Asset inspections that raise the work order for you
Pre-starts, safety checks and condition reports tied to every machine you own. Works offline, captures the evidence, and turns a failed item into tracked maintenance.
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MapTrack is asset inspection software for pre-starts, safety checks and condition reports on plant, vehicles and tools. Every inspection is tied to a specific asset, runs offline on any phone, and captures photos, GPS and a signature. When a check fails, MapTrack raises a work order against that asset automatically, so the fix gets tracked instead of forgotten.
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Co-Founder & GM of Operations
Trusted by construction, civil and mining teams
Key takeaways
- Asset inspection software ties each pre-start, safety check and condition report to the individual asset, so the compliance record lives on the machine rather than in a folder.
- The feature that separates platforms is what happens after a failed item. MapTrack raises the work order automatically, which keeps compliance and maintenance in one system.
- Offline support is non-negotiable for mining, civil and remote construction. Verify it before you commit, whichever platform you choose.
- Pricing model matters more than headline price: per-seat platforms charge for the operators you most want completing checklists, while MapTrack charges per asset with unlimited users.
- Mitti (formerly SafetyCulture) is the stronger pick for a very large safety-audit template library, and Fulcrum for GIS-linked field data collection.
What is asset inspection software?
Asset inspection software replaces paper checklists with digital forms your crew fills in on a phone or tablet. Each inspection is recorded against the individual asset, so you get a timestamped compliance record with photo evidence and the name of the person who signed it off. Good platforms work offline, alert you when an inspection is overdue, and turn a failed item into corrective work rather than a note nobody reads.
Who this isn't for
This page is about inspections on plant, vehicles and tools, each one tied to the asset. It isn't the right fit if:
- Your main safety job is incidents, hazards, training and safety audits across the business rather than checks on equipment. Compare safety management software
- You only need a pre-start app for drivers and operators. Compare pre-start inspection software
- You maintain fixed plant that never moves and want a CMMS first. Compare CMMS for equipment
- Your inspections are mostly GIS data collection on pipelines, poles or other linear infrastructure. MapTrack is probably not the right tool for that, as the field data collector profile below says.
How a MapTrack inspection works
Three steps, and the third one is the part most inspection tools leave to you.
1.Scan the asset, start the inspection
The operator scans the QR or barcode label on the machine. MapTrack opens the right checklist for that asset, already stamped with who is doing it, when, and where.
2.Complete the checklist, offline if you need to
Pass or fail each item, attach photos, add a note and sign off on the phone. No coverage is fine. The record syncs to the asset once the device is back online.
3.A failed item raises the work order
Fail a check and MapTrack creates a work order against that asset, so the defect goes to whoever fixes it and the history stays on the machine rather than in an inbox.
Real MapTrack inspection records
Genuine captures of separate examples from a demonstration workspace, dated in each caption: a completed check on a phone, a corrective task raised by a failed answer, the PDF an auditor gets, a form drafted with AI, and one work order covering a whole round. More on forms, inspection and service schedules and bulk inspections and testing.
See the completed pre-start on a phone
All eight answers are saved. This phone view shows the original failed check and the replacement and recheck outcomes. The desktop result also shows the action taken and recheck notes.
MapTrack app · Demonstration data · Captured
About this screenshot
Saved demonstration pre-start, reopened in an online phone browser.
Check that the corrective task is completed
The failed hydraulic answer created this corrective task through a configured automation. The repair note and recheck were recorded, then the task was completed. The original Fail answer stays in the saved inspection.
MapTrack app · Demonstration data · Captured
About this screenshot
Complete linked-task card cropped from the reopened demonstration submission. The full inspection and its action notes are shown separately above; answer colours do not create or complete tasks by themselves.
Read the same outcomes in the completed PDF
The completed PDF keeps the original failed check and the recorded follow-up outcomes. This excerpt is from its first page; the action taken and recheck notes continue on the second page.
MapTrack PDF export · Demonstration data · Captured
About this screenshot
An excerpt from the actual two-page PDF downloaded from this saved demonstration submission.
Review the AI-generated inspection before publishing
AI prepared the two sections and eight questions from a written description. Review the answer options and requirements before publishing. This is the setup draft for the completed example; its title was shortened to Plant inspection during review.
MapTrack app · Demonstration data · Captured
About this screenshot
Genuine draft configuration captured before publication. A generated form is a starting point, not evidence that an inspection has been completed.
One job, a pass or fail for each item
One work order covers two cordless drills, and each gets its own result: one passed, one failed. The failed item stays plain to see on the job.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration workspace at a desktop viewport, on the completed work order, cropped to its summary, procedure and assets.
What you get on every inspection
Photo, GPS and signature on every check
Each completed item can carry photo evidence, a GPS stamp and the operator signature, and the completed check downloads as a PDF with colour-coded answers, so an auditor can see what was inspected, where, and by whom.
