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MapTrack vs Fleetio
Fleetio is fleet-centric at ~$4/vehicle/month with 40+ telematics integrations - strong for vehicle-dominated fleets. MapTrack is purpose-built for heavy industry (construction, civil, mining, facilities) with GPS trackers (including ultra long-life battery units), 150+ telematics, fleet and fuel-card data sources, job and project costing, per-asset cost tracking and inventory management across fleet + plant + tools - all with per-asset pricing and unlimited users. MapTrack is one platform for every asset a field business runs: it pairs work orders, tiered service plans and parts with GPS trackers, Bluetooth tags, barcode labels and AI dash cams from one vendor, so each asset’s location, inspections and service history sit on one record.
Based on Fleetio’s public documentation and named third-party reviews as of Oct 2026. How we compare · Report a correction
Trusted by construction, mining and field service teams
What are the key differences between MapTrack and Fleetio?
- •MapTrack is purpose-built for heavy industry - construction, civil, mining and facilities. GPS trackers (including ultra long-life battery units), integrations with 150+ telematics, fleet and fuel-card data sources, per-asset cost tracking, job/project costing and inventory management come standard. Fleetio is a fleet-centric platform with strong telematics integrations (Geotab, Samsara, Motive, Ford Pro, John Deere, Caterpillar) and per-vehicle pricing.
- •MapTrack supports mixed fleets (vehicles, plant, tools) with job and project-level costing: allocate fleet time and cost to jobsites using geofence-based time onsite where GPS is configured. Fleetio tracks cost of ownership by asset and vehicle group but job or project costing is not a stated feature.
- •MapTrack: per-asset pricing, unlimited users, built for plant & equipment across job sites. Fleetio: per vehicle/month (Essential $4-$5, Professional $7, Premium $10 annual), unlimited users, built for fleet management.
What MapTrack covers in one platform
- Every asset, one record
- Tools on QR or barcode labels and Bluetooth tags, plant on GPS trackers, vehicles with GPS and AI dash cams, sites with boundaries: custody, inspections, maintenance and costs on the same record.
- Maintenance that runs on real usage
- Run hours and kilometres from trackers, dash cams or manual readings feed tiered service plans and next-service forecasts, every asset gets a 0 to 100 maintenance health score, and one work order can cover many assets, each with its own pass or fail.
- Easy for crews
- Pre-starts and inspections work without signal, on any phone, with shared-device PINs, single sign-on and AI help to build forms and add assets from a photo. Capterra Best Ease of Use 2026.
- Hardware and software from one vendor
- GPS trackers, AI dash cams with built-in GPS, Bluetooth tags and labels at published prices, managed in the same app, plus LightMetrics dash cam accounts and 150+ telematics, fleet and fuel-card data sources.
- Simple to buy and run
- Per-asset pricing with unlimited users, 24/7 support and month-to-month plans. Capterra Best Value 2026.
The full capability list (35)
- One register for tools, plant, equipment and vehicles
- Custody: who has what, and where
- Site boundaries on the map
- Live tracking and alerts in MapTrack Telematics
- Rate cards (Pro and Enterprise add-on)
- Finance dashboards (Pro and Enterprise add-on)
- Divisions (Pro and Enterprise add-on)
- Run hours and km from trackers, cameras, feeds or readings
- Work orders raised from meters, run hours and data feeds
- Tiered service plans
- Next-service forecasts from usage
- Stale-reading flags
- Maintenance health score
- Service board and due-soon emails
- One work order across many assets
- Batch work orders and bulk scan logging
- Labour, parts and external costs on every service
- Failed checks raise work orders by rule
- Parts and inventory by location and bin
- Offline pre-starts and inspections
- Mobile web app (Android, iPhone, iPad)
- Shared-device PINs
- SAML 2.0 single sign-on (SSO)
- AI form builder
- AI asset creation from a photo
- Equipment bookings (Requests)
- GPS trackers managed in the app
- AI dash cam video in the app
- AI dash cams with built-in GPS
- LightMetrics dash cam connection
- Bluetooth tags
- QR, barcode and Data Matrix scanning
- OEM feeds under Connections
- 150+ data sources
- Engine hours from 68 integrations
Run a vehicle pre-start on a phone
A daily pre-start for a ute, part-way through. Driver checks such as fitness for work and licence take one tap, and each vehicle check records No Fault, Fault Present, Adjustment Carried Out or Not Applicable.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame; the form was closed without submitting.
