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Free condition monitoring log

Free condition monitoring log (PDF). Record vibration, temperature, oil and ultrasonic readings against alarm limits, with trend and action. Download free.

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FreePDFUpdated Oct 2026

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These templates are free general guides provided as-is. They do not constitute legal, safety or compliance advice. You are responsible for ensuring any form meets your specific workplace obligations, industry standards and applicable regulations.

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Updated 26 Oct 2026

How to use: download the PDF, print or complete digitally on any device.

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Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Updated 26 October 2026
Also see:Maintenance and work orders →Best CMMS software →MapTrack vs MaintainX →

Short answer

A condition monitoring log records periodic health readings from rotating plant: vibration, bearing and winding temperature, oil analysis and ultrasound, each against a baseline and alert and alarm limits, with status, trend and action taken. Reliability technicians set reading intervals by criticality, often monthly for critical plant; no law sets them. ISO 17359:2018 gives the general condition monitoring process, and the ISO 20816 series covers vibration evaluation.

Checked against ISO 17359:2018 (Edition 3, confirmed at review) on by the MapTrack templates team. How we check templates

Key takeaways

  • The MapTrack condition monitoring log has 8 columns and room for 28 entries. Columns: Asset ID, Point / location, Type & unit, Reading, Baseline, Alarm limit, Status, Trend / action.
  • A condition monitoring log records vibration, temperature, oil and ultrasonic readings against set alert and alarm limits so faults are caught before failure.
  • Each reading is judged against a baseline and an alarm limit, then trended; a rising trend triggers action well before the asset breaks down.
  • ISO 17359 sets the general framework for condition monitoring; ISO 10816 and ISO 20816 give vibration severity limits for rotating machinery.
  • Condition-based maintenance replaces fixed-interval servicing with action driven by the asset's actual health, cutting both breakdowns and over-servicing.

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Used by construction, mining and field service teams

Saunders InternationalMineral ResourcesSupagasHacer GroupMetro TunnelUltrabuilt

What is a condition monitoring log?

A condition monitoring log is a structured register used to record periodic health readings taken from rotating and critical plant, so deterioration is detected before it becomes a failure. For each route point it captures the asset and measurement location, the reading type (vibration in mm/s, bearing or winding temperature, oil analysis result, or ultrasonic level in dB), the value measured, the baseline and the alert and alarm limits, the resulting status, the trend against the previous reading and the action taken. It is the evidence trail behind condition-based and predictive maintenance: instead of servicing on a fixed calendar, the team acts on what the machine is actually telling them.

Reliability technicians, maintenance planners and fitters in mining, manufacturing, energy and facilities use this log on pumps, motors, gearboxes, fans, compressors and conveyors. Without it, early-stage faults such as bearing wear, misalignment, imbalance or lubrication breakdown go unseen until the asset trips or seizes, taking production with it. In MapTrack, each reading can be logged against the asset profile on a phone at the measurement point, with alarm limits attached and a history that trends automatically, so a breach raises a work order rather than sitting in a notebook. The practice follows ISO 17359, which sets out the general condition monitoring process, and vibration assessment commonly references the ISO 10816 and ISO 20816 severity bands for rotating machinery.

Learn more about maintenance and work orders in MapTrack.

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Benefits of using this condition monitoring log

  • Early fault detection: rising vibration, heat or oil debris flags bearing wear, imbalance or misalignment weeks before a breakdown.
  • Condition-based servicing: action is driven by measured health, not a fixed calendar, so you avoid both surprise failures and needless strip-downs.
  • Trending evidence: readings logged against a baseline show the rate of deterioration, which sharpens the call on when to intervene.
  • Clear alarm limits: alert and alarm thresholds on every point remove guesswork and make an out-of-limit reading obvious to anyone on the route.
  • Less unplanned downtime: catching a fault while the machine still runs lets you plan the repair into a window instead of reacting to a stoppage.
  • Audit and warranty support: a dated reading history demonstrates due diligence and backs warranty or insurance claims on premature failure.
  • Smarter spares and labour: knowing a bearing is degrading lets you stage the part and the crew before the asset is down, not after.

Benefits of digitising forms in MapTrack

When you move your logs from paper to MapTrack, you get:

  • Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
  • Email the right people when a form is submitted, with an automation you set up.
  • File every completed form against the asset, location or person it covers.
  • Download any completed form as a PDF, with failed answers listed at the top.
  • Fill in forms offline; they upload when the device is back online.
  • Build conditional logic (show or hide questions based on answers).
  • Take pictures or attach photos. Not possible with a paper-based form.
  • Electronic signatures.
  • Edit forms later without reprinting.
  • Set who can view, fill in or edit forms with user roles.
  • Upload a paper form (PDF, Word, Excel or a photo) and MapTrack's AI builds a digital version for you to check.
  • Raise a work order from a submitted form with an automation you set up.
  • Track service intervals by hours, kilometres or calendar date in one place.
  • Attach supplier invoices and parts receipts to each maintenance record.

