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Landscaping

Landscaping tool, mower & trailer tracking software

Track mowers, tools, equipment and fleet across landscaping jobs and depots. Crew-level accountability, pre-starts and maintenance in one platform, so you know who has what, what's due and what's job-ready.

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From $1 a tool and $12 a machine a month, AUD ex GST. Unlimited users.

G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
All MapTrack reviews

600,000+ assets tracked since 2012 · Unlimited users, per-asset pricing · Offline-ready, works on any job site

A worker cutting a park lawn on a zero-turn ride-on mower, which is ringed, with its hardwired GPS tracker marked and its MapTrack service plan on engine hours laid beside it.
Next service, on engine hours
MapTrack service plan: last service 27 Sep 2026, 230 hours remaining.
Hardwired GPSExample: MapTrack Telematics
Next service, on engine hours
MapTrack service plan: last service 27 Sep 2026, 230 hours remaining.
Hardwired GPSExample: MapTrack Telematics
Next service, on engine hours
MapTrack service plan: last service 27 Sep 2026, 230 hours remaining.
Hardwired GPSExample: MapTrack Telematics

Asset tracking software for landscaping helps grounds and maintenance crews track ride-on mowers, chainsaws, brushcutters, trailers and small plant from one register. MapTrack combines QR check-in and check-out with offline mobile capture for council grounds and rural sites, documented pre-starts before each shift, test-and-tag records and runtime-based service triggers. Landscaping teams use it to stop tools going missing between crews and sites, prevent chainsaws and brushcutters breaking down mid-job on commercial contracts, and keep WHS and AS/NZS 3760 evidence on each asset rather than a depot binder. Tools that are stolen rarely come back: Queensland Police returned only about 5% of the more than 25,000 tools stolen across the state in 2024-25.

Key takeaways

  • Victoria’s Crime Statistics Agency recorded A$40.8 million of hand and power tools stolen from vehicles and properties in the year to June 2025, 36,708 tools and up 7.5% on the year before.
  • WHS Regulations 2011 require a PCBU to keep documented pre-starts on ride-on mowers, chainsaws and plant before each shift, not after the fact.
  • AS/NZS 3760 governs test and tag for portable electrical tools; tag dates and inspection records belong on the asset, not in a depot binder.
  • Queensland Police recorded more than 25,000 tools stolen in 2024-25 and only 1,283 were returned to their owners, about 5%; QR check-in and check-out closes the gap before tools go missing.
  • Chainsaws, brushcutters and small plant wear by engine hours; runtime-based service triggers prevent breakdowns mid-job on commercial contracts.
  • Offline mobile scanning is essential for council grounds, rural properties and large commercial sites where mobile coverage is patchy or absent.

Pricing

One price per machine, with the hardware included: software and a QR tag from $12 a machine a month, GPS tracking from $27 and AI cameras from $72. Tools and equipment start at $1/asset/month. Every plan includes unlimited users. Prices are AUD ex GST, and machine prices are for annual billing.

View pricingGet a tailored quote

Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Published 15 February 2026Updated 26 October 2026

GPS tracking for landscapers: mowers, trailers and crew vehicles

GPS tracking for landscapers matters most on the things that move without someone watching them: trailers, ride-on mowers and crew utes. In Australia and New Zealand a battery GPS tracker suits a trailer or mower, and a ute or truck can carry a hardwired GPS tracker or an AI dashcam, which has GPS built in. MapTrack shows each one's latest position on its record, beside its pre starts and servicing; live tracking, trips and alerts run in MapTrack Telematics. Chainsaws, brushcutters and blowers get a QR label and are scanned out to the crew's leading hand or ute.