What's the quick summary of MapTrack vs Fleetio?
Both platforms offer fleet and equipment tracking with inspections and maintenance. MapTrack adds job/project costing, mixed-asset tracking and inventory; Fleetio is fleet-first with deep named-vendor telematics. Here's a clear, side-by-side comparison.
MapTrack vs Fleetio: Both platforms offer fleet and equipment tracking with inspections, maintenance and cost tracking. MapTrack is purpose-built for heavy industry (construction, civil, mining, facilities) with GPS trackers (including ultra long-life battery units), integrations with 150+ telematics, fleet and fuel-card data sources, geofencing, per-asset cost tracking, job/project costing, inventory management and CMMS in one platform. Fleetio is fleet-centric with per-vehicle pricing (Essential $4-$5, Professional $7, Premium $10/month annual) and strong telematics integrations (Geotab, Samsara, Motive, Verizon, Ford Pro, John Deere, Caterpillar); job or project costing is not a stated feature. MapTrack uses asset-based pricing with unlimited users; Fleetio also offers unlimited users. MapTrack supports mixed fleets (vehicles, plant, tools) with cost and time allocated to jobsites via geofence-based time onsite. Choose MapTrack if you need job/project costing, inventory by location and bin and one platform for fleet plus tools/plant across job sites; choose Fleetio if you need fleet-only management with deep named-vendor telematics and do not need job-level costing. Verify job costing in a demo for both. MapTrack covers tools, plant, trailers and vehicles on one record, from any phone, and holds Capterra’s Best Ease of Use award for 2026.
Which platform fits your team?
Pick the persona that sounds most like you. The recommendation reflects where each platform is strongest.
The fleet-only manager
Do you manage vehicles and light equipment with named telematics like Geotab or Samsara?
Fleetio is a strong fit. Deep named-vendor telematics integrations, per-vehicle pricing and fuel card management are best-in-class for fleet-only teams.
The mixed-fleet operator
Do you manage vehicles, plant, tools AND inventory across construction or mining sites?
Choose MapTrack. One register for every asset class, job/project costing via geofence time onsite, and inventory management in the same platform.
The job-costing team
Do you need to allocate fleet time and cost to specific jobsites or projects?
Choose MapTrack. Geofence-based time onsite feeds directly into job and project-level cost allocation. Fleetio tracks cost per vehicle but not by job.
The compliance-led operations team
Are pre-starts, inspection evidence trails and audit-ready compliance your priority?
Both offer inspections. MapTrack attaches compliance to each asset with offline mobile. Fleetio offers inspections with DVIR workflows. Compare depth in a pilot.
How do MapTrack and Fleetio compare on every feature?
Side-by-side criteria for MapTrack and Fleetio, grouped by category.
| Criteria |  MapTrack |  Fleetio |
|---|---|---|
| Tracking & Location | ||
| Best for | Heavy industry - construction, civil, mining, facilities; mixed fleet + tools/plant | Fleet management; vehicles and equipment; inspections, maintenance, cost by asset/group |
| GPS tracking | YesGPS trackers incl. ultra long-life battery units; real-time location on map | ?Telematics-led via partner integrations; no first-party GPS tracker hardware(per Fleetio integrations directory, Jun 2026) |
| Tracking methods | YesQR, barcode, GPS trackers, Bluetooth tags, OEM telematics; one register for fleet and non-fleet | ?Vehicles and equipment; telematics-led tracking |
| OEM / GPS integrations | Yes150+ telematics, fleet and fuel-card data sources in MapTrack's integration directory; consolidate into one system | Yes40+ telematics integrations: Geotab, Samsara, Motive, Verizon Connect, Ford Pro, John Deere, Caterpillar and others(per Fleetio GPS and telematics integrations (help centre), Oct 2026) |
| Geofencing | YesJob-site geofences with entry/exit alerts, time-on-site reporting and job costing | ?Geofencing via telematics integrations |
| Maintenance & Telemetry | ||
| Fleet telemetry | YesIngests engine hours, odometer, fault codes & geofence events via 150+ telematics, fleet and fuel-card data sources | YesIngests telemetry via 40+ telematics integrations (Geotab, Samsara, Motive, etc.) plus fuel-card data(per Fleetio GPS and telematics integrations (help centre), Oct 2026) |
