vs
Track Plant, Tools & Vehicles. Not Just the Fleet.
MapTrack is the best Fleetio alternative for teams who need job/project costing, reservations, mixed-asset scope (tools, equipment, plant and fleet) and 150+ telematics, fleet and fuel-card data sources.
Teams look for a Fleetio alternative when they need to record costs by jobsite/project, reserve assets for jobs, manage tools and equipment alongside fleet, or want a platform that covers the full asset mix with compliance and maintenance in one place.
MapTrack is the best Fleetio alternative for teams that manage more than vehicles. Job/project costing, reservations, 150+ telematics, fleet and fuel-card data sources and per-asset pricing cover tools, equipment, plant and fleet in one platform.
MapTrack publishes this page and is one of the alternatives discussed. Based on Fleetio’s public documentation, pricing pages and named third-party reviews as of Jun 2026; confirm current features and pricing with each vendor and in a pilot. Where a capability is not confirmed in public sources we mark it as not publicly confirmed, not absent. Spotted something out of date? Email corrections@maptrack.com.
Trusted by construction, mining and field service teams
32+ verified reviews on G2 & Capterra
TL;DR - Fleetio vs MapTrack
- •Fleetio is fleet management software for tracking, maintaining and improving vehicle and equipment operations. 1M+ vehicles; per-vehicle pricing (USD $4 to $10/vehicle/month, 5-vehicle minimum); unlimited users; strong telematics integrations (Geotab, Samsara, Motive, Ford Pro, John Deere, Caterpillar); 14-day free trial.
- •MapTrack is built for mixed mobile assets across sites (tools, equipment, plant, fleet) with job/project costing, reservations, 150+ telematics, fleet and fuel-card data sources, per-asset pricing with unlimited users, and unified compliance + maintenance (CMMS).
- •Choose MapTrack if you need job/project costing, reservations, or a unified platform for tools, equipment, plant and fleet. Choose Fleetio if your primary need is vehicle-centric fleet management with strong telematics integrations and transparent per-vehicle pricing.
What is Fleetio?
Fleetio is fleet management software founded in 2012, managing 1M+ vehicles across 100+ countries. It covers vehicle and equipment inventory, driver assignment, mobile inspections (Fleetio Go, including offline FMCSA-compliant DVIRs), preventive maintenance (calendar and meter-based), work orders with labour and parts, fuel tracking and total cost of ownership. GPS and telematics data come via integrations with Geotab, Samsara, Motive, Verizon Connect, Ford Pro, John Deere Operations Centre and Caterpillar VisionLink.
Fleetio is rated 4.5/5 Outstanding by PCMag (Editor's Choice) and is the 2025 SoftwareReviews Emotional Footprint Champion, recognised by Fast Company Most Innovative Companies (2025), IoT Breakthrough Fleet Platform of the Year (2025) and USA Today Best Fleet Management Software (2024). It is well-regarded for ease of use, transparent pricing and strong support.
Why teams look for a Fleetio alternative
Fleetio is a strong fleet management platform. Teams typically look for alternatives when their needs go beyond vehicle-centric fleet management:
Reservations & planning
Fleetio's scheduling is for maintenance services. Asset reservations - 'book this asset for this job' - are not confirmed publicly. MapTrack has built-in reservations and a planning view.
Job / project costing
Fleetio tracks costs per vehicle and work order. MapTrack records costs and activities by jobsite/project so you know what each job consumed in equipment and maintenance.
Mixed-asset scope
Fleetio is vehicle-first. MapTrack covers tools, equipment, plant and fleet in one platform with shared compliance, planning and maintenance workflows.
OEM telematics breadth
Fleetio integrates 50+ telematics partners. MapTrack connects 150+ telematics, fleet and fuel-card data sources - engine hours, fault codes and ODO feed directly into automated maintenance triggers.
Construction compliance
MapTrack has unified compliance for all asset types - pre-starts, inspections and certificates. Fleetio strongest on vehicle/fleet compliance (DVIR). Mixed-asset teams need both.
