quote; premium · Trial: Contact vendor
Samsara is an enterprise-grade fleet and operations platform that includes fuel efficiency monitoring as part of a broader telematics suite. It reports fuel consumption per vehicle, benchmarks fuel economy across the fleet and ties fuel waste to specific driver behaviours such as excessive idling, harsh acceleration and speeding.
AI-powered dashcams and driver coaching help reduce fuel waste caused by poor driving habits. Fuel data integrates with maintenance, safety and compliance workflows. Best for large fleets (typically 50+ vehicles) where fuel is a significant cost line. Premium pricing; verify current tiers and minimum fleet sizes directly with Samsara.
Key features
- ✓Fuel efficiency reporting and benchmarking
- ✓AI dashcams with driver coaching
- ✓Idle time monitoring and fuel waste alerts
- ✓Telematics with real-time GPS tracking
- ✓Maintenance triggers from engine diagnostics
- ✓Safety scoring and compliance reporting
Verizon Connect Reveal
Best for GPS-based fuel waste monitoringFleet tracking with fuel consumption reporting and GPS-based idle time monitoring. Enterprise pricing suits mid-to-large fleets.
Pricing: Custom quote; enterprise · Trial: Contact vendor
Verizon Connect Reveal is a fleet tracking platform that includes fuel consumption reporting tied to GPS and engine data. It monitors idle time, harsh driving events and route efficiency to identify fuel waste. Fuel data is available alongside maintenance scheduling, driver behaviour scoring and compliance workflows.
GPS-based tracking provides fuel consumption estimates correlated with distance, idle time and driving behaviour. Dashboards highlight vehicles and drivers with the highest fuel cost. Best for mid-to-large fleets where fuel waste reduction and route optimisation are priorities. Enterprise pricing; verify current plans and trial availability with Verizon Connect.
Key features
- ✓Fuel consumption reporting from GPS and engine data
- ✓Idle time and fuel waste monitoring
- ✓Driver behaviour scoring
- ✓Route optimisation and efficiency reporting
- ✓Maintenance scheduling and alerts
- ✓Fleet tracking with geofences
FuelCloud
Best for cloud-connected private fuel tanksCloud-connected fuel tank hardware with automatic logging, dispensing control and inventory management for organisations with private fuel storage.
Pricing: Hardware + subscription · Trial: Contact vendor
FuelCloud provides cloud-connected fuel tank monitoring and dispensing control for organisations with private fuel storage. Hardware attaches to existing tanks and automatically logs every dispensing event by vehicle, driver and volume. Real-time tank levels, automatic reorder alerts and reconciliation reporting help prevent shrinkage and stockouts.
FuelCloud hardware works with existing fuel tanks, pumps and infrastructure, avoiding the need for full tank replacement. Driver and vehicle identification uses PINs, RFID or automatic vehicle recognition. Best for construction companies, farms, municipalities and any organisation that maintains its own fuel supply. Verify current hardware costs and subscription pricing directly with the vendor.
Key features
- ✓Cloud-connected tank monitoring hardware
- ✓Automatic fuel dispensing logging
- ✓Driver and vehicle identification (PIN, RFID)
- ✓Real-time tank levels and reorder alerts
- ✓Fuel reconciliation and shrinkage detection
- ✓Reporting by vehicle, driver and department
Also worth considering
These platforms did not make our top 7 but may suit specific fuel management needs:
- •Syntech FuelMaster: Fuel management hardware and software for bulk fuel sites. Tank monitoring, dispensing control and inventory management with a focus on petroleum distribution and fleet refuelling. Verify current availability and pricing with the vendor.
- •GPS Trackit: Fleet GPS tracking with fuel consumption reporting and driver behaviour monitoring. Fuel data derived from GPS and engine diagnostics rather than direct tank integration. Suits fleets that want fuel visibility alongside basic GPS tracking.
What teams report after switching to MapTrack
Outcomes from businesses managing fleet and equipment with MapTrack across industries.
