What is compliance management software for safety managers?

Compliance management software for safety managers is a platform that helps safety and compliance professionals ensure all assets - tools, plant, equipment and vehicles - are inspected, compliant and safe for use. It replaces paper-based inspection systems, spreadsheet trackers and filing cabinets with a single digital system where pre-start forms, test-and-tag records, calibration certificates and inspection evidence are attached directly to each asset. MapTrack combines mobile inspections, automated work orders from failed items, compliance dashboards and audit-ready reporting in one platform.

How do digital pre-start inspections work in MapTrack?

Operators or field teams scan a QR code on the asset with their phone, which opens the pre-start form for that specific asset type. They complete the checklist with photos where required, and submit. The completed form is automatically attached to the asset record with a timestamp and the name of the person who completed it. If any item fails, MapTrack can automatically generate a work order so the defect is tracked from identification through to rectification. All completed pre-starts are searchable and exportable for audits.

Can MapTrack track test-and-tag compliance?

Yes. MapTrack tracks test-and-tag records for electrical equipment, including test dates, results, next due dates and the technician who completed the test. You can attach test certificates and photos to each asset. Overdue test-and-tag items appear in compliance dashboards and can trigger automated alerts so nothing slips through. This is particularly important for meeting AS/NZS 3760 requirements for in-service safety inspection and testing of electrical equipment.

How does MapTrack help with WHS compliance obligations?

MapTrack helps safety managers meet WHS (Work Health and Safety) obligations by ensuring all assets have documented inspection and maintenance records attached to them. This includes daily plant pre-starts required under WHS Regulations, design registration and inspection requirements for registered plant, test-and-tag records for electrical equipment, calibration records for measuring instruments, and maintenance evidence for safety-critical equipment. All evidence is timestamped, linked to the specific asset and the person who completed it, and exportable for regulator or client audits.

Can failed inspection items automatically trigger work orders?

Yes. When a pre-start or inspection form has a failed item, MapTrack can automatically generate a work order so the defect is immediately flagged for rectification. The work order is linked to the asset and the original inspection, so you have a complete audit trail from defect identification through to resolution. This closes the gap that exists in paper-based systems where a failed pre-start gets noted but never followed up.

How do I know which assets are overdue for inspection?

MapTrack provides compliance dashboards that show which assets are overdue for inspections, which certificates are expiring, which pre-starts haven't been completed, and which work orders are outstanding. You can filter by site, asset type, crew or date range. Automated alerts notify you when inspections are coming due or overdue, so you don't have to manually track compliance dates across hundreds or thousands of assets.

Can we build custom inspection forms in MapTrack?

Yes. MapTrack includes a form builder that lets you create custom inspection checklists, pre-start forms and audit templates. You can also use the AI form builder to generate forms from a description or upload existing paper forms to be digitised. Forms can include checkboxes, text fields, photo capture, signature fields, pass/fail items and conditional logic. Each form type can be linked to specific asset categories so operators always get the right form when they scan an asset.

Does MapTrack work offline for field inspections?

Yes. MapTrack is built for field use with offline support. Safety inspections, pre-starts and condition reports can be completed on mobile devices in areas with no cellular coverage - basements, tunnels, remote sites and underground work. Data syncs automatically when the device comes back online. This is critical for safety managers who need 100% completion rates regardless of site connectivity.

How much does compliance management software cost?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. This means every operator, technician, supervisor and safety officer can complete inspections and access compliance data without adding to your costs. This is a significant advantage for safety managers who need high completion rates - you're not limited by licence count when rolling out digital pre-starts across your entire workforce. See the pricing page for current rates, or book a demo to discuss your requirements.

For safety managers

Compliance management for safety managers

Pre-start inspections, test-and-tag, calibration tracking and safety audits on mobile. Audit-ready evidence on every asset, automated alerts for overdue compliance, and work orders that trigger when inspections fail, so you're always audit-ready, never scrambling.