| Maintenance / work orders | YesBuilt-in CMMS; telemetry-driven triggers (hours, odo, fault codes); inspection-to-work order; one work order across many assets, each with its own pass or fail; batch work orders and bulk scan logging; labour, parts and external costs on every service | YesMaintenance scheduling; cost tracking; failed inspection items create Issues, resolved through work orders |
| Pre-starts / inspections | YesPre-starts, inspections, evidence attached to asset | YesInspections and maintenance workflows |
| Reservations / planning | YesBuilt-in reservations and planning view | ?Vehicle Assignments Scheduler for future assignments by vehicle or operator (not on Essential); reserving an asset for a job or site not publicly documented |
| Inventory management | YesConsumables, spare parts, stock levels, reorder alerts | ?Parts inventory by location with transfers, low-stock alerts at a reorder point, inventory audits, parts on work orders, purchase orders and FIFO, LIFO or average-cost valuation; bin locations not publicly documented(per Fleetio parts and inventory help, Oct 2026) |
| Cost & Pricing | ||
| Cost tracking | YesPurchase, depreciation, service, hire & operating costs; TCO reports; job/project costing | ?Fuel, labour, utilisation, total cost of ownership by asset/group; no job-level costing |
| Job / project costing | YesCost and time onsite by job; geofence-based where GPS configured | ?Cost by asset and vehicle group; job/project (jobsite) costing not a stated feature |
| Pricing model | YesAsset-based; unlimited users included | Per vehicle/month (USD): Essential $4-$5, Professional $7, Premium $10 (annual); 5-vehicle minimum; unlimited users(per g2.com/products/fleetio/pricing, Jun 2026) |
| Trial | YesFree trial, no credit card | ?14-day trial |
| Platform & Enterprise | ||
| Mobile app | YesFull capability; mobile-first; offline | YesiOS and Android; inspections, fuel entries, work orders |
| SSO / API / enterprise | YesSSO (SAML 2.0, set up by our team), Active Directory through Microsoft Entra ID, RBAC, API | ?Custom roles by tier; API and integrations |
Fleet, tools and plant in one register. Not just vehicles.
Full access to GPS tracking, 150+ telematics, fleet and fuel-card data sources, inventory, cost tracking and every feature. Per-asset pricing with unlimited users.
- No credit card required
- Unlimited users
How MapTrack and Fleetio compare on features
Which is better for GPS asset tracking?
MapTrack offers GPS trackers (including ultra long-life battery units) and integrates with 150+ telematics, fleet and fuel-card data sources. Fleetio relies on telematics partner integrations for location.
MapTrack supports GPS trackers - including ultra long-life battery units that run for years without charging - so you get real-time location on a map for plant, vehicles and high-value equipment across job sites. MapTrack also integrates with 150+ telematics, fleet and fuel-card data sources, consolidating location data from multiple sources into a single platform. Bluetooth tags can be added for proximity detection inside sheds and laydown areas: a gateway tracker that detects them updates the asset’s location. Fleetio integrates with telematics providers (Geotab, Samsara, Motive, Verizon, Ford Pro, John Deere, Caterpillar) for vehicle tracking but does not sell GPS tracker hardware directly. If you need trackers on non-vehicle assets (generators, compressors, containers), MapTrack covers that gap.
Which platform consolidates fleet telemetry from 150+ telematics, fleet and fuel-card data sources?
MapTrack integrates with 150+ telematics, fleet and fuel-card data sources. Fleetio integrates with named vendors like Geotab, Samsara, Motive and others.
MapTrack integrates with 150+ telematics, fleet and fuel-card data sources - engine hours, odometer, fuel consumption, fault codes and DTC alerts flow from multiple standalone systems into a single platform. This data powers automated maintenance triggers (e.g. service at 500 engine hours), geofence entry/exit alerts and fault-code-to-work-order workflows. Fleetio also offers strong telematics integrations with named vendors including Geotab, Samsara, Motive, Verizon Connect, Ford Pro, John Deere and Caterpillar. Both platforms can ingest fleet telemetry for maintenance. If you run a mixed fleet with many OEM brands, verify your specific providers are covered by each platform.
