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MapTrack vs ShareMyToolbox: Full Asset Ops vs Tool Sharing
MapTrack is a full asset operations platform: tools + equipment + plant + fleet + machinery on one register with native GPS, built-in reservations, AI features, AS/NZS templates and AU AWS data residency. ShareMyToolbox is a US-based tool-sharing platform with a signature peer-to-peer 'library checkout' workflow for small trades shops - tools + kits + consumables only, with no reservations (FAQ confirms), no GPS hardware (BLE explicitly rejected) and no work orders.
Both platforms track tools and assignments, but MapTrack covers full asset operations across tools + plant + fleet + machinery with native GPS, reservations and real CMMS workflows. ShareMyToolbox is tool-sharing only with a peer-to-peer 'library checkout' workflow. Here's a clear, side-by-side comparison.
Based on ShareMyToolbox’s public documentation, pricing page and G2/Capterra reviews as of 20 May 2026. MapTrack is our product - we encourage you to trial both platforms.
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What are the key differences between MapTrack and ShareMyToolbox?
- •MapTrack covers full asset operations: tools + equipment + plant + fleet + machinery + non-physical assets on one register. ShareMyToolbox is intentionally narrow - tools + kits + consumables only, with no plant, fleet or equipment register. The narrow scope is a strength for small trades shops but a constraint for operations managers with broader portfolios.
- •ShareMyToolbox FAQ explicitly states 'no reservation system yet' and explicitly rejects BLE beacons per their own beacon technology guide. MapTrack has built-in reservations and a planning view on all plans, plus native GPS trackers, BLE beacons and 150+ OEM telematics integrations.
- •MapTrack: per-asset pricing, unlimited users, multi-region (AU/NZ primary; UK, US, Canada), AU AWS Sydney data residency, AS/NZS-calibrated templates. ShareMyToolbox: per-user blocks ($100/mo base + $10/admin in 5s), US-only practical presence (US phone support, US-based team, US-only case studies, no AU residency).
What's the quick summary of MapTrack vs ShareMyToolbox?
TL;DR - MapTrack vs ShareMyToolbox: MapTrack is a full asset operations platform built for heavy industry across AU/NZ, UK, US - tools + equipment + plant + fleet + machinery on one register with native GPS trackers, BLE beacons, 150+ OEM telematics integrations, built-in reservations and planning, structured inspections with custom forms, native work orders with failed-inspection-to-WO escalation, meter-driven PM, AI asset creation, AS/NZS-calibrated templates and AU AWS Sydney data residency. ShareMyToolbox is a US-based tool tracking platform founded in 2015 by spin-out from Viewpoint Construction Software's incubator. Bootstrapped, ~3 employees, ~USD $330K ARR. Capterra 4.8/5 (39 reviews); App Store iOS 4.8/5 (294 reviews). Construction Tech Review Top Tool Tracking Software 2026. Pricing: Business $100/month + $10/admin block (in 5s); Enterprise custom. Tools + kits + consumables only, signature peer-to-peer 'library checkout' workflow. FAQ confirms 'no reservation system yet'; BLE explicitly rejected; no work orders or structured inspections; US-only practical presence. Choose MapTrack for broader asset coverage, reservations, native GPS, real CMMS or AU/NZ data residency. Choose ShareMyToolbox if you are a small US trades shop needing simple peer-to-peer tool check-in/check-out only.
Which platform fits your team?
Pick the persona that sounds most like you. ShareMyToolbox is purpose-built for one workflow (peer-to-peer tool check-in/check-out). The recommendation reflects when that workflow is enough vs when broader asset ops are needed.
The small US trades shop
Do you have fewer than 50 field workers, only need basic tool check-in/check-out, and operate in the US?
Stay on ShareMyToolbox. Peer-to-peer 'library checkout' workflow + responsive US phone support + 10-minute setup are genuine strengths for small trades shops with simple tool-sharing needs.
The growing operations manager
Do you manage 50+ field workers across tools + equipment + plant + fleet with growing compliance needs?
Choose MapTrack. ShareMyToolbox is tool-sharing-only with no reservations, no work orders, no native GPS, no real inspections. MapTrack covers full asset lifecycle on one platform.
