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Power tool tracking for contractors, batteries and chargers included

Who has each drill, saw and grinder, whether its batteries and charger came back, and whether its charger's due for test and tag. Keep tools in one register, record deliberate assignments and returns, run audits and attach forms, documents and maintenance records to each asset.

600,000+assets tracked since 2012
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A worn yellow cordless drill and its battery pack on a timber bench among a hammer, bits and screws, with a MapTrack maintenance panel laid beside it showing a test and tag overdue.
Test and tag
MapTrack maintenance panel: one schedule, Test and Tag, overdue by 22 days, due 3 Oct 2026.
QR labelExample: scan to check it out
Checked outExample: DR-02, with its batteries and charger
Test and tag
MapTrack maintenance panel: one schedule, Test and Tag, overdue by 22 days, due 3 Oct 2026.
QR labelExample: scan to check it out
Checked outExample: DR-02, with its batteries and charger
Test and tag
MapTrack maintenance panel: one schedule, Test and Tag, overdue by 22 days, due 3 Oct 2026.
Checked outExample: DR-02, with its batteries and charger
QR labelExample: scan to check it out

How MapTrack runs power tools, batteries and chargers

The label, tag or tracker for each tool, its batteries and charger on its record, the check-outs and returns, test and tag for the chargers and leads, and the servicing, files and costs on the same record.

The short answer

MapTrack keeps each power tool on its own record with a QR label, and its batteries and charger as accessories. Check the tool out to a person, the crew's ute or a site with a due-back date; when it comes back, each battery and charger is confirmed back, and anything missing asks for a reason.

Lachlan McRitchie

Lachlan McRitchie

Co-Founder & GM of Operations

Published 15 February 2026Updated 26 October 2026

Key takeaways

  • One record per drill, driver, grinder, saw, nailer, battery pack or charger: make, model, serial, QR tag, status and photos, with its check-outs, forms, maintenance and files a tab away.
  • A drill's batteries and charger sit on its record as accessories, confirmed taken at check-out and back at return, and anything missing or short asks for a reason.
  • Chargers, leads and corded tools go on a test and tag schedule; the assignee gets an email 7 days out, and an overdue tool is flagged at check-out.
  • A Bluetooth tag on a tool is picked up by a gateway tracker in the ute or at the yard; live GPS and boundary alerts run in MapTrack Telematics.
  • Spare packs can be their own labelled assets, or reusable stock at each location with a minimum and maximum, linked to the tools they fit.

Trusted by construction, mining and field service teams

Mega ElectricsSpecialised Plumbing & Drainage365 AlongsideSaunders InternationalMineral ResourcesSupagas
G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
15 reviews on G2 · the same 17 reviews on Capterra, GetApp and Software AdviceCapterra Best Value 2026 badgeCapterra Best Ease of Use 2026 badgeAll MapTrack reviews

Customer proof

What tool customers say

“Our investment in MapTrack paid off in a big way when a couple of pieces of test equipment, valued at over $142,000 AUD, was stolen during a break-in at an employee's home. Thanks to MapTrack, we were able to give police the exact location of the asset, even guiding them over the phone as they executed the search warrant. This led them directly to the equipment, which was recovered within 48 hours.”

Dane Rolinson, Operations Manager, Mega Electrics
Read the Mega Electrics story

“MapTrack has completely transformed how we manage our tools, equipment and fleet.”

Scott Bradley, Managing Director, Specialised Plumbing and DrainageReview on Capterra
Read the Specialised Plumbing and Drainage story

“MapTrack has completely changed how we track tools and manage compliance across our sites - the admin time we've saved alone has been a game-changer.”

365 Alongside Team, Management, 365 Alongside
  • From the published story: Weekly hours spent on manual data entry, form transcription and compliance reporting dropped from roughly 8–10 hours to under 4 hours after moving to digital forms and automated workflows.
Read the 365 Alongside story

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Why contractors lose tools and fail audits

Contractor tool tracking is one of the most persistent operational problems in trade and construction. Tools move constantly between vans, sites and crews, and spreadsheets, paper sign-out sheets and memory don't keep up. The theft alone is documented: 36,708 tools worth $40.8 million were stolen from Victorian tradespeople in the year to June 2025, recorded by the Crime Statistics Agency (Victoria). The quieter losses, tools misplaced between crews or lent out and never returned, are not counted anywhere, because nobody reports them. In MapTrack every tool, battery pack and charger can carry a QR label, so check-outs, audits and test and tag start from a scan. A Bluetooth beacon adds a location where a gateway tracker in the ute or at the yard picks it up, and a Yabby3 battery GPS tracker suits core drills, concrete saws and other tools where a location matters. Each one lands on the tool's own record.