Offline across all assets
Both platforms work offline. MapTrack extends offline to bulk scanning, stocktake and all asset types. Not just vehicle DVIRs. Critical for remote and mixed-asset teams.
Which platform fits your team?
Pick the persona that sounds most like you. The recommendation reflects where each platform is strongest.
The fleet-only manager
Do you primarily manage vehicles (trucks, vans, cars) and want vehicle-centric lifecycle management?
Stay on Fleetio. Per-vehicle pricing, strong telematics integrations (Geotab, Samsara, Motive), DVIR compliance and a 100K+ maintenance shop network are Fleetio's core strengths.
The mixed-asset coordinator
Do you need to track tools, equipment, plant and fleet in one platform with shared workflows?
Choose MapTrack. One register for all asset types with shared compliance, maintenance, reservations and accountability workflows.
Learn more →The project cost manager
Do you need to record equipment costs and activities by jobsite or project?
Choose MapTrack. Job/project costing is a first-class concept, giving you cost visibility by site, not just by vehicle.
The reservation planner
Do you need to reserve specific assets for jobs and see availability across your fleet?
Choose MapTrack. Built-in reservations and planning view prevent double-booking across crews and sites.
Learn more →Best Fleetio alternatives for mixed-asset teams
These are the tools teams compare against Fleetio when their stack needs to track more than vehicles - plant, tools, equipment and compliance attached to every asset.
- 1
MapTrack
Best for mixed-asset operations. Tracks plant, tools, equipment and vehicles in one register with job costing.
- 2
MaintainX
Best for maintenance-led work orders with strong CMMS depth.
- 3
Asset Panda
Best for configurable IT and office inventory tracking.
- 4
SafetyCulture
Best for inspections-first compliance across vehicles and equipment.
- 5
Spreadsheets
Best for small static fleets where software is overkill.
MapTrack vs Fleetio: detailed comparison
Side-by-side across 12 criteria. Verify current features and pricing with each vendor.
| Criteria |  MapTrack |  Fleetio |
|---|---|---|
| Best for | Mobile assets across sites - construction, civil, mining, facilities; job/project costing | Vehicle and fleet lifecycle management - maintenance, inspections, cost tracking; fleet-first |
| Pricing model | YesPer asset; unlimited users; 30-day trial | Per vehicle, USD ($4/$7/$10/mo annual); 5-vehicle minimum; unlimited users; 14-day trial(per g2.com/products/fleetio/pricing, Jun 2026) |
| Job / project costing | YesCosts and activities by jobsite/project; TCO per asset | Not available per vendor sourcesVehicle and work-order cost focus; job/project not a first-class concept |
| Reservations / planning | YesBuilt-in reservations and planning view; avoid double-booking | Not publicly confirmedNot documented either way in public sources; scheduling centres on maintenance and work orders(per Fleetio product docs, Jun 2026) |
| Asset scope | YesTools, equipment, plant, fleet; mixed mobile assets in one register | ?Vehicles and equipment; fleet-first; strongest on vehicle lifecycle |
| OEM / telematics | Yes150+ telematics, fleet and fuel-card data sources; engine hours, ODO, fault codes, fuel | ?50+ telematics integrations: Geotab, Samsara, Motive, Verizon Connect, Ford Pro, John Deere, Caterpillar; meter/DTC/fuel(per Fleetio integrations directory, Jun 2026) |
| Mobile & offline | YesFull mobile; offline standard on all plans and all asset types | ?Fleetio Go; offline for DVIRs (FMCSA-compliant); work orders |
| Inspections / pre-starts | YesPre-starts, inspections, evidence on asset; AI form builder; failed → work order | YesDigital vehicle inspections; failed item → work order; customisable forms |
| Work orders / CMMS | YesUnified CMMS; telemetry-driven triggers (hours, ODO, fault codes); inspection → work order | YesWork orders with labour/parts; PM calendar and meter-based; markups and invoicing |
| BLE / multi-hardware | YesQR, barcode, BLE beacons, GPS, heavy-duty labels; 150+ telematics, fleet and fuel-card data sources | ?QR, barcode, NFC in Fleetio Go; BLE not confirmed. Verify in pilot |
| SSO / API / enterprise | YesRBAC and API on all plans; SSO/Active Directory on Enterprise (Pro add-on); AWS Sydney with AU data residency, regional hosting on Enterprise | YesGoogle, Azure/Entra, Okta (help centre); RBAC 4/15/30 by plan; REST API |
| Trial | Yes30-day free trial | Yes14-day free trial; no credit card required |
Track tools, plant and vehicles in one system
Job/project costing, reservations, 150+ telematics, fleet and fuel-card data sources, compliance and maintenance in one platform. Per-asset pricing with unlimited users.