The AU/NZ operator
Do you operate in Australia or New Zealand and need AU data residency plus AS/NZS-calibrated compliance?
Choose MapTrack. ShareMyToolbox is US-only practical presence. MapTrack is Australian-built with AU AWS data residency in Sydney and AS/NZS templates.
The maintenance coordinator
Do you need work orders, structured inspections or meter-driven preventive maintenance?
Choose MapTrack. ShareMyToolbox has no work orders or structured inspections. MapTrack has native CMMS workflows.
How do MapTrack and ShareMyToolbox compare on every feature?
Side-by-side criteria for MapTrack and ShareMyToolbox, grouped by category. Updated 20 May 2026.
| Criteria |  MapTrack |  ShareMyToolbox |
|---|---|---|
| Asset Coverage & Workflows | ||
| Best for | Heavy industry full asset ops across AU/NZ, UK, US - tools + plant + fleet + machinery | Small US trades shops needing peer-to-peer tool check-in/check-out only |
| Asset scope | Tools + equipment + plant + fleet + machinery + non-physical (any asset type) | Tools + kits + consumables only (no plant, fleet or equipment register) |
| Reservations / planning | Built-in reservations and planning view (all plans) | FAQ confirms "no reservation system yet"; virtual assignments as proxy |
| Peer-to-peer workflow | Check-in/check-out + transfers + assignments + acknowledgments | Signature two-sided handshake on tool transfers (peer accountability) |
| Tracking & Hardware | ||
| GPS hardware | Native GPS trackers + 150+ OEM telematics + BLE beacons | No GPS hardware; scan-only location capture; BLE explicitly rejected |
| BLE / OEM telematics | BLE beacons + 150+ direct OEM telematics (Geotab, Trimble, John Deere, Caterpillar) | Not supported (BLE rejected in own beacon technology guide) |
| QR / barcode | QR + barcode + RFID labels | QR + barcode (primary tracking method) |
| Maintenance & Compliance | ||
| Work orders | Native work orders tied to assets; failed-inspection-to-WO escalation | No work orders; notes + photos + tool condition tagging as proxy |
| Inspections | Structured inspections + custom form builder + AS/NZS templates | Audits + tool condition tagging; no structured inspections |
| Preventive maintenance | Meter-driven PM from OEM telematics; calendar + hours + odometer triggers | Not supported |
| AU/NZ data residency | Regional AWS Sydney committed publicly; AS/NZS-calibrated templates | US-only practical presence; no AU residency or AS/NZS support |
| Platform & Pricing | ||
| Pricing model | Per asset; unlimited users included; no lock-in | Per-user blocks: $100/mo base + $10/admin in 5s; connections up to 100 |
| Trial / free tier | 30-day free trial | 14-day free trial (3 employees, 10 connections, 100 tools) |
| AI features | AI asset creation from photo + AI form builder live | Not documented |
| SSO / RBAC / API | SSO + RBAC + public API on all plans | ?Basic 3 roles; API listed Business+ but no public docs; no SSO documented |
| Mobile + offline | Offline-first standard on all plans | ?iOS + Android (4.8/5 iOS, 294 reviews); offline depth not documented |
From tool sharing to full asset operations
MapTrack covers tools + plant + fleet + machinery with native GPS, built-in reservations, real CMMS workflows and AU AWS data residency - all in transparent per-asset pricing with unlimited users.
- No credit card required
- Unlimited users
- Cancel anytime
How MapTrack and ShareMyToolbox compare on features
Which covers full asset operations beyond tools?
MapTrack covers tools + plant + fleet + machinery on one register. ShareMyToolbox is intentionally narrow - tools + kits + consumables only.
ShareMyToolbox is intentionally narrow. The help centre categorises items as 'Items, Kits, Consumables' with no plant, fleet or equipment register. The narrow scope is a strength for small trades shops needing pure peer-to-peer tool sharing. MapTrack covers tools + equipment + plant + fleet + machinery + non-physical assets (licences, certifications, contracts) on one register. For operations managers with portfolios beyond hand tools, MapTrack scales where ShareMyToolbox stays narrow.
Which has built-in reservations?