  • Small custom QR asset label with logo

    Every tool, battery pack and charger

    QR labels

    • Scan QR, barcode and Data Matrix labels with the phone camera or a handheld Bluetooth or USB scanner to open the record or start a check-out
    • The small 35 x 17 mm label for hand tools, power tools and small equipment, or polycarbonate for tools, batteries, testers and cases that move between crews
    • Blank carrier tags for hand tools and cordless tool batteries, beside the QR label
    • Bulk QR label printing in MapTrack

    Good to know: A label records nothing until someone scans it, and a plain scan records no location.

  • E5 Location Beacon, a Bluetooth beacon

    Drills, grinders and saws, with the beacon on the tool

    Bluetooth beacon (E5 Location Beacon)

    • Each tool's location in MapTrack, updated when a gateway tracker (Oyster, Remora3, G70 or Dart3) picks it up
    • An adhesive mount for the tool

    Good to know: No location of its own: it needs a gateway tracker in range.

  • Eye Beacon, a rugged Bluetooth beacon

    Tools stored outdoors and on exposed sites

    Bluetooth beacon (Eye Beacon)

    • Its location in MapTrack when a gateway tracker picks it up
    • An IP67 housing for rain, dust and splash

    Good to know: No location of its own: it needs a gateway tracker in range.

  • Bluetooth 4.0 LE Beacon, a small clip-on Bluetooth beacon

    A busy tool store or workshop with a gateway tracker

    Bluetooth beacon (Bluetooth 4.0 LE Beacon)

    • Its location in MapTrack when a gateway tracker picks it up
    • A clip-on mount

    Good to know: No location of its own: it needs a gateway tracker in range.

  • Blue PUCK ID, a small, round, grey Bluetooth beacon

    Hire tools and gear that moves between customers and sites

    Bluetooth beacon (Blue PUCK ID)

    • Its location in MapTrack when a gateway tracker picks it up
    • An IP68 housing for dust and moisture

    Good to know: No location of its own: it needs a gateway tracker in range.

  • G70 hardwired tracker: a black sealed box with a power cable and mounting lugs

    The ute or van that carries the tools

    Hardwired tracker in the ute or van (G70)

    • The vehicle's location on its record
    • Picks up the Bluetooth tags on the tools it carries
    • Battery, signal and last report in MapTrack

    Good to know: Wired into the vehicle's power and ignition: 8 to 33 V, so 12 V and 24 V systems.

  • Dart3 hardwired tracker: a compact black unit

    The same vehicles, when you want a second hardwired option beside the G70

    Hardwired tracker in the ute or van (Dart3)

    • The vehicle's location on its record
    • Picks up the Bluetooth tags on the tools it carries

    Good to know: Wired into the vehicle's power and ignition: 8 to 32 V.

  • Yabby3 GPS compact tracker, rugged weatherproof design

    Core drills, concrete saws and other tools where a location matters

    Battery GPS tracker (Yabby3)

    • The tool's latest position on its record
    • The tracker's own battery level, signal and last report in MapTrack
    • No wiring, in an IP68 housing for dust, water and vibration

    Good to know: The app shows its latest position; live tracking, trips and boundary alerts run in MapTrack Telematics.

Our trackers ship within Australia and New Zealand; elsewhere we connect your existing trackers with you.

What it costs

MapTrack is priced per asset, and the plans are on the pricing page. Trackers, QR labels, install and freight are quoted with your order, after a short setup call so each asset gets the right tracker.

Tools and assets in the contractor rollout

Use configurable records for the tools and equipment included in the contractor rollout. Cordless drills and drivers, grinders and saws, nailers and specialist tools, battery packs and chargers each get a record and the label or tag that suits them, and the rest of the rollout sits in the same register.