Which tracks costs per asset with job and project costing?
MapTrack tracks full cost of ownership per asset and supports job/project-level costing. Fleetio tracks TCO by asset and vehicle group but not by job.
MapTrack tracks the full cost of ownership per asset: purchase price, depreciation schedules, service and repair costs, hire and rental charges, fuel and operating expenses. Roll-up reports give you total cost of ownership (TCO) by asset, category, site or project. MapTrack also supports job and project-level costing with geofence-based time onsite where GPS is configured - so you can answer "what did this excavator cost on this project?" Fleetio tracks fuel, labour, utilisation and total cost of ownership by asset and vehicle group. Job or project-level cost allocation is not a stated feature on their website. If job costing matters, this is a key differentiator.
Which is purpose-built for heavy industry?
MapTrack is designed for construction, civil, mining and facilities with mixed fleets. Fleetio is fleet-centric with strong vehicle management.
MapTrack is designed for construction, civil, mining, oil & gas, facilities and field services - industries where assets are mobile, crews rotate, and compliance is non-negotiable. Workflows like pre-start inspections, site transfers, plant compliance registers and job-site geofencing are first-class features. MapTrack handles mixed fleets: vehicles, plant, tools and equipment in one register. Fleetio is fleet-centric - built for vehicle and equipment management with inspections, maintenance and cost tracking. It is used by contractors and fleet managers. If you are fleet-only, Fleetio may suit; if you need fleet plus tools/plant plus job costing across multiple job sites, MapTrack is built for that.
How do maintenance and work orders compare?
Both platforms offer maintenance scheduling with telemetry-driven triggers. MapTrack adds job costing and mixed-asset workflows; Fleetio adds fuel-card integrations.
MapTrack is a unified tracking + CMMS platform: work orders, meter-based triggers driven by live telemetry, inspection-to-work-order escalation and planned maintenance schedules. It ties maintenance to job costing and mixed-asset workflows. Fleetio also offers strong maintenance capabilities: scheduling, cost tracking, inspections and work orders driven by telematics data. Fleetio adds fuel-card integrations for automated fuel cost capture. Both platforms are capable for maintenance; the difference is what sits alongside it - MapTrack adds job costing, inventory and mixed-asset tracking; Fleetio adds deeper fleet-specific workflows and fuel management.
Which offers inventory management alongside asset tracking?
MapTrack includes inventory management in the same platform as asset tracking, GPS and maintenance. Fleetio documents parts inventory with stock by location, low-stock alerts and parts on work orders.
MapTrack includes inventory management - consumables, spare parts and materials with stock by location and bin, min/max levels, reorder status, moving-average costing and stocktakes - alongside asset tracking, GPS, maintenance and cost tracking in a single platform. Teams can manage tool cribs, parts stores and site stock without a separate system. Fleetio documents a Parts & Inventory module: stock by location, transfers, low-stock alerts at a reorder point, inventory audits, parts added to work orders, purchase orders and FIFO, LIFO or average-cost valuation. Bin locations are not publicly documented. If you want one platform for both assets and inventory, MapTrack covers both.
Which is better for compliance, inspections and offline mobile?
MapTrack keeps compliance attached to each asset with full offline support. Fleetio offers inspections and mobile apps; verify offline depth.
MapTrack keeps compliance attached to each asset: pre-starts, inspections, certificates and evidence trails in one place for audits. The mobile-first app lets field teams complete pre-starts and inspections and record work-order results offline - critical on remote sites without connectivity. Fleetio offers inspections and maintenance workflows via mobile apps (iOS and Android) with fuel entries and work order management. Verify offline behaviour and sync in a pilot for both platforms. If your teams do pre-starts on excavators at 5 am with no signal, compare offline depth side by side.
Which is better: MapTrack or Fleetio?
