Compliance management for safety managers
Pre-start inspections, test-and-tag, calibration tracking and safety audits on mobile. Audit-ready evidence on every asset, automated alerts for overdue compliance, and work orders that trigger when inspections fail, so you're always audit-ready, never scrambling.
Trusted by construction, mining and field service teams
What we track
What you'll manage as a safety manager
MapTrack gives safety managers visibility and control over every compliance activity in the organisation, from daily pre-starts to annual regulatory audits.
- Daily pre-start inspections
- Test-and-tag compliance
- Fire safety equipment inspections
- Scaffold & height safety checks
- Calibration tracking & certificates
- Harness & PPE inspections
- Safety walkthroughs & audits
- Condition assessments & reporting
- Compliance certificate management
- Defect-to-rectification tracking
- Overdue compliance dashboards
- Audit evidence management
The challenge
Why safety managers struggle with asset compliance
Safety managers are responsible for ensuring every asset in the organisation is inspected, compliant and safe for use. But when inspection data lives on paper, compliance records are scattered and failed items don't trigger follow-up, the risk compounds with every site and every asset.
Chasing crews for pre-start completions
You know pre-starts need to be done, but getting consistent completion across every crew, every site, every day is a constant battle with paper systems. You can't enforce what you can't see.
No visibility on overdue inspections
Test-and-tag, calibration certificates and periodic inspections have different due dates across hundreds of assets. Spreadsheets can't alert you proactively. You find out something's overdue when an auditor asks for it.
Paper forms get lost or are incomplete
Paper pre-start forms end up in van gloveboxes, filing cabinets or bins. Even when they're completed, they're often illegible, missing information or not linked to the specific asset. Digital forms on mobile solve this permanently.
Can't produce compliance evidence on demand
When a client, principal contractor or regulator asks for compliance evidence, you're scrambling through multiple systems. Unlike scattered paper records, a centralised digital register means evidence is always searchable and exportable.
Failed inspections don't trigger remediation
A failed pre-start item gets noted on paper, but the defect isn't systematically tracked through to rectification. Without automated follow-up, defects can remain unresolved, creating safety and liability risk.
One platform
Inspections, visibility and follow-up in one system
Stop chasing paper forms, reconciling spreadsheets and relying on memory for compliance. MapTrack connects digital inspections, automated work orders and centralised compliance dashboards into one platform built for safety and compliance professionals.
Digital inspections on mobile
Pre-starts, inspections and safety checklists completed on any phone, attached to each asset with timestamps, photos and the person who completed them. Works offline. No specialist hardware needed.
Learn moreCompliance visibility
Dashboards showing overdue inspections, expiring certificates, incomplete pre-starts and outstanding defects - across all sites and crews. Filter by site, asset type or date range. Know your compliance posture at all times.
Learn moreAutomated follow-up
Failed inspection items automatically generate work orders. Overdue inspections trigger alerts. Certificate expiry dates drive notifications. Every defect is tracked from identification through to rectification with a complete audit trail.
Learn moreForm builder
Build inspection forms in minutes with AI
Describe the inspection you need and MapTrack's AI form builder generates a structured digital form with relevant checklist items, pass/fail fields, photo prompts and sign-off sections. Upload existing paper forms for digitisation, or build from scratch. Publish to specific asset types so operators always get the right form when they scan.
- AI form builder from description or standard reference
- Upload paper forms for automatic digitisation
- Link forms to specific asset types and categories
- Pass/fail items, photo prompts and digital signatures
- Works offline on any phone or tablet
Defect management
Condition reporting and defect tracking with photos
When operators identify damage, wear or defects, they report it on mobile with photos, notes and severity ratings. Reports link to the specific asset and can automatically trigger work orders for follow-up. The defect is tracked from identification through to rectification with timestamps and evidence, giving safety managers a complete trail.