Landscaping

MapTrack at a glance

Built for
Landscaping and grounds businesses with mowers, trailers, chippers and crew vehicles.
Tracks
Utes and trucks, trailers, ride-on mowers, chippers, EWPs, chainsaws, grinders and small power tools, hedge trimmers and stump grinders.
Tracked with
QR labels, Bluetooth tags, battery GPS trackers, hardwired GPS trackers or AI dashcams with built-in GPS.
Works offline
Pre starts, inspections and other forms save with no reception and sync when the phone is back in range. A work order already loaded on the phone can be worked through with no reception too.
Phones and computers
In the browser on a computer, and Android, iPhone and iPad access through the mobile browser or the installable web app.
Connects to
Telematics and accounting integrations, a public API, and an MCP server for AI tools such as Claude.
Sign-in
Sign in with Microsoft, or SAML 2.0 single sign-on set up by our team (Enterprise, or a Pro add-on).
Set-up and support
24/7 support. Our team sets up single sign-on and OEM telematics feeds, and helps connect trackers you already run.
Track record
600,000+ assets tracked since 2012.

How to choose equipment tracking software for landscapers

Look for:

  1. A battery GPS tracker for trailers and mowers, and a hardwired GPS tracker or AI dashcam for utes and trucks
  2. Each one's latest position on its record, beside its pre starts and servicing
  3. Trucks, chippers and EWPs serviced on hours
  4. Chainsaw and mower pre starts on the phone
  5. Every worker signs the SWMS on their phone

Where MapTrack fits

Next to job management software

Job management software runs the quotes, schedules and invoices. MapTrack keeps the gear those jobs use on one register: who's got it, where it was last checked out or returned, and when it's due for a service, test or calibration.

Next to telematics

A telematics platform tracks where vehicles go. MapTrack puts each vehicle and machine on the same register as the tools, with its pre starts and services. A GPS tracker or AI dashcam puts its latest position on the record, with estimated km and hours feeding its services, and MapTrack Telematics adds GPS tracking with trips, history and geofences.

See what MapTrack costs for your landscaping assets

Per-asset pricing tailored to your landscaping asset mix and a rollout plan, within one business day.

Get my Landscaping pricingSee all plans

Trusted by field crews that run vehicles, plant and tools

Saunders InternationalMineral ResourcesSupagasHacer GroupMetro TunnelUltrabuilt
G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
15 reviews on G2 · the same 17 reviews on Capterra, GetApp and Software AdviceCapterra Best Value 2026 badgeCapterra Best Ease of Use 2026 badgeAll MapTrack reviews

What we track

Every tool and machine in your landscaping operation

MapTrack is built for the full mix of assets that move across your depots, trailers, crew vehicles and job sites, from hand tools to ride-on mowers and fleet vehicles.

  • Mowers (ride-on, walk-behind, zero-turn)
  • Trimmers & brushcutters
  • Blowers & vacuums
  • Chainsaws & pole saws
  • Tractors & small plant
  • Trailers & tow equipment
  • Vans & light fleet
  • Hand tools & tool kits
  • Sprayers & spreaders
  • Irrigation equipment
  • Generators & site power
  • Consumables & fuel
  • Hedge trimmers & stump grinders
  • Sprayers & irrigation gear

What you run, and how MapTrack tracks it

Utes and trucks
Hardwired GPS tracker or AI dashcam
Trailers
Battery GPS tracker
Ride-on mowers
QR label and hardwired GPS tracker
Chippers
QR label and battery GPS tracker
EWPs
QR label and hardwired GPS tracker
Chainsaws
QR label and Bluetooth tag
Grinders and small power tools
QR label
Hedge trimmers and stump grinders
QR label

Running a mix like this? See how MapTrack handles it in a demo built around landscaping teams.

Book a demo

30 minutes on Microsoft Teams

The challenge

The costs of poorly managed landscaping equipment

Landscaping equipment doesn't sit still. Mowers, tools and trailers move between crews and job sites every day, run hard in tough conditions, and need documented pre-starts and regular servicing to stay safe and productive.

Mowers and equipment move between crews with no tracking

Ride-on mowers, zero-turns and power tools get loaded onto different trailers each morning. Without a clear check-out process, no one knows which crew has which equipment - until something goes missing and you're buying replacements.