70%
Reduction in asset loss and shrinkage
Customer-reported outcomes
1-2 days/week
Time saved on weekly equipment tracking
Saunders International
$142,000+
Stolen equipment recovered
Mega Electrics, under 48 hours
Days to weeks
Time to full platform rollout
AI-assisted setup
Not sure which platform fits? Try MapTrack free
Track fuel alongside maintenance, compliance and GPS in one platform. 30-day trial. No credit card required. Per-asset pricing so you only pay for what you track.
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What our customers say
“We used to spend 1-2 days a week tracking equipment. MapTrack gave us full visibility across every site.”
Steve McAllister
Site Manager, Saunders International
“GPS tracking and QR labels on every piece of plant gave our auditors exactly what they needed. No more chasing paper.”
Plant Manager
Plant Operations, Genus
“The per-asset pricing meant we could roll out to 50 field staff without worrying about licence fees. Everyone has access.”
Operations Manager
Operations, Supagas
What is fuel management software?
Fuel management software tracks, records and analyses fuel consumption across a fleet or site. It replaces manual logbooks and spreadsheet tracking with automated data capture, whether that comes from fuel card imports, OEM telematics feeds, tank-level sensors or mobile app entries.
The goal is straightforward: know how much fuel each asset consumes, where the money goes, and where you can reduce waste. For Australian organisations, accurate per-asset fuel records also support cost tracking and fuel tax credit (FTC) claims with the ATO, where eligible businesses can claim credits on fuel used in heavy vehicles, off-road equipment and machinery.
Site-based vs fleet-wide fuel management
Fuel management falls into two broad categories, and some operations need both:
Site-based fuel management
Monitors on-site bulk tanks, controls dispensing via PINs, RFID or vehicle identification, and tracks inventory levels. Best for mining sites, construction yards, farms and depots with private fuel storage. Examples: FuelForce, Triscan, FuelCloud.
Fleet-wide fuel management
Tracks vehicle-level fuel consumption via fuel card imports, telematics data or manual entries. Reconciles purchases against GPS distance and engine hours. Best for road-based fleets and mixed equipment operations. Examples: MapTrack, Fleetio, Samsara, Verizon Connect.
Many organisations run both: bulk tanks on site for heavy equipment plus fuel cards for road vehicles. Choose a platform that covers your primary need, and check whether it integrates with tools for the other.
Key features for fuel cost reduction
- •Fuel card reconciliation: Automatically import transactions from fuel card providers and match them against vehicle odometer or GPS data. Flag mismatches such as fills that exceed tank capacity or transactions at unusual locations.
- •Consumption benchmarking: Compare fuel economy across vehicles, drivers and routes. Identify outliers, whether that is a vehicle needing service or a driver with excessive idling.
- •Idle time monitoring: GPS and telematics data reveals how much fuel is burned while stationary. Reducing idle time is one of the fastest ways to cut fuel costs for road fleets.
- •Tank-level monitoring: For on-site fuel storage, real-time tank levels trigger automatic reorder alerts and flag unexpected drops that may indicate leaks or theft.
- •OEM and telematics integration: Automatic engine hour and meter readings from OEM data feeds (Caterpillar, Komatsu, John Deere and others) let you calculate fuel burn per engine hour without manual data entry.
- •Fuel tax credit reporting: Detailed per-asset fuel records support Australian FTC claims, helping eligible businesses recover credits on diesel and petrol used in qualifying activities.
How fuel management reduces theft
Fuel theft is a persistent issue for fleet operators and site managers. Whether it is siphoning from vehicle tanks, unauthorised fills at the bowser or bulk tank shrinkage overnight, the losses add up. Fuel management software addresses theft through multiple layers:
- •Anomaly detection: Alerts when a fill exceeds tank capacity, when transactions occur after hours or when fuel economy drops suddenly without an obvious cause.
- •Dispensing control: Site-based systems require driver or vehicle identification (PIN, RFID, card) before fuel is released, preventing unauthorised access.
- •GPS correlation: Fuel card purchases are matched against vehicle GPS location. A fill recorded 200 km from the vehicle location is flagged immediately.