- No credit card required
- Unlimited users
- Cancel anytime
How MapTrack compares to Fleetio
Which supports job and project costing?
MapTrack records costs by jobsite/project. Fleetio is vehicle and work-order cost focused.
MapTrack records costs and activities against a specific jobsite or project, so a construction company can see what each job consumed in equipment time, maintenance, hire and operating cost. This is a first-class concept in MapTrack. Fleetio tracks costs per vehicle and work order (fuel, labour, utilisation) but job/project is not highlighted as a native first-class dimension in their platform. For teams billing clients by project or needing project-level P&L visibility on equipment, MapTrack's jobsite costing is a meaningful differentiator.
Which has reservations and asset planning?
MapTrack has built-in reservations and a planning view. Fleetio's reservations are not publicly confirmed.
MapTrack includes a reservations module and planning view to allocate assets to jobs, check availability and avoid double-booking across crews and sites. Teams can see which assets are reserved, when they are free and coordinate scheduling in advance. Fleetio's scheduling capabilities focus on maintenance services and work orders. A dedicated 'reserve this asset for this job/time slot' feature is not clearly stated in Fleetio's public documentation. Verify in a pilot if reservations are a key requirement for your workflow.
Which covers a broader asset mix?
MapTrack covers tools, equipment, plant and fleet. Fleetio is vehicle and fleet-first.
MapTrack is purpose-built for mixed mobile assets - small tools, heavy plant, powered equipment and fleet in one platform with shared compliance workflows, planning, maintenance and accountability. Field teams scan any asset type with the same app and workflow. Fleetio is vehicle and fleet-first; it supports equipment as well as vehicles, but the product's depth and integrations are centred on vehicle lifecycle management. If you need the same compliance, audit and planning workflows for a digger, a power tool and a truck, MapTrack handles all three in one register.
Which has more OEM telematics integrations?
MapTrack connects 150+ telematics, fleet and fuel-card data sources. Fleetio integrates with 50+ telematics partners.
Fleetio has strong telematics integrations: Geotab, Samsara, Motive, Verizon Connect, Ford Pro, John Deere Operations Centre and Caterpillar VisionLink - pulling meter/odometer updates, DTC fault codes and fuel data. MapTrack integrates with 150+ telematics, fleet and fuel-card data sources across construction plant, fleet and equipment, including those same providers and additional OEM and GPS hardware options. The broader integration set matters for teams with mixed OEM fleets or specialist plant brands.
Which is better for construction compliance?
MapTrack has unified compliance for all asset types. Fleetio is strongest on vehicle/fleet compliance.
MapTrack keeps compliance attached to each asset - pre-starts, inspections, safety certificates and evidence trails for tools, equipment, plant and fleet. Failed checks trigger work orders automatically. The AI form builder lets you digitise inspection forms quickly. Fleetio has strong fleet compliance: digital vehicle inspections, customisable forms and failed-inspection-to-work-order workflows - well-suited for DVIR and vehicle safety. For teams that need the same compliance depth for a battery-powered tool, a telehandler and a vehicle, MapTrack covers all in one workflow.
Which has GPS and real-time location?
Both support GPS via integrations. MapTrack also offers native GPS trackers and BLE beacons.