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4.8★ G2highest-rated in AU

Offline-readyinspections anywhere

Unlimited usersevery operator included

Lachlan McRitchie

GM of Operations

|Reviewed by Jarrod Milford

Updated 21 February 2026

Trusted by construction, mining and field service teams

32+ verified reviews on G2 & Capterra

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What we track

What you'll manage as a safety manager

MapTrack gives safety managers visibility and control over every compliance activity in the organisation, from daily pre-starts to annual regulatory audits.

Daily pre-start inspections
Test-and-tag compliance
Fire safety equipment inspections
Scaffold & height safety checks
Calibration tracking & certificates
Harness & PPE inspections
Safety walkthroughs & audits
Condition assessments & reporting
Compliance certificate management
Defect-to-rectification tracking
Overdue compliance dashboards
Audit evidence management

The challenge

Why safety managers struggle with asset compliance

Safety managers are responsible for ensuring every asset in the organisation is inspected, compliant and safe for use. But when inspection data lives on paper, compliance records are scattered and failed items don't trigger follow-up, the risk compounds with every site and every asset.

Chasing crews for pre-start completions

You know pre-starts need to be done, but getting consistent completion across every crew, every site, every day is a constant battle with paper systems. You can't enforce what you can't see.

No visibility on overdue inspections

Test-and-tag, calibration certificates and periodic inspections have different due dates across hundreds of assets. Spreadsheets can't alert you proactively. You find out something's overdue when an auditor asks for it.

Paper forms get lost or are incomplete

Paper pre-start forms end up in van gloveboxes, filing cabinets or bins. Even when they're completed, they're often illegible, missing information or not linked to the specific asset. Digital forms on mobile solve this permanently.

Can't produce compliance evidence on demand

When a client, principal contractor or regulator asks for compliance evidence, you're scrambling through multiple systems. Unlike scattered paper records, a centralised digital register means evidence is always searchable and exportable.

Failed inspections don't trigger remediation

A failed pre-start item gets noted on paper, but the defect isn't systematically tracked through to rectification. Without automated follow-up, defects can remain unresolved, creating safety and liability risk.

One platform

Inspections, visibility and follow-up in one system

Stop chasing paper forms, reconciling spreadsheets and relying on memory for compliance. MapTrack connects digital inspections, automated work orders and centralised compliance dashboards into one platform built for safety and compliance professionals.

Digital inspections on mobile

Pre-starts, inspections and safety checklists completed on any phone, attached to each asset with timestamps, photos and the person who completed them. Works offline. No specialist hardware needed.

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Compliance visibility

Dashboards showing overdue inspections, expiring certificates, incomplete pre-starts and outstanding defects - across all sites and crews. Filter by site, asset type or date range. Know your compliance posture at all times.

Explore compliance visibility

Automated follow-up

Failed inspection items automatically generate work orders. Overdue inspections trigger alerts. Certificate expiry dates drive notifications. Every defect is tracked from identification through to rectification with a complete audit trail.

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Form builder

Build inspection forms in minutes with AI

Describe the inspection you need and MapTrack's AI form builder generates a structured digital form with relevant checklist items, pass/fail fields, photo prompts and sign-off sections. Upload existing paper forms for digitisation, or build from scratch. Publish to specific asset types so operators always get the right form when they scan.

AI form builder from description or standard reference
Upload paper forms for automatic digitisation
Link forms to specific asset types and categories
Pass/fail items, photo prompts and digital signatures
Works offline on any phone or tablet

Pre-start inspections

Defect management

Condition reporting and defect tracking with photos

When operators identify damage, wear or defects, they report it on mobile with photos, notes and severity ratings. Reports link to the specific asset and can automatically trigger work orders for follow-up. The defect is tracked from identification through to rectification with timestamps and evidence, giving safety managers a complete trail.

