Free grader 250-hour service procedure
Free grader 250-hour service checklist (PDF-ready). Engine oil, filters, circle and turntable, grease points, tyres and tandem drives. Download free.
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Updated 26 Oct 2026
Grader 250-Hour Service Procedure
Minor service - motor grader (all makes)
Engine
Hydraulic System
Blade / Circle / Turntable
Lubrication
Tyres / Wheels
Drivetrain
Electrical
Safety Devices
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Short answer
A grader 250-hour service procedure records the first-tier service on a motor grader: engine oil and filter, air filter, fuel water separator, fluid levels, blade and circle checks, greasing of every pivot, tyres, tandem drives, electrics and safety devices. A mechanic or fitter does it every 250 engine hours on typical manufacturer schedules. Regulation 213 of the model WHS Regulations requires maintenance following the manufacturer's recommendations.
Checked against Model WHS Regulations as at 5 December 2025 (cited within as the Work Health and Safety Regulations 2011) on by the MapTrack templates team. How we check templates
Key takeaways
- The MapTrack grader 250-hour service procedure contains 22 checks across 8 sections. Sections covered: Engine, Hydraulic System, Blade / Circle / Turntable, Lubrication, Tyres / Wheels, Drivetrain, Electrical, Safety Devices.
- The 250-hour interval and its tasks come from the manufacturer's service manual; shorten it for dust or heat where the manual says to.
- Model WHS reg 213 requires maintenance following the manufacturer's recommendations; mandatory plant records apply to registered plant (reg 237).
- Check ROPS, seatbelt, lights, horn and reversing alarm at each service and record any defect.
- AS 20474.8:2025 covers grader design safety; it does not set service intervals.
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Used by construction, mining and field service teams
What is a grader 250-hour service procedure?
A grader 250-hour service checklist is a structured preventive maintenance form used by mechanics and fitters to complete the first tier of scheduled servicing on a motor grader. It is performed every 250 engine hours (or approximately every four to six weeks of full-time operation) and is classified as a minor service. The procedure covers engine oil and filter replacement, air filter inspection, fuel system maintenance, hydraulic system checks, blade and circle inspection, greasing all pivot points and joints, tyre pressure and condition checks, tandem drive inspection, electrical system checks and safety device testing.
Unlike a daily pre-start check (which confirms the machine is safe to operate), the 250-hour service involves actual maintenance actions: draining and replacing fluids, replacing filters, adjusting components and inspecting wear items for deterioration. Motor graders are high-value earthmoving assets, and skipping minor service intervals accelerates wear on engine internals, hydraulic pumps and circle drive components. Australian WHS Regulations require plant to be maintained in line with the manufacturer recommendations (regulation 213), and documented 250-hour services demonstrate that the plant is maintained in a safe condition, and they help keep the safety features covered by the AS 4024 (Safety of machinery) series working as designed. The service is typically performed by a qualified mechanic or fitter, not the operator.
In MapTrack, meter-based maintenance triggers can be configured so work orders are generated automatically as each grader approaches its 250-hour service point. This eliminates reliance on operators or supervisors to track hours manually, ensuring no minor service is missed across a fleet of machines working on different sites.
Learn more about maintenance and work orders in MapTrack.
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Benefits of using this grader 250-hour service procedure
- Reduced breakdowns: regular oil, filter and fluid changes prevent engine, hydraulic and drivetrain failures that cause unplanned downtime on site.
- Extended component life: clean oil and correct lubrication reduce wear on engine, hydraulic pump, circle drive, tandem drives and steering components.
- Lower repair costs: a 250-hour service costs a fraction of an emergency breakdown repair. Catching issues early prevents cascading damage.
- Operator safety: inspecting safety devices, ROPS structure, steering components and tyres at regular intervals reduces the risk of on-site incidents.
- Compliance: documented service records demonstrate that equipment is maintained to WHS standards, supporting insurance and regulatory obligations.
- Resale value: a complete service history with documented 250, 500 and 1,000-hour services increases the machine's value at trade-in or auction.
Benefits of digitising forms in MapTrack
When you digitise grader service procedures in MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Email the right people when a form is submitted, with an automation you set up.
- File every completed form against the asset, location or person it covers.
- Download any completed form as a PDF, with failed answers listed at the top.
- Fill in forms offline; they upload when the device is back online.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Set who can view, fill in or edit forms with user roles.
- Upload a paper form (PDF, Word, Excel or a photo) and MapTrack's AI builds a digital version for you to check.
- Raise a work order from a submitted form with an automation you set up.
- Track service intervals by hours, kilometres or calendar date in one place.
- Attach supplier invoices and parts receipts to each maintenance record.
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What to include in a grader 250-hour service procedure
This grader 250-hour service procedure covers 8 key areas:
- Engine: drain and replace engine oil (15W-40), replace oil filter, inspect air filter, drain fuel/water separator, check coolant, inspect fan belts.