MapTrack wins for heavy industry teams managing mixed fleets (vehicles, plant, tools) across job sites with job and project costing. GPS tracking (with ultra long-life battery units), 150+ telematics, fleet and fuel-card data sources, per-asset cost tracking, inventory and job costing are built in. Fleetio is a strong choice for fleet-focused teams managing vehicles and equipment where named-vendor telematics integrations and per-vehicle pricing are preferred, and job-level costing is not required.
| Category | Winner |
|---|---|
| GPS real-time tracking (hardware)(per Fleetio integrations directory, Jun 2026) | MapTrack |
| 150+ telematics, fleet and fuel-card data sources(per Fleetio integrations directory, Jun 2026) | MapTrack |
| Job / project costing(per Fleetio product, Jun 2026) | MapTrack |
| Mixed fleet + tools/plant in one register, with Bluetooth tags on tools(per Fleetio Tool Management help, Oct 2026) | MapTrack |
| Named telematics vendor depth | Fleetio |
| Fleet-centric management | Fleetio |
| Per-vehicle pricing for fleet-only | Fleetio |
| Unlimited users pricing | Draw |
How Fleetio compares: independent ratings and verified pricing
All figures below are sourced from public review platforms, vendor pricing pages and customer reviews. We recheck every field on a quarterly cadence.
Pricing
From USD $5/vehicle/month on the Essential plan; Professional from $7/vehicle/month; Premium quoted on request. Telematics integration billed separately.
Source: Vendor pricing page · View source
Feature parity: MapTrack vs Fleetio
| Capability | MapTrack | Fleetio |
|---|---|---|
| General asset tracking (non-vehicle plant and tools)Fleetio is vehicle-first; non-vehicle assets are supported but the data model is built around vehicles. | ||
| Offline-first mobile (full record editing while disconnected)Fleetio mobile app supports limited offline data capture; full offline write is not advertised. MapTrack’s pre-starts and inspections, and a loaded work order’s procedures and per-asset results, complete without signal and sync on reconnect; check-outs, returns, audits and Requests need a connection. | ||
| Native barcode and QR scanning on iOS and Android | ||
| Native GPS asset trackingFleetio integrates with third-party telematics for vehicle GPS. | ||
| Multi-tenant data isolation for partners and sub-contractorsFleetio supports multi-account hierarchies; per-tenant isolation depends on plan. | ||
| Built-in maintenance and work-order scheduling | ||
| Per-asset pricing (vs per-vehicle)Fleetio is per-vehicle; cost scales with fleet size. | ||
| Australian-hosted data residencyVerify in a pilot. Fleetio is US-hosted by default. |
Last verified 2026-06-05. Fleetio is not affiliated with MapTrack; trade marks belong to their respective owners.
Measured impact: what teams report after switching
Verified outcomes from MapTrack customers across construction, mining and field services. Specific numbers reflect published case studies; ranges reflect typical pilot results.
| Metric | MapTrack | Fleetio |
|---|---|---|
| Tool loss reductionSee /resources/how-a-construction-firm-reduced-tool-loss-by-70 | Up to 70% reduction (verified case study) | Not a stated outcome |
| Implementation time | ~2 weeks with guided onboarding | Self-serve setup; varies by plan |
| User licensing model | Per asset, unlimited users | Per vehicle/month, unlimited users |
| Job/project costing | Built-in via geofence time onsite | Not a stated feature |
| Mixed-asset support | Vehicles, plant, tools, inventory in one register | Fleet-focused; plant as vehicles, tools on a Tool Management add-on, parts inventory with reorder alerts |
How does MapTrack pricing compare to Fleetio?
MapTrack
Priced per asset with unlimited users, files, scans, documents, forms, alerts and automations included. No per-seat fees and no lock-in contracts. Free trial with no credit card and guided onboarding; monthly or annual billing.
Get pricing for your asset count →Fleetio
Per vehicle/month pricing (USD): Essential $4 (annual) or $5/mo; Professional $7; Premium $10 (annual). 5-vehicle minimum. Unlimited users included. 14-day trial. Check Fleetio's pricing page for the latest rates and plan details.
Compare total cost for your fleet size and asset count. Both offer unlimited users; the difference is per-asset vs per-vehicle pricing and whether you need job-level costing.
Should you choose MapTrack or Fleetio?