Tied to the asset, not to a form library
Inspections live on the asset record alongside its service history, so you can open a machine and see every pre-start it has ever had.
Failed items become work orders
A failed check can raise a work order automatically, which keeps compliance and maintenance in one system instead of two.
Build forms from a PDF you already use
Upload an existing checklist as a PDF or describe it in plain English, and MapTrack drafts the digital form for you to adjust.
Alerts when an inspection is overdue
Overdue and missed inspections trigger alerts, so supervisors chase the gap before an auditor finds it.
Works with the tracking you already have
QR, barcode, GPS, BLE and 150+ telematics, fleet and fuel-card data sources feed the same asset register your inspections sit on.
Bulk scanning for audits and stocktakes
Scan many assets in a row for a yard audit or a site stocktake, rather than opening each one.
Access control and data residency
Role-based access and the API are on all plans, SSO is on Enterprise, and the primary database is hosted in AWS Sydney.
One work order for a whole inspection round
Run test and tag, calibration or extinguisher rounds as one work order across many assets, each with its own pass or fail, and crews can record those results offline on a work order loaded before signal drops.
QR, barcode and Data Matrix labels
Scan QR, barcode and Data Matrix labels with the phone camera or a handheld Bluetooth or USB scanner to open the right asset and its checklist.
Service plans that run on real usage
Tiered service plans hold 250, 500 and 1,000 hour services, fed by run hours from MapTrack GPS trackers (estimated), AI dash cams or manual readings, so each service falls due on real usage.
What MapTrack covers in one platform
- Every asset, one record
- Tools on QR or barcode labels and Bluetooth tags, plant on GPS trackers, vehicles with GPS and AI dash cams, sites with boundaries: custody, inspections, maintenance and costs on the same record.
- Maintenance that runs on real usage
- Run hours and kilometres from trackers, dash cams or manual readings feed tiered service plans and next-service forecasts, every asset gets a 0 to 100 maintenance health score, and one work order can cover many assets, each with its own pass or fail.
- Easy for crews
- Pre-starts and inspections work without signal, on any phone, with shared-device PINs, single sign-on and AI help to build forms and add assets from a photo. Capterra Best Ease of Use 2026.
- Hardware and software from one vendor
- GPS trackers, AI dash cams with built-in GPS, Bluetooth tags and labels at published prices, managed in the same app, plus LightMetrics dash cam accounts and 150+ telematics, fleet and fuel-card data sources.
- Simple to buy and run
- Per-asset pricing with unlimited users, 24/7 support and month-to-month plans. Capterra Best Value 2026.
The full capability list (35)
- One register for tools, plant, equipment and vehicles
- Custody: who has what, and where
- Site boundaries on the map
- Live tracking and alerts in MapTrack Telematics
- Rate cards (Pro and Enterprise add-on)
- Finance dashboards (Pro and Enterprise add-on)
- Divisions (Pro and Enterprise add-on)
- Run hours and km from trackers, cameras, feeds or readings
- Work orders raised from meters, run hours and data feeds
- Tiered service plans
- Next-service forecasts from usage
- Stale-reading flags
- Maintenance health score
- Service board and due-soon emails
- One work order across many assets
- Batch work orders and bulk scan logging
- Labour, parts and external costs on every service
- Failed checks raise work orders by rule
- Parts and inventory by location and bin
- Offline pre-starts and inspections
- Mobile web app (Android, iPhone, iPad)
- Shared-device PINs
- SAML 2.0 single sign-on (SSO)
- AI form builder
- AI asset creation from a photo
- Equipment bookings (Requests)
- GPS trackers managed in the app
- AI dash cam video in the app
- AI dash cams with built-in GPS
- LightMetrics dash cam connection
- Bluetooth tags
- QR, barcode and Data Matrix scanning
- OEM feeds under Connections
- 150+ data sources
- Engine hours from 68 integrations
Open an asset and pick the form for its type
Opening a ute lists the forms set up for its type, here the Light Vehicle Daily Prestart and a handover checklist. Scanning the asset’s MapTrack QR tag opens the same record; this one was opened from the asset list.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 430 x 932 phone viewport in a demonstration workspace, on an asset with no completed forms, and shown in a phone frame.
Does it work offline?
Yes. MapTrack inspections are built offline-first, so a crew can complete a full checklist with photos and a signature in a basement, a pit or a remote site with no coverage. Everything syncs to the asset record as soon as the device gets a connection. If your teams work underground, in mining, civil or remote construction, check this before committing to any platform.
More on offline inspections.
See compliance for every inspection and service schedule
Every maintenance schedule in one table. Extinguisher checks, lifting gear inspections, test and tag and survey calibration sit beside plant and vehicle servicing, each with a compliance percentage, interval, next due date and assignee. The plant service plan and site plant service are overdue, so they show in red; schedules with assets due soon show in orange.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured in a demonstration workspace on the Maintenance Schedules tab. The app shortens long interval labels, as in the vehicle service row.