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Saunders International

Steve McAllister

Asset Coordinator, Saunders International

What to include in a condition monitoring log

This condition monitoring log covers 10 key areas:

  • Log details: organisation, plant or area, technician, monitoring route and the date of the round.
  • Asset ID and description: the machine and, where relevant, the specific component being monitored.
  • Measurement point: the bearing or location on the asset (for example motor drive end, pump non-drive end).
  • Reading type and unit: vibration (mm/s RMS), temperature (degrees C), oil analysis result, or ultrasound (dB).
  • Measured value: the reading taken at this point on this round.
  • Baseline: the known-good reference value for that point when the asset is healthy.
  • Alert and alarm limits: the warning and action thresholds the reading is judged against.
  • Status: normal, alert or alarm, derived from the value against the limits.
  • Trend: stable, rising or falling compared with the previous reading.
  • Action and reference: action taken or work order raised, plus instrument or analyst reference.

How to use this condition monitoring log

  1. Define the monitoring route and the points on each asset before you start collecting readings.: List the critical machines and the exact measurement locations on each one, such as motor and pump bearings, and the reading type for each point. A fixed route makes readings comparable round to round and stops points being missed when a different technician walks it.
  2. Establish a baseline and set alert and alarm limits for every point.: Record a known-good reading for each point while the asset is running well, then set the alert and alarm thresholds. Use the ISO 10816 or ISO 20816 vibration severity bands for the machine class, or manufacturer figures, so limits are defensible rather than arbitrary.
  3. Take readings consistently at the set interval with a calibrated instrument.: Collect each reading at the same point, speed and load condition using a calibrated meter, and write down the value, the unit and the date. Consistent conditions matter: a reading taken at a different load is not comparable and can mask or fake a trend.
  4. Compare each reading against baseline and limits and assign a status.: Judge every value against its baseline and its alert and alarm thresholds, then mark the status as normal, alert or alarm. An alert means watch more closely; an alarm means the point has reached the level where planned action is required before failure.
  5. Trend the reading against history and decide the action.: Compare the value with previous rounds to see whether the point is stable, rising or falling, because the rate of change often matters more than a single number. Decide the action: continue monitoring, shorten the interval, or raise a work order to investigate or repair.
  6. Record the action, raise any work order and review the route periodically.: Note the action taken and the work order reference against the breached point, then close the loop once the repair is done and a fresh baseline is taken. Review the route, points and limits periodically as machines, duties and failure history change.

In MapTrack, you can schedule and track maintenance digitally, by date or meter reading. Each submission is stored as a timestamped PDF against the asset record.

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How often should you complete this log?

Set the interval by criticality and machine type. High-criticality rotating plant such as main pumps, fans and compressors is commonly monitored monthly, with weekly or continuous monitoring on the most critical units, while lower-risk assets may be quarterly. Any point that reaches alert status should be read more often until it stabilises or is repaired. Oil analysis usually follows its own sampling interval, often quarterly. In MapTrack, readings logged against each asset trend over time and a breached alarm limit can raise a work order automatically, so the route stays driven by machine health rather than a static calendar.

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Frequently asked questions

A condition monitoring log is a register for recording periodic health readings from critical plant, such as vibration, bearing or winding temperature, oil analysis and ultrasonic levels. Each reading is logged against a baseline and alert and alarm limits, given a status, and trended against previous rounds. It is the working record behind condition-based and predictive maintenance, showing how each machine is deteriorating so the team can act before a failure rather than after a breakdown.

A preventive maintenance schedule triggers servicing at fixed intervals by time or meter, regardless of the asset's actual state. Condition monitoring measures the machine's real health and only triggers action when readings drift toward an alarm limit. The two work together: condition monitoring catches developing faults between scheduled services and tells you whether a fixed task can be extended or needs bringing forward, which reduces both unexpected failures and unnecessary strip-downs.

ISO 17359 sets out the general framework and process for condition monitoring and diagnostics of machines. Vibration assessment of rotating machinery is commonly judged against the severity bands in ISO 20816, which now supersedes much of the earlier ISO 10816 series. These standards define how to measure and how to interpret readings, but they are guidance, not law; in Australia the duty to maintain plant so far as is reasonably practicable sits under the WHS Act 2011, and a reading history is practical evidence that the duty is being met.

Match the interval to criticality and machine type. The most critical rotating plant is often read monthly, with weekly or even continuous monitoring on units where a failure stops production, and lower-risk assets quarterly. Any point that moves into alert should be read more frequently until it stabilises or is repaired, and oil sampling commonly runs on its own quarterly cycle. The aim is enough frequency to see a trend forming before the point reaches the alarm limit.