  • Cordless drills and drivers

    With their batteries and charger as accessories

    • Batteries and charger confirmed out and back on every check-out
    • A QR label on the tool, and a Bluetooth tag if it rides in a ute with a gateway tracker
    • The power tool inspection on the phone
  • Grinders and saws, corded and cordless

    Test and tag on the corded ones and on the chargers

    • Corded grinders and saws on the test and tag schedule, each with its last test and next due date
    • Damaged or Repair status on the record, seen by the next person who scans it
    • Repairs on a work order, with labour, parts and external costs
  • Nailers and specialist tools

    Core drills, concrete saws and other high-value tools

    • A Yabby3 battery GPS tracker where a location matters, with the latest position on the record
    • Booked ahead for a job with Requests
    • The manual, warranty and repair reports in its files
  • Battery packs

    As accessories, as their own labelled assets, or as stock

    • Packs that stay with one tool as its accessories
    • Packs that move between tools and crews as their own labelled assets, checked out and audited on their own
    • Spares as reusable stock at each location, with a minimum and maximum, linked to the tools they fit
  • Chargers

    The part that plugs in

    • Its own asset with its own label, on the test and tag schedule with each test, its result and the next due date
    • Or an accessory of the tool, confirmed out and back with it
    • Marked Damaged when it fails, so it is blocked at check-out unless an owner overrides it
  • The rest of the contractor rollout

    In the same register as the power tools

    • Power tools (drills, saws, grinders)
    • Hand tools & tool kits
    • Battery platforms & chargers
    • Laser levels, measuring & survey
    • Welding & cutting equipment
    • Ladders, scaffolding & access
    • Generators & lighting towers
    • Compressors, pumps & hoses
    • Vehicles (utes, vans, trailers)
    • Small plant & attachments
    • Safety equipment (harnesses, PPE)
    • Consumable stock & spares

One drill, tagged three ways

A QR label on the drill starts its check-outs, audits and test and tag, a Bluetooth tag is picked up by the gateway tracker in the crew's ute, and its batteries and charger sit on the same record, confirmed back at every return.

  1. QR label on the drill

    Scan to open its record, check it out or audit it

  2. Bluetooth tag, read in the ute

    Updated when the ute's gateway tracker picks it up

  3. Batteries and charger on its record

    Confirmed taken at check-out and back at return

Example record

  • Cordless Drill DR-01, with its QR tag
  • A spare battery and a charger as required accessories, and its case
  • Battery 18V 5.0Ah spares as stock at the workshop, a minimum of 4
Example values from a demonstration workspace, not customer data.
MapTrack Return Assets on a phone for Cordless Drill DR-02 with 2 accessories: Battery 5.0Ah x2 marked Returned, 2 of 2; Charger marked Not returned with the reason chips Not in storage, Damaged / out of service, Already at site, Not required for this job, Lost and Other, Already at site selected; and the Return assets button.

A drill’s batteries and charger confirmed at return

At return each accessory is confirmed: both batteries back, and the charger not returned, with Already at site as the reason.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace, during the drill’s return.

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Accountability

Scan, assign and audit from the field

Tools walk off site with no accountability. Without a maintained custody record, tools can disappear between people, vans and locations. QR identification plus deliberate assignment and return actions gives the team a clearer operational trail. Audits take days with clipboards and paper. Paper-based stocktakes can be difficult to reconcile and retrieve. A MapTrack audit session lets the team scan labelled assets and review the resulting audit records and exceptions. Link QR labels to tool records, identify assets from a supported phone or tablet, then complete deliberate assignment, return, transfer or audit actions.

  • QR identification on a supported mobile device
  • Audit sessions for asset verification
  • Assign tools to supported people or locations
  • Record deliberate return and transfer actions
  • Check a tool out to a person, a location such as a site, the store or the crew's ute or van, or both, with a due-back date, and its batteries and charger go with it as accessories
  • At return each battery and charger is confirmed back, and anything missing or short asks for a reason: Not in storage, Damaged / out of service, Already at site, Not required for this job, Lost or Other
  • Book tools ahead with Requests: a named tool or a quantity from a category, optional approval, fulfilled by scan with any substitute and its reason recorded, and the request becomes the check-out
  • A shared tablet at the tool store in workstation mode, each person with their own 4-digit PIN, and a Requester role that can view records and submit requests but cannot assign or add or edit records
  • Set a tool's status to Damaged or Repair on its record, and the next person who scans it sees that status
  • A tool marked Damaged or written off is blocked at check-out; an owner can override it, and the override is logged
  • Overdue check-outs, audits and Requests send reminder emails

Setup and limits

  • Assignments support documented people and locations rather than crew- or project-scoped entities.
  • Current roles aren't documented as crew-, project- or contractor-scoped access controls.
  • Give each person the least product role they need, then expand the tested web workflow to supported phones and tablets.
  • Checking a tool out or back, or booking it with Requests, needs a connection.
  • A status is a record, so tag the tool out physically too.
MapTrack Request #255D in Fulfilling: an angle grinder fulfilled, drill DR-02 fulfilled as a substitute for DR-01 with the reason and note recorded, and one survey instrument still outstanding.

