Free work order / job card template
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Free work order / job card template (PDF-ready). Job details, priority, asset info, fault description, parts used, labour time and sign-off. Download free.
Last updated: 2026-02-20
Commercial Director
How to use: download the PDF, print or complete digitally on any device.
- ✓PDF format, ready to print or fill on screen
- ✓Use as-is or customise to suit your operation
- ✓Go digital in MapTrack for photos, alerts and audit trails
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See the first part of the work order / job card template below. Download the full version above.
What is a work order / job card template?
A work order (or job card) is a formal document used to authorise, assign and record maintenance, repair or inspection work on an asset. It acts as the official instruction to carry out a task and, once completed, becomes a permanent record of what was done, who did it, what parts were used and how long it took.
Work orders are used across industries - construction, manufacturing, facilities, mining, fleet maintenance and more wherever assets need to be kept in working order. They can be triggered by a reported fault, a failed pre-start inspection, a scheduled service, or a compliance requirement.
Benefits of using this work order / job card template
- Clear authorisation: ensures work is approved before it starts, reducing unauthorised spend and unsafe activity.
- Accountability: assigns responsibility to a specific technician or crew and records who signed off.
- Full audit trail: documents what was done, when, by whom and at what cost for compliance and insurance purposes.
- Parts and cost tracking: captures materials used and labour time, supporting accurate cost-per-asset reporting.
- Preventive maintenance: work orders can be scheduled in advance to keep assets serviced before they fail.
- Better communication: a clear job card reduces miscommunication between requesters, technicians and supervisors.
- Asset history: completed work orders build a maintenance history for each asset, improving resale value and lifecycle decisions.
Benefits of digitising forms in MapTrack
When you move your work orders from paper to MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Trigger work orders automatically when a fault is logged during an inspection.
- Track service intervals by hours, kilometres or calendar date in one place.
- Attach supplier invoices and parts receipts to each maintenance record.
Book a demo to see how MapTrack handles work orders.
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What to include in a work order / job card template
This work order / job card template covers 11 key areas:
- Job details: work order number, date raised, date required, job title, site/location, department, priority (low/medium/high/critical) and work type (corrective, preventive, inspection, safety, project).
- Asset / equipment: asset ID or tag, asset name, make/model, serial/rego, meter or hours reading, and asset location.
- Requested by: requester name and contact, assigned technician and supervisor.
- Fault description / work required: written description of the fault or task to be carried out.
- Safety notes / hazards / permits required: any known hazards, required PPE or permit-to-work requirements.
- Materials / parts used: part ID, description, quantity, unit cost and supplier notes for each item used.
- Labour / time record: technician name, start time, finish time and total hours for each person.
- Work completed / findings: description of what was actually done and any findings during the job.
- Job status: complete, partial (follow-up required), on hold (parts ordered) or referred/escalated.
- Further actions required: any follow-up tasks, additional parts needed or next steps.
- Declaration and sign-off: technician and supervisor signatures with date and time.
Frequently asked questions
- What is a work order / job card?
- A work order (also called a job card) is a document used to authorise, assign, and record a maintenance or repair task. It captures the fault or job request, the asset involved, who is responsible, what was done, parts used, time spent, and sign-off from the technician and supervisor. Work orders provide a full audit trail for each task.
- What should be included in a work order template?
- A complete work order template should include: job details (work order number, date, priority, type), asset or equipment information, requester and assigned technician, fault description and work required, safety notes or permit requirements, materials and parts used (with quantities and costs), labour time records, a description of work completed, job status (complete, partial, on hold), and sign-off from the technician and supervisor.
Need to schedule and track maintenance digitally?
Register every asset in MapTrack, attach digital forms, and get a complete history of every inspection, service and compliance record.
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