Fleetio brings GPS and real-time location into the platform via telematics integrations (Geotab, Samsara, Motive etc.). Strong for vehicle fleets already using those platforms. MapTrack integrates with the same providers via its 150+ telematics, fleet and fuel-card data source connectors, and also offers native GPS tracker hardware (including ultra long-life battery units) and BLE beacons for proximity detection in sheds and laydown areas. Both can show real-time vehicle location; MapTrack extends this to non-vehicle assets via BLE and GPS trackers.
Which has better maintenance?
Both are strong on maintenance. MapTrack adds telemetry-driven triggers for mixed assets.
Fleetio is a proven maintenance platform: preventive maintenance by calendar or meter, work orders with labour and parts, markups and invoicing, and a 100,000+ maintenance shop network. MapTrack provides unified CMMS across the full asset mix - work orders triggered by live OEM telemetry (engine hours, odometer, fault codes), pre-start inspection failures and scheduled intervals, all tied to tools, equipment, plant and fleet. For vehicle-centric maintenance, Fleetio is excellent. For maintenance across a broader asset mix with jobsite context, MapTrack adds depth.
Where Fleetio wins
Fleetio is a strong, well-reviewed platform with genuine advantages in several areas:
Vehicle-centric lifecycle
Purpose-built for fleet - 1M+ vehicles; vehicle inventory, driver assignment, inspections, maintenance and cost tracking in one product.
Telematics integrations
Geotab, Samsara, Motive, Verizon Connect, Ford Pro, John Deere Operations Centre and Caterpillar VisionLink - automatic meter/odo, DTC and fuel data.
Transparent pricing
Per-vehicle (USD $4 to $10/mo, 5-vehicle minimum) with unlimited users; clear tiered pricing; 14-day free trial; no credit card required.
Industry recognition
PCMag 4.5/5 Outstanding Editor's Choice; SoftwareReviews 2025 Emotional Footprint Champion; Fast Company Most Innovative 2025; IoT Breakthrough Fleet Platform 2025.
Ease of use
User-friendly dashboard praised for quick onboarding; exceptional customer support; easy data entry for drivers, vehicles and other fleet data.
Maintenance shop network
100,000+ maintenance shop network; work orders with markups, labour, parts and invoicing - useful for fleet-scale repair and service management.
What our customers say
“Thanks to MapTrack we know exactly where our gear is. Hire costs reduced 25-35%.”
Denis Slaviero
Operations Manager, Hacer Group
“MapTrack has completely transformed how we manage our tools, equipment and fleet. Tool replacement costs cut 40-50%.”
Scott Bradley
Operations Manager, SPDR
“MapTrack streamlines tracking and asset servicing across mine shutdowns. Simple, reliable and effective.”
Gordon Stennings
Maintenance Storeman, Mineral Resources
How Fleetio compares: independent ratings and verified pricing
All figures below are sourced from public review platforms, vendor pricing pages and customer reviews. We recheck every field on a quarterly cadence.
G2
Live score pending re-verification. View current G2 reviews.
Capterra
Live score pending re-verification. View current Capterra reviews.
Pricing
From USD $5/vehicle/month on the Essential plan; Professional from $7/vehicle/month; Premium quoted on request. Telematics integration billed separately.
Source: Vendor pricing page · View source
Feature parity: MapTrack vs Fleetio
| Capability | MapTrack | Fleetio |
|---|---|---|
| General asset tracking (non-vehicle plant and tools)Fleetio is vehicle-first; non-vehicle assets are supported but the data model is built around vehicles. | ||
| Offline-first mobile (full record editing while disconnected)Fleetio mobile app supports limited offline data capture; full offline write is not advertised. | ||
| Native barcode and QR scanning on iOS and Android | ||
| GPS asset tracking with sub-meter accuracyFleetio integrates with third-party telematics for vehicle GPS; sub-meter is not a documented spec. | ||
| Multi-tenant data isolation for partners and sub-contractorsFleetio supports multi-account hierarchies; per-tenant isolation depends on plan. | ||
| Built-in maintenance and work-order scheduling | ||
| Per-asset pricing (vs per-vehicle)Fleetio is per-vehicle; cost scales with fleet size. | ||
| Australian-hosted data residencyVerify in a pilot. Fleetio is US-hosted by default. |
Last verified 2026-05-26. Fleetio is not affiliated with MapTrack; trade marks belong to their respective owners.