See what was picked and what is still outstanding

The request is for an angle grinder, drill DR-01 and one survey instrument, with Sarah Turner as recipient at Officer Road Widening and James Ward as approver. DR-01 was already out with another crew member, so stores sent DR-02 and recorded why. Two of three items are fulfilled and the survey instrument is still outstanding.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace with request approval switched on. The request was created, approved and part-fulfilled; the assignment has not been completed yet.

The Assignments tab of a drill’s record in MapTrack: an assignment created 26 Oct 2026 to Jack Roberts, Complete, due back 6 Nov 2026 at 4:00 PM, and one created 30 Sep 2026 to Sarah Turner at Officer Road Widening, Complete, due back 2 Oct 2026 at 5:00 PM.

A drill’s check-outs, one after another

Each check-out of the drill stays on its record: who had it, where, when it was due back and that it came back.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 px desktop viewport on drill DR-02’s Assignments tab.

MapTrack asset record for Battery Pack 18V 5.0Ah BP-01: QR code, category Small Plant & Tools then Tool Batteries, tag DC-00274 and Deployed status; its current assignment to Jack Roberts, due back 27 Nov 2026 at 6:00 PM, with View assignment; and a Details card with model 18 V 5.0 Ah battery pack, serial BP18-24-77031, ownership Owned, purchase date 19 Feb 2024 and purchase price $145.

A battery pack as an asset of its own

A battery pack with its own record and QR tag, checked out to a person with a due-back date.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 px desktop viewport on the battery pack’s Overview tab, cropped right of the navigation sidebar.

Compliance evidence is scattered or missing

Chargers, leads and corded tools on a test and tag schedule

Pre-start records, test-and-tag certificates and inspection reports live in filing cabinets, email threads and someone's phone. When an auditor or client asks for evidence, you're scrambling. A single system with compliance records attached to each asset changes that. Put corded tools, leads and battery chargers on a test and tag schedule in MapTrack: each item's last test and next due date, the overdue ones first, and the due list on the Service Board.

  • The person assigned to the schedule gets an email 7 days before a test falls due
  • A tool that's overdue for its test and tag is flagged when someone checks it out, and going ahead is logged
  • One work order covers the whole round, with its own pass or fail for each tool, lead and charger
  • Scan a batch of tools and log the test for all of them at once; each keeps its own history entry
  • Each item's test results, next due date and repairs stay on its own record, ready when someone asks to see them

Setup and limits

  • Logging a batch test by scan needs a connection.
  • MapTrack keeps the records; your competent person does the inspecting and testing.
MapTrack asset record for Battery Charger 18V CH-01: QR code, category Test & Tag then Battery Chargers, tag DC-00272 and Available status; a Details card with model 18 V fast charger, serial CH18-23-40112, ownership Owned and purchase date 11 Apr 2023; and its Test and Tag schedule Overdue, 25 days overdue since 30 Sep 2026.

A charger on its test and tag schedule

Charger CH-01 has its own record, and its Test and Tag schedule shows it 25 days overdue.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 px desktop viewport on the charger’s Overview tab, cropped right of the navigation sidebar.

MapTrack New Assignment on a phone with a warning at the top: Battery Charger 18V CH-01 may be unavailable, Maintenance Overdue: Test and Tag 30 Sep 2026; below it the Assign to, Location, Person, Due back at, Condition and Condition Photos fields, and Cancel and Assign asset.

An overdue test and tag flagged at check-out

Checking out a charger that’s overdue for test and tag shows a warning before anything is assigned.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace. The assignment was cancelled after this screen and nothing was saved.

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Leads, extension reels and portable RCDs

The plug-in gear that travels with the tools goes on the same test and tag schedule and the same round: each lead, reel and portable RCD keeps its own record, last test and next due date. In MapTrack the round is one work order, with a pass or fail for each item.

MapTrack Test and Tag schedule for AS/NZS 3760 inspection and test: 19 enrolled assets, 9 overdue and 10 on track; cordless drills, a 40m extension reel, a portable RCD and an inverter welder, each tested every 3 months with its last service and next due date, beside a MaintScore of 89, Excellent.

Test and tag, lead by lead

Every enrolled lead and tool with when it was last tested and when it’s next due, the overdue ones first.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 x 900 desktop viewport, cropped right of the navigation sidebar to a 16:10 frame.