Photo-based condition reporting from the field
Severity ratings and defect categorisation
Automatic work order generation from reported defects
Defect-to-rectification tracking with timestamps
Full condition history on every asset

AI features

Evidence

Audit-ready compliance evidence in seconds

Every inspection, certificate, work order and corrective action is stored with timestamps, responsible persons and evidence. When an auditor, regulator or client asks for compliance records, you search, filter and export by asset, site, date range or compliance type. Reports generate in seconds, not the hours or days it takes with paper-based systems.

Search and filter compliance records by any dimension
Export audit packs by asset, site, date or compliance type
Completion rate dashboards across all sites
Overdue alerts before deadlines not after
Timestamps, photos and responsible persons on every record

Compliance & evidence

"MapTrack gave us 100% digital pre-start completion across all our sites. Every inspection is timestamped, attached to the asset, and if anything fails it goes straight to a work order. When SafeWork came for an audit, we pulled the evidence in under a minute. That used to take us two days."

WHS Manager

Australian construction and infrastructure company

100%

pre-start completion rate

Zero paper

all inspections digital

Audit-ready

evidence in seconds, not days

Field-ready

Built for field use, mobile and offline

Safety inspections happen on-site, not in an office. MapTrack runs on any phone or tablet with no specialist hardware. Operators scan assets, complete inspections, take photos and report defects directly in the field, even on sites with no signal.

Offline mode ensures inspections are never skipped because of poor connectivity. Data syncs automatically when back online. Unlimited users means every operator, technician and supervisor can complete inspections without licence limits, which is critical for achieving the completion rates safety managers need.

Mobile inspections Compliance dashboard AI form builder

iOS & Android

No specialist hardware required

Offline sync

Inspections work without signal

QR scan

Open the right form instantly

Unlimited users

Every operator has access

Compliance dashboards, inspection tracking and audit-ready evidence

Pre-start inspections, test-and-tag, calibration tracking and safety audits on mobile. Built for Australian safety managers.

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Used across Australia & New Zealand
Per-asset pricing
Unlimited users

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How safety managers roll out MapTrack

Most safety teams are running digital inspections within one to two weeks. Start with your highest-priority asset types and expand from there.

Week 1

Build inspection forms

Use the AI form builder to generate pre-start and inspection forms from standards references, or upload your existing paper forms. Configure which forms apply to which asset types.

Week 1–2

Configure compliance rules

Set up compliance schedules, overdue alert rules and automated work order triggers for failed inspection items. Configure dashboards by site, asset type or compliance category.

Week 2

Roll out to field teams

Attach QR labels to assets. Give operators access on their phones. They scan, complete inspections and report conditions from the field. MapTrack's onboarding team supports training.

Week 3+

Monitor and expand

Review completion rates on dashboards, identify gaps and expand to more asset types, sites and compliance activities. Export audit evidence on demand for regulators and clients.

Key features for safety managers

Everything a safety or compliance professional needs to manage inspections, evidence and follow-up in one platform.

Pre-starts & inspections Compliance & certificates AI form builder Maintenance & work orders Asset tracking & QR scanning QR & barcode labels Condition reporting Meter-based servicing Scheduling & reservations Service history Asset depreciation Cost tracking

Close the gaps

Compliance gaps don't fix themselves, but they do get found by auditors

MapTrack gives your operators digital inspections, your safety team audit-ready dashboards, and your business the compliance evidence that regulators expect, without adding admin overhead.

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Frequently asked questions

Common questions from safety and compliance managers about asset inspections and compliance tracking.

Resources for safety managers

Guides, features and use cases relevant to safety compliance and inspection management.

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Safety compliance in your pocket

Join safety and compliance managers across Australia using MapTrack to run digital inspections, automate follow-up and produce audit-ready evidence, all in one platform with unlimited users.

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Compliance · Pre-start inspections · Maintenance · Plant compliance · Test-and-tag

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Compliance management for safety managers

What you'll manage as a safety manager