Tools go missing from trailers and vans

Trimmers, blowers, chainsaws and hand tools disappear from crew trailers and vans over time. Tools get left on job sites, borrowed by another crew or simply walk off. The replacement cost adds up fast across a busy landscaping operation.

Pre-starts not completed on mowers and plant

Daily pre-start checks on ride-on mowers, tractors and plant are a WHS requirement, but paper forms get lost, skipped or filled in back at the depot after the fact. You have no reliable compliance evidence when you need it.

No visibility on what's with each crew or vehicle

With multiple crews running across different job sites each day, the office has no real-time view of which tools and equipment are with which crew, what's at the depot and what's unaccounted for. You rely on phone calls and memory.

Service due dates missed on high-use equipment

Mowers and plant run hard across multiple jobs per day. Service intervals based on hours or usage get missed when you're tracking maintenance on a whiteboard or spreadsheet. Breakdowns on site cost you the job and the client relationship.

From MapTrack's own data

What we see across MapTrack customer accounts

These figures come from MapTrack's own product data, de-identified and aggregated. Accounts aren't grouped by industry, so each figure covers every qualifying customer account, not one industry alone. Every figure counts at least 20 accounts, and each one says how it was measured.

37%

Check-outs that come back late

Across 37 MapTrack customer accounts over the 12 months to October 2026, 37% of check-outs with a due-back date came back late or were still out past it. One in five (21%) was more than a day late.

Method: MapTrack's own product data: 37 customer accounts, 6,794 check-outs with a due-back date (2,507 late), 12 months to 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Late means back more than an hour after the due-back time, or still out past it. Return times for a straight return are approximate. One account holds 54% of these check-outs; without it the late share is higher (45%).

73%

Gear that has been out for months

Across 63 MapTrack customer accounts, 73% of the items checked out on 26 October 2026 had been out for more than 90 days, and 16% for more than a year.

Method: MapTrack's own product data: 63 customer accounts, 19,211 items checked out, snapshot at 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Includes deliberate long-term allocations, such as a van given to a driver or a laptop given to a staff member, so this is time out, not proof that items are lost.

49%

Tools moving job to job, not back to the store

Across 56 MapTrack customer accounts over the 12 months to October 2026, about half of all check-outs (49%) ended with the item going straight to the next person or site rather than back to the store.

Method: MapTrack's own product data: 56 customer accounts, 21,008 completed check-outs, 12 months to 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Counts check-outs that ended because the item was checked out again to someone or somewhere else. The median account sits at 45%.

About half

Share of gear out on a job

Across 62 MapTrack customer accounts, about half of the assets in a typical account were checked out to a person or site on 26 October 2026.

Method: MapTrack's own product data: 62 customer accounts, 24,507 assets, snapshot at 26 October 2026. Demo, test and trial-build accounts and anything MapTrack staff created are left out. Typical means the median account (50%). Based on each asset's status, so long-term allocations count, and only assets customers added themselves.

Want to know what these costs look like on your own sites? Talk it through with us.

Book a demo

30 minutes on Microsoft Teams

Use cases

How landscaping businesses use MapTrack

Every worker signs the SWMS on their phone

Put the SWMS on a sign-on form with a signature, and each worker reads and signs it on their phone before starting. Each one's saved with who signed it and when.

Forms and inspections
Saved MapTrack SWMS Sign-On answers: SWMS, Mowing, brushcutting and hedge trimming; Worker, Jamie Webb; I have read and understood the SWMS and will follow its controls, Yes; and a drawn signature reading J. Webb.

A SWMS sign-on, saved with the worker and their signature

A SWMS sign-on done on a phone at the site, opened on the desktop: which SWMS, who signed on, their yes to having read it, and their signature.

MapTrack app · Demonstration data · Captured

About this screenshot

Submitted from a 430 x 932 phone viewport at a demonstration site, then opened at a 1440 x 1100 desktop viewport and cropped to the answers from the SWMS question down. The record also keeps the date and time and who submitted it.