Maintenance is reactive - tools break before they're serviced

Service tools when they need it. Not on a guess

Without time- or meter-based schedules, tools and equipment can be serviced late or inconsistently. A defined maintenance process helps the team see what is due and keep the resulting work record with the asset. Use time or meter triggers for preventive maintenance and complete loaded work orders in the field. Keep the resulting service record with the asset.

  • Time- or meter-based preventive-maintenance schedules
  • Loaded work orders can be completed in the field
  • Record time and costs against work orders
  • Configure notification email to selected Person records
  • Review service history for operational decisions
  • The Service Board shows what's overdue and due soon for every tool, lead and charger on a schedule
  • A date puts a service or a test due and emails the person assigned to it 7 days out; a person raises the work order from the schedule in a couple of clicks

Setup and limits

  • Your team remains responsible for repair-or-replace decisions and for determining whether its evidence meets an auditor's requirements.
  • Choose and test the schedule trigger and manual, per-asset automatic or batch generation mode.

Test and tag intervals come from AS/NZS 3760, your state's rules and your competent person, and they differ by site. In Great Britain, HSE's HSG107 suggests a combined inspection and test for 110 V tools on construction sites before first use on site, then 3-monthly. Battery and charger care comes from each maker's manual. MapTrack holds the schedule you set.

Compliance

Pre-starts, test-and-tag and inspections on each tool

Compliance evidence belongs on the asset. Not in a filing cabinet. Pre-start forms and inspections are completed on mobile and attached to each tool with timestamps and photos. Test-and-tag records, calibration certificates and safety evidence live alongside the tool's tracking and maintenance history. Scan the tool's QR label and run the power tool inspection on the phone, with photos and a signature.

  • Previously loaded pre-start forms can be submitted offline
  • Test-and-tag and calibration records on the asset
  • Selected results can feed configured follow-up
  • Photos, signatures and timestamps for evidence
  • Generate a draft form from supplied source material
  • Forms submit offline and sync later, and the completed inspection downloads as a PDF
  • A rule you set up can raise a linked corrective task from a failed answer, recorded apart from the original

Setup and limits

  • A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout.

Tools are spread across vans, sites and storerooms

Know the handover as well as the last detection

Contractors run assets across multiple locations. When you need a specific tool or piece of equipment, you don't know where it is or who has it. You buy duplicates you don't need because it's faster than searching. Use deliberate checkout records for custody and supported Bluetooth-tag gateway detections as a location signal. In MapTrack the map shows a tool's GPS position when it carries a tracker, otherwise where it was last checked out or returned.

  • Record the issued kit. Confirm the tool and accessory quantities at handover and retain any return shortage.
  • Check the detection context. A supported gateway updates the tag’s location in the app.
  • Audit the store, a van, a ute or a site box by scan, for one person or one location: tools that weren't on the list are recorded as discovered, and at the end you choose Mark Missing or Skip All
  • Draw each site's or yard's boundary on its map in MapTrack and see the gear there
  • Live GPS, trips, history and boundary alerts run in MapTrack Telematics, an optional add-on

Setup and limits

  • Check the time and gateway before using it to locate the tool.
  • Confirm any GPS or geofence delivery separately.
  • Audits need a connection.
MapTrack audit Workshop tool stocktake - September, marked Complete and assigned to Mike Chen: 11 of 12 assets accounted for, with 10 scanned, 1 discovered, 0 missing and 1 unscanned, a CAT 140 Motor Grader; started 25 Sep 2026 and completed 26 Sep 2026.

A completed tool stocktake

A stocktake shows what was scanned, what turned up that wasn’t on the list, what’s missing and what’s still to scan.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 x 900 desktop viewport, cropped right of the navigation sidebar to a 16:10 frame.

Keep tool records and deliberate custody actions together

QR identification, deliberate custody actions, pre-starts and maintenance scheduling for the tools in your rollout scope.

  • Free trial
  • No credit card required
  • Confirm current plan scope

Field-ready

Built for contractors, mobile and offline

Contractors work from vans, job sites and storerooms. MapTrack runs as a web app on supported phones and tablets so users can identify tools, complete forms and update loaded work orders in the field. Stop juggling spreadsheets, paper forms and disconnected apps. MapTrack connects tool tracking, pre-starts and inspections, and maintenance scheduling into one platform built for contractors in the field. Each tool's papers sit on its record too.

