Pre-start inspection software
Replace paper pre-start checklists with digital inspections that capture photo evidence, flag defects instantly and keep a complete compliance trail. Built for operators in the field, not office workers at desks.
Trusted by construction, mining and field service teams
32+ verified reviews on G2 & Capterra
The challenge
Paper checklists create compliance gaps you cannot see
Paper pre-start forms get lost, get wet, get ignored. Even when completed, nobody reviews them until an incident triggers an investigation. By then, the trail is cold and the evidence is missing.
Paper forms lost, incomplete or illegible
Pre-start checklists stuffed in glovebox pockets, stacked in site offices or never completed at all. When an inspector or regulator asks for records, someone spends hours digging through filing cabinets. Digital forms are captured at the point of inspection and stored permanently against each asset.
Defects reported but never actioned
An operator ticks a fault on a paper form but nobody sees it until end of shift, or end of week, or never. The machine keeps running with a known defect. MapTrack instantly flags defects to maintenance and can lock the asset from use until the issue is resolved.
No proof that inspections actually happened
Paper forms can be backdated, bulk-completed or signed off without looking at the asset. Digital inspections capture GPS location, timestamps and photos that prove the inspection occurred at the right time, on the right machine, by the right person.
Compliance gaps invisible until an incident
Without real-time visibility into inspection completion rates, you cannot tell which assets or sites are falling behind on pre-starts. MapTrack dashboards show inspection compliance in real time so you can act before a missed inspection becomes an incident.
One platform
Pre-starts, defect management and compliance in one place
Stop chasing paper forms and wondering which machines have been inspected. MapTrack connects pre-start checklists, defect reporting, maintenance work orders and compliance records into a single workflow.
Mobile pre-start checklists
Operators scan a QR code on the asset, complete a digital checklist with pass/fail items and photo evidence, and submit in under two minutes. Works offline on any smartphone or tablet.
Explore mobile pre-start checklistsInstant defect escalation
When a defect is flagged, MapTrack automatically notifies maintenance, creates a work order with the inspection evidence attached and can lock the asset from further use until cleared.
Explore instant defect escalationCompliance dashboards
See which assets have been inspected today, which are overdue and which sites have gaps. Exportable compliance reports for audits, insurance and WHS obligations.
Explore compliance dashboardsCustom checklist builder
Build checklists from scratch or start with industry templates for excavators, forklifts, vehicles, cranes and more. Add conditional logic, mandatory photo fields and pass/fail thresholds.
Explore custom checklist builderMobile inspections
Scan, inspect, submit. Under two minutes per asset
Operators scan the asset QR code with their phone, work through the checklist and submit. Photo evidence, GPS location and operator ID are captured automatically. No paper, no data entry, no delays.
- QR code scan to start inspection on any asset
- Pass/fail items with mandatory photo evidence on failures
- Offline mode for remote sites and underground operations
- Operator signature and timestamp on every inspection
- Auto-populates asset details from the register
Defect workflow
From defect to fix without a single phone call
When an operator flags a defect, MapTrack creates a maintenance work order automatically. The mechanic gets notified with the inspection evidence, location and defect severity. The asset is flagged until cleared. No phone calls, no whiteboards, no lost information.
- Automatic work order creation from failed inspection items
- Photo evidence and operator notes attached to work order
- Asset locked from use until defect cleared (configurable)
- Maintenance team notified via push notification and email
- Full audit trail from defect discovery to resolution
Built for field teams
Pre-start inspections that scale across every site
Whether you have 20 assets on one site or 5,000 across multiple states, MapTrack pre-start inspections scale without adding complexity. Centralised dashboards give safety and compliance teams visibility while operators get a simple mobile experience.
Unlimited users means every operator, supervisor, mechanic and safety manager has access without per-seat charges. Role-based permissions ensure operators see their checklists while managers see compliance dashboards.
<2 min
Average inspection time
Offline
Full offline capability
Photos
Mandatory evidence capture
Unlimited users
No per-seat charges
Replace paper pre-starts with digital inspections
Mobile checklists, photo evidence, instant defect reporting and a compliance trail that actually holds up. Built for operators, supervisors and safety teams.