Service the trucks, chippers and EWPs on hours

Trucks, chippers and EWPs each have a service plan on their hour meter or odometer. Log the reading on the phone, and the service board shows what's over first.

Meter-based maintenance
MapTrack Service Board sorted by next service, showing 3 overdue, 17 due soon, 6 open work orders and 20 on track: a Mitsubishi Triton 300 km overdue, a lighting tower 10 hours overdue and a CAT 140 grader 30 hours overdue, each with open work orders, then three fire extinguishers due in 5 days.

See the next service beside the current reading

Sorted by next service, the three overdue schedules come first: a ute 300 km past its service, then a lighting tower and a grader past their hour services. Each shows its open work orders. Extinguisher checks due in five days follow. Hours, kilometres and calendar checks share one board.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace with 40 schedule enrolments. Columns were chosen and resized in the board’s own display settings. Requires enrolled assets, configured schedules and an internet connection.

Not sure which of these to start with? We'll walk you through it in a demo.

Book a demo

30 minutes on Microsoft Teams

Vehicle and EWP inspections on the phone

The crew scan the ute or EWP and do the inspection on their phone before heading out. Licence and fit-for-work checks take one tap, and every check gets an outcome.

Pre-start inspections
MapTrack Light Vehicle Daily Prestart on a phone, 5 of 25 answered: Yes selected for fit for work and free of fatigue and for holding the required licence, No Fault selected for tyres and spare from No Fault, Fault Present, Adjustment Carried Out and Not Applicable, the lights and indicators check next, and a Submit button.

Run a vehicle pre-start on a phone

A daily pre-start for a ute, part-way through. Driver checks such as fitness for work and licence take one tap, and each vehicle check records No Fault, Fault Present, Adjustment Carried Out or Not Applicable.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame; the form was closed without submitting.

Count the gear at the Christmas close-down

When you close down for Christmas, walk the yard and scan the gear. You'll see what's there, what turned up and what's still to find, then choose whether the rest is marked missing.

Audits
MapTrack audit Workshop tool stocktake - September, assigned to Mike Chen and marked Complete. Tabs show 1 unscanned, 10 scanned, 1 discovered, 0 missing and 0 skipped; the scanned list starts with an extension reel, a fire extinguisher, a hydraulic road breaker and a cordless drill; the progress bar reads 11 of 12 assets.

See what a stocktake scanned, discovered and missed

A completed workshop stocktake. Ten listed assets were scanned and one asset that was not on the list was discovered, so progress reads 11 of 12. One asset is still unscanned and none are marked missing.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured in a demonstration workspace on the audit’s Overview tab with the Scanned tab open; its activity log continues below the crop.

A MapTrack workshop tool stocktake on a phone: 12 assets, with 10 scanned, 1 discovered and 1 still unscanned, a CAT 140 motor grader, and audit progress at 11 of 12 assets, assigned to Mike Chen.

A stocktake on the phone

A stocktake on the phone: what has been scanned, what turned up that was not on the list, and what is still to find.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame.

Chainsaw and mower pre starts on the phone

The crew scan the saw or the mower and tap Pass, Fail or N/A on each check before it goes out, and a failed check can raise the repair job through a rule you set.

Pre-start inspections
MapTrack Excavator Pre-Start Check on a phone: Fail selected for hydraulic hoses and fittings, the fault description and photo fields open below it, Pass selected on the next check, and the Submit button.

Tap Pass, Fail or N/A on a phone

A Pass, Fail or N/A question shows as large coloured buttons. Choosing Fail on the hydraulic hoses opens the fault description and photo fields.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame. Questions render as buttons when their choices are a Pass/Fail-style set.

Seen one that fits how your team works? We'll show it to you in a demo.

Book a demo

30 minutes on Microsoft Teams

Customer proof

What customers say

We haven't published a landscaping customer story. These are customers doing the same work in other industries, each labelled with their own industry.