- Hydraulic system: check hydraulic oil level.
- Blade / circle / turntable: inspect blade/moldboard condition, inspect circle and turntable mechanism, check circle drive gear teeth for wear.
- Lubrication: grease articulation joint, circle drive and turntable, steering ball joints and tie rod ends, lean cylinder pins.
- Tyres / wheels: check tyre pressures all 6 wheels, inspect tyre condition.
- Drivetrain: inspect tandem drive cases (oil level, leaks).
- Electrical: check battery terminals and charge, test all lights, horn and reversing alarm.
- Safety devices: check seatbelt, inspect ROPS structure, check scarifier (if fitted).
How to use this grader 250-hour service procedure
- Park the grader on level ground, lower the blade to the ground, engage the parking brake and shut down the engine. Allow the engine to cool before draining oil.: Position the machine on a firm, flat surface away from traffic. Lower the blade and ripper (if fitted) fully to the ground to prevent accidental movement. Allow at least 10 minutes for the engine and oil to cool to a safe handling temperature.
- Record the equipment details and current hour meter reading at the top of the service procedure form.: Capture the machine make, model, serial number, fleet ID and site location. Record the exact hour meter reading so the next service interval can be calculated accurately and logged in your maintenance system.
- Start with the engine section: drain the old engine oil, replace the oil filter, fill with new oil to the correct level, then inspect the air filter, drain the fuel/water separator and check coolant.: Place a drain pan under the sump plug, remove the plug and allow all oil to drain completely. Remove the old oil filter and install a new filter pre-filled with clean 15W-40 oil. Refill the engine to the correct dipstick level, typically 15 to 25 litres depending on model. Inspect the outer air filter element for dust loading and clean or replace. Drain the fuel/water separator bowl and check coolant level and condition.
- Check hydraulic oil level. Inspect the blade/moldboard for wear and cracks, check the circle and turntable mechanism, and inspect circle drive gear teeth.: With the blade lowered, check hydraulic oil level on the sight glass or dipstick and top up with the correct grade if low. Walk around the blade and inspect the cutting edge and end bits for wear, cracks or chipping. Rotate the circle slowly and check for smooth operation, then visually inspect the gear teeth for pitting, chipping or uneven wear patterns.
- Grease all specified points: articulation joint, circle drive and turntable, steering ball joints and tie rod ends, lean cylinder pins. Use EP2 lithium complex grease.: Pump EP2 lithium complex grease into each fitting until fresh grease appears at the seal. A typical motor grader has 15 to 25 grease points. Pay particular attention to the articulation joint and circle drive bearings, as these carry heavy loads and wear quickly when under-lubricated.
- Check tyre pressures on all 6 wheels and inspect tyre condition. Inspect tandem drive cases for oil level and leaks.: Use a calibrated tyre gauge to check pressures on all six tyres against the manufacturer specification, typically 275 to 350 kPa depending on the machine and operating conditions. Inspect tyre sidewalls for cuts, bulges and embedded objects. Check each tandem drive case oil level through the check plug and look for leaks around seals and drain plugs.
- Check the battery, test all lights, test the horn and reversing alarm, check the seatbelt, ROPS structure and scarifier (if fitted).: Inspect battery terminals for corrosion and tighten connections. Test all headlights, tail lights, indicator lights and work lights. Confirm the horn and reversing alarm are audible at a safe distance. Check the seatbelt webbing, buckle and mounting points. Visually inspect the ROPS structure for cracks or damage, and check scarifier shanks and tips if the machine is so equipped.
- Start the engine and check for leaks, abnormal noises or warning lights. Check the oil pressure gauge and all instrument readings. Record any defects or recommendations in the notes section.: Run the engine at idle and observe all dashboard gauges for correct readings. Oil pressure should rise to the normal range within a few seconds. Walk around the machine and check for any new fluid leaks at the sump, filters, hydraulic fittings and tandem drives. Listen for abnormal knocking, whining or squealing. Record any findings requiring follow-up.
- Set the next service due hours (next 250-hour and next 500-hour intervals). Sign off and update the machine's maintenance log.: Calculate the next 250-hour and 500-hour service due points based on the current hour meter reading. Update the service sticker on the machine and enter the completed service record into your maintenance management system. Obtain the technician and supervisor signatures.
In MapTrack, you can schedule and track maintenance digitally, by date or meter reading. Each submission is stored as a timestamped PDF against the asset record.
Get the free templateEnter your email above to download the full grader 250-hour service procedure as a PDF.Back to download formHow often should you complete this service procedure?
The 250-hour service should be performed every 250 engine hours, which equates to roughly every four to six weeks for a grader running full-time on a construction or civil site. If the machine operates in dusty, sandy or high-temperature environments, consider reducing the interval to 200 hours to protect the engine and hydraulic system. Graders also follow a tiered schedule: a 500-hour intermediate service adds filter replacements, steering and brake inspection and circle gear measurement, while a 1,000-hour major service adds hydraulic oil changes, coolant flushes and tandem drive oil changes. Daily pre-start checks by the operator should be completed before every shift regardless of the service schedule.
