What is included in a scraper 250-hour service?

A 250-hour scraper service is a minor service that includes draining and replacing engine oil for the tractor engine (and scraper engine if twin-engine), replacing engine oil filter(s), inspecting air filter(s), draining fuel/water separator(s), checking coolant level(s), checking hydraulic oil level, inspecting bowl cutting edge thickness and end bit wear, inspecting bowl/apron mechanism (cylinders, pins, rollers), checking elevator or auger condition (if fitted), greasing all pivot points (hitch, bowl lift, apron, steering kingpins), greasing elevator/auger bearings (if fitted), checking tyre pressures (4-6 tyres), inspecting tyre condition, inspecting service brakes and park brake, checking transmission oil level, inspecting exhaust system, fan belts, battery, testing lights, horn, reversing alarm, and checking seatbelt and ROPS. It takes approximately 2 to 3 hours.

How often should a scraper be serviced?

Wheel tractor-scrapers should be serviced every 250 engine hours for a minor service covering oil, filters, grease and basic inspections. More comprehensive intermediate and major services are typically scheduled at 500 and 1,000-hour intervals, adding hydraulic filter replacement, transmission oil, differential oil, full brake inspection, cutting edge replacement assessment and deeper component inspections. Twin-engine models require servicing both engines at each interval. Always refer to the manufacturer service manual for your specific make and model.

What is different about servicing a twin-engine scraper?

Twin-engine scrapers (such as the Caterpillar 657 or similar) have a separate engine powering the rear axle of the scraper bowl. This means double the engine oil quantity, two sets of oil filters, two air filters, two fuel/water separators, two coolant systems and potentially two sets of fan belts. Both engines should be serviced at the same interval. The service form includes separate line items for the tractor engine and scraper engine.

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Yes. Download and use the scraper 250-hour service procedure for free. Open the file and use your browser's Print, then Save as PDF. No MapTrack account required. If you later want digital service procedures linked to each machine with scheduling by hours, cost tracking and alerts, we would be happy to show you MapTrack.

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Free scraper 250-hour service checklist

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A step-by-step 250-hour (minor) service procedure for wheel tractor-scrapers (single and twin engine). Covers engine oil and filter change for tractor engine (and scraper engine if twin-engine), air filter inspection, fuel system maintenance, hydraulic oil level, bowl cutting edge and end bit inspection, bowl/apron mechanism, elevator or auger condition, greasing all pivot points, tyre pressures and condition, brakes, transmission oil level, electrical checks and safety device testing. Includes fluid specifications, parts list and technician sign-off. This page explains what the service involves, how to perform it, and offers a free PDF-ready form you can download straight away.

Last updated: 2026-03-26 · MapTrack

Jarrod Milford

Commercial Director

Updated 26 March 2026

How to use: Fill equipment details and hour reading, then work through each service action. Tick Done as each task is completed. For twin-engine models, complete both engine items. Record fluid quantities and part numbers used. Set the next service due hours and sign off.

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What is a scraper 250-hour service?

A 250-hour service is the first tier of scheduled preventive maintenance for a wheel tractor-scraper (single or twin engine). It is performed every 250 engine hours and is classified as a minor service. The procedure covers engine oil and filter replacement for each engine, air filter inspection, fuel system maintenance, hydraulic oil level check, bowl cutting edge and end bit wear inspection, bowl/apron mechanism inspection, elevator or auger condition check (if fitted), greasing all pivot points, tyre pressure and condition inspection, brake inspection, transmission oil level check, and electrical and safety device testing. Unlike a daily pre-start check, the 250-hour service involves actual maintenance actions: draining and replacing fluids, replacing filters, greasing components and inspecting for wear. It is typically performed by a qualified mechanic or fitter.

Benefits of scheduled scraper servicing

Reduced breakdowns: regular oil, filter and fluid changes prevent engine and hydraulic failures that cause unplanned downtime on earthworks projects.
Extended component life: monitoring cutting edge thickness and end bit wear allows planned replacement rather than emergency changes mid-shift.
Lower repair costs: a 250-hour service costs a fraction of replacing a worn bowl, failed elevator chain or hydraulic pump.
Operator safety: inspecting brakes, tyres, ROPS and safety devices at regular intervals reduces the risk of on-site incidents with these high-speed earthmoving machines.
Compliance: documented service records demonstrate that equipment is maintained to WHS standards, supporting insurance and regulatory obligations.
Resale value: a complete service history increases the machine's value at trade-in or auction.