“Easy to set up as an Administrator & easy for the crew to use on site”

Mike, Business Analyst, Civil Engineering, 11-50 employeesVerified review on Capterra, April 2025

“The entire platform is super easy to use and navigate. I had the pleasure of setting all our assets up in the system and the management of all assets has never been easier.”

Nadja, Operations Lead, Construction, 2-10 employeesVerified review on Capterra, January 2026

Rated 4.9 on G2 (15 reviews) and 5.0 on Capterra, GetApp and Software Advice (one shared pool of 17 reviews). Capterra Best Ease of Use 2026 and Best Value 2026 badges. 600,000+ assets tracked since 2012. 24/7 support.

Want to hear how other landscaping teams set MapTrack up? Ask us in a demo.

Book a demo

30 minutes on Microsoft Teams

By the numbers

The real cost of equipment loss for landscaping crews

Equipment loss and theft are persistent problems for landscaping crews working across multiple sites. The numbers make a clear case for digital tracking.

A$40.8M

of hand and power tools stolen from Victorian vehicles and properties in 2024-25, across 36,708 tools, up 7.5% on the year before

Crime Statistics Agency Victoria, year to 30 June 2025

~5%

of the more than 25,000 tools reported stolen in Queensland in 2024-25 were returned to their owners

Queensland Police Service, 2024-25

80%

of fleet professionals now rely on GPS fleet tracking, up 11 percentage points in a year

Verizon Connect, Fleet Technology Trends Report 2026

One platform

Tracking, pre-starts and maintenance in one system

Stop juggling whiteboards, paper forms and spreadsheets. MapTrack connects tool and equipment tracking, pre-starts and inspections, and maintenance scheduling into a single platform built for landscaping crews in the field.

Tool & equipment accountability

Assign mowers, tools and equipment to crews (through a crew member or trailer), trailers or vehicles. Check in and out from the field on mobile. Run bulk audits at the depot so nothing goes missing between jobs.

Explore tool & equipment accountability

Pre-starts & compliance

Pre-start forms and inspections completed in the field on mobile, attached to each mower or piece of plant with timestamps and photos. Failed items trigger work orders automatically.

Explore pre-starts & compliance

Maintenance & servicing

Schedule servicing based on engine hours, runtime or calendar intervals. Work orders assigned to your mechanic on mobile. Full service history and cost tracking on every asset.

Explore maintenance & servicing

Want to see how these fit together on your own sites? We'll show you in a demo.

Book a demo

30 minutes on Microsoft Teams

Compliance

Pre-starts and inspections, done in the field on mobile

Build and run pre-start forms for ride-on mowers, tractors and any piece of plant directly on mobile. Operators scan a QR code at the depot or on site, complete the checklist - with photos, and results attach to the asset record with a timestamp.

  • Works offline and syncs when back on signal
  • Failed items automatically trigger work orders
  • Full compliance history attached to each asset
  • Covers blade condition, guards, fluids, tyres and more
  • Build forms with AI or upload your existing checklists

Accountability

Scan, assign and track from the depot

QR code every tool and piece of equipment. Crews check out what they need at the depot each morning and check it back in at the end of the day. Assign assets to people, crews (through a crew member or crew vehicle) or trailers. Know who has what, where it is and when it's due back with a clear chain of custody.

  • Check-in and check-out on mobile or tablet
  • Bulk scanning for depot audits and trailer checks
  • Assign to crews (through a crew member or vehicle), trailers or individual team members
  • GPS location for fleet and trailers where fitted
  • Geofence alerts when vehicles leave a boundary
MapTrack record for Cordless Drill 01, tag ST00003, Deployed: a satellite map pinned at Mascot, New South Wales, the person Sam Taylor, the location Workshop, the date 19 Sep 2026 at 4:11 PM, and its required accessories, two 18V 5.0Ah batteries and two fast chargers, 2 of 2 taken.

Who has it, and where it was checked out

While the drill is out, its record shows who has it, where it was checked out on the map and the accessories that went with it.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a desktop viewport, on the asset’s Overview tab, cropped to its header, map, assignment and accessories.