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Frequently asked questions
Applicable regulatory standards
This template is a starting point. Check the current requirements that apply to your equipment, work and location. The template alone does not establish compliance.
| Standard | Edition | Clauses this template relies on | Source |
|---|---|---|---|
| Model Work Health and Safety RegulationsRequires competent-person maintenance following the manufacturer's recommendations, which set the 250-hour tasks. | Model WHS Regulations as at 5 December 2025 (cited within as the Work Health and Safety Regulations 2011) |
| Safe Work Australia (drafted by the Parliamentary Counsel's Committee) |
| Model Code of Practice: Managing risks of plant in the workplaceGuidance on maintenance and repair of plant by competent people. | November 2024 version (reviewed May 2018; amended 2021, 2023 and 2024) |
| Safe Work Australia |
| Earth-moving machinery - Safety, Part 8: Requirements for graders (ISO 20474-8:2017, MOD)Design safety requirements for graders; it does not set service intervals. | AS 20474.8:2025 | Whole instrument | Standards AustraliaSold by the publisher |
| Earth-moving machinery - Basic types - Identification and vocabularyEarth-moving machinery types and vocabulary used in service documentation. | ISO 6165:2022 (Edition 7) |
| International Organization for Standardization (ISO)Sold by the publisher |
Model Work Health and Safety Regulations
Edition: Model WHS Regulations as at 5 December 2025 (cited within as the Work Health and Safety Regulations 2011)
Requires competent-person maintenance following the manufacturer's recommendations, which set the 250-hour tasks.
- reg 213: Plant must be maintained, inspected and, if necessary, tested by a competent person, following manufacturer or competent person recommendations; annual inspection applies only if neither is practicable.
Safe Work Australia (drafted by the Parliamentary Counsel's Committee)
Model Code of Practice: Managing risks of plant in the workplace
Edition: November 2024 version (reviewed May 2018; amended 2021, 2023 and 2024)
Guidance on maintenance and repair of plant by competent people.
- Section 3.6: Maintenance, repair and cleaning of plant, following manufacturer instructions and by competent people.
Earth-moving machinery - Safety, Part 8: Requirements for graders (ISO 20474-8:2017, MOD)
Edition: AS 20474.8:2025
Design safety requirements for graders; it does not set service intervals.
Standards AustraliaSold by the publisher
Earth-moving machinery - Basic types - Identification and vocabulary
Edition: ISO 6165:2022 (Edition 7)
Earth-moving machinery types and vocabulary used in service documentation.
- 3.2: Machine families: the basic types of earth-moving machinery and their terms.
International Organization for Standardization (ISO)Sold by the publisher
Each source was read at its publisher and the page checked on 26 October 2026. The publisher's current text is the authority.
Grader 250-hour service procedure preview
The numbers behind this grader 250-hour service procedure
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<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Grader 250-hour service procedure</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Engine: drain and replace engine oil (15W-40), replace oil filter, inspect air filter, drain fuel/water separator, check coolant, inspect fan belts.</li>
<li style="margin:4px 0;">Hydraulic system: check hydraulic oil level.</li>
<li style="margin:4px 0;">Blade / circle / turntable: inspect blade/moldboard condition, inspect circle and turntable mechanism, check circle drive gear teeth for wear.</li>
<li style="margin:4px 0;">Lubrication: grease articulation joint, circle drive and turntable, steering ball joints and tie rod ends, lean cylinder pins.</li>
<li style="margin:4px 0;">Tyres / wheels: check tyre pressures all 6 wheels, inspect tyre condition.</li>
<li style="margin:4px 0;">Drivetrain: inspect tandem drive cases (oil level, leaks).</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/grader-250-hour-service" style="color:#071D49;font-weight:600;text-decoration:none;">Grader 250-hour service procedure</a> by MapTrack</p>
</div>Free to reuse, including commercially. This template is published under a Creative Commons Attribution 4.0 licence. Copy it, adapt it, put it on your own site or in your own docs. All we ask is that you credit MapTrack with a link back to this page. The snippet above already includes that credit, so if you use it as-is you’re covered.
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The MapTrack grader 250-hour service procedure contains 22 checks across 8 sections.
- Short attribution
- MapTrack Grader 250-hour service procedure, https://www.maptrack.com/templates/grader-250-hour-service
- Reference list
- MapTrack. (2026). Grader 250-hour service procedure [Checklist template]. Retrieved from https://www.maptrack.com/templates/grader-250-hour-service
Free to reuse with credit under a Creative Commons Attribution 4.0 licence. If you’d rather link straight to it, the page is https://www.maptrack.com/templates/grader-250-hour-service.
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