Facilities management templates
Free PDF-ready checklists and inspection forms for facilities management. HVAC maintenance, fire extinguisher inspections, test and tag registers, roller door checks, first aid kits and preventive maintenance schedules. Download and use straight away, or digitise in MapTrack.
13 templates
- Safety
Fire extinguisher inspection checklist
PDF-ready monthly fire extinguisher visual check. Covers location, physical condition, pressure gauge, tamper seal, service tag and compliance. Free to download.
Get template → - Safety
Safety inspection checklist
PDF-ready site and workplace safety inspection. Covers access, housekeeping, emergency preparedness, PPE, electrical, plant, chemicals and working at heights. Free to download.
Get template → - Compliance
Test and tag checklist (AU/NZ)
PDF-ready test and tag register for portable electrical equipment. Visual inspection, IR and earth continuity tests, AS/NZS 3760 reference. Free to download.
Get template → - Asset Management
Asset audit & stocktake checklist
PDF-ready asset audit and stocktake form. Record Found, Missing and Damaged assets with condition notes, audit summary and discrepancy actions. Free to download.
Get template → - Maintenance
Work order / job card template
PDF-ready work order and job card form. Covers job details, priority, asset info, fault description, parts used, labour time and sign-off. Free to download.
Get template → - Maintenance
Preventive maintenance checklist
PDF-ready preventive maintenance (PM) service form. Covers filters, fluids, lubrication, belts, hoses, electrical, safety and sign-off for plant and equipment. Free to download.
Get template → - HVAC
HVAC maintenance checklist
PDF-ready HVAC service and inspection form. Covers filters, evaporator and condenser coils, refrigerant, electrical, drainage, heating section and performance readings. Free to download.
Get template → - Safety
LOTO / isolation checklist
PDF-ready lockout/tagout and isolation checklist. Covers energy sources, isolation points, lock placement, try-start verification and de-isolation. Free to download.
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Ladder inspection checklist
PDF-ready ladder inspection checklist for step, extension and platform ladders. Covers rails, rungs, feet, locking mechanisms, labels, ratings, condition and storage. Free to download.
Get template → - Compliance
Fire extinguisher annual inspection record
PDF-ready fire extinguisher annual inspection record (AS 1851). Covers agent weight/volume, internal examination, hydrostatic test, discharge test, recharge and licensed technician certification. Free to download.
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First aid kit inspection checklist
PDF-ready first aid kit inspection checklist. Covers kit contents, quantities, expiry dates, replenishment and seal/container condition. Suitable for Class A, B and C kits. Free to download.
Get template → - Maintenance
Roller door / industrial door inspection checklist
PDF-ready roller door and industrial door inspection checklist. Covers panels, tracks, springs, cables, seals, motor, safety photocells, safety edge, manual release and locks. Free to download.
Get template → - Safety
Rescue kit inspection checklist
PDF-ready rescue kit inspection checklist for confined space and working-at-heights rescue equipment. Covers rescue rope, descender, karabiners, pulleys, harness, first aid and storage. Free to download.
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Frequently asked questions
- How often should HVAC systems be inspected?
- HVAC systems should be serviced at least every six months, with filters checked monthly. Our HVAC maintenance checklist covers filters, coils, refrigerant, drainage, electrical components and performance readings for a complete service inspection.
- What is required for fire extinguisher compliance in Australia?
- Under AS 1851, fire extinguishers require monthly visual inspections (checking location, pressure, tamper seal) and annual servicing by a licensed technician. We provide separate templates for monthly checks and annual inspections.
- How often should portable electrical equipment be tested and tagged?
- Under AS/NZS 3760, testing frequency depends on the environment. Construction sites require testing every three months, while general office environments require testing every five years. Our test and tag checklist aligns with the AS/NZS 3760 standard.
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