See these on a phone and a desktop in a live demo.

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30 minutes on Microsoft Teams

Maintenance

Service mowers when the hours say so. Not the calendar

Trigger work orders from engine hours, runtime or calendar intervals. Not memory or a whiteboard. When a mower or piece of plant hits its service threshold, a work order is created and assigned automatically. Every service record lives alongside the asset's tracking and compliance history.

  • Service triggers: hours, runtime, calendar intervals
  • Work orders assigned to your mechanic on mobile
  • Full parts history and cost tracking per asset
  • Pre-start failures auto-trigger repair work orders
  • Overdue alerts so nothing slips through the cracks

Integrations

Equipment data straight from the machine

MapTrack integrates with telematics platforms and equipment manufacturers, so engine hours, odometer and GPS location drive maintenance and fleet visibility automatically, without manual data entry.

Teletrac Navman
Geotab
John Deere
  • Engine hour tracking on mowers and plant for timely preventive maintenance
  • Live GPS location and geofence alerts for fleet vehicles and trailers
  • Odometer and runtime data where supported by your telematics provider
  • Geofence-based time-on-site for job costing and crew productivity

See all integrations

What we track

Built for landscaping crews, mobile and offline

MapTrack is built for the full mix of assets that move across your depots, trailers, crew vehicles and job sites, from hand tools to ride-on mowers and fleet vehicles.

Build and run pre-start forms for ride-on mowers, tractors and any piece of plant directly on mobile. Operators scan a QR code at the depot or on site, complete the checklist - with photos, and results attach to the asset record with a timestamp.

Mobile appWork orders

iOS & Android

No specialist hardware required

Offline sync

Works on any job site

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Keep mowers, trailers and tools accounted for

Track equipment across jobs and depots. Pre-starts, compliance and maintenance scheduling without the paperwork.

Book a demoStart free trial
  • Used across Australia & New Zealand
  • Per-asset pricing
  • Unlimited users

Get started

How landscaping teams get started

Most landscaping businesses are tracking equipment across crews and depots within days. Start with your existing tool list and expand as you go.

Step 1

Build your equipment and tool register

Import your current list or start fresh. Add ride-on mowers, chainsaws, line trimmers, blowers, irrigation equipment, and trailers.

Step 2

Label equipment and assign to crew members or vehicles

Print QR labels and link assets to specific crew members or work trucks so every item has a clear, accountable owner.

Step 3

Track condition, schedule servicing, reduce losses

Log equipment condition after jobs, set service reminders for blades and oil changes, and run stocktakes across depots.

Key features for landscaping teams

Everything a landscaping contractor needs in one platform.

Asset tracking & QR scanningQR & barcode labelsGPS trackingPre-starts & inspectionsCompliance & certificatesMaintenance & work ordersScheduling & reservationsAudits & stocktakesService historyCost trackingAsset transfersTool tracking

The mower, saw and trailer checks the rules ask for

Landscaping businesses in Australia, the United States and the United Kingdom answer to different rules, but the records they ask for look alike: what was checked, when, by whom, and what's due next. Open a market to see its rules, the words buyers there search for, and how pricing is quoted.

Australia

WHS Regulation s 213

Prices on our pricing page are in Australian dollars, ex GST.

  • Australia, in Queensland's text of the model WHS Regulations (each state and territory enacts its own version)

    Work Health and Safety Regulation 2011, section 213, maintenance and inspection of plant

    What it asks for

    The person with management or control of plant at a workplace makes sure its maintenance, inspection and, if needed, testing is done by a competent person, following the manufacturer's recommendations. Where there are none, a competent person's recommendations apply, and where neither is reasonably practicable, the plant is inspected annually.

    How MapTrack keeps the record

    Each mower, blower and chainsaw has its services scheduled at the maker's interval, by date or by hours from meter readings, and the person assigned gets an email 7 days before a service falls due.