- Used across Australia & New Zealand
- Per-asset pricing
- Unlimited users
Get started
How teams roll out digital pre-start inspections
Most teams have operators completing digital pre-starts within one week. Start with your highest-risk asset class, prove the workflow, then expand.
Configure checklists
Choose from MapTrack library templates for your equipment types or build custom checklists. Set mandatory photo fields, pass/fail thresholds and defect escalation rules.
Label assets
Apply QR labels to your plant and equipment. Operators scan the label to start an inspection. MapTrack supplies label packs designed for outdoor and industrial environments.
Train and launch
Operators download the MapTrack app, scan their first asset and complete a pre-start in under two minutes. Supervisors see completed inspections and defect alerts in real time.
Key features for pre-start inspections
Everything you need to run digital pre-start inspections, manage defects and maintain a compliance trail.
Stop the paper trail
Every missed pre-start is a compliance gap waiting to surface
MapTrack captures every inspection digitally with timestamps, photos and operator ID. Defects trigger work orders automatically. Your compliance trail is always complete.
Frequently asked questions
Common questions about digital pre-start inspections, defect reporting and compliance.
- What is pre-start inspection software?
- Pre-start inspection software replaces paper checklists with digital forms that operators complete on a mobile device before using equipment. Each inspection captures pass/fail results, photo evidence, operator signatures and timestamps. When a defect is found, the system can automatically flag the asset, notify maintenance teams and prevent the equipment from being used until the issue is resolved. MapTrack pre-start inspections work offline, sync when connectivity returns and store a permanent compliance record against each asset.
- Which assets can I create pre-start checklists for?
- You can create pre-start checklists for any asset type in MapTrack, including excavators, forklifts, cranes, light vehicles, trucks, generators, EWPs, compactors and any other plant or equipment. MapTrack includes a library of industry-standard templates that you can use as-is or customise to match your site requirements, manufacturer recommendations and regulatory obligations.
- Can operators complete inspections offline?
- Yes. The MapTrack mobile app works fully offline. Operators can scan QR codes, complete pre-start checklists, take photos and record defects without network coverage. All data syncs automatically when the device reconnects, so remote sites, underground operations and areas with poor reception are fully supported.
- How does MapTrack handle defect reporting from inspections?
- When an operator flags a defect during a pre-start inspection, MapTrack can automatically change the asset status to out-of-service, create a maintenance work order, notify the responsible supervisor or mechanic and attach the inspection evidence (photos, notes, severity) to the asset record. This closes the loop between the person who finds the fault and the person who fixes it.
- Does the software meet Australian WHS compliance requirements?
- MapTrack is designed to support Australian WHS obligations for plant and equipment inspections. Digital checklists with timestamps, operator identification, photo evidence and defect follow-up provide a stronger compliance trail than paper forms. Records are stored indefinitely and are searchable for audits, incident investigations and regulator requests.
- How long does a digital pre-start inspection take?
- Most pre-start inspections take under two minutes on the MapTrack mobile app. Operators scan a QR code on the asset, work through the checklist with tap-to-pass or tap-to-fail responses, snap photos of any concerns, and submit. The form auto-populates asset details so there is no manual data entry. Compared to paper forms, digital inspections are typically faster and capture better evidence.
Resources for pre-start inspections
Templates, guides and feature pages to help you move from paper to digital pre-start inspections.
Pre-start inspection features
How MapTrack digital pre-start checklists work for heavy equipment, vehicles and plant.
Explore pre-start inspection featuresVehicle pre-start checklist template
Free downloadable vehicle pre-start inspection template with all standard check items.
Explore vehicle pre-start checklist templateCompliance & inspections
How MapTrack helps teams meet WHS and regulatory inspection obligations with digital records.
Explore compliance & inspectionsMove pre-start inspections off paper today
Join operations teams across Australia using MapTrack for digital pre-start checklists, defect management and inspection compliance. Unlimited users, per-asset pricing.
Pre-starts · Compliance · Forms · Maintenance · Templates