Facilities management templates
Free PDF-ready checklists and inspection forms for facilities management. HVAC filter, coil and refrigerant service records, fire extinguisher inspections per AS 1851, fire alarm and sprinkler testing logs, electrical panel and switchboard checks, RCD testing per AS/NZS 3760, roller door safety checks, first aid kit audits and building maintenance schedules. Covers critical fire safety systems, essential services compliance and preventive maintenance planning. Download and use straight away, or digitise in MapTrack.
41 templates
- Safety
Fire extinguisher inspection checklist
PDF-ready monthly fire extinguisher visual check. Covers location, condition, pressure gauge, tamper seal, service tag and compliance.
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Safety inspection checklist
PDF-ready site and workplace safety inspection. Covers access, housekeeping, emergency preparedness, PPE, electrical, plant and chemicals.
Get template → - Compliance
Test and tag checklist (AU/NZ)
PDF-ready test and tag register for portable electrical equipment. Visual inspection, IR and earth continuity tests, AS/NZS 3760 reference.
Get template → - Asset Management
Asset audit & stocktake checklist
PDF-ready asset audit and stocktake form. Record found, missing and damaged assets with condition notes and discrepancy actions. Free to download.
Get template → - Maintenance
Job card template
Printable job card template and sample PDF. Capture job details, faults, findings, parts, labour, testing and technician or supervisor sign-off.
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Preventive maintenance checklist
PDF-ready preventive maintenance checklist and PM sheet. Covers machine service details, filters, fluids, lubrication, belts, hoses, actions and sign-off.
Get template → - HVAC
HVAC maintenance checklist
PDF-ready HVAC service and inspection form. Covers filters, evaporator and condenser coils, refrigerant, electrical, drainage and performance readings.
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LOTO / isolation checklist
PDF-ready lockout/tagout and isolation checklist. Covers energy sources, isolation points, lock placement, try-start verification and de-isolation.
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Ladder inspection checklist
PDF-ready ladder inspection checklist for step, extension and platform ladders. Covers rails, rungs, feet, locking mechanisms, labels and condition.
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Fire extinguisher annual inspection record
PDF-ready fire extinguisher annual inspection record (AS 1851). Covers agent weight, internal examination, hydrostatic test, discharge and recharge.
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First aid kit inspection checklist
PDF-ready first aid kit inspection checklist. Covers kit contents, quantities, expiry dates and replenishment. Suitable for Class A, B and C kits.
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Roller door / industrial door inspection checklist
PDF-ready roller door and industrial door inspection checklist. Covers panels, tracks, springs, cables, seals, motor, safety photocells and manual release.
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Rescue kit inspection checklist
PDF-ready rescue kit inspection checklist for confined space and heights rescue. Covers rescue rope, descender, karabiners, pulleys and harness.
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Fire extinguisher 5-year hydrostatic test record
PDF-ready fire extinguisher 5-year hydrostatic test record per AS 1851 Level 4. Covers internal inspection, pressure testing and pass/condemn certification.
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SOP template
Free Standard Operating Procedure template (PDF-ready). Document purpose, scope, responsibilities, step-by-step instructions and revision history.
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Fire hose reel inspection checklist
Free fire hose reel inspection checklist (PDF-ready). Covers hose condition, nozzle, valve, signage, mounting, water flow and AS 1221 compliance.
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Hoist inspection checklist
Free hoist inspection checklist (PDF-ready). Covers chain or wire rope, hooks, brakes, limit switches, controls and load rating. Download free.
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Monthly site inspection checklist
Free monthly site inspection checklist (PDF-ready). Covers housekeeping, access, electrical, fire safety, PPE, signage and environmental compliance.
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Eyewash station inspection checklist
Free eyewash station inspection checklist (PDF-ready). Covers water flow, temperature, cleanliness, signage, access path and AS 4775 compliance.
Get template → - HVAC
HVAC refrigerant management log
Free HVAC refrigerant management log (PDF-ready). Track charge recovery leak checks and ARCTick licence compliance. Download free.
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Exhaust fan inspection checklist
Free exhaust fan inspection checklist (PDF-ready). Covers motor, bearings, belts, guards, ductwork and airflow. Meets Australian WHS requirements.
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HVAC commissioning checklist
Free HVAC commissioning checklist (PDF-ready). Covers air balancing refrigerant charge controls sequences and performance verification. Download now.