    Source: Work Health and Safety Regulation 2011 (Queensland) (Queensland Government (Queensland Legislation), checked 26 Oct 2026)

United States

OSHA 1910.242(a), OSHA 1910.334(a)(2)

Pricing is quoted in your currency, US dollars.

  • United States, general industry

    OSHA 29 CFR 1910.242(a), hand and portable powered tools

    What it asks for

    Each employer is responsible for the safe condition of the tools and equipment its employees use, including tools the employees bring themselves.

    How MapTrack keeps the record

    Each tool is a record with a QR label, scanned out to a person and back in, and its before-use check is a short form on the phone with a photo of any fault.

    Source: 29 CFR 1910.242, Hand and portable powered tools and equipment, general (US Occupational Safety and Health Administration, checked 26 Oct 2026)

  • United States, general industry

    OSHA 29 CFR 1910.334(a)(2), portable electric equipment

    What it asks for

    Portable cord-and-plug equipment and extension cords are visually inspected before use on any shift, and anything with a defect or damage that could injure someone stays out of use until it has been repaired and tested.

    How MapTrack keeps the record

    The before-use check on cords and electric tools is a short form on the phone. A failed item gets a note and photo on its record and can raise a repair job through a rule you set.

    Source: 29 CFR 1910.334, Use of equipment (US Occupational Safety and Health Administration, checked 26 Oct 2026)

Equipment inventory
The usual US word for the list of equipment a business owns and where it is, the list Australians call an asset register.

United Kingdom

PUWER regulation 5, PUWER regulation 6

Pricing is quoted in your currency, pounds sterling.

  • Great Britain, all work equipment

    PUWER 1998, regulation 5, maintenance

    What it asks for

    Work equipment is kept in an efficient state, in efficient working order and in good repair, and where a machine has a maintenance log, the log is kept up to date.

    How MapTrack keeps the record

    Each machine's services and repairs sit on its record as work orders, with labour, parts and external costs, so its maintenance log is up to date.

    Source: Provision and Use of Work Equipment Regulations 1998 (PUWER), regulation 5 (legislation.gov.uk (The National Archives), checked 26 Oct 2026)

  • Great Britain, work equipment exposed to conditions that cause deterioration

    PUWER 1998, regulation 6, inspection

    What it asks for

    Equipment whose safety depends on how it's installed is inspected after installation and after assembly at a new site. Equipment exposed to conditions that cause deterioration is inspected at suitable intervals and after anything exceptional that could affect its safety. Each result is recorded and kept until the next one, and equipment going to another business carries evidence of its last inspection. Lifting equipment falls under LOLER instead.

    How MapTrack keeps the record

    Inspections are forms on the phone, signed by the person who did them and kept on the machine's record, and the next one shows as due soon or overdue.

    Source: Provision and Use of Work Equipment Regulations 1998 (PUWER), regulation 6 (legislation.gov.uk (The National Archives), checked 26 Oct 2026)

PUWER inspection
An inspection of work equipment under PUWER regulation 6, at intervals that suit how quickly it deteriorates, with the result recorded and kept until the next one.

MapTrack keeps the records these rules ask you to keep. It does not do the inspection or testing, certify your work or make you compliant, and the current text of each instrument is the authority.

Want to see how these records would look for your own gear? We'll show you in a demo.

Book a demo

30 minutes on Microsoft Teams

Stop the loss

Tool loss and missed mower maintenance are the two biggest controllable costs in landscaping operations

MapTrack gives your team crew-level accountability, automated service triggers and depot audit tools, so you reduce loss, keep equipment running and stop breakdowns before they cost you clients.

Book a demoCalculate your ROI

Frequently asked questions

Common questions from landscaping and grounds maintenance teams.

Landscaping equipment tracking software is a platform that helps landscaping contractors, grounds maintenance teams and commercial landscaping companies track, manage and maintain their mowers, tools, equipment and vehicles across jobs and depots. It replaces spreadsheets, whiteboards and paper forms with a single source of truth for where assets are, who has them, what condition they're in and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes, GPS), pre-start and inspection forms, maintenance scheduling and work orders, and reporting, all on mobile in the field.