  • Web app: Supported mobile browsers
  • Offline work: Record results after first load
  • QR scan: Supported phone or tablet
  • 4.9★ G2: current G2 rating
  • Works on Android, iPhone and iPad as an installable web app
  • The manual, the warranty, purchase records, repair reports and test results on the tool's record
  • Import the tool register from a spreadsheet, then bulk edit

Setup and limits

  • Loaded forms can be submitted offline and loaded work orders record per-asset results offline. Adding costs, closing work orders, creation, setup, imports, exports and server-side automations need a connection.
  • Plan terms: confirm current entitlements.
  • Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them.
  • Confirm current plan scope.
  • Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.
MapTrack asset record for Cordless Drill DR-02: QR code, category Small Plant & Tools then Drills, tag DC-00035, Available and Requested 28 Sep; a Details card with make Festool, model T 15+3, serial, ownership Owned, purchase date 12 Feb 2024, purchase price $389, last inspection date 3 Jul 2026 and inspection due date 3 Oct 2026; its Test and Tag schedule 22 days overdue; and a request card for Sarah Turner at Officer Road Widening from 28 Sep to 3 Oct 2026.

One drill’s record, its test and tag included

Drill DR-02’s record: its QR tag, make, model and serial, its purchase records and inspection dates, its overdue test and tag, and the request booked against it.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration workspace at a 1440 px desktop viewport on the drill’s Overview tab, cropped right of the navigation sidebar.

Stop the loss

Tool loss is the most controllable cost in contracting, but only if you know who has each tool

Use a maintained register, deliberate custody actions and audit sessions as operational inputs to your tool-accountability process. Every repair keeps its labour, parts and external costs in the tool's service history.

  • Send a tool for repair on a work order and record labour, parts and external costs
  • Rate cards, an add-on on Pro and Enterprise plans: daily, weekly and monthly hire rates by category or tool, with the hire cost recorded on return
  • Finance and costings, an add-on on Pro and Enterprise plans: a cost ledger with budget against actual and depreciation

Setup and limits

  • It cannot guarantee loss prevention or that every asset always has an assignee.
MapTrack Assignments table listing eight tool and equipment assignments, a GNSS rover, robotic total station, two plate compactors, a lighting tower, a cordless drill, an angle grinder and a rotating laser level, each with its photo, the person it went to, a Complete or Active status and a due-back date. One plate compactor is flagged Overdue.

See who has each tool and when it is due back

Every sign-out in one list. Four assignments are back and marked Complete; four are still out as Active, each with the person and the due-back date. The plate compactor with James Ward was due back on 23 September, so it is flagged Overdue.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured in a demonstration workspace on the All assignments view with the Person, Status and Due Back Date columns. The app shortens long asset and category names.

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The rules power tools, leads and chargers sit under

In Australia, under the model WHS Regulations, electrical equipment supplied through a socket outlet and used where it's likely to be damaged is regularly inspected and tested by a competent person, and the record names who tested it, when, the result and the next test date, which a tag can carry (regulation 150). AS/NZS 3760 and your state's rules set the detail, and Victoria has its own OHS rules. For a cordless tool, the part that plugs in is its charger. In Great Britain, HSE says the Electricity at Work Regulations 1989 require equipment to be kept safe but don't make portable appliance testing a legal requirement, and PUWER asks for equipment exposed to deterioration to be inspected at suitable intervals, with the result kept until the next inspection. In the US, 29 CFR 1926.300(a) has hand and power tools, whether the employer's or the employee's, kept in a safe condition.

Check the current source

MapTrack keeps the records these standards ask you to keep. It does not certify your work or make you compliant, and the current text of each instrument is the authority.

How it works

  1. 1. Import your tool register

    Import supported asset fields from a spreadsheet, or create records individually. Validate the resulting register before adding forms, documents or assignments.

  2. 2. Label your tools

    Print or obtain QR labels, test them on representative equipment and link each code to the intended asset. Add supported vans, storerooms and sites as locations, then validate the initial records.

  3. 3. Set up workflows

    Configure deliberate assignment and return steps, pre-start forms and preventive-maintenance schedules. Test each workflow with one asset and the intended roles before rollout.

  4. 4. Roll out to crews

    Give each person the least product role they need, then expand the tested web workflow to supported phones and tablets. Use the documented workspace roles and test the required site, division or contractor access before rollout.

Free power tool inspections, test and tag records and sign-out registers

Power tool inspections, test and tag, RCD and portable appliance records, tool sign-out, handover, audit and stocktake sheets, a repair request, chainsaw and concrete saw pre starts and a vibration exposure assessment. Print them, or run them on the phone in MapTrack.