What does asset inspection software cost?
MapTrack prices per asset, not per user, so every operator, supervisor and safety manager gets a login at no extra cost. Tool tracking starts at A$1.00 per asset per month and fleet tracking at A$12.00 per machine per month on Machine Plans (billed annually; GPS tracker included from A$27). That matters for inspections, because per-seat platforms charge you for exactly the people you most want filling in checklists. There is a free trial and no credit card is required.
Is MapTrack right for your operation?
Four situations we get asked about most, answered straight, including the ones where another tool is the better call.
The safety manager
Pre-starts and safety inspections are non-negotiable. I need every check tied to the asset with a verifiable audit trail. Does MapTrack do that?
Yes. Every inspection attaches to the asset record with a timestamp, photo evidence and the operator signature, and a failed item raises corrective work automatically. If your priority is a very large library of ready-made safety-audit templates rather than asset-linked evidence, Mitti (formerly SafetyCulture) is the stronger pick.
The operations manager
I need inspections, asset tracking and maintenance in one system so nothing falls through the cracks. Do I need separate tools?
No. MapTrack combines inspections, tracking, reservations and maintenance in one platform, which is the reason most of our customers consolidate. If work orders and technician scheduling are the centre of your process rather than the asset register, MaintainX is worth a look.
The field data collector
Our inspections are location-heavy and need GIS mapping. Is MapTrack the right tool?
Probably not, and it is better you know now. Fulcrum is purpose-built for GIS-integrated field data collection on geographic assets like pipelines and utility poles. MapTrack is the better fit when inspections attach to a mobile asset register of plant, vehicles and tools.
The quality auditor
We run scored audits across multiple sites and need benchmarking. Can MapTrack handle audit scoring?
MapTrack handles audits tied to individual asset records alongside tracking and maintenance. If cross-site scored-audit benchmarking is the main requirement in its own right, GoAudits and Mitti (formerly SafetyCulture) are built specifically for that.
How MapTrack compares to other inspection platforms
This is our own product page, so read it as one. MapTrack is strongest when inspections need to sit on the asset alongside its maintenance history. Here is where the other platforms are worth a look. Positioning checked Oct 2026.
| Platform | Where it is strong | Worth knowing |
|---|---|---|
| Mitti (formerly SafetyCulture and iAuditor)Compare MapTrack vs SafetyCulture | The widest inspection template library and safety-audit tooling. | Pricing is per seat (US$24 a seat a month, billed annually), which adds up when you want every operator filling in checklists; Mitti also quotes a fixed price per location with unlimited users.(per Mitti (formerly SafetyCulture) pricing and template library, Oct 2026) Not a fit if: You want to track tools with Bluetooth tags, or pair GPS trackers you already own directly: Mitti (formerly SafetyCulture) only accepts sensors and gateways bought or provisioned through it, and its supported-hardware list has no Bluetooth asset tags. Vehicle telematics such as Samsara sync through its integrations, and its live map is an add-on package on Premium or Enterprise. |
| MaintainXCompare MapTrack vs MaintainX | Strong CMMS, where inspections sit inside a maintenance program. | Best fit when technicians and work orders are the centre of the process rather than the asset register.(per MaintainX, Oct 2026) Not a fit if: You want operators completing checks on a paid plan without per-user fees: MaintainX's paid plans are per user (US$20 Essential, US$65 Premium a month, billed annually), though requester accounts and the Basic plan are free. |
| FiixCompare MapTrack vs Fiix | Established maintenance management with inspection rounds. | Priced per user (US$45 Basic, US$75 Professional a month), with an operator Lite licence priced on request.(per Fiix pricing, Oct 2026) Not a fit if: You want operators on full logins without per-user pricing: Fiix charges US$45 (Basic) or US$75 (Professional) per user a month, with an operator Lite licence priced on request. |
| Fulcrum | GIS-linked field data collection on infrastructure. | A good choice when mapping the location of the inspection matters more than the asset lifecycle.(per Fulcrum, Oct 2026) Not a fit if: You have fewer than five people who need logins, or want month-to-month billing: every Fulcrum plan needs an annual subscription and at least five users (US$43 Professional, US$55 Elite per user a month). |
Want the long-form comparisons? See our side-by-side comparisons.
How we checked: on 19 and 20 October 2026 we re-read each platform's own pricing and product pages (Mitti, formerly SafetyCulture; MaintainX; Fiix; Fulcrum) and link each one beside its row. SafetyCulture rebranded to Mitti on 11 August 2026.
Asset inspection software FAQs
Run your first digital inspection this week
Bring the checklist you already use, upload it as a PDF, and have your crew running it on their phones. Per-asset pricing with unlimited users, so everyone who needs to inspect can.
Free trial. No credit card required.