Get template → - Fire Safety
NFPA Fire Sprinkler Inspection Checklist
Free NFPA 25 fire sprinkler inspection checklist (PDF-ready). Covers water-based fire protection systems, sprinkler heads, valves, gauges and alarms.
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Emergency Lighting Inspection Checklist
Free emergency lighting inspection checklist (PDF-ready). Covers exit signs, emergency luminaires, battery tests and AS 2293 compliance. Download free.
Get template → - Electrical
Electrical panel inspection checklist
Free electrical panel inspection checklist (PDF-ready). Covers labelling, breakers, wiring, earthing, thermal checks and AS/NZS 3000 compliance.
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Electrical lockout-tagout checklist
Free electrical LOTO checklist (PDF-ready). Covers isolation, verification, tagging, lock placement and safe re-energisation.
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Portable appliance testing (PAT) log
Free portable appliance testing log (PDF-ready). Record test results for AS/NZS 3760 compliance including earth continuity and insulation resistance.
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Electrical installation safety checklist
Free electrical installation safety checklist (PDF-ready). Covers wiring, earthing, RCDs, circuit protection and AS/NZS 3000 compliance.
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Emergency lighting test record
Free emergency lighting test record (PDF-ready). Covers monthly function tests, six-monthly duration tests and AS 2293.2 compliance.
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RCD testing log
Free RCD testing log (PDF-ready). Record push-button and trip time test results for AS/NZS 3760 and AS/NZS 3000 compliance.
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Electrical switchboard maintenance checklist
Free switchboard maintenance checklist (PDF-ready). Covers cleaning, thermal scanning, torque checks, breaker servicing and AS/NZS 3000 compliance.
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High voltage equipment inspection checklist
Free high voltage inspection checklist (PDF-ready). Covers transformers, switchgear, earthing, arc flash PPE and AS 2067 compliance.
Get template → - Fire Safety
Fire alarm system testing log
Free fire alarm system testing log (PDF-ready). Record detector tests, MCP activations, panel checks and AS 1851 compliance.
Get template → - Fire Safety
Emergency evacuation drill record
Free emergency evacuation drill record (PDF-ready). Capture drill times, warden actions, assembly counts and WHS compliance.
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Fire door inspection checklist
Free fire door inspection checklist (PDF-ready). Covers door leaf, frame, seals, self-closing mechanism and AS 1905.1 compliance.
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Fire sprinkler system inspection checklist
Free fire sprinkler inspection checklist (PDF-ready). Covers heads, valves, gauges, alarms and AS 1851 compliance.
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Fire warden checklist
Free fire warden checklist (PDF-ready). Covers alarm response, area sweep, assembly procedure and AS 3745 compliance.
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Fire hydrant inspection log
Free fire hydrant inspection log (PDF-ready). Covers valve operation, flow test, signage, access and AS 1851 compliance.
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Smoke detector testing checklist
Free smoke detector testing checklist (PDF-ready). Covers function tests, cleaning, sensitivity and AS 1851 compliance.
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Fire Extinguisher Inspection Tag and Record
Free fire extinguisher inspection tag and record (PDF-ready). Log monthly and six-monthly checks against AS 1851-2012 for every extinguisher on site.
Get template → - Electrical
Solar PV System Inspection Checklist
Free solar PV system inspection checklist (PDF-ready). Check array, isolators, inverter, cabling, labelling and earthing to AS/NZS 5033 and 4777.
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Frequently asked questions
- How often should HVAC systems be inspected?
- HVAC systems should be serviced at least every six months, with filters checked monthly. Our HVAC maintenance checklist covers filters, coils, refrigerant, drainage, electrical components and performance readings for a complete service inspection.
- What is required for fire extinguisher compliance in Australia?
- Under AS 1851-2012, portable fire extinguishers get a routine service every six months, with further yearly, three-yearly and five-yearly tasks. Many sites add a monthly walk-around check of location, pressure and tamper seal between services. We provide separate templates for monthly checks and annual inspections.
- How often should portable electrical equipment be tested and tagged?
- Under AS/NZS 3760, testing frequency depends on the environment. Construction sites require testing every three months, while general office environments require testing every five years. Our test and tag register records each item's results and next test due date, so you can set the interval that applies to its environment.
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