How to do a test and tag

Want to see it on your own tools?

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Common questions

What is contractor tool tracking software?

Scan QR, barcode and Data Matrix labels with the phone camera or a handheld Bluetooth or USB scanner. Contractor tool tracking software keeps tool records, supported assignments, audits, forms and maintenance information in one system. MapTrack uses QR codes as first-class asset tags. Existing external barcodes can be scanned and confirmed where supported, but they aren't represented as first-class barcode tags. A scan identifies the asset. Assignment, return, transfer and audit actions are deliberate connected steps.

How does QR code tool tracking work for contractors?

Each tool can be linked to a QR label. A supported device scans the code to identify the asset, then the user completes the intended connected assignment, return, transfer or audit action. A scan identifies the asset. Assignment, return, transfer and audit actions are deliberate connected steps.

Can we track both hand tools and plant in the same system?

Yes. Different asset types can share one register. Use QR identification for smaller equipment and keep supported documents, maintenance history and assignments with the asset. GPS, OEM or telematics delivery for larger plant must be confirmed separately. The current MapTrack app can show the latest GPS fix for an asset when a device feed is configured. MapTrack Telematics is separately scoped and can provide live GPS, geofences, trip history, odometer and run hours. Confirm any GPS, OEM, BLE or satellite provider, hardware, fields, delivery into the current app and commercial scope before rollout.

How do contractors run tool audits quickly?

Use an audit session to scan QR-labelled assets and record which items were verified. Review the resulting audit records and exceptions in the current product. Confirm required filters and exports during the pilot rather than assuming crew- or project-specific reports.

Does MapTrack work for subcontractors and multiple crews?

Assets can be assigned to supported people and locations. Current roles aren't documented as crew-, project- or contractor-scoped access controls. Current product guidance documents the Primary Owner plus Admin, Field User, Viewer / Scanner and Form Submitter. Choose the least access each person needs and test the exact site, division or contractor workflow before rollout. MapTrack also has a Requester role, which can view records and submit requests but cannot assign or add or edit records.

What about low-connectivity job sites?

Previously loaded forms can be submitted offline. Once a work order is loaded on the device, crews can work through its procedures and checklists and record per-asset pass or fail outcomes, which sync after reconnection. Adding costs, moving a work order to Completed, creating or first loading a work order, assignments, audits, setup, imports, exports and server-side automations need a connection. Test the exact field workflow before rollout.

How does MapTrack help reduce tool theft and loss?

MapTrack can improve accountability by keeping deliberate assignment, return, transfer and audit records with each tool. It cannot guarantee loss prevention or that every asset always has an assignee. Any GPS or geofence workflow belongs to a separately confirmed telematics delivery. Confirm the device, provider, delivered location or telemetry fields and rollout scope.

Can MapTrack attach compliance certificates to tools?

Documents and submitted forms can be kept with the relevant asset record. Confirm the required search and export workflow during the pilot. A failed submission doesn’t create follow-up work by default. A workspace owner can configure a form-submission automation to create a task or work order from selected results. Test the trigger, conditions and action with one controlled submission before rollout.

How much does contractor tool tracking cost?

Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them.

How long does it take to set up tool tracking?

Setup time depends on the quality of the existing data, label rollout, workflows and number of people involved. Start with one asset class or site, test one field workflow, then expand after the first crew is working reliably.

How do contractors make sure cordless tool batteries and chargers come back with the tools after each job?

Make the batteries and charger part of the tool's record. In MapTrack they're accessories of the drill or saw: confirmed out at check-out, confirmed back at return, and anything short asks for a reason, such as Lost or Already at site. Packs that move between crews can have their own labels, or sit as stock.

Should each battery pack be its own asset?

It depends how you work. If packs stay with one tool, add them as that tool's accessories. If they move between tools and crews, give each pack its own QR label and record in MapTrack, so it's checked out and audited on its own. Spare packs can also sit as stock at each location.

Can we keep spare batteries as stock?

Yes. In MapTrack spare packs can be reusable parts with stock at each location and a minimum and maximum for each, linked to the tools they fit. Issue them to a check-out, a person or a location and track them back.

Can we see who has each tool and when it's due back?

Yes. MapTrack checks each tool out to a person, a location such as the crew's ute or a site, or both, with a due-back date, and an overdue check-out sends a reminder email. Check-outs and returns need a connection; forms work offline.

Will it tell us when a tool's out of test?