MapTrack has reservations + planning on all plans. ShareMyToolbox FAQ confirms 'no reservation system yet'.
ShareMyToolbox FAQ explicitly states: 'there isn't a reservation system yet, many companies use Virtual assignments to pre-stage tools for upcoming jobs.' Independent comparison (Shelf): 'If two crews need the same piece of equipment next Tuesday, there is no system-level way to manage that conflict.' MapTrack has built-in reservations and a planning view standard on all plans - reserve specific assets by job, see availability across the fleet, avoid double-booking. For shared-equipment teams with multi-crew job scheduling, this is a daily-use gap.
Which has native GPS and BLE tracking?
MapTrack ships native GPS, BLE and 150+ OEM telematics integrations. ShareMyToolbox is scan-only with BLE explicitly rejected.
ShareMyToolbox has no GPS hardware - location is captured only at the moment of scan (when a worker scans a QR/barcode, the phone's GPS is recorded). Beyond that scan event, there is no location signal. ShareMyToolbox explicitly rejects BLE beacons per their own beacon technology guide. For real-time GPS, MapTrack ships native GPS trackers (including ultra long-life battery units) plus BLE beacons plus 150+ OEM telematics integrations. For high-value equipment recovery, theft prevention, or live location across job sites, MapTrack supports the workflow ShareMyToolbox does not.
Which has real CMMS workflows?
MapTrack has native work orders + structured inspections + meter PM. ShareMyToolbox uses notes + photos as proxy.
ShareMyToolbox FAQ explicitly states: 'use Notes, photos, Audits, tool condition tagging, and tool history features to track maintenance and inspection status.' These are workarounds - not native CMMS workflows. There are no work orders, no structured inspections with conditional logic, no meter-driven preventive maintenance, no failed-inspection-to-WO escalation. MapTrack has all of these as native capabilities. For maintenance coordinators and operations teams that need structured CMMS, MapTrack is the real CMMS; ShareMyToolbox is an inventory app with notes.
Which keeps your AU data in Australia?
MapTrack has AU AWS Sydney + AS/NZS templates. ShareMyToolbox is US-only practical presence.
ShareMyToolbox software is listed as available globally, but the practical presence is US-only - US phone support (866 number), US-based team, US-only case studies, no AU pricing, no AU support hours, no AU data residency. For AU organisations subject to data residency requirements, this is a hard governance constraint. MapTrack is Australian-founded with regional AWS hosting in Sydney; all customer data stays in country for AU teams. Plus AS/NZS-calibrated templates out of the box.
Which pricing model fits larger crews?
MapTrack per-asset, unlimited users. ShareMyToolbox per-user blocks compound at scale.
ShareMyToolbox pricing is transparent: Business $100/month + $10 per additional admin (sold in blocks of 5), connections up to 100 in blocks of 5 at $10. Enterprise 100+ is quote-based. Unlimited tools/assets at all tiers. For 25-person crews this approaches $330/month per Shelf comparison; for larger crews the per-user math compounds. MapTrack uses per-asset pricing with unlimited users included - operators, supervisors, subcontractors and managers all get access at no per-seat cost. For field-heavy teams of 50+ workers, MapTrack's unlimited-user model can be significantly more cost-effective.
Which is enterprise-procurement-ready?
MapTrack has SSO + RBAC + public API on all plans. ShareMyToolbox has basics only.
Enterprise procurement teams require public API for ERP integration, SSO (Azure AD, SAML) for identity, and RBAC for access control. MapTrack has all three on all plans. ShareMyToolbox lists API access as a Business plan feature but no public developer docs found; SSO is not documented in their support knowledge base; RBAC is basic 3 roles (Admin, Employee, Virtual placeholder, plus View-Only). For larger organisations with identity management requirements, MapTrack covers the procurement requirements ShareMyToolbox does not.
Which is better: MapTrack or ShareMyToolbox?