Measured impact: what teams report after switching
Verified outcomes from MapTrack customers. Fleetio outcomes are from Fleetio published materials and attributed accordingly.
| Metric | MapTrack | Fleetio |
|---|---|---|
| Hire cost savings | 25-35% reduction (Hacer Group) | Strong vehicle cost tracking; hire costs not a stated metric |
| Tool replacement costs | 40-50% reduction (SPDR) | Vehicle-focused; tool tracking is secondary |
| Equipment recovery | $142K recovered in 48 hours (Mega Electrics) | GPS via telematics integrations; no native GPS trackers |
| Asset scope | Tools, equipment, plant and fleet in one register | Vehicles and equipment; vehicle lifecycle focus |
| Job/project costing | Costs by jobsite/project as a first-class concept | Costs per vehicle and work order; no job/project dimension |
Should you choose MapTrack or Fleetio?
Choose MapTrack if you…
- Need to record costs and activities by jobsite or project
- Want reservations and a planning view to avoid double-booking
- Manage tools, equipment, plant and fleet in one platform
- Need unified compliance (pre-starts, inspections) across all asset types
- Want 150+ telematics, fleet and fuel-card data sources beyond Fleetio's telematics partners
- Operate in construction, civil, mining or field services with mixed assets
- Need BLE beacons and native GPS trackers alongside OEM data
Consider Fleetio if you…
- •Primarily manage vehicles and fleet (buses, trucks, vans, cars)
- •Want vehicle-centric lifecycle management as the core workflow
- •Are already using Geotab, Samsara or Motive and want tight integration
- •Don't need job/project costing or asset reservations
- •Prefer per-vehicle pricing with transparent tiered plans
- •Value DVIR compliance and a large maintenance shop network
Pricing: MapTrack vs Fleetio
MapTrack
Priced per asset with unlimited users, files, scans, documents, forms, alerts and automations included. No per-seat fees. No lock-in contracts. 30-day free trial with guided onboarding. Monthly or annual billing.
Get pricing for your asset count →Fleetio
- Essential: USD $4/vehicle/mo (annual) or $5 (monthly)
- Professional: USD $7/vehicle/mo (annual only)
- Premium: USD $10/vehicle/mo (annual only)
- Enterprise: Custom quote
- Minimum: 5-vehicle minimum
- Users: Unlimited on all plans
14-day free trial; no credit card required. Check Fleetio pricing for current rates.
Both platforms include unlimited users. The key difference is the pricing unit: Fleetio per-vehicle, MapTrack per-asset (covering tools, equipment, plant and fleet in one count). Compare total cost for your full asset mix.
Total cost of ownership: what to include
When comparing MapTrack and Fleetio, consider the full cost beyond per-vehicle pricing:
Software licensing
- MapTrack: per-asset pricing covers tools, equipment, plant and fleet
- Fleetio: per-vehicle pricing (USD $4-$10/vehicle/mo, 5-vehicle minimum) covers vehicles and equipment
- If you track non-vehicle assets, you may need a separate tool alongside Fleetio
Platform consolidation
- Cost of running separate systems for tools, equipment and fleet
- Data silos between vehicle management and asset tracking
- Duplicate compliance and inspection workflows across platforms
Operational costs
- Time spent managing assets across multiple platforms
- Lack of job/project costing for equipment utilisation
- Double-booking from no cross-platform reservation system
How to switch from Fleetio to MapTrack
MapTrack supports CSV and spreadsheet imports with AI-assisted field mapping. Most teams are operational within a week.
Export your data
Export your vehicle/asset register, service history and compliance records from Fleetio as CSV.