Yes. A tool on a test and tag schedule shows its next due date, the assignee gets an email 7 days before it falls due, and if someone checks out a tool that's overdue, MapTrack flags it and logs that they went ahead. A tool marked Damaged or written off is blocked.

Can we do the whole test and tag round in one job?

Yes. In MapTrack one work order can cover every tool, lead and charger in the round, each with its own pass or fail, and you can scan a batch of tools and log the test for all of them at once.

Do cordless tools need to be tested and tagged?

In Australia, the model WHS Regulations (regulation 150) cover electrical equipment supplied through a socket outlet and used where it's likely to be damaged. For a cordless tool, the part that plugs in is its charger. In Great Britain, HSE's HSG107 suggests no checks for battery tools under 40 V, but checks for battery charging equipment. MapTrack keeps each charger's tests and next due date.

How often should power tools be tested and tagged on a construction site?

It depends on where you work. In Australia, regulation 150 says "regularly", and AS/NZS 3760 and your state's rules set the detail, so read your regulator's page before you set the schedule. In Great Britain, HSE suggests 110 V tools are tested before first use on site, then 3-monthly. MapTrack holds the interval you set and emails the assignee 7 days out.

Can we put a Bluetooth tag on a drill?

Yes. A Bluetooth tag on a tool is picked up by a gateway tracker, such as one in the ute or at the yard, and the detection updates the tool's location in MapTrack. Without a gateway nearby, the map shows where the tool was last checked out or returned.

Can we put a GPS tracker on an expensive tool?

Yes. A battery GPS tracker such as the Yabby3, on a core drill, a concrete saw or another tool where a location matters, puts its latest position in MapTrack, along with the tracker's own battery level and last report. Live tracking, trips and boundary alerts run in MapTrack Telematics, an optional add-on.

We run tools from a few brands. Can they all go in one system?

Yes. MapTrack keeps every maker's tools, batteries and chargers in one register, each with its own QR label, and you can import the register from a spreadsheet.

What happens when a tool comes back damaged?

Mark it Damaged or Repair on its record in MapTrack, and the next person who scans it sees that. A Damaged tool is blocked at check-out. Send it for repair on a work order and record labour, parts and external costs, which stay in its service history.

Can the crew book tools for a job ahead of time?

Yes. They request a named tool or a quantity from a category through Requests in MapTrack, with optional approval, and a scan at pick-up turns the request into a check-out.

Do we need signal to check tools out?

Yes. Check-outs, returns, audits and Requests in MapTrack need a connection. Forms submit offline and sync later, and a work order loaded before reception drops records each item's result offline.

Do lithium-ion tool batteries need inspecting in Australia?

In Australia, SafeWork NSW says businesses must develop and implement a system for the inspection and maintenance of lithium-ion battery powered plant, such as hand tools, and must assess the risks of using, handling and storing the batteries. WorkSafe Victoria asks for a dedicated charging area away from where people work, original or approved chargers, and equipment and charging cables inspected before and after use. In MapTrack each pack can be its own asset, with its inspections on its record.

How should we store and charge tool batteries?

Follow each maker's manual. Milwaukee, DeWalt and Hilti say to keep packs out of heat and direct sun; Milwaukee, Makita and DeWalt say not to use a charger that's been dropped or damaged; Makita's US manual for its DC18RC charger says not to charge below 10°C or above 40°C. In Australia, WorkSafe Victoria asks for a dedicated charging area away from where people work. In MapTrack, a pack marked Damaged is blocked at check-out.

What does portable appliance testing mean for power tools in Great Britain?

In Great Britain, HSE says the Electricity at Work Regulations 1989 require equipment to be kept safe but don't make portable appliance testing a legal requirement. Its HSG107 guide suggests checks by use: on construction sites, 110 V tools tested before first use on site, then 3-monthly. MapTrack keeps each tool's checks and results on its record.

Does OSHA cover power tools on construction sites?

Yes, in the US. 29 CFR 1926.300(a) says hand and power tools, whether the employer's or the employee's, are kept in a safe condition, and 1926.302 covers electric, pneumatic, fuel, hydraulic and powder-actuated tools. Where an assured equipment grounding conductor program is used, cords and plug-in tools are tested at least every 3 months and recorded. MapTrack keeps those records.
Specialised Plumbing and Drainage
5 stars on Capterra
“MapTrack has completely transformed how we manage our tools, equipment and fleet.”

Scott Bradley

Managing Director at Specialised Plumbing and Drainage

Know what contractors have on site

Track tools, run digital pre-starts and keep recorded maintenance work with each asset. Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them.