Yes. MapTrack lets you assign mowers, tools and equipment to individual crew members, crews (through a crew member or the crew's trailer) or vehicles. When a crew loads a trailer for the day, assets can be checked out against that crew (through its leading hand or trailer) or vehicle. Reports and filters show you exactly what's with each crew, what's at the depot and what's unaccounted for. When gear comes back at the end of the day, check it in so you always know what's where.

MapTrack tracks service schedules for ride-on mowers, zero-turns, walk-behinds and all other equipment. You can set maintenance triggers based on engine hours, runtime or calendar intervals. When a mower hits its service threshold, a work order is automatically created and assigned to your mechanic or workshop. Every service record - parts, costs, labour. Lives alongside the asset's full history. Pre-start failures can also trigger work orders so defects are addressed before the next job.

Yes. Use bulk scanning (QR or barcode) to verify what's on a trailer or in a van before crews leave the depot. MapTrack records each asset scanned, when it was scanned and who scanned it. Compare scanned results to expected tool lists and immediately see what's missing, extra or unaccounted for. This takes minutes instead of manual clipboard checks and gives you audit-ready evidence of what went out and what came back.

Yes. MapTrack is built for field use with offline support. Crews can scan assets, complete pre-start forms, update work orders and record information in areas with no connectivity, which is common on large commercial landscaping sites, rural properties and council grounds. Data syncs automatically when the device comes back online. No work is lost.

Yes. MapTrack supports mixed tracking methods in a single platform. Use QR or barcode labels for hand tools, power tools, mowers and smaller equipment. Use GPS tracking or telematics data for vans, utes, trailers and larger plant where devices are fitted. GPS gives you live location, geofence alerts when vehicles leave a boundary, and time-on-site data for job costing. All asset types live in the same system regardless of how they're tracked.

Operators scan a QR code on the mower or piece of plant, then complete a pre-start checklist on their phone. Forms can include visual checks, fluid levels, blade condition, safety guards, tyre pressure and anything else relevant to the equipment type. Photos can be attached as evidence. Results are timestamped and linked to the asset record. If any item fails, a work order can be triggered automatically so the defect is tracked through to resolution.

MapTrack supports consumable and inventory tracking alongside your equipment. You can track fuel usage, fertiliser, herbicide, mulch and other supplies by job or crew. This gives you visibility into material costs per job and helps with reordering. Consumables sit in the same platform as your equipment, so everything is in one place.

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every crew member, supervisor, mechanic and office admin without your costs growing as the team does. This is a significant advantage in landscaping where crew sizes change with seasonal demand and you may need casual staff to complete pre-starts or check out tools. Pricing scales with the number of assets you track, not the size of your team.

Most landscaping teams are running on MapTrack within one to two weeks. The typical approach is to start with one asset class - like your mower fleet or key power tools: import or scan in assets, set up your first workflows (usually pre-starts or tool check-out), and roll out to crews. MapTrack's onboarding team supports you through setup and training at no additional cost. Once adoption is solid on one workflow, expand to more asset types, maintenance scheduling and additional depots.

Put every mower, chainsaw, trailer and ute on one register, each with a QR label. Crews scan it and do the pre start or inspection on their phone before heading out, and a failed check can raise the repair job. Mowers, chippers and trucks each run a service plan on the hour meter or odometer, and every service closes out on the record with the parts and cost, so the history stays with the machine.

One that handles the small gear and the trailers together. Look for QR check-out to a person or a crew's ute, pre starts on the phone, servicing on hours, GPS trackers for trailers and mowers, and a yard count at close-down. MapTrack covers all of that with per-asset pricing and unlimited users, so every crew member can scan.

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Per-asset pricing. Unlimited users. Primary database hosted in Sydney.

Resources for landscaping teams

Guides, calculators and pages relevant to landscaping asset management.

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