MapTrack wins for teams that want full asset coverage (plant + fleet beyond tools), reservations, native GPS, real CMMS workflows, AU/NZ data residency, AI features and per-asset pricing with unlimited users. ShareMyToolbox is a strong choice for small US trades shops that want peer-to-peer 'library checkout' on tools only, with 10-minute setup, US phone support and the lowest entry pricing.
| Category | Winner |
|---|---|
| Full asset coverage (plant + fleet + machinery) | MapTrack |
| Built-in reservations + planning | MapTrack |
| Native GPS + BLE + OEM telematics | MapTrack |
| Native work orders + inspections + meter PM | MapTrack |
| AU/NZ data residency + AS/NZS templates | MapTrack |
| AI asset creation | MapTrack |
| Per-asset pricing with unlimited users | MapTrack |
| Peer-to-peer "library checkout" workflow | ShareMyToolbox |
| 10-minute setup + 5-minute crew training | ShareMyToolbox |
| Live US phone support from a 3-person team | ShareMyToolbox |
| Lowest entry price for small US trades shops | ShareMyToolbox |
Measured impact: what teams report after switching
Verified outcomes from MapTrack customers across construction, mining and field services. ShareMyToolbox outcomes are from GetApp/Capterra reviews and the Egan Company case study.
| Metric | MapTrack | ShareMyToolbox |
|---|---|---|
| Asset scope | Tools + equipment + plant + fleet + machinery | Tools + kits + consumables only (no plant/fleet/equipment) |
| Reservations / planning | Built-in reservations and planning view | FAQ: 'no reservation system yet' |
| GPS tracking | Native GPS trackers + 150+ OEM telematics + BLE | No GPS hardware; scan-only location |
| CMMS depth | Native work orders + inspections + meter PM | Notes + photos + tool condition tagging as proxy |
| AU/NZ data residency | Regional AWS Sydney; AS/NZS-calibrated templates | US-only practical presence |
| Tool replacement costs | 40-50% reduction (SPDR) | Egan Company: "dramatic reduction in lost tool expenses" (vendor case study) |
How does MapTrack pricing compare to ShareMyToolbox?
MapTrack
Priced per asset with unlimited users, files, scans, documents, forms, alerts and automations included. No per-seat fees and no lock-in contracts. 30-day free trial with guided onboarding; monthly or annual billing.
Get pricing for your asset count →ShareMyToolbox
- Free trial: 14 days (3 employees, 10 connections, 100 tools)
- Business: $100/month (first admin) + $10 per additional admin (blocks of 5)
- Connections: Up to 100 in blocks of 5 at $10
- Enterprise: 100+ employees/admins, custom quote
- Unlimited tools/assets at all tiers
Check ShareMyToolbox pricing for current rates.
For 25-person crews ShareMyToolbox approaches $330/month per Shelf comparison; per-user model compounds at scale. MapTrack per-asset with unlimited users is more cost-effective for field-heavy teams of 50+.
Should you choose MapTrack or ShareMyToolbox?
Choose MapTrack if you…
- Manage tools + equipment + plant + fleet + machinery (not just tools)
- Need built-in reservations and planning view (ShareMyToolbox has none)
- Require native GPS tracking for real-time location and theft recovery
- Need native work orders, structured inspections and meter-driven PM
- Operate in Australia or New Zealand and need AU data residency
- Need AS/NZS-calibrated compliance templates out of the box
- Have 50+ field workers where per-user pricing compounds
- Need AI-assisted asset creation that ships today
Consider ShareMyToolbox if you…
- Run a small US trades shop (<50 field workers) needing peer-to-peer tool sharing only
- Value 10-minute setup and 5-minute crew training
- Want personal US phone support from a 3-person team
- Already use Viewpoint Construction Software and value the spin-out heritage
- Only need tools + kits + consumables (no plant, fleet, equipment)
- Value the two-sided handshake workflow on every tool transfer
Best ShareMyToolbox alternatives, ranked
These are the platforms teams compare against ShareMyToolbox when they need broader asset coverage, reservations, native GPS or AU/NZ data residency.
- 1
MapTrack
Best for full asset ops beyond tools. Native GPS, reservations, real CMMS, 150+ OEM integrations, AU data residency, per-asset pricing.
- 2
Hilti ON!Track
Best for Hilti-loyal contractors. Hilti BLE hardware + Trimble Viewpoint integration. Hardware lock-in to Hilti.