- Photo-based condition reporting from the field
- Severity ratings and defect categorisation
- Automatic work order generation from reported defects
- Defect-to-rectification tracking with timestamps
- Full condition history on every asset
Evidence
Audit-ready compliance evidence in seconds
Every inspection, certificate, work order and corrective action is stored with timestamps, responsible persons and evidence. When an auditor, regulator or client asks for compliance records, you search, filter and export by asset, site, date range or compliance type. Reports generate in seconds, not the hours or days it takes with paper-based systems.
- Search and filter compliance records by any dimension
- Export audit packs by asset, site, date or compliance type
- Completion rate dashboards across all sites
- Overdue alerts before deadlines not after
- Timestamps, photos and responsible persons on every record
“MapTrack gave us 100% digital pre-start completion across all our sites. Every inspection is timestamped, attached to the asset, and if anything fails it goes straight to a work order. When SafeWork came for an audit, we pulled the evidence in under a minute. That used to take us two days.”
WHS Manager
Australian construction and infrastructure company
100%
pre-start completion rate
Zero paper
all inspections digital
Audit-ready
evidence in seconds, not days
Field-ready
Built for field use, mobile and offline
Safety inspections happen on-site, not in an office. MapTrack runs on any phone or tablet with no specialist hardware. Operators scan assets, complete inspections, take photos and report defects directly in the field, even on sites with no signal.
Offline mode ensures inspections are never skipped because of poor connectivity. Data syncs automatically when back online. Unlimited users means every operator, technician and supervisor can complete inspections without licence limits, which is critical for achieving the completion rates safety managers need.
iOS & Android
No specialist hardware required
Offline sync
Inspections work without signal
QR scan
Open the right form instantly
Unlimited users
Every operator has access
Compliance dashboards, inspection tracking and audit-ready evidence
Pre-start inspections, test-and-tag, calibration tracking and safety audits on mobile. Built for Australian safety managers.
- Used across Australia & New Zealand
- Per-asset pricing
- Unlimited users
Get started
How safety managers roll out MapTrack
Most safety teams are running digital inspections within one to two weeks. Start with your highest-priority asset types and expand from there.
Build inspection forms
Use the AI form builder to generate pre-start and inspection forms from standards references, or upload your existing paper forms. Configure which forms apply to which asset types.
Configure compliance rules
Set up compliance schedules, overdue alert rules and automated work order triggers for failed inspection items. Configure dashboards by site, asset type or compliance category.
Roll out to field teams
Attach QR labels to assets. Give operators access on their phones. They scan, complete inspections and report conditions from the field. MapTrack's onboarding team supports training.
Monitor and expand
Review completion rates on dashboards, identify gaps and expand to more asset types, sites and compliance activities. Export audit evidence on demand for regulators and clients.
Key features for safety managers
Everything a safety or compliance professional needs to manage inspections, evidence and follow-up in one platform.
Close the gaps
Compliance gaps don't fix themselves, but they do get found by auditors
MapTrack gives your operators digital inspections, your safety team audit-ready dashboards, and your business the compliance evidence that regulators expect, without adding admin overhead.
Frequently asked questions
Common questions from safety and compliance managers about asset inspections and compliance tracking.
- What is compliance management software for safety managers?
- Compliance management software for safety managers is a platform that helps safety and compliance professionals ensure all assets - tools, plant, equipment and vehicles - are inspected, compliant and safe for use. It replaces paper-based inspection systems, spreadsheet trackers and filing cabinets with a single digital system where pre-start forms, test-and-tag records, calibration certificates and inspection evidence are attached directly to each asset. MapTrack combines mobile inspections, automated work orders from failed items, compliance dashboards and audit-ready reporting in one platform.
- How do digital pre-start inspections work in MapTrack?
- Operators or field teams scan a QR code on the asset with their phone, which opens the pre-start form for that specific asset type. They complete the checklist with photos where required, and submit. The completed form is automatically attached to the asset record with a timestamp and the name of the person who completed it. If any item fails, MapTrack can automatically generate a work order so the defect is tracked from identification through to rectification. All completed pre-starts are searchable and exportable for audits.
- Can MapTrack track test-and-tag compliance?