- •Tank reconciliation: Daily comparison of metered dispensing against tank dip readings or sensor data highlights unexplained losses before they become significant.
Combined with GPS tracking and reporting, fuel management software creates an audit trail that deters opportunistic theft and provides evidence when incidents occur.
Conclusion: choose the right fit for your fuel management needs
The best fuel management software depends on whether you need fleet-wide consumption tracking, site-based tank management, or both. This guide compared 7 platforms across fuel tracking depth, integration options, maintenance capabilities and pricing so you can shortlist with confidence. MapTrack ties fuel logs to the full asset lifecycle, with tracking, maintenance, compliance and OEM integrations in one platform. If that fits your operation, a demo can show how it works for your fleet.
Frequently asked questions
- What is fuel management software?
- Fuel management software tracks fuel purchases, consumption and inventory across a fleet or site. It reconciles fuel card transactions, flags anomalies such as after-hours fills or capacity mismatches, and reports on cost per kilometre or per engine hour. Some platforms also monitor on-site tank levels and control dispensing to prevent unauthorised use.
- How does fuel management software reduce costs?
- It reduces costs in three main ways: catching theft and unauthorised fills through reconciliation and alerts, identifying inefficient vehicles or drivers through consumption benchmarking, and optimising fuel purchasing by tracking price trends and consolidating supplier data. Organisations with on-site tanks also reduce waste by automating reorder points based on real-time tank levels.
- Do I need a dedicated fuel management system or will fleet software work?
- It depends on your operation. If fuel is one part of a broader fleet or asset management need, a platform like MapTrack or Fleetio that includes fuel logging alongside maintenance and compliance may be enough. If you operate on-site fuel tanks, need dispensing control or manage fuel across multiple depots, a dedicated system like FuelForce or FuelCloud gives deeper tank-level visibility.
- Can fuel management software integrate with fuel cards?
- Many platforms integrate with major fuel card providers such as WEX, Fuelman, Shell Fleet and BP Plus. Transactions import automatically and are reconciled against vehicle odometer or GPS data to flag mismatches. Check each vendor for your specific fuel card provider.
- How does fuel tracking help with the Australian fuel tax credit scheme?
- The Australian fuel tax credit (FTC) scheme lets eligible businesses claim credits on fuel used in heavy vehicles, off-road equipment and machinery. Fuel management software records consumption by asset, activity and location, giving you the audit trail the ATO requires. Accurate per-asset fuel logs simplify BAS reporting and reduce the risk of under-claiming or audit issues.
- What is the difference between site-based and fleet-wide fuel management?
- Site-based fuel management monitors on-site tanks, controls dispensing via PINs or RFID, and tracks inventory levels. Fleet-wide fuel management focuses on vehicle-level consumption, fuel card reconciliation and driver behaviour. Some operations need both, for example a mining site with bulk tanks and a fleet of haul trucks and light vehicles.
- Can fuel management software detect fuel theft?
- Yes. It flags anomalies such as fills that exceed tank capacity, transactions at unusual times or locations, and consumption spikes that do not match GPS distance or engine hours. Some site-based systems also use flow meters and tank-level sensors to detect discrepancies between dispensed and recorded volumes.
- Why does MapTrack publish this comparison guide?
- We include MapTrack as one option among others and are transparent about authorship. We do not claim to be the single best solution. Fit depends on your fleet size, whether you have on-site tanks and your budget. Publishing this guide lets buyers compare platforms in one place rather than visiting multiple vendor websites. Book a demo to see if MapTrack suits your needs.
About the author
GM of Operations
Lachlan leads operations and go-to-market at MapTrack, focusing on SEO, product-led acquisition and helping heavy-industry teams discover better ways to manage their assets. He brings experience across digital strategy, content marketing and B2B SaaS growth in the Australian market. Lachlan works closely with customers across construction, mining and logistics to translate operational pain points into platform improvements.
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Reviewed by Jarrod Milford
Commercial Director
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