Yes. Download and use this condition monitoring log for free: it downloads as a PDF you can print for the technician to fill in on the round. No account is required. If you would rather log readings against each asset on a phone, attach alarm limits, trend the history and raise a work order automatically when a limit is breached, MapTrack can do that. Book a demo to see how it works.

Applicable regulatory standards

This template is a starting point. Check the current requirements that apply to your equipment, work and location. The template alone does not establish compliance.

  • Condition monitoring and diagnostics of machines - General guidelines

    Edition: ISO 17359:2018 (Edition 3, confirmed at review)

    General guidelines for the condition monitoring and diagnostics process the log follows, from baseline to alarm limit to action.

    International Organization for Standardization (ISO)Sold by the publisher

  • Mechanical vibration - Measurement and evaluation of machine vibration (series)

    Edition: Multi-part series; Part 1 is ISO 20816-1:2016 (general guidelines)

    Vibration measurement and evaluation series that replaced most of ISO 10816. Cite the part for the machine class.

    International Organization for Standardization (ISO)Sold by the publisher

  • Mechanical vibration - Measurement and evaluation of machine vibration - Part 3: Industrial machinery with a power rating above 15 kW and operating speeds between 120 r/min and 30 000 r/min

    Edition: ISO 20816-3:2022 (Edition 1)

    Vibration evaluation for industrial machines above 15 kW running at 120 to 30,000 r/min. It replaced ISO 10816-3:2009.

    International Organization for Standardization (ISO)Sold by the publisher

  • Condition monitoring and diagnostics of machines - Vibration condition monitoring - Part 1: General procedures

    Edition: ISO 13373-1:2002 (Edition 1, confirmed at review)

    General procedures for vibration condition monitoring, such as measurement points and routes.

    International Organization for Standardization (ISO)Sold by the publisher

  • Model Work Health and Safety Regulations

    Edition: Model WHS Regulations as at 5 December 2025 (cited within as the Work Health and Safety Regulations 2011)

    Competent-person maintenance and inspection of plant. Condition readings help decide when that maintenance is needed.

    • reg 213: Plant must be maintained, inspected and, if necessary, tested by a competent person, following manufacturer or competent person recommendations; annual inspection applies only if neither is practicable.

    Safe Work Australia (drafted by the Parliamentary Counsel's Committee)

Each source was read at its publisher and the page checked on 26 October 2026. The publisher's current text is the authority.

Condition monitoring log preview

Condition monitoring log template preview showing fields and layout

The numbers behind this condition monitoring log

The pages below gather the figures behind this kind of check. Each figure on them carries its source and date, so you can quote it in a toolbox talk, a budget case or a board paper without chasing the original report.

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Run an industry blog, trade association site, or training resource? Drop a preview of this free condition monitoring log straight into your page. The snippet is self-contained, needs no scripts, and links readers back to the full free template.

<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
  <p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
  <p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Condition monitoring log</p>
  <ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
    <li style="margin:4px 0;">Log details: organisation, plant or area, technician, monitoring route and the date of the round.</li>
    <li style="margin:4px 0;">Asset ID and description: the machine and, where relevant, the specific component being monitored.</li>
    <li style="margin:4px 0;">Measurement point: the bearing or location on the asset (for example motor drive end, pump non-drive end).</li>
    <li style="margin:4px 0;">Reading type and unit: vibration (mm/s RMS), temperature (degrees C), oil analysis result, or ultrasound (dB).</li>
    <li style="margin:4px 0;">Measured value: the reading taken at this point on this round.</li>
    <li style="margin:4px 0;">Baseline: the known-good reference value for that point when the asset is healthy.</li>
  </ul>
  <p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/condition-monitoring-log" style="color:#071D49;font-weight:600;text-decoration:none;">Condition monitoring log</a> by MapTrack</p>
</div>

Free to reuse, including commercially. This template is published under a Creative Commons Attribution 4.0 licence. Copy it, adapt it, put it on your own site or in your own docs. All we ask is that you credit MapTrack with a link back to this page. The snippet above already includes that credit, so if you use it as-is you’re covered.

Cite this template

Writing about this topic? You’re welcome to quote this checklist. Here’s the wording to use so your readers can find the original.

The MapTrack condition monitoring log has 8 columns and room for 28 entries.

Short attribution
MapTrack Condition monitoring log, https://www.maptrack.com/templates/condition-monitoring-log
Reference list
MapTrack. (2026). Condition monitoring log [Checklist template]. Retrieved from https://www.maptrack.com/templates/condition-monitoring-log

Free to reuse with credit under a Creative Commons Attribution 4.0 licence. If you’d rather link straight to it, the page is https://www.maptrack.com/templates/condition-monitoring-log.

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