Choose MapTrack if you…
- Need GPS trackers (including ultra long-life battery units) to see real-time asset location on a map
- Want to consolidate data from 150+ telematics, fleet and fuel-card data sources into one platform
- Need job and project-level costing with geofence-based time onsite
- Manage mixed fleets (vehicles, plant, tools) in one register across job sites
- Need per-asset cost tracking with depreciation, service costs and TCO reporting
- Need inventory management alongside asset tracking and maintenance
- Operate in heavy industry - construction, civil, mining, oil & gas, facilities
- Prefer asset-based pricing with unlimited users (and AU/NZ support)
- Want AI dash cams with live video and event clips in the same app as your assets
- Use barcode or Data Matrix labels as well as QR, scanned with the phone camera or a handheld scanner
- Want tiered service plans on run hours, with work orders raised from meter readings
- Run test and tag or calibration rounds as one work order across many assets, each with its own pass or fail
- Hire out equipment and need rate cards with daily, weekly and monthly rates (a Pro and Enterprise add-on)
- Want a cost ledger, budget vs actual and repair-or-replace for every asset (a Pro and Enterprise add-on)
- Run several divisions that each need their own assets and team access (a Pro and Enterprise add-on)
Consider Fleetio if you…
- Need fleet-focused management for vehicles and equipment
- Want per-vehicle pricing and unlimited users
- Rely on named telematics and fuel-card integrations (Geotab, Samsara, Motive)
- Don't need job or project-level cost allocation
What our customers say
“MapTrack easily shows us where our equipment is, what project it’s on and who it is assigned to. Support is super helpful.”
Sharyn Edwards
Fleet Coordinator (Major Projects), Genus
“Our investment in MapTrack paid off in a big way when test equipment valued at over $142,000 AUD was stolen during a break-in. Thanks to MapTrack, we gave police the exact location and the gear was recovered within 48 hours.”
Operations Manager
Operations, Mega Electrics
“MapTrack streamlines tracking and asset servicing across mine shutdowns. Simple, reliable and effective.”
Gordon Stennings
Maintenance Storeman, Mineral Resources
How do you switch from Fleetio to MapTrack?
MapTrack supports CSV and spreadsheet imports so you can migrate your asset register, service history and compliance records from Fleetio. The MapTrack onboarding team provides guided setup, data mapping and training for your crew. Most teams are operational within a week.
Export your data
Export your asset register and history from Fleetio as CSV.
Import & map fields
Upload into MapTrack. Our team maps your fields, sites and categories.
Go live
Roll out to your crew with training. Operational within a week.
What should you verify in a pilot?
Before committing, run a short pilot or proof with your own asset mix and workflows.
- ✓MapTrack: Confirm GPS tracker compatibility (including ultra long-life battery units) with your fleet; verify your OEM telematics provider is in MapTrack's integration directory of 150+ telematics, fleet and fuel-card data sources; test job costing and geofence time onsite; review cost tracking, inventory and TCO reports; verify offline on remote sites; RBAC/SSO if required.
- ✓Fleetio: Confirm your telematics provider is supported; test maintenance workflows and cost tracking; verify job or project costing capability (if needed); compare total cost at your fleet size; check mobile and offline behaviour.
Methodology and sources
This comparison uses publicly available Fleetio documentation, the Fleetio integrations directory and pricing pages verified in Jun 2026. MapTrack capabilities are from internal customer data and our published feature pages. We focus on field realities: mixed-asset tracking, job costing, telematics ingestion, cost tracking and offline workflows. See /features/integrations for our integration directory, /pricing for per-asset pricing.
Where a Fleetio capability is not clearly stated in public sources, it is marked "Verify with vendor." Fleetio pricing is per vehicle/month in USD with a 5-vehicle minimum (verified Jun 2026); verify current rates before committing.
Spotted something out of date or incorrect? Email corrections@maptrack.com and we will review and update this page.
Frequently asked questions: MapTrack vs Fleetio
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About the author
Co-Founder & GM of Operations
Lachlan leads operations at MapTrack, bringing 10+ years of enterprise technology experience across mining, construction and heavy industry. Before MapTrack, he held senior roles at Workato (integration and automation) and AppDynamics/Cisco (application performance), working directly with ASX-listed organisations to modernise their technology stacks. His deep understanding of field operations and blue-collar workflows shapes how MapTrack solves real problems for asset-intensive teams.
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