- 3
Milwaukee ONE-KEY
Free for Milwaukee-loyal trades shops. Brand-locked, no GPS chip. AU data ships to US + Hong Kong.
- 4
GoCodes
QR-code-first SMB asset tracking starting $500/yr. US-only practical. Patented QR labels create switching cost.
- 5
Asset Panda
Configurable cloud-based asset tracking with Gantt reservations. Best for IT and office inventory.
What our customers say
“MapTrack has completely transformed how we manage our tools, equipment and fleet. Tool replacement costs cut 40-50%.”
Scott Bradley
Operations Manager, SPDR
“Doing monthly site audits in MapTrack has drastically reduced our equipment loss. Overdue items dropped 80%.”
Ashley Sutherland
Operations Manager, RIX Specialist Contracting
“MapTrack has completely changed how we track tools and manage compliance. The admin time we have saved has been a game-changer.”
365 Alongside Team
Operations, 365 Alongside
How do you switch from ShareMyToolbox to MapTrack?
MapTrack supports CSV and spreadsheet imports with AI-assisted field mapping. Most teams are operational within a week.
Export your data
Export your tool inventory and assignments from ShareMyToolbox as CSV via the platform.
Import & map fields
Upload into MapTrack. AI-assisted import auto-matches columns. Our team maps your sites, categories and custom fields.
Go live
Roll out to your crew with training. Apply QR labels and add GPS trackers for high-value equipment. Operational within a week.
What should you verify in a pilot?
Before committing, run a short pilot with your own asset mix and workflows.
- ✓MapTrack: Confirm reservations and planning view work for your job types; verify your OEM telematics vendor is in the 150+ supported integrations; test the peer-to-peer check-in/check-out workflow (MapTrack supports it plus more); check AU AWS data residency for your governance needs; review AS/NZS template coverage.
- ✓ShareMyToolbox: Confirm the two-sided handshake workflow fits your crews; verify pricing at your connection count (per-user blocks of 5); check whether your asset scope (tools + kits + consumables) is enough or whether you need broader plant/fleet/equipment coverage; verify there is no AU phone support or AU data residency requirement.
Methodology and sources
Updated 20 May 2026. This comparison uses publicly available ShareMyToolbox documentation, pricing page, GetApp + Capterra + Software Finder reviews (62 + 39 + 8 review pool), Construction Tech Review awards 2024-2026, Egan Company case study, and MapTrack customer data. We focus on field realities: asset scope, reservations, GPS hardware, CMMS workflows, AU/NZ presence and pricing for crew sizes.
- ShareMyToolbox pricing page
- ShareMyToolbox FAQ ("no reservation system yet")
- Capterra ShareMyToolbox reviews (4.8/5, 39 reviews)
- Construction Tech Review Top Tool Tracking 2026
ShareMyToolbox was founded 2015 by spin-out from Viewpoint Construction Software's incubator (Viewpoint is now part of Trimble). Bootstrapped, ~3 employees, ~USD $330K ARR per Latka 2025. Construction Executive Top Tech (2024 + 2025). Construction Tech Review Top Tool Tracking Software 2026. The platform explicitly rejects BLE beacons per their own beacon technology guide. Pricing terms verified May 2026; check the vendor pricing page for current rates.
Frequently asked questions: MapTrack vs ShareMyToolbox
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About the author
GM of Operations
Lachlan leads operations at MapTrack, bringing 10+ years of enterprise technology experience across mining, construction and heavy industry. Before MapTrack, he held senior roles at Workato (integration and automation) and AppDynamics/Cisco (application performance), working directly with ASX-listed organisations to modernise their technology stacks. His deep understanding of field operations and blue-collar workflows shapes how MapTrack solves real problems for asset-intensive teams.
View LinkedIn profile →
Reviewed by Jarrod Milford
Commercial Director
Full asset operations. Real GPS. AU data.
Book a tailored demo and get pricing for your asset count. Cover tools + plant + fleet + machinery with native GPS, built-in reservations and AU AWS Sydney data residency.
4.8 on G2 · 4.9 on Capterra
- No credit card required
- Unlimited users
- Cancel anytime
ShareMyToolbox alternative · MapTrack vs Hilti ON!Track · Best tool tracking software