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Service actions included in the 250-hour procedure

This service procedure covers 21 service actions across 7 system areas:

Engine(s): drain and replace engine oil (tractor engine, and scraper engine if twin-engine), replace oil filter(s), inspect air filter(s), drain fuel/water separator(s), check coolant level(s), inspect exhaust system and fan belts.
Hydraulic system: check hydraulic oil level in sight glass.
Bowl and cutting edge: inspect bowl cutting edge thickness and end bit wear, inspect bowl/apron mechanism (cylinders, pins, rollers), check elevator or auger condition (if fitted).
Lubrication: grease all pivot points (hitch, bowl lift, apron, steering kingpins), grease elevator/auger bearings (if fitted).
Tyres and brakes: check tyre pressures (4-6 tyres), inspect tyre condition, inspect service brakes and park brake.
Transmission and driveline: check transmission oil level.
Electrical and safety: check battery, test lights, horn, reversing alarm, check seatbelt and ROPS.

Fluid specifications

General fluid specifications for wheel tractor-scrapers. Twin-engine models require double the engine oil and coolant quantities.

System	Type / Grade	Approx. Capacity
Engine oil (per engine)	15W-40 CI-4 / CK-4	15 - 30 L (x2 if twin)
Hydraulic oil	ISO VG 46	100 - 200 L (system)
Coolant (per engine)	50/50 ethylene glycol	20 - 35 L (x2 if twin)
Transmission oil	Per manufacturer	Per manufacturer
Differential oil	Per manufacturer	Per manufacturer
Grease	EP2 lithium complex	As required

Specifications are general guidelines. Always refer to the manufacturer's service manual for your specific make and model.

Parts and consumables

Have the following parts and consumables ready before starting the 250-hour service:

Engine oil (15W-40 CI-4/CK-4) - 15-60 litres (double if twin-engine)
Engine oil filter(s) - 1 or 2
Fuel/water separator(s) - 1 or 2
EP2 grease cartridges - 4-8
Coolant (pre-mixed or concentrate) - as required for top-up
Rags, drip tray and waste oil container

Look up part numbers in the manufacturer's parts manual for your specific make and model before ordering.

How to perform a scraper 250-hour service

Park the scraper on level ground, lower the bowl fully, apply the park brake and shut down both engines (if twin-engine). Allow the engines to cool before draining oil.
Record the equipment details and current hour meter reading at the top of the service procedure form.
Start with the engine section: drain the old engine oil from the tractor engine, replace the oil filter, fill with new oil. If twin-engine, repeat for the scraper engine. Inspect air filter(s), drain fuel/water separator(s) and check coolant.
Check hydraulic oil level in the sight glass. Inspect the bowl cutting edge thickness and end bit wear. Inspect the bowl/apron mechanism and elevator or auger (if fitted).
Grease all specified pivot points: hitch, bowl lift, apron, steering kingpins and elevator/auger bearings.
Check tyre pressures at all positions and inspect tyre condition and tread depth. Inspect service brakes and park brake.
Check transmission oil level. Inspect exhaust system and fan belts. Check the battery, test lights, horn, reversing alarm, seatbelt and ROPS.
Start the engine(s) and check for leaks, abnormal noises or warning lights. Check all instrument readings. Record any defects in the notes section.
Set the next service due hours. Sign off and update the machine's maintenance log.

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Frequently asked questions

What is included in a scraper 250-hour service?: A 250-hour scraper service is a minor service that includes draining and replacing engine oil for the tractor engine (and scraper engine if twin-engine), replacing engine oil filter(s), inspecting air filter(s), draining fuel/water separator(s), checking coolant level(s), checking hydraulic oil level, inspecting bowl cutting edge thickness and end bit wear, inspecting bowl/apron mechanism (cylinders, pins, rollers), checking elevator or auger condition (if fitted), greasing all pivot points (hitch, bowl lift, apron, steering kingpins), greasing elevator/auger bearings (if fitted), checking tyre pressures (4-6 tyres), inspecting tyre condition, inspecting service brakes and park brake, checking transmission oil level, inspecting exhaust system, fan belts, battery, testing lights, horn, reversing alarm, and checking seatbelt and ROPS. It takes approximately 2 to 3 hours.
How often should a scraper be serviced?: Wheel tractor-scrapers should be serviced every 250 engine hours for a minor service covering oil, filters, grease and basic inspections. More comprehensive intermediate and major services are typically scheduled at 500 and 1,000-hour intervals, adding hydraulic filter replacement, transmission oil, differential oil, full brake inspection, cutting edge replacement assessment and deeper component inspections. Twin-engine models require servicing both engines at each interval. Always refer to the manufacturer service manual for your specific make and model.
What is different about servicing a twin-engine scraper?: Twin-engine scrapers (such as the Caterpillar 657 or similar) have a separate engine powering the rear axle of the scraper bowl. This means double the engine oil quantity, two sets of oil filters, two air filters, two fuel/water separators, two coolant systems and potentially two sets of fan belts. Both engines should be serviced at the same interval. The service form includes separate line items for the tractor engine and scraper engine.
Is the template free to use without MapTrack?: Yes. Download and use the scraper 250-hour service procedure for free. Open the file and use your browser's Print, then Save as PDF. No MapTrack account required. If you later want digital service procedures linked to each machine with scheduling by hours, cost tracking and alerts, we would be happy to show you MapTrack.

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