Import & map fields
Upload into MapTrack. AI-assisted import auto-matches columns. Our team maps your sites, asset types and service categories.
Go live
Roll out to your crew with guided training. Apply QR labels where needed and connect your telematics providers. Operational within a week.
What to verify in a demo
Before committing, run a short pilot with your own asset mix and workflows:
- ✓MapTrack: Confirm job/project costing fits your reporting needs; verify your OEM telematics provider is in the 150+ supported integrations; test reservations and planning view with your asset types; review offline functionality on remote sites.
- ✓Fleetio: Confirm whether reservations/book-asset and planning view are available for your workflows; test your non-vehicle asset tracking needs; verify job/project costing if required; check your telematics provider is supported.
Other Fleetio alternatives to consider
Depending on your use case, these platforms may also fit:
MaintainX
#1 CMMS on G2 Winter 2026. Strong work orders, PM and mobile UX. Free Basic tier. Per-user pricing from $20/mo. CMMS-first; no stated asset reservations.
Asset Panda
General-purpose asset register with configurable workflows and Gantt-style reservations. Strong for IT and office equipment. Per-user tiered pricing from ~$3K/yr.
SafetyCulture
Inspections and audit platform with 10,000+ templates and a free tier. Assets launched 2023. Best for safety and compliance-first teams. Per-seat pricing from $24/mo.
Samsara
Telematics-first with GPS tracking, driver safety, dashcams and fleet operations. Strong for vehicle-heavy operations. Hardware + software model.
Spreadsheets
No software cost but no single source of truth, no mobile workflows and no compliance or maintenance tied to assets. Where most teams start.
See our full 10 best asset tracking software 2026 guide for a detailed comparison across all platforms.
Methodology and sources
This comparison is based on publicly available Fleetio documentation, published reviews and MapTrack customer data. Fleetio capabilities are sourced from their product pages and verified review platforms.
- Fleetio pricing (G2)
- PCMag Fleetio review (4.5/5 Outstanding)
- Fleetio integrations directory
- Fleetio Go mobile app and offline capability
Fleetio is a strong, well-reviewed platform. Pricing is per vehicle/month in USD with a 5-vehicle minimum. Capabilities may vary by plan tier. Verify current features and pricing with Fleetio directly.
Spotted something out of date or incorrect? Email corrections@maptrack.com and we will review and update this page.
Frequently asked questions: Fleetio vs MapTrack
More alternatives
- Alternative to Asset Panda
- Alternative to Hilti ON!Track
- Alternative to MaintainX
- Alternative to SafetyCulture
- Alternative to Limble
- Alternative to Cheqroom
- Alternative to IBM Maximo
- Alternative to UpKeep
- Alternative to SAP EAM
- Alternative to Sortly
- Alternative to EZOfficeInventory
- Alternative to GoCodes
- Alternative to AssetTiger
- Alternative to spreadsheets
- Alternative to Toolwatch
- Alternative to ShareMyToolbox
- Alternative to Gearbelt
- Alternative to Tenna
- Alternative to ToolSense
- Alternative to Milwaukee One-Key
Direct comparison and category guides
About the author
GM of Operations
Lachlan leads operations at MapTrack, bringing 10+ years of enterprise technology experience across mining, construction and heavy industry. Before MapTrack, he held senior roles at Workato (integration and automation) and AppDynamics/Cisco (application performance), working directly with ASX-listed organisations to modernise their technology stacks. His deep understanding of field operations and blue-collar workflows shapes how MapTrack solves real problems for asset-intensive teams.
View LinkedIn profile →
Reviewed by Jarrod Milford
Commercial Director
Go beyond fleet with full asset lifecycle tracking
Book a tailored demo and get pricing for your asset count. No lock-in; unlimited users included.
4.9 on G2 · 4.9 on Capterra
- No credit card required
- Unlimited users
- Cancel anytime
MapTrack vs Fleetio · MapTrack vs Asset Panda · Best asset tracking software