- Yes. MapTrack tracks test-and-tag records for electrical equipment, including test dates, results, next due dates and the technician who completed the test. You can attach test certificates and photos to each asset. Overdue test-and-tag items appear in compliance dashboards and can trigger automated alerts so nothing slips through. This is particularly important for meeting AS/NZS 3760 requirements for in-service safety inspection and testing of electrical equipment.
- How does MapTrack help with WHS compliance obligations?
- MapTrack helps safety managers meet WHS (Work Health and Safety) obligations by ensuring all assets have documented inspection and maintenance records attached to them. This includes daily plant pre-starts required under WHS Regulations, design registration and inspection requirements for registered plant, test-and-tag records for electrical equipment, calibration records for measuring instruments, and maintenance evidence for safety-critical equipment. All evidence is timestamped, linked to the specific asset and the person who completed it, and exportable for regulator or client audits.
- Can failed inspection items automatically trigger work orders?
- Yes. When a pre-start or inspection form has a failed item, MapTrack can automatically generate a work order so the defect is immediately flagged for rectification. The work order is linked to the asset and the original inspection, so you have a complete audit trail from defect identification through to resolution. This closes the gap that exists in paper-based systems where a failed pre-start gets noted but never followed up.
- How do I know which assets are overdue for inspection?
- MapTrack provides compliance dashboards that show which assets are overdue for inspections, which certificates are expiring, which pre-starts haven't been completed, and which work orders are outstanding. You can filter by site, asset type, crew or date range. Automated alerts notify you when inspections are coming due or overdue, so you don't have to manually track compliance dates across hundreds or thousands of assets.
- Can we build custom inspection forms in MapTrack?
- Yes. MapTrack includes a form builder that lets you create custom inspection checklists, pre-start forms and audit templates. You can also use the AI form builder to generate forms from a description or upload existing paper forms to be digitised. Forms can include checkboxes, text fields, photo capture, signature fields, pass/fail items and conditional logic. Each form type can be linked to specific asset categories so operators always get the right form when they scan an asset.
- Does MapTrack work offline for field inspections?
- Yes. MapTrack is built for field use with offline support. Safety inspections, pre-starts and condition reports can be completed on mobile devices in areas with no cellular coverage - basements, tunnels, remote sites and underground work. Data syncs automatically when the device comes back online. This is critical for safety managers who need 100% completion rates regardless of site connectivity.
- How does MapTrack help prepare for safety audits?
- MapTrack gives safety managers audit-ready evidence at all times. Every inspection, pre-start, certificate and work order is timestamped, linked to the specific asset and the person who completed it, and stored in a searchable digital register. When an auditor, regulator or client asks for compliance evidence, you can pull reports by asset, site, date range or compliance type in seconds - instead of scrambling through filing cabinets and email threads. The system also tracks completion rates so you can demonstrate systematic compliance.
- How much does compliance management software cost?
- MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. This means every operator, technician, supervisor and safety officer can complete inspections and access compliance data without adding to your costs. This is a significant advantage for safety managers who need high completion rates - you're not limited by licence count when rolling out digital pre-starts across your entire workforce. See the pricing page for current rates, or book a demo to discuss your requirements.
Resources for safety managers
Guides, features and use cases relevant to safety compliance and inspection management.
Compliance & inspections
How MapTrack helps teams manage compliance, inspections and safety evidence across their asset fleet.
Learn morePlant compliance
Keep registered plant, equipment and vehicles compliant across an active project portfolio.
Learn moreFire extinguisher inspections
Schedule and track fire extinguisher inspections with mobile forms and automated reminders.
Learn moreTest and tag
Track test-and-tag compliance for electrical equipment with due dates, certificates and alerts.
Learn morePre-start inspections
Build and run mobile pre-start forms, attached to each asset, with work orders for failed items.
Learn moreFor operations managers
How MapTrack gives operations managers real-time visibility and control over their asset fleet.
Learn moreSafety compliance in your pocket
Join safety and compliance managers across Australia using MapTrack to run digital inspections, automate follow-up and produce audit-ready evidence, all in one platform with unlimited users.
Compliance · Pre-start inspections · Maintenance · Plant compliance · Test-and-tag