Fleet & vehicle templates
Free PDF-ready inspection forms and maintenance templates for fleet vehicles. Pre-start checklists for light vehicles, trucks, trailers and utes. Service records, fuel logs and tyre inspections. Download and use straight away, or digitise in MapTrack.
11 templates
- Pre-Start
Vehicle pre-start checklist
PDF-ready vehicle pre-start inspection form. Covers exterior, interior, fluids, safety equipment and documentation. Free to download.
Get template → - Asset Management
Equipment hire & rental handover form
PDF-ready hire and rental handover form. Records hire details, pre-hire and return condition, meter readings, fuel level, accessories and dual signatures. Free to download.
Get template → - Pre-Start
Light vehicle pre-start checklist
PDF-ready light vehicle daily pre-start inspection form. Covers tyres, lights, fluids, safety gear, registration and roadworthiness. Free to download.
Get template → - Pre-Start
Ute / service vehicle daily check
PDF-ready ute and service vehicle daily pre-start inspection. Covers body, tyres, lights, fluids, canopy/toolbox, load restraint and safety equipment. Free to download.
Get template → - Pre-Start
Truck / heavy vehicle pre-start checklist
PDF-ready truck and heavy vehicle daily pre-start inspection. Covers cab, engine, drivetrain, brakes, lights, tyres, load restraint and compliance. Free to download.
Get template → - Pre-Start
Trailer inspection checklist
PDF-ready trailer daily inspection form. Covers coupling, chains, brakes, tyres, lights, mudguards, deck and load restraint. Free to download.
Get template → - Maintenance
Vehicle annual service record
PDF-ready vehicle annual service record. Covers engine oil, filters, coolant, brakes, steering, suspension, electrical and road test. Free to download.
Get template → - Maintenance
Service interval checklist (10k / 20k km)
PDF-ready vehicle service interval checklist for 10,000 km and 20,000 km scheduled services. Covers engine oil, filters, fluids, brakes, tyres, steering, belts and battery. Free to download.
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Tyre & rim inspection form
PDF-ready tyre and rim inspection form. Covers tread depth, wear pattern, sidewall condition, inflation pressure, rim damage and valve condition for all wheel positions. Free to download.
Get template → - Maintenance
Battery test & replacement record
PDF-ready battery test and replacement register. Covers CCA test, voltage readings, load test result, replacement details and warranty information. Free to download.
Get template → - Fleet
Fuel / usage log sheet
PDF-ready fuel and usage log sheet. Register-style with columns for date, vehicle, operator, odometer, litres fuelled, cost, fuel type, location and monthly totals. Free to download.
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Frequently asked questions
- What vehicle inspections are legally required in Australia?
- Under WHS regulations, any vehicle used as a workplace must be inspected before use. For commercial fleets, this typically means a daily pre-start check covering tyres, lights, fluids, brakes and safety equipment. Our vehicle pre-start templates align with these requirements.
- Can I track fuel usage with these templates?
- Yes. Our fuel usage log sheet records date, vehicle, operator, odometer reading, litres fuelled and cost. Use it as a paper register or digitise it in MapTrack to automatically calculate consumption rates per vehicle.
- How often should fleet vehicles have a full service inspection?
- Most fleet managers follow manufacturer-recommended intervals, typically every 10,000 km or 20,000 km. Our service interval checklist covers both milestones. For daily checks, use the vehicle pre-start checklist.
Ready to go digital?
Digitise your paper checklists in MapTrack. Complete forms on mobile, attach photos and link every record to the asset. 